HomeMy Public PortalAboutORD13475 BILL NO._ 2002-107 '
SPONSORED BY COUNCILMAN Vincent
ORDINANCE NO._
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COLE COUNTY,
MISSOURI FOR PROVISION OF COMMUNICATIONS SERVICES.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute
an agreement with Cole County, Missouri for provision of communications services.
Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
® Passed:'-'�. E' ' , ,� � � �',r:'_ Approved:
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Presi ing Officer Mayor
ATTEST: APPROVED AS TO FORM:
City Clerk City Counselor
3 el 7
a CITY OF JEFFERSON
AGREEMENT TO FURNISH JOINT
COMMUNICATIONS SERVICES TO COLE COUNTY
FOR THE PERIOD JANUARY 1, 2003 THROUGH DECEMBER 31, 2007
THIS AGREEMENT is made by and between the City of Jefferson,Missouri,a Missouri municipal corporation,
hereinafter referred to as the "City" and Cole County, hereinafter referred to as the"County."
1. Purpose.
The purpose of this document is to establish a mutual understanding of the services to be provided by the City
to the County. This agreement is entered into with the approval of the Commission of the County,and the City
Council of the City. The services included shall be twenty-four (24) hour per day dispatch for the Sheriff's
department and fire departments and districts which are members of the County which are listed In Exhibit A
including the answering of calls,radio and tone dispatching,emergency contact information,data processing
associated with Computer Aided Dispatching (CAD), and associated communications services.
2. Hiring of Personnel for Services.
The County and City mutually agree to the following regarding personnel:
A. The City will provide to the County information concerning the names,salaries, and benefits
of all employees in the Communications Division upon request.
B. The City will station at least two (2) employees of the Communications Console at all times,
who will give priority to communications functions while on duty.
All decisions concerning individuals employed in the Communications Section shall be the sole responsibility
of the City.
3. Training
The City shall be responsible for training all employees referenced above. the Joint Communications
Operations Advisory Committee set forth in paragraph 10 may recommend contents for inclusion in employee
training programs. All costs of the training program shall be paid by the City.
4. Site of Services.
All services provided by the City under this agreement shall be deliverad at 401 Monroe,Jefferson City,Missouri
by the Jefferson City Police Department. Training may be provided off-site as deemed necessary by the City,
5. Purchase of Eguipment.
A. The City through its Purchasing Agent shall facilitate the purchasing, storing, and distribution of all
supplies and materials under tine provisions of this agreement.
B, The County shall provide radio equipment within the county outside the city limits at its sole cost and
expense.
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Maintenance of E 1pmpnt.
Maintenance of equipment shall be the respomibifily of the title holder except Ihol all items of equipment
physically located at 401 Monroe Street shall be maintained by the City with the costs shared according to
the formula set out in paragraph 14.
7. Commencement of Services,
Basic communications services to be provided under this agreement by employees referenced in paragraph
2A above, shall commence or continue on a county-wide basis as of the date of this ogroernent.
8. Data Ownership
All dala entered into the City's Computer Aided h)ispatch (CAD) system for all County member departments
will remain the property of the County, the County agrees to poy lhe: City all reasonable costs for the data
entries, Upon termination of this agreernesnl, or any extension of this agreement, City agrees to provide file
tapes to County at County's cost. City shall have the right to moinfain and keep duplicate copies of all data.
9. Joint Communications Operations Advisory_Committee.
A. Purpose,
A Joint Communicalions Operations Advisory Cornrriiltee will be formed from representatives of the
several County members, including the City of Jefferson, The Joint Communications Operations
Advisory Committee will advise the Jefferson City Police Department on call answering and
communications procedures for law enforcement and fire communications throughout Cole County,
Including response to mutual aid calls into other counties.
B. Members_,
The Joint Communications Operations Advisory Committee shall consist of the following voting
members:a member from the Jefferson City Fire Deparlrrlent, a member of the Jefferson City Police
Department, the commander of the Jefferson City Police Department Communications Section, a
representative of the Cale County Sheriff's Departn)enl, Iwo(2)representatives of other agencies who
agree to terms of the Joint Communications Agreement, one (1) mernber of the legislative body of
the City, and one (1) member of the legislative body of Me Coumy: and one (1) ex officio member:
the Emergency Management Director.
C. Terms and Meetings•
The Joint Communications Operations Adviscry Cornmitlee shall meet at least quarterly and its
members shall have two (2) year terms which way be renewed by the appointing authority.
D. Attendance at Me,Ptin s Required.
All persons appointed to the Joint Cornmunicalions Advisory Committee shall attend at least two-thirds
(2/3) of the regularly scheduled meetings of the Joint Communications Advisory Committee. Should
any member of the Joint Communications Advisory Commission fail to attend two-thirds (2/3) of the
meetings occurring in any one (1) year rneasurecl frorn Ihe:time of their appointment,their position on
the Joint Communications Advisory Commission shall be deemed vacant and a replacement shall be
named as provided. In computing attendance,, no allowances shall be made for any excuses, The
standard shall be in absolute rneelings field as a cfenominalur, meetings attended as the numerator,
E. Monitor Performances.
The Joint Communications Operations Advisory Corninittee shall monitor the performance of the
Communications Canter of the Jefferson City Police Department and will make.recornmendations for
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improved communications. The City agrees to make reasonable efforts to follow the Joint
Communications Operations Advisory Committee recommendations.
10. Term.
A. This agreement shall begin on the 1 st day of,January, 2003,and terminate sixty(60) months thereafter,
on December 31,2007, The amount to be paid shall be calculated on an annual basis after the initial
twelve (12) months of the term,on a twelve (12) month basis as set out herein. The twelve (12) months
basis shall be a January 1 through December 31 period. The County shall, six (6) months prior to the
date of termination of this agreement, notify the City, in writing, of its desire to continue joint
communications with the City. Should the County holdover beyond the termination date, this
agreement shall continue on a month-to-month basis,at a reasonable consideration as determined
by the City. During the holdover period, all the terms of the agreemont, except the amount of
consideration, shall remain in full force and effect. In ne event shall the holdover period extend
beyond twelve (12) months.
B. This agreement shall be contingent upon receipt of sufficient tax revenues and appropriations by both
the City and the County to cover all the expenses and payments referenced in this agreement.
C. Should any amounts due the City for compensation from the County under this agreement remain
unpaid for more than sixty (60) days after receipt by the County of appropriate documentation from
the City, the City may terminate this contract by giving the County thirty (30) days notice of its intent
to terminate.
11. Applicable law.
The Laws of the State of Missouri shall govern the validity, performance, and enforcement of this agreement,
12. Addition of Member Departments to .Joint 'Communications.
0 The consideration for services provided to the County by the City may be adjusted,if additional departments
or districts contract for communications with the City.Changes in consideration shall be mutually agreed upon
by the County and City, at such time as additional communications services are requested. Prior to
commencement of any communications services,all necessary information concerning boundaries,covered
units, covered incidents, protocols and ofher items needed for operations must be provided the City.
13. Consideration and Payment Schedule.
A. In consideration for providing the services enumerated in this agreement,the County shall pay the City
its share of the fixed and variable costs as determined by the appiication of a rate of twenty-five
percent (25%) applied to the finalized annual budget for the 911 center as set forth in the City's final
budget for the each fiscal year. That share for January 1,2003 through December 31, 2003,shall be Two
Hundred Sixty Thousand Seven Hundred For!y-Two Dollars and Fifty Cents ($260,742.50) payable in equal
monthly installments.
C. Both parties agree that future increases may occur which cause the budget to increase. For each year
this agreement is in force the amount that may be charged to the County shall not exceed the base
amount, Two Hundred Sixty Thousand Seven Hundred Forty-Two Dollars and Fifty Cents ($260,742.50) ,plus
a three and one-half percent (3,5%) increase for each year the agreement is extended after December
31, 2003.
D. the County shall pay the City upon presentation of appropriate documentation and statements by
the City. The County shall pay the City within thirty (30) days after the receipt of the statement and
appropriate documentation.
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14. Notices.
All notices required or permit led hereunder and required to be in writing may be given by first class mail. If to
City, notice shall be sent to the Police Chief at 401 Monroe, Jefferson City, Missouri 65101 and to the City
Counselor at 320 East McCarty,Jefferson City,Missouri 65101. If to the County,notice shall be sent to the Cole
County Commission at the Cale County Courthouse, Jefferson City, Missouri 65101, and to the Cole County
Prosecutor at the Cole County Courthouse, Jefferson City, Missouri 65101. The date of delivery of any notice
shall by the date falling on the second full day after the day of its mailing.
15. Agreement Binding.
This agreement is to be binding on the successors and assigns of the parties hereto and Is not to be assigned
by either party without first obtaining the written consent of the other.
16. Termination.
This Agreement may be terminated by either party upon one hundred and eighty (100) days written notice to
the other by certified U.S. mail, return receipt requested.
IN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed on the day and year
indicated below.
n,i4
Executed this day of "L Executed thisU day of 2 . 2003
on behalf of the City f Jefferson, Missour on behalf of the Commission ofYCole County,
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*Mayor - Title:
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AT,TEST;
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City Clerk Title:
APPROVED AS TO FO :
City Counselor ole County Auditor
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L.Y MIST A
SHERIFF+"S DEf'AI?TMENT, FIRE DEPART E,NTS
AND DISTRICTS THAT ARE MEkM .RS.OF COLE COUNTY, MISSOURI
1. Cole County Sheriffs Department
2. Cole County Fire Protection District
3. Jefferson City Fire Department
4. Regional West Fire Protection District
5. Eugene Volunteer .Fire Department
G. Russellville Rural Fire Association
7. St. Thomas Volunteer Fire Department
8. Taos Fire Department, .Inc,
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