HomeMy Public PortalAbout2013-04-02 PC minutes VILLAGE OF PLAINFIELD PLAN COMMISSION RECORD OF MINUTES DATE: April 2, 2013 Chairman Sobkoviak called the Plan Commission meeti ng to order at 7:00 p.m. ROLL CALL Commissioner Seggebruch, O’Rourke, Kiefer, Heinen a nd Chairman Sobkoviak and the Fire District were present. Commissioner Renzi, the School, Park and Library Districts were absent. Approval of Minutes: The Plan Commission minutes from March 19, 2013 were accepted as presented. PUBLIC COMMENTS: There were no public comments. DEVELOPMENT REPORT Mr. Garrigan indicated the Village Board directed t he village attorney to draft the ordinance for the special use for Brew Werks by a vote of 6-0; approv ed the consolidation of the two lots in Creekside Crossing Subdivision known as Marks Subdivision by a vote of 6-0; directed the village attorney to dra ft the ordinance for the rear sign variance for Physic ians Immediate Care; and suggested a text amendment to modify the sign ordinance regarding rear signage by right. Case No. 1616-032713.SPR Coil Plus of Illinois Mr. Garrigan stated the applicant is seeking site p lan review for a 76,000 square foot addition to the existing Coil Plus building located off of 143 rd Street just north of Diageo. The property is zo ned I-2 (Industrial); the applicant is not requesting any z oning modifications. The truck traffic will not ch ange as they currently have access from 143 rd Street to Coil Plus Drive; the addition would requ ire an additional 48 parking spaces; there are currently 63 parking s paces and the current parking lot will not be modif ied due to the different shifts; the applicant proposes an improved roadway around the site where there is currently an access drive. The applicant is currently working with Baxter and Woodman on a stormwater plan which will require a LOMR. Staff is requesting the applicant look or in vestigate Best Management Practices (BMP.) The applicant proposes to match the existing steel frame structure. Staff is supporting relief for th e applicant which is consistent with the Village poli cy when the existing steel frame structure is predominantly metal. The applicant proposes severa l large bay doors on the eastern elevation. A Photometric plan is not required as the applicant is not proposing any new lighting fixtures in the existing parking lot. Staff is requesting that the applicant investigate the possibility of incorporating some Best manageme nt Practices within the subject site that would potent ially incorporate native landscaping elements. Michael P. Collins VILLAGE PRESIDENT Michelle Gibas VILLAGE CLERK TRUSTEES Margie Bonuchi Paul Fay Bill Lamb Garrett M. Peck James Racich Dan Rippy
Plan Commission Minutes April 2, 2013 Page 2 of 5 Staff is working with Will County Economic Developm ent Corporation on potential property tax abatements which the Village Board will consider. Staff suggests recommending approval. Chairman Sobkoviak swore in Pat Soris, President of Coil Plus of Illinois; Carl Bryant, representative ; Tim Dilbeck, plant manager of Coil Plus; Jeff Allen , GeoTech. Mr. Soris explained Coil Plus built the initial bui lding in Plainfield in 1988 and started operations in 1989; this is a steel service center; they have nev er laid anyone in the entire corporation off. Chairman Sobkoviak asked for any public comments. No one approached the microphone. Commissioner O’Rourke asked for clarification on th e number of employees, shifts and parking. Mr. Soris indicated this is Phase 1 of what they want t o do and this expansion is needed as warehouse spac e at this time; they have 59 employees; with the expansi on they will probably get up to 66/67 employee rang e; in Phase 2 they hope to add $6,000,000 of equipment and Phase 3 would be to add employees over the next three years to reach the mid 80 employee range . Commissioner Kiefer asked how the parking meets the needs of the employees. Mr. Soris stated there ar e two shifts – one operating from 5:00 am to 3:00 pm and the second shift is 3:00 pm to 1:00 am. Mr. So ris stated they have plenty of room in front of the bui lding to add parking as needed. Commissioner Heinen expressed concern with regard t o the parking if a new use came to this property. Mr. Garrigan indicated if a new user came in the be st case scenario is minimal parking modifications would probably be approved administratively to simp ly address the parking, the worst case scenario we would require a full site plan review if there are stormwater issues and bring it back to the Plan Commission. Commissioner Heinen asked about the new asphalt. Mr. Bryant explained the new loop drive around the east side of the building and explained the origina l aisle had asphalt aprons and with the tonnage cau sed constant repair so there will be concrete aprons go ing into the site and the drive may be widened a bi t. Mr. Dilbeck indicated with the expansion the number of trucks will increase and that area will be adde d to provide a queuing area to accommodate about 10 extr a trucks. Commissioner Kiefer asked about the Best Management Practices. Mr. Allen, GeoTech, indicated they will install some BMP for this project and describe d the two major stormwater handling areas, proposed ditches and compensatory storage and detention expa nsion area. Commissioner Heinen was concerned with maintenance of these areas. Mr. Garrigan believes there are some maintenance plans with some of the larger proj ects with the BMPs; indicated we have native plant guidelines which outline a maintenance management s ystem. Commissioner Seggebruch was concerned with the loop drive and if the driveway has been checked for fire truck radius; asked how often the rail spur wa s used; and if the building was to be sprinkled and alarmed.
Plan Commission Minutes April 2, 2013 Page 3 of 5 Mr. Dilbeck stated the rail spur was used on a dail y basis and they have their own rail car moving equipment so they control movement of the cars so t he drive is not blocked. Mr. Dilbeck stated the existing building is alarmed but only the main offi ce and wood shop are sprinkled; the building is not sprinkled in the production area; and the water tow er is just west of the property. Mr. Dilbeck indic ated the expansion will not be sprinkled as it will be u sed for steel storage so we need to avoid having wa ter in that area. Commissioner O’Rourke asked about the tax abatement . Mr. Garrigan stated the village has worked with the many of the larger manufacturers on property ta x abatement for the expansions only. Commissioner O’Rourke mentioned the staff report re ferred to the parking issue as a relief and if the architecture was considered a relief. Mr. Garrigan indicated relief is not the correct word to use; t hese are not variances or a planned unit development. Mr. G arrigan indicated they have sufficient existing par king spaces identified with the number of employees. Ch airman Sobkoviak mentioned the applicant has room on the site if they need additional parking. Commissioner Heinen asked about the dumping or fill ing along the east side. Mr. Dilbeck indicated the y have done some road construction on their property; admitted they placed fill along the east side; the y have tested the area and determined it is clean spo ils. Commissioner Heinen was concerned with the floodplain around the site and the aspect that they are essentially filling the floodplain which would be a violation of code. Mr. Garrigan indicated they wil l work with Baxter and Woodman; and Mr. Allen stated they have the 1988 plans and will check the previous plans. Commissioner Heinen asked if a Clomr was needed. M r. Allen indicated the Clomr was not needed but they will do a Lomr (letter of map revision) after the fact. Baxter and Woodman are the Village’s engineers on this project. Commissioner Heinen asked if there were issues with the building flooding. Mr. Dilbeck stated in 1996 they about 10 inches through the building. Commissioner Seggebruch indicated when the building is done; there should not be any spoils or dumping on the property. Mr. Bryant indicated this is one of the cleanest manufacturers he has ever s een. Commissioner Kiefer made a motion to recommend appr oval of the Site Plan Review for Coil Plus of Illinois subject to the following stipulations: 1. Compliance with the requirements of the Village Eng ineer. 2. Compliance with the requirements of the Plainfield Fire Protection District. 3. That the applicant investigate the possibility of i ncorporating some Best Management Practices within this plan. Commissioner Heinen seconded the motion. Vote by r oll call: O’Rourke, yes; Seggebruch, yes; Heinen, yes; Kiefer, yes; Sobkoviak, yes. Motion carried 5 -0. Case No. Will County Case – 23700 W 119 th Street Mr. Garrigan stated the applicant is requesting a S pecial Use to operate a soccer club at the Polo Clu b on 119 th Street in unincorporated Will County. The subject site was previously the Naperville Polo Club. The applicant has been operating tournaments at the subject site for the past six years and now is see king a Special Use for the facility.
Plan Commission Minutes April 2, 2013 Page 4 of 5 The subject site is approximately 60 acres and the applicant has been using the site for soccer tourna ments during the summer and early part of fall. Some of t he residents to the north of the subject site (Sout h Pointe Subdivision) have registered complaints to t he county due to previous parking on 119 th Street and intensity of use on the subject property. Based on these complaints the applicant is proposing a Speci al Use with certain conditions that attempt to address the concerns of the residents. Mr. Garrigan reviewed eleven conditions the applica nt is proposing to address the concerns of the residents. The site is within the Village’s planni ng area and the applicant is looking for a letter o f support from the Village for the proposed soccer club facil ity. Chairman Sobkoviak swore in Ryan Rigby, representat ive of Galaxy Soccer Club, indicated they have met with the homeowners to the north; described the accesses and parking provisions; and described the tournament held in September. Chairman Sobkoviak asked for public comments. Ther e was no response. Commissioner Kiefer indicated he is familiar with t he area and stated in the past there had been traff ic and parking issues along 119 th Street; stating this proposal seems to have addres sed those issues. Mr. Rigby stated they now place saw horses all 119 th Street and into the subdivision to the south to pr event parking along 119 th Street; explained the buffer between this property and South Pointe Subdivision to the north. Commissioner Heinen indicated he is familiar with 1 19 th Street and has noticed the parking has been resolved over the last year or so; asked if the pla n of access from Old Book Road has been implemented . Mr. Rigby stated they will be allowed to use the gr avel road that is just south of South Pointe Subdiv ision and County has approved them to drive down the west side of the barn (since it is the same landowner) all the way down to the south side which will provide o verflow parking on the grass; most of the issues ca me from a previous soccer club (Magic Soccer Club); wo uld like to see more speed limit signs along 119 th Street. Commissioner Kiefer expressed concern with the spee d limit to the west of Route 59 and suggested reducing the speed limit to 35 from Route 59 west t o Van Dyke Road. Commissioner O’Rourke asked if there was a formaliz ed agreement or easement for the use of the gravel drive and if there was not an agreement suggested a dding a formalized agreement or easement for the us e of the gravel drive which would also protect the so ccer club; asked if it was possible to shuttle peop le from one parking area to the soccer field grounds; asked the difference between permanent and overflow parking. Mr. Rigby stated there are daily practice s Monday thru Friday through the summer from now through November 15 with a short break in the summe r. Commissioner O’Rourke asked about porta-pottys. Mr . Rigby described the locations and how there would be screened. Discussion was held regarding the terms of the spec ial use from Will County and how it could be renewe d each year. Commissioner O’Rourke suggested adding that they ob tain some kind of formalized agreement or easement for the use of the gravel drive.
Plan Commission Minutes April 2, 2013 Page 5 of 5 Commissioner O’Rourke made a motion to recommend th at a letter of support for the proposed Special Use for the Galaxy Soccer Club be forwarded to the Will County Board with the stipulation that a formalized agreement or easement for the use of the gravel drive be obtained. Commissioner Seggebruch seconded the motion. Vote by roll call: Kiefer, yes; Heinen, yes; Seggebruch , yes; O’Rourke, yes; Sobkoviak, yes. Motion carried 5-0. DISCUSSION Mr. Garrigan presented an overview of the Vision fo r Division; indicating over 100 ideas/concepts were posted to the web site; several hundred people part icipated in the plan and there were over a thousand votes; further described the town atmosphere, suppo rt for retaining the Business Transition zoning; enhancement of Division Street; there was hope that this plan will be successfully implemented. Mr. Garrigan further described the various uses at the intersections. The Commissioners were impressed with the plan and supported the plan. Chairman Sobkoviak stated Cynthia Fulco resigned fr om the Commission. Adjourned at 8:30 p.m. Respectfully submitted by _________________________ Merrilee Trotz Recording Secretary