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HomeMy Public PortalAboutORD13495 BILL NO.--?_OQ2-128 SPONSORED BY COUNCILMAN Vincent ORDINANCE NO. ' '� >;�`/`7 _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ROBINSON CLEANERS FOR UNIFORM CLEANING. WHEREAS, Robinson Cleaners has become the apparent lowest and best bidder on the Uniform Cleaning project; NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The bid of Robinson Cleaners is declared to be the lowest and best bid and is hereby accepted. Section 2.The Mayor and City Clerk are hereby authorized to execrate an agreement with Robinson Cleaners for Uniform Cleaning. Section 3. The agreement shall be substantially the same in form and content as that agreement attached hereto as Exhibit A. Section 4. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved:_ Presiding Officer Mayor ATTEST: APPROVED AS TO FORM: City Clerk City Counsel r • 13 � � 5 CITY OF JE,F'FERSON EXTENSION OF UNIFORM CLEANING CONTRACT WHEREAS,the City of Jefferson,Missouri,a municipal corporation,hereinafter designated"City,"entered into a Contract with Robinson Cleaners,.hereinafter referred to as"Contractor,"on January 24, 2003; WHEREAS,the Contract was for cleaning services for City employees' unifonns; and WHEREAS,the parties wish to renew the Contract for a one(1)year period,exercising;the first renewal option, on the same terms and conditions as currently exist. NOW,rTHEREh'OItE, be it ttg;'reccl as follotivs: A. Paragraph 2 of the Contract dated.lanuary.14,2003, is amended to ream as follows: 2. Contract Period. This contract shall be in effect from January 15,4003 2004,through January 14,--7004 2005. With the consent of both pailies,this contract shall be extended for tnro{2)one(1)additional one(1)year periods. B. All other sections of the Contract dated January 24, 2003,shall remain in effect as stated. IN TESTIMONY WHEREOF,the parties have liercunto set their hands and seals this J day ol'January,2004. CITY OF" ERIP ERSON, MISSOURI ROBINSO CI., NERS M&r , President ATTEST: ATTEST: City Clerk V Secretary G APPRO, AS­0 MIMI: City ounsc or _.. JOControct tales\wrvicotrobinson's cloncrsTuntroct rcnmal 1.9d04.wp1 CITY OF JEFFERSON EXTENSION OF UNIFORM CLEANING CONTRACT WHEREAS,theCityo0efferson,Missouri,a municipal corporation,hercinallerdesignatcd"City," entered into a Contract Nvith lZobinson Cleaners, hereinafter referred to as"Contractor,"on January 24, 2003, and amended January 23, 2004; WHEREAS, the Agreement was for cleaning services for City employees' uniforms; and WHEREAS,both parties wish t;o extend the agreement for the second of two additional one-year renewal periods as stipulated in Paragraph 2 ofthe agreement dated.January 24, 2003, and amended January 23, 2004; NOW, THEREFORE, he it agreed by the p ernes that the agreement is hereby renewed for the second of the two additional periods to end January 14, 2006. IN TESTIMONY WIIEREO(•,the parties have hereunto set their hands anti scats this 1j_day of November, 2004. ClTY5GyF_JE ,FERSON, MISSOURI ROBINSOI�CLEANERS ay President A TEST: AT-I,EST: City Cld'rk - Secretary APPRO� AS " FORM: Clty .OUnSCIoI' I V Contract Files sm ke'robiusuti s cleaners Cnuu act renewal 11.2.0.1,%%pd CITY OF JEFFERSON UNIFORM CLEANING CONTRACT THIS CONTRACT, made and entered this "!_day of January, 2003, by and between the City of Jefferson, Missouri,a municipal corporation, hereinafter referred to as "City," and Robinson Cleaners, hereinafter referred to as "Contractor." WHEREAS, the City is in need of obtaining cleaning services for City employees' uniforms; and WHEREAS, Contractor is willing to enter into this Contract with respect to his employment and services upon the terms and conditions herein set forth. NOW, THEREFORE, be it agreed as follows: 1. Scope of Services. The scope of services for cleaning services for City employees' uniforms shall consist of the following: A. Police Department 401 Monroe Street (1) Service shall be provided three times per week (Monday, Wednesday, Friday)with pick up at the Police Station, 401 Monroe Street. To maintain accountability, Contractor shall supply heavy-duty cloth or plastic garment bags with appropriate drawstring or twist tie closure, or sacks with accompanying plastic, or paper-covered wire twist ties, in which individual personnel shall place their items to be cleaned. Contractor must also provide a clothing hamper of sufficient size to contain a two (2) day or more supply of bags filled with dirty garments. Contractor is to provide personnel for accomplishing a check-in to ensure each garment is accounted for as it goes to the Contractor's site where the cleaning and pressing is actually accomplished,as well as a check-out person to ensure that each garment is accounted for as it comes back from the cleanina site. Each of these persons shall have a listing of each Police Department person by name, and the number and type of each person's items to be cleaned or processed by the Contractor for that particular delivery. Upon returning the cleaned clothing to the Police Department, Contractor shall provide, to an appropriate department representative, a copy of each check-in and check-out list that Contractor's garment personnel used to account for each garment. In addition, with each delivery of returned garments, the Contractor's delivery person shall leave with the appropriate police representative,a counter ticket that indicates the number and type of clothing article processed,the type of processing done,a total price for each type,and a sum total price of all items processed located at the bottom of the ticket. This ticket shall be separate frorn the invoice or statement that is to be delivered to the Finance Department, but shall reflect the some number of items and price as shall be invoiced to Finance for each delivery. H;\cOnlNCt filoi\ServiCA\,obinlon s cloan0s',unilonn deaninn:Oi,:wptl (2) Contractor's deliver, person shall place cleaned clothing in industry standard lightweight plastic garment protection bogs on the clothes rack provided by the Police Department. Contractor shall supply clothes racks on which his delivery person shall place cleaned clothing in industry standard lightweight plastic garment protection bags. Clothing shall be hung on Contractor supplied industry standards garment hangers. Contractor shall mark each Police Department member name on a paper or other markable material tag which shall be fixed to the outside of each member's garment bag or group of bags that contain the cleaned garments. If a department member has several items cleaned at one time, so that several bags are necessary to contain the returned garments, Contractor shall be responsible for ensuring the items are grouped and twist tied, or otherwise fastened together into one cluster for each individual. (3) All uniform clothing is to have military pleats centered and pressed so that no off-center, slanting or diagonal creases result. Double crease pleats shall not be accepted. Uniform shirt pleats shall be centered on the right and left shirt pockets frorn the front tail seam up to the shoulder epaulet. Creases shall also extend from said epaulet on to the back side of the shirt down through the back tail seam, Shirt backs shall have one additional crease vertically centered on the shirt-back middle. Pleats shall also be centered on, and down the middle-length of each shirt sleeve from the middle of the width of each shoulder's epaulet, down through the center of the department official shoulder emblem,etc.,and on through the cuffs on long-sleeved shirts, when applicable. Trouser creases shall be centered consistent with the trouser manufacturer's pressing as when the garment left the factory, i.e. creases centered on the front and back middle of each leg, extending from the top of the waistband down through the bottom of each leg cuff. All uniform items that require "sizing"to attain a proper stiffness of material after cleaning shall have sufficient sizing used to maintain a military standard material stiffness, without so much being used as to cause zippers to stick when operated. Proper level shall be determined by trial and error if necessary, with the final determination of "proper" being made by the Police Department. In the absence of City determination, cleaning industry approved standards shall serve for the determination. (4) Uniforms shall be returned within two (2) days after pick up. B. Community Development (Animal Rescue Division) 913 East Miller Street (1) Employees shall deliver clothing to Contractor and shall also pick up cleaned uniforms. (2) All clothing shall be ready for pick up within two (2) days from drop off at Contractor site. C. Department of Transportation (Parking Division) 201 Madison Street (1) Service shall be two (2) times per week with pick up at 201 Madison Street. 0 - - H:\Contract Files\service\robinson't cloaoen\un8onn cleaning 2002Hpa 2 (2) Military pleats as described in Police Department item 3 shall be required. (3) All clothing shall be returned to 201 Madison Street wilhin two (2) days from pick up. D. Department of Transportation (Transit Division) 830 East Miller Street (1) Service shall be provided two (2) times per week with pick up at 830 East Miller Street. (2) Military pleats as described in Police Department item 3 shall be required. (3) Clothes shall be returned to 820 East Miller Street within two (2) days after pick up. E. Fire Administralion 301 East Miller Street (1) Service shall be as needed only. There will be no set weekly schedule, however, if pick up is required, Department representatives will arrange for pick up on a regularly scheduled day for other City services. (2) Service shall be for the cleaning of uniform winter coats. (3) All coats shall be returned to 301 East Miller Street within two (2) days from pick up. ® F. The City will provide a representative for each department and shall be responsible for providing identification on clothing when it is picked up at City buildings except as follows, (1) Contractor shall be responsible for providing appropriate marking devices to each department. (2) If Contractor finds items that are not marked properly, it shall be Contractor's responsibility to make contact with the appropriate department representative to ascertain correct name. (3) In all such cases, Contractor shall notify, in writing, the person who sent the garment(s) in for cleaning. Written notice shall be securely attached to the garment's protective bag on the return delivery, G. Contractor shall be responsible for any damages to uniforms, or for missing uniform items, through negligence on his part, as determined by the City. H. Contractor shall pick up,re-clean and re-press at Contractor's own cost,any item which appears to have not been cleaned and/or pressed properly. Determination of "proper cleaning and/or pressing" shall be as outlined elsewhere in this docurnent, or if not further delineated, shall meet the highest degree of workmanship to be expected in garment cleaning industry standards. I. Contractor shall provide minor garment repairs,including the sewing of buttons, rips and tears,and changing,adding,or deleting departmental or other types of 0 H:\Conuncl files\service\robinson't cleaners Volum clecnfig 2CfJ;.wpd - 3- emblems,etc.,with a turnaround time of two (2) days on buttons,rips and fears, and no more than four (4) days on emblems, etc. 2. Contract Period. This Contract shall be in effect from January 15,2003,through January 14,2004. With the consent of both parties, this Contract shall be extended for two (2) additional one (1) year periods. 3. Contract Amount. The total amount expended under this Contract is estimated at Fifty-Five Thousand One Hundred Ninety Dollars ($55,190.00) in any one year. 4. Payment. Contractor will submit an invoice (original) or statement monthly with all charges listed by department. Total numbers of shirts, pants, etc„ will be listed on the statement by department. Invoices are to be submitted to the Finance Department,320 East McCarty Street,Jefferson City, Missouri, 65101. All charges must be supported by signed counter tickets. 5. Assignment. Contractor shall not assign any interest in this Contract, and shall not transfer any interest in the same (whether by assignment or novalion),without prior written consent of 1hP City thereto. Any such assignment is expressly subject to all rights and remedies of the City under this Contract, including the right to change or delete activities from the Contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this Contract, though City will attempt to so notify any such assignee. 6. Indemnity. To the fullest extent permitted by low, the Contractor shall indemnify, defend and hold harmless the City,its elected and appointed officials,employees,and agents,from and against all claims, damages, and expenses,including but not limited to attorneys' fees arising out or resulting from the performance of the Work, provided that any such claim, damage, loss or expense attributable to bodily injury, sickness, disease or death or to injury to or destruction of tangible property (other than the Work itself) including the loss of use resulting therefrom and is caused in whole or in part by any negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for those acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or ctherwise reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described in this Paragraph. 7. Insurance. Contractor agrees to obtain and maintain throughout the term of this Contract A. Workmen's Compensation Insurance for all of its employees to be engaged in work under this Contract. B. Contractor's Public. Liability Insurance in an amount not less than $2,000,000 for all claims arising out of a single occurrence and $300,000 for any one person in a single accident or occurrence, except for those claims governed by the H:\Contract files\service\robmson�cleanen4ar,ltonndeoninp:OG:.epJ - 4 - provisions of the Missouri Workmen's Compensation Low,Chapter 2.87,RSMo,and Contracior's Property Damage Insurance in an amount not less than$2,000,000 for all claims arising out of a single accident or occurrence and$300,000 for any one person in a single accident or occurrence. C. Automobile Liability Insurance in an amount not less than$2,000,000 for all claims arising out of a single accident or occurrence and $300,000 for any one person in a single accident or occurrence. D. Owner's Protective Liability Insurance-l he Contractor shall also obtain at its own expense and deliver to the City an Owner's Protective Liability Insurance Policy naming the City of Jefferson as the insured,in an amount not less than$2,000,000 for all claims arising out of a single accident or occurrence and$300,000 for any one person in a single accident or occurrence,except for those claims governed by the provisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo, No policy will be accepted which excludes liability for damage to underground siructures or by reason or blasting, explosion or collapse. E. Subcontracts-In case any or all of this work is sublet, the Contractor shall require the Subcontractor to procure and maintain all insurance required in Subparagraphs (a), (b), and©) hereof and in like amounts. F. The Certificates of Insurance furnished to the City showing proof of compliance with these insurance requirements shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least fifteen days prior written notice has been given to the City. 8. Failure to Perform. Should Contractor fail to provide services as set forth pursuant to this Contract,or fail to meet any of the contract provisions, this Contract may be canceled at the sole option of the City upon giving five (5) days written notice to Contractor, 9. Cancellation. This Contract shall be subject to cancellation by the City at any time following fifteen (15) days notice. 10. Successors and Assigns All of the terms, covenants and agreements herein contained shall be binding upon and shall inure to the benefit of successors and assigns of the respective parties hereto. 11. Contract Documents. The contract documents shall consist of the following: a. This Contract f. General Provisions b. Addenda g. Special Provisions C. Information for Bidders h. h, Technical Specifications d. Notice to Bidders I. Drawings and/or sketches e. Signed Copy of Bid R\Conlrocl Files\se,rvlce\robinson's cleaners\unllumi veaning 4002.wpo — 5 — This Contract and the other documents enumerated in this paragraph, form the contract between the parties, These documents ore as fully a part of the contract as if attached hereto or repeated herein. 12, Notices. All notices,consents,authorizations,requests and statements hereunder shall be deemed to have been properly given if delivered by and or mailed by first class United States mail, postage prepaid, if to the City at City of Jefferson, 320 East McCarty, .Jefferson City, Missouri, 65101, and if to the Contractor to Robinson Cleaners, 1204 Business Loop 70E, Columbia, Missouri, 65102 13. Jurisdiction. This Contract shall be governed, in all respects by the laws of the State of Missouri. IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the day and year first above written. CITY OF JEFFERSON, MISSOURI CONTRACTOR_ M yor Title: ATTEST: ATTEST: City Clerk Title: APP OBE AS TO F City Counselor MContraet He Atervice\rubinson's cleaners\unicorns cleaning 2002.wpd — 6 - FINANCE DEPARTMENT PURCHASING DIVISION SU13.ILCT: [aid 2037 - Unilornl Cleaning, Police, Animal RCSCUe, Transit, Parking and Dire, opened on October 1, '002 BIDS RECI:IVI;l7: Year One Year T\w Year'1111-ee Robinson Cleaners. .lclTerson City, N/10 $55,190.00 555,190.00 y55,190.00 MISSOUI-i Cleaners/Lake Cleaners Inc., Osage Beach, M0 $35.3,10.00 $60,87,1.00 $60,874.00 Dive additional bidders were seat the specification but diet not respond. FISCAL NOT13: funds will be taken from a number of accounts to pay expenses ort an as nCedC(l, as used basis only. The estimated quantities were based on prior useage, Police Department Piro Department 1000-3100-2070-0000 9,400.00 1000-3200-2070-0000 1000-3110-2070-0000 3,000.00 2002-2003 Budget $ 800.00 2002-2003 Budget $12,400.00 Bid 2037 estimate ' 15.00 Bid 2037 estimate $27,503.00 Balance $ 785.00 Balance (- $15,103.00) Community Dev. - Animal Rescue Dept. Of Transportation - Parking 1000-3400-2070-0000 6200-6200-2070-0000 2002-2003 Budget $ 800.00 2002-2003 Budget $ 800.00 Bid 2037 estimate 962.00 Bid 2037 estimate $ 1,338.00 Balance (- $ 162.00) Balance (- $ 538.00) Department of Transportation - Transit 6200-6200-2070-0000 2002-2003 Budget $ 6,000.00 Bid 2037 estimate X25,372.00 Balance (- $ 19,372.00) Funds will be requested in tt supplemental appropriation to cover the negative amounts tar the Police Department and Department of'1'ransportatioil. 'Translt Division. The Parking Division will transfer finds I'rom within that. budget. Since the estimated quantities were compiled, the Cortlnlunity Development, Animal IZcscuc Division is in the process ofchanging to a utlili01-111 that does not require ch-y cleaning. That chanue will reduce expenditures substantially to that account, The 'I'rcitlSit Division may consider changing their Lill il�►rnl also. • PAST P1RFORIviANCi_ : Robinson Cleaners was originally awarcled a contract as Pride Cleaners of'Kansas City and has perlormcd unif0rm c1ca111l1g SCI'v►CCS 101- the City 1101- 11 IlUmbcr of*years. Robinson Cleaners has held the unit cost for cleaning shirts and pants at $1.45/each since 1098. Tllc'e have been service problems in the past. however, all ol'the using departments have rccon-inlended award to this bidder. RECOivli'v1LNDATION: All dcpartrllen(s using this agreement have recommended award to the low hidder. Robinson Cleaners oI'.)efTerson City. Missouri in IhC amount of'$55,190.00 I6r year one ol•thc bid. The bid carries tip to two additional ollc year periods at specific unit prices il'the (_'ity chooses to renew. A'1 TACI IN41 NTS - SUPPORTING DOC UN/l EINTATI ON Tabulation of Bids, Departmental Recommendation - Signature , '► 1.L Purchasiti , A�cnt Dirccto�. Conln, tnity Ucvclol)Illcilt / r. Folic C llcl' Ccctl,r. I)eparUllcnt of'I'ransportaUi)n MEMORANDUM To: N1avOr Backers Councilln'll) FeIvulsoll ('0U11C11111i111 GI'ollCl' Councilman Vogel COUncihllan Sn1itll Councilman Olsen CI)llllCH111,1ll ViCSSlllilll C'ouncilnlan Angle Councilman %VebC►' Councilman Vincent Councilman hlindt From: Terry Stephenson Purchasing A(:'1cIIt Uate: December I I. 2002 Re: Bid 2037 - I!nilorm Cleaning Bids were solicited C onl six potential hlddCrS under 13X1 1773 dated .tune 23. 1998. Only Otte bid Naas rcuu•ned. Robinson C'Icaners. FLICII hLISIIICSS that did 1101 respOnd at that time was contacted to determine why bids were not submitted. Among the reasons inclicatccl were: sent to pt•esiclent ol'contpany out ol'state, present stall Iinablr to handle additional business. hCliCVCCI bids were so low they could not compete, company owned by another IOra) dl-N• cleaner. COLII(I tll)t hid all items. and one IIIn1 I't►iled 10 1•etul•n pllotle calls. In addition. N/IiSSOUri VOCU601 al f:ntcrprises did not respond hCCal1SC StatC of Nifissouri legislation was passed speeifically prollibitill" them front providing dry cleaning services to entities other than state agencies and stale employees. Laid 1773 was awarded to Robinson C'lea11ers 1o1• year one, August I . 1998 th►'OULh .luty 31. 1999, with up to twO additic)llal one year rellcwal periods. In December, I()()() and April 2001. Cslch dry cleaning, hrnl in the yellow pages was contacted main. I':ach 111-111 i11c1icated that they would not bid the services for the same reasons given in 1998. le W 1 ROhinson C � ALIgust, 2002, Robinson C'Icaners sent notification that prices would incrcasc front 1.45 each to $3.00 cash for unilornl shirts and uniform pants. A number• oftclepholle calls were made t0 local ill-ills Ill till e1161•1 to develop specilications tll It would n1CCt the City's nerds and encOUlragc bICIdCI'S to respond. The alternate hid was developed to allow for City delivery and pick up of the unilorrlls. 'The request for bids kus prepared with I—CVised quantities based On usage li•0111 the period •lay I. 2001 through April 30. 2002. Specifications wcre sent to seven potential hicklas oil ScpteIl bcr 12. 2002 with a bid Opcllillg datC 01*()Ctober I, 2002. hollow up calls Nvere made to each potential bidder oil September Ih, 2002 to ask if'the firm had receiy.ed the specilleations and if they. had questions or needed additional information. C)Illy MO bids wrrC rrccivcd 1111 OclobCl' 1. 2002. fllthough the unit priCCS Ila\'C 111ON tha11 doubled, it is IlOtCll that the llllit pi'iCCS 6101- the Only other bidder responding are slightly higher for yell• one and increase by 10,N) lilt. each of the One year renewal periods. Missouri Vocational I;nterprises was contacted again and has indicated that they are unable to offer services outside state agencies and employees. All Of the using dcpartnlcrtts have recommended that.the low bidder, Robinson Cleaners of JCffCr.SOn City, Missouri, be awarded the bid. Funds will be requested in a supplemental appropriation to cover the negative aniounts for the Palicc Department and Department of"1•ransportation, 'I•r•ansit Division. Funds g ill be transferred from accounts within the Parking Livision to cover any expenses that are not cur•rcntiy budgeted. Conlnlunity Development, Animal Rescue Division is changing that unil'01-111 10 a type that does not I•Cquire dry cleaning. That change will I•CCILICC 1110 CStiniatcd expenditure, Substantially. City of JoNarson,Missouri Tabulation of Bids Bid No.2037 Subj Uniform Cleaning ale: October 1,2002 Robinson Cleaners Missouri Cleaners pt. All City Jefferson Qty,M!) I.ake Cleaners Inc Osage Beach,MO ITEM Gat.Oly Unit Price Total Price Unit Price. Tnt>d Price Unit Price Total Price YEAR ONE Section I -Police Department Base Bid vendor pickup&dal 1 Shirts,long and short sleeve 4420 on $300 $13,26000 $300 $13,260.00 2 Trousers 4680 ea $300 $14,04000 $300 $14,04000 3 Jackets 61 en $300 $183 00 $300 $18300 4 Liners for coals 10 ea $2 00 $2000 $1 00 $1000 I 5 Ties 55(.a $000 $000 $1 so $8250 Total Annual Cost Section l $27,503.00 $27,575,50 Section 11 Corn Dev. Animal Rescue Base Bid vendor pickup&(lei 1 Shirts,long and short sleeve 156 ea S3 00 $46800 S3 00' 5468 0 0 2 Trousers 156 ea $300 S46800 S300 $468 00 3 Jackets 6 en $3 00 $1800 $300 $1800 4 Liners for coats 4 ea $2 00 $800 $1 00 $400 Total Annual Cost Section II $962.00 $958.00 OPTION A-City pickup&del 1 Shirts,long and short sleeve 156 ea $2 15 S42900 $2 75 $42900 2 Trousers 1560-1 $2 75 5,12900 $2 i b $42900 3 Jackets 6 ea $2.75 $1050 $3 00 $18 00 4 Liners for coats 4 ea $2 75 $11 00 $1 00 $4 00 Total Annual Cost Option A $885 50 $86000 Section III-DOT-Parking Div Base Bid vendor pickup&(let 1 Shirts 208 ea $300 $624 00 S300 $624 00 2:Trousers 156 ea $3 00 $46800 53.00 $468 0C 3 Shorts 78 ea $3 00 5234 00 S300 $234 00 4 Jackets 14 ea $3.00 S12 00 $300 S 12 00 tales 3 ea $000 $0 00 S 1 !iU $4 50 otal Annual Cost Section III $1,938.00 $1,342.50 OPTION A-City pick up&del 1 Shirts 208 ea $2 75 $57200 $300 8624 00 2 Trousers 156 ea $2 75 $42900 S300 $468 00 3 Shorts 78 ea $2.75 $214 50 $300 $234.00 4 Jackets 4 ea 52.75 Sit 00 $300 $12 00 5 Ties 3 ea $0 DO $000 S1 50 $4 50 Total Annual Cost Option A $1,226 W $1.342 50 Section IV-DOT-1 ransil Dtv Base Bid vendor pickup&del 1 Shirts 4680 ea $300 514.040.00 $3 00 $14 040 00 2 Trousers 3744 ea $3 00 $11,232.00 $3 00 $11 232 00 3 Jackets 30 ea $300 $90.DO $300 $90.00 4 Liners 5 ea S2 00 $1000 S 1 00 $5 00 5 Ties 35 ea $000 SO 00 $1 50 $52 50 ,Total Annual Cost Section IV $26,372.00 $25,419.50 I i 'Option A-City pick up&del 1 Shirts 4680 ea $2 75 $12.87000 S2 75 $12.870 00 2 Trousers 3744 ea $2,75 $10,29600 $2 75 $10.29600 3:Jackets 30 ea S2 75 $82 50 $3 00 $9000 4 Liners 5 ea 52.00 $10.00 $1 00 S5 C0 5 Ties 35 ea $000 $000 $1.50 $52.50 Total Annual Cost Option A $23.25850 S23,313 50 Section V-Fire Department Base Bid vendor pickup&del 1 Coats,Uniform,Winter 5 ea $300 $1500 S900 $45 00 Total Annual Cost Section V 516.00 $45.00 Option A-City pick up&del 1 iCoals,Uniform.Winter 5 ea $275 $13 75 $8 00 $4000 otal Annual Cost Option A $13 75 $40 00 tal Annual Cost Year One BASE BID $55,190.00 $55,340.50 i i City of Jefferson,Missouri Tabulation of Bids Bid No 2037 Subs: Uniform Cleaning Date October 1,2002 Robinson Cknners Missouri Cleaners pt: All City Jolterson City.MO Lake Cleaners Inc Osage Beach,MO ITEM P.M.Oty unit Price Total Price Unit Price Total Price Unit Price Total Price Year Two 10%Increase j Vmidor did Section I -Police Department not fitl In prices I 'Base Bid vendor pickup&del. 1 Shirts,long and short sleeve 14420 ea $3 00 $13,260 00 2 Trousers 4680 ea $300 $1404000 3.Jackets 61 ea $300 $18300 4 Liners for coats 10 r!a $200 $2000 ,5 Ties 55 ea $000 $000 Total Annual Cost Section I $27,503.00 Section II Com Dev Animal Rescue Base Bid vendor pickup&del 1.Shirts,long and short sleeve 156 ea $300 $468 00 2 Trousers 156 en 53 00 $46800 3 Jackets 6 ea $300 $1800 4'I.Iners for coats 4 ea $200 $800 'Total Annual Cost Section II $962.00 OPTION A-City pickup&del 1;Shirts,long and short sleeve 1560a $2 75 $428 00 2,Trousers 156 ea $2 75 $42.4 00 i 3-Jackets 6 ea $2 75 $16 50 4 Liners for coats 4 en $2.00 $800 + Total Annual Cost Option A $88250 i Section 111-DOT-Parking Div l Base Bid vendor pickup&del. 1 Shirts 208 ea $300, $624 00 2'Trousers 156 ea $3,00 $468 00 3 Shorts 78 an $3.00 $234 00 i 4,Jackets 4 as $3 00 $12.00 Ties 3 ea $000 $000 Total Annual Cost Section III $1,338.00 OPTION A-City pick up&del 1 Shirts 208 ea $2 75 $57200 2 Trousers 156 ea $2 75 $420 00 3';horts 78 en $2 75 $214 50 4 Jackets 4 ea $2 15 $11 00 5 Ties 3 ea $000 $000 i Total Annual Cost Option A $1.226 50 'Section IV-DOT-Transit Div Base Bid vendor pickup&del i 1 Shirts 4680(n) $3 00 $14,040 00 2 Trousers 3744 ea $300 $11,232 Ou i 3 Jackets 30 ea $3 00 $91)00 4 Liners 5 au $200 $1000 1 5;Ties 35 ea $000 $000 :Total Annual Cost Section IV $25,372.00 I Option A-City pick up&del 1.'Shins 4680 ea $2 75 $12,87000 2.Trousers 3744 ea $2 75 $10.296 00 3'Jackets 30 ea $2 75 $E,1 8' 58 4 Liners 5 ea $2,00 $10 00 5 Ties 35 on $0 f0 $000 Total Annual Cast Option A $23,258 50 Section V-Fire Department Base Bid vendor pickup&del. i 1:Coats,Uniform,Winter 5 ea $300 $1500 Total Annual Cost Section V $15.00 Option A-City pick up&del 1:Coats.Uniform,Winter 5 ea $2 75 $13.75 TOIat Annual Cost Option A $13,;5 Mole 55,340.50 x 10116 tai Annual Cost Year Two Base Bid $55,190,00 60,874,00 I City of Jefferson,Missouri Tabulation of Bids Bid No.2037 Subj Uniform Cleaning Dale October 1,2002 Robinson Cleaners Missouri Cleaners t.: All City Jefferson City,MO Lake Cleaners Inc. Osage Bearh,MO ITEM ;Ent.Oly Unit Price ! Total Price Unit Price Total Price Unit Price Total Price Year Three 101A Increase Vendor did Section I -Police Department not fill In prices (Bass Bid vendor pickup&del 1,Shirts,tong and shoe sleeve 4420 ea $300, $13,260.00 i 2 Trousers 4680 ea $3.00 $14,040.00 3 Jackets 61 ea $300 $18300 4 Liners for coats 10 ea $200 $2000 5 Ties 55 ea $0.00 $000 Total Annual Cost Section 1 $27,503.00 :Section II Cem Dev. Animal Resrue Base Bid vendor pickup&del 1 Shirts,long and short sleeve 156 ca $300 $46800 2 Trousers 156 oa $3.00 $46800 3'Jackets 6 ea $3.00 $1800 4 Liners for coats 4 ea $200 $800 Total Annual Cost Section II $962,00 OPTION A•City pirkup&del i 1.Shirts,long and short sleeve 156 ea $2.75 S42900 2 Trousers 156 ea $275 $42900 3 Jackets 6 ea $2 75 S16 50 4 Liners for coats 4 oa $200 $8.00 Total Annual Cost Option A S88250 Section III-DOT-Parking Div. Base Bid vendor pickup&del 1 Shins 208 ea $300 $62400 t 2:Trousers 156 ea $300 $11,6800 3 Shorts 78 ea S300 $234 00 j 4'Jaekots 4 ea $300 $1200 Ties 3 ca $000 $000 W I Total Annual Cost Section III $1,330.00 OPTION A•City pick ur&del Shirts 208 as $275 $57100 2 Trousers 156 oa $2 75 $429 00 3:Shons 78 oa $215 $214.50 4 Jackets 4 ea $2 75 $11,00 5'Ties 3 ea Soo() $000 Total Annual Cost Option A $1.226;O Section IV-DOT•Transit Div Base Bid vendor pickup&del 1 Shirts 4600 ea $301) S 14.040 00 2 Trousers 3744 ea $3 00 $11,232 00 3,Jackets 30 ea $3 00 $9000 4 Liners 5 en $200 $1000 5 Ties 35 ea $000 SO 00 Total Annual Cost Section IV $25,372.00 Option A•City pink up&(Jul 1 t Shirts 4680 ea $2 75, $12 870 00 2,Trousers 3744 ea $2 75 $10 2911 00 3 Jackets 30(.-it 52 75 $82 50 4 Liners 5 on 52 00 $1000 5'Ties 35 oa $000 $0.00 ,Total Annual Cost Option A $22,266 50 Section V.Fire DepwIniont I Base Bid vendor pickup&del 1 Coals,Uniform,Wuntur 5 ea $3 00 $1500 j 1 Total Annual Cost Soctlon V $15.00 IOption A•City pick up&del 1 Coats,Uniform,Winter 5 ea $2,75 $1375 Total Annual Cost Option A $13 75 Note '1Ei•340 50 x 10%, tai Annual Cost Yoar Two Base B/d $55,190,00 60,874,00 E � City of Jefferson,Missouri Tabulation of Bids Slid No.2037 SubJ: Uniform Cleaning Date: October 1,2002 Robinson Cleaners Missouri Cleaners pt: All City Jefferson City,MO Lake Cleaners Inc. Osage Beach,MO ITEM Est,Qty Unit Price Total Price Unit Price Total Price Unit Price Total Price j Unit Costs-All Departments Year one I `Replace Buttons time/cost 2 days $050 route day 050 I Sew Rips and tears time/cost 1 wk $3.00 3 days $2.00 I Change emblems(rem&repq timelcost 1 wk $3.00 3 days $3.00 Remove emblems time/cost I wk $2.00 3 days $300 i i Add emblems time/cost 1 wk S200 3 days $5.00 i iYeartwo Replace Buttons time/cost 2 days $0.90 10%increase, Sew Rips and tears time/cost i wk 53.00 Change emblems(rem&rept)timelcost 1 wk $300 Remove emblems time/cost 1 wk $200 �Add emblems time/cost 1 wk $200 + Year three Replacr,Buttons lime/cost 2 days $050 10%increase 'Sew Rips and tears timelcost 1 wk $3.00 !Change emblems(rem&repq timelcost 1 wk $300 Remove emblems time/cost 1 wk $3.00 ;Add emblems time/cost 1 wk $300 i jService Location 3locations in Jefferson City Capital Crossing Mai! 'hours 7 days/week 'until 0,00 p.m. not listed 1 Sample Schedule Police MWF M&W afternoon TransiUPkg T TH F-morning I The following vendors were contacted but did not return a response. Concord Custom Cleaners,Jefferson City,MO all three locations Dix Road Cleaners,Jefferson City,MO !Jefferson Cleaners Jefferson City,MO Quality Cleaners, Jefferson City.MO two locations MO Vocational industries,Jefferson City,MO i I i i + t ' 4 i ; ki I i