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GAC Minutes 1991 05/22GOLF COURSE ADVISORY COMMITTEE MINUTES MAY 22, 1991, 8:00 P.M. CITY COUNCIL CHAMBERS Attending: Dave Engen, Chairman Craig Collins Max Williamson Ted Whiteman Charly Denham Bud Schmidt Carl Hoss Bill Selvage 1. Access to D & D Subdivision: Access to the subdivision from and through the parking lot has been blocked. There is concern that loaded trucks delivering to the homes being constructed will damage the driveway and parking lot. The soil condition of the driveway last year was recalled. 2. Shrub replacement: High Mountain Nursery did not guarantee the shrubs. The committee recommended that groundsmen remove the dead and dying materials and get estimates on replacement plantings. 3. Locker room benches: There was discussion of the need for benches in the locker room. Staff was requested to look into this matter. 4. New Superintendent: Charley Denham was introduced to the committee and welcomed. 5. Clubhouse status: The insurance repair is complete, the enhancements added to avoid future similar incidents is largely complete and warranty work by LT General has been completed to date. 6. Course status: Mr. Denham reported that the turf with a few exceptions had weathered the winter well. He expected to open 18 holes for play with one temporary green by Saturday, in time for the Memorial Day weekend. 7. Contractor Report: Carl Hoss reported on the status of the course, urged completion of the driving range and advised that he will need to hand pick balls from the range due to the surface condition. 8. Coordination meetings: The committee noted that the Pro contract required periodic coordination meetings between the pro, and superintendent. Staff advised that once course opening had been achieved, a schedule will be established. 9. Budget: Staff reviewed the budget to date. A11 data is not yet in hand for a complete presentation. The committee discussed capital projects and the Administrator urged that these projects be held until the fall since the cash flow for the operation is still uncertain. As well the delay will allow new personnel to be trained. The number six tee box condition was reviewed. The committee asked staff to analyze two alternatives, (a) to repair the box as is (b) to relocate and rebuild the box, for consideration at the next meeting. The budget discussion will be continued to the next meeting. 10 Concessionaire: Staff reported that Jim Mann was hired to operate and manage the bar/restaurant operation. The Liquor license is expected to be in order for Saturday, May 25. 11. D & D Land Trade Status: The appraisal is underway and completion is expected by mid -June. 12. Driving Range: Mr Denham reported the rough surface must be rolled and low spots filled and that zoning of the sprinkler system is required. The committee asked Mr. Hormaechea to have this work completed and when completed they will recommend acceptance of the facility by the city from the Golf Foundation. 13. Old Clubhouse Site Survey: This work has been done, the area staked and the bill assessed one half to the Golf Fund and one half to the Park Fund. 14. Spring Mountain Ranch, Status: Bill Selvage briefly discussed some changes, including reversing the play of the nine holes to the original proposal sequence. Staff advised that after the council hearing, they will be involved in reviewing the Golf course agreement and then other details. 15. Other Business A. Cart Storage: At the last meeting, Tom Haynes agreed to prepare cost estimates for cart storage. His absence was noted and staff was requested to write a letter requesting his report at the next meeting. B. Lifetime Pass Holders: Mr. Hormaechea presented a list of the current pass holders. (attached). The Foundation will record this list. C. Foundation Financial Statement: Mr. Hormaechea presented the Foundation's financial report. (attached) D. Cart access from Timberlost subdivisions and others: Dave Engen, Craig Collins, and Dan Hormaechea agreed to research the unfettered access of residents of these subdivisions and other persons onto the golf course via their personal golfcarts. They will report at the next meeting. E.Thanks: Whiteman moved to recommend that the Mayor and Council for themselves and the Golf Committee, extend their gratitude to the golf foundation contributors. Collins seconded and the motion carried. F. Mr. Collins was, this date at an earlier Men's Association meeting, elected to represent the Men's Association on the Golf Committee. G. Vice -Chairman replacement: Mr. Williamson, former Men's Club representative, was also the committee Vice -Chair. Hormaechea moved to nominate Ted Whiteman as the Vice -Chairman. Collins seconded and the motion carried unanimously. H. Thanks: Dave Engen moved to recommend that the Mayor and Council thank Max Williamson for his dedication and service to the Golf Committee for the past seven years. I. Hole routing on the course: The committee considered various hole routing schemes. After lengthy discussion, Whiteman moved to leave the routing as is until the completion of one major tournament, the Best Ball on June 15 and 16 , and at a special meeting on June 18, for the committee to consider other alternative routing plans. Collins seconded and the motion carried unanimously. Without further business, the meeting adjourned at 11:15 p.m. ectfully submitted, David Enger Chairman MCCALL GOLF COURSE FOUNDATION, INC. STATEMENT OF RECEIPTS, DISBURSEMENTS & CHANGES IN CASH BALANCES For the 21 Month Period August 1, 1989 through April 30, 1991 RECEIPTS: Contributions Interest Income $364,724.24 4,905.67 Total Receipts $369,629.91 DISBURSEMENTS: Club House Driving Range Cart Paths Furniture & Tables Parking Lot Kitchen Equipment Landscaping Restaurant Supplies Fairway Markers Non —Profit Fee Equipment Rental Bank Charges Legal Fees Office Supplies Water Rights 149,798.18 63,930.17 59,769.67 34,829.43 25,599.73 17,367.90 2,031.00 1,065.43 461.25 300.00 183.75 168.28 65.97 25.00 20.00 Total Disbursements $355,615.76 RECEIPTS OVER DISBURSEMENTS Beginning Cash Balance CASH BALANCE, April 30, 1991 $ 14,014.15 .00 $ 14,014.15 L ��6-7 A LAGA/Vc7� SAh'A _L_ A L.- 4 C A v z 4 Ai � Q L4G.41Vc�, i 1--1 0/ 1/ L ,4 S e47-7-; N -6 C.4Q L6-y, J°HN GA Q L Sory /.j L. B C 0L,LINS. G "Q.4 /C� t� o I�vN 6-2 p N I _!" 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