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HomeMy Public PortalAboutORD13498 BILL NO, 2002-131 PASSED AS AMENDED SPONSORED BY COUNCILMAN Vincent ORDINANCE NO. 1 u> 4.1 q �) AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, REPEALING ORDINANCES 11650 AND 11749 PERTAINING TO THE RULES AND REGULATIONS FOR THE POLICE PERSONNEL BOARD,AND ENACTING ANEW ORDINANCE IN LIEU THEREOF. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Ordinances 11650 and 11749 of the City of Jefferson, Missouri, pertaining to the Rules and Regulations for the Police Personnel Board are hereby repealed. Section 2. The document entitled "Rules and Regulations of the Jefferson City Police Personnel Board,"designated as"Exhibit A"and attached hereto, is hereby adopted as the official personnel rules and regulations for the Police Personnel Board of the City of Jefferson. ® Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: r _. �'�. �° 1; ,.. ;� Approved:_ Z ' Presi ing Officer Mayor ATTEST: APPROVED AS TO FORM: 1 City Clefk City Counselor C:Mylllf-.Council Ofdinuncca:IA 131 e7x1 RULES AND REGULATIONS OF THE JEFFERSON CITY POLICE PERSONNEL BOARD Pursuant to the authority of Sections 7-153 and 7-154 of'the Code of the City of Jefferson, Missouri,the Police Personnel Board hereby adopts the following Rules and Regulations governing its operation. RULE 1: OFFICERS The Board shall elect f=rom its members a Chairman, Vice-Chairman, and a Secretary. The Chairman shall preside over all meetings ol'the Board and shall act as the official spokesperson for the Board. The Vice-Chairman shall act on behalf of the Chairman in all instances when the Chain-nail is not in attendance at any meeting of the Board or is otherwise unable to perform his or her duties. In the absence of both the Chairman and the Vice-Chainnan the Board shall elect an acting chairman to conduct the meeting. 'I'hc Secretary shal I keep all records of the Board, including recording minutes of all Board meetings. Officers shall serve one-year terms and shall serve until a successor is duly elected and qualified. Officers shall be elected at the first meeting in January of each year,and as needed to till vacancies. Officers shall assume their respective ditties immediately upon election. RULE 2: MEETINGS • The Board shall meet at least quarterly during the calender year, and at such other times as are necessary for the Board to operate efficiently. RULE 3: QUORUM At least four(4) members of the Board must be present at the beginning of a meeting in order for a quorum to be deemed present. RULE 4: MAJORITY VOTE At least four(4) members are required to vote on the prevailing side of any issue presented to the Board in order for the issue to pass. RULE 5: EXAMINATION Examinations for establishment of eligibility or promotional registers shall consist of open, competitive examinations and may include skill tests. Such examinations shall be designed to objectively determine the relative qualifications of applicants for employment or promotion. The Board is authorized to delegate testing of skill levels to public or private testing agencies. RULE 6: NOTIFICATION OF EXAMINATIONS The Board shall give public notice ofeach open,competitive employment and promotional examination by posting the same on a public bulletin hoard maintained at the office of the Police Department,posting the same on a public bulletin board in the City Hall Building,and by publishing the same in a newspaper of general circulation in the City of Jefferson. These postings and file Ca1VINI)0%YS%I EM C lows.NUlcs.ham I1I1II Ruby K Reg IlNatc?.6.01 I'INAI.%,pd publication must occur a minimum of fifteen (15) days prior to the examination. The Board shall give such other notice as it deems necessary. RULE 7: COMPLETION OF APPLICATION Any person desiring to participate in any employment or promotional examination shall complete an application on a form to be provided by the City ol"Jetf-erson. Failure to complete fully an application shall result in the applicant being refused permission to participate in any testing. Applications for any employment or promotional examination must be received in the Human Resources office no later than the posted deadline. RULE 8: ADMISSION TO EXAMINATIONS Before any applicant shall be admitted to any examination, applicants shall furnish photo identification to an examination supervisor. Only persons who have submitted timely applications as provided in Rule 8 and furnished photo identification shall be admitted to the examination. RULE 9: WAIVER OF CERTAIN RULES The Board, in its discretion, for good cause shown, may allow an applicant for employment or promotion to take the examination at a time other than that scheduled. In the event an applicant is permitted to take an examination at any time other than the published tinge, the Board shall impose such conditions as will ensure that the contents of the examination are kept strictly confidential. RULE 10: CRIMINAL HISTORV CHECK Criminal history checks shall be conducted on all applicants for employment or promotion who have received a passing score on the written and physical examinations as determined by the Board. The criminal history check shall be conducted by a police officer designated for that purpose by the Chief of Police. The results of such criminal history checks shall be reported by the designated officer to the Board. The Board niay reject the application of any person if the Board finds that the applicant's criminal history as disclosed by the criminal history check renders the applicant unfit for the position sought. In the event the Board rejects the application of any person based upon said person's criminal history as disclosed by the criminal history check,the Board shall immediately notify such person in writing of tilt rejection of his or her application. After an applicant's name is placed upon an eligibility or promotional register, the applicant shall be subject to such additional background investigation and interviewing as the appointing authority decors necessary or advisable in making an informed decision concerning appointment or promotion. RULE 11: DISQUALIFICATION FOR DECEPTION The Board may reject the application ofany person and may terminate any further processing of an application if it finds that the applicant has knowingly ►nade a false statement of fact in his or her application or has attempted to practice any fraud or deception in his or her application or examination. In the event the Board rejects an application or terminates its further processing as provided herein, the Board shall immediately notify the applicant in writing of such rejection or termination. C':A%'INCN)WS f6M1'C lows Notes Data 1'1'11 Hulcti&Reg U1xiatc:.n•03 FINAL wlxl -2- RULE 12: ESTABLISHMENT OF PASSING GRADE In addition to the other requirements listed in these rules and regulations for placement on an eligibility or promotional register, no applicant's name shall be placed on an eligibility or promotional register if the applicant has not achieved a passing score on the examination. The Board will establish a passing score for each examination administered based upon the following factors: 1. Recommendations of the publisher of any written examination; and 2. Status of current eligibility or promotional registers. In no event shall passing grades be established to discriminate against any person on the basis of race, color, religion, national origin, sex, ancestry, age or handicap. RULE 13: NOTIFICATION OF RESULTS Every person completing an examination shall be notified within 15 working days whether he or she passed or failed the examination. All applicants who successfully passed the written examination shall receive, along with their notification, further information on the remaining process. RULE 14: EMPLOYEES APPLYING FOR REHIRE Employees applying for rehire within one year of separation shall not be required to participate any written examination process,but shall have their name included on the register within one year of rehire. RULE 15: REGISTERS A single register may, as necessary, be maintained by the Board for each of the following positions: 1. Administrative Secretary 2. All other civilian employees 3. Police officer 4. Telecommunications Operator 5. Sergeant 6. Lieutenant 7. Captain 8. Chief of Police An applicant's name, once placed on the register, shall remain on the register for one (1) year. At the expiration of said year, such applicant's name shall be removed from the applicable register. Registers shall consist of applicant's name, test score, and other pertinent information deemed necessary for continuation in the hiring or promotional process. RULE 16: BOARD MEMBERS AT TESTS At least one (1) member of the Board shall be present for supervision of written examinations. C:WINI)OWSQ I't III C.Lowc Notc.s.Dato`I'I'B Nulls&Reg IJjXWc 36-43 FINAI.�kpd -3- RULE 11: RULES SUBJECT TO TEMPORARY SUSPENSION If the Board finds that an emergency exists requiring suspension of some or all of the above rules for a temporary period, such rules may be suspended upon approval of the suspension by the City Council. RULE 18: APPEALS Anymemberofthe Police Department who is demoted,suspended,ordischarged may appeal in writing to the Board, within thirty (30) days after the effective date of such action, setting forth reasons that the demotion, suspension or discharge was not for good cause or for the good of the department. Upon such action, the Board shall hear the appeal within ten(10)days. The appellant, the Chief of Police, and the City shall have the right to be heard in person, to be represented by counsel,and to present evidence at such hearing,which shall be a public hearing if requested by the appellant. Technical rules of evidence shall not apply at such hearing. Upon consideration of the evidence and within fifteen (15) days of the conclusion of the hearing, the Board shall approve or disapprove the action appealed from, and in the event of disapproval, the Board shall order reinstatement to the appellant's former position and payment of such salary as was lost to the appellant by reason of such demotion, suspension, or discharge. Any disciplinary action shall not be stayed by virtue of an appeal to the Board. All proceedings at a hearing as provided herein shall be duly recorded by stenographic or electronic recording. RULE 19: AMENDMENT OF RULES These rules may be amended if at least four(4)members vote to amend these rules,but these amendments are not effective until approved by the City Council. C MNIXAS f Rulcs&Red;UlMair 2.6.0 V1NAL%%j j -4-