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Home My Public Portal AboutGolf Commission Packet 3.28.23MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: 2198 Main Street Date: March 28, 2023 Time: 4:00 PM \\\\\\\N\\1m mI oill//I//!/ aE WST Jam\\ ` 6}ai la IV"I„.4'4 O.fi'Ot '►p4 . -� a 00 !!l�11111111111I I I I W tN1\\\\\\\ This meeting will be conducted in person at the time and location noted above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in -person vs. virtual attendance accordingly. Members of the public who wish to access the meeting remotely may do so in the manner shown on our posted agenda. Meetings may be joined by: 1. Phone: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 881 4407 8985 Passcode: 049087 To request to speak: Press *9 and wait to be recognized. 2. Zoom Webinar: https://us02web.zoom.us/j/88144078985'?pwd=M05KQnNsRIRQT2FzZEpkSFZDWUVO Zz09 Passcode: 049087 To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized. Jay Packett Director of Operations Colin Walsh Course Superintendent Golf Commission Anne O'Connell Chair Andrea Johnson Vice Chair Rob David John Kissida Wyn Morton Jeff Odell David Valcourt The Captains Golf Course 1000 Freemans Way Brewster, MA 02631 (508) 896-1716 www.CaptainsGol tourse.coi When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting may do so by attending the meeting in person or by accessing the meeting remotely. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestrearn.brewster-ma.gov), or Video recording (tv.brewster- ma.gov). AGENDA • Call to Order • Declaration of a Quorum • Meeting Participation Statement • As required by the Open Meeting Law, we are informing you that the Town will be video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the chair. • Public Comment • Superintendent's Report • Director's Report • Course Operations Questions and Concerns • Update FY23 HVAC Project (Jeff Odell) • Discussion on Project Manager position included in proposed FY24 Golf Department Budget (John Kissida) • Other Strategic Planning Updates (Commission) • Questions and Comments from Associations and Liaisons • Review and approve minutes • 2/28 • Future Agenda Items and Meetings (4/11) • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: BUDGET STATUS rev. 2/28/23 FY 2023 Expended thru February Budget WAGES %of Budget Balance Spent Full-time Wages Part-time Wages Overtime Longevity $ 652,696.08 $ 340,373.30 $ 42,300.60 $ 3,081.00 $ $ $ 1,038,450.98 $ 1,001,971.00 $ 518,540.00 $ 61,184.00 $ 15,197.00 $ $ $1,598,892.00 WAGES FY 2022 % of Expended thru Budget February dgst Balance S e�nt $ 349,274.94 65.1% Full-time Wages $ 178,166.70 65.6% Part-time Wages $ 18,883.40 69.1% Overtime $ 12,116.00 1 20.3% Longevity $ Contractual Obligations $ 6,500.00 $ 6,643.00 $ 143.00 97.8% $ $ 558,441.04 $ 537,552.60 $ 890,037.00 $ 352,484.40 60.4% $ 324,003.70 $ 579,478.00 $ 255,474.30 55.9% $ 37,376.72 $ 50,000.00 $ 12,623.28 74.8% $ 2,815.50 $ 16,560.00 $ 13,744.50 17.0% SUBTOTAL 65.0% SUBTOTAL $ 908,248.52 $ 1,542,718.00 $ 634,469.48 58.9% GENERAL EXPENSES Oil/Grease Diesel Fuel Heating Gasoline Electricity_ Electricity -Irrigation Pump R&M Equipment R&M Irrigation ProffessionaUTech nical OSHA Training Phones Alarm Office Supplies Score Cards Maintenance Super Range Supplies Computer Supplies Custodial Supplies Rubbish Removal/Sanitation Seed & Sod Tee & Green Landscaping Topsoil & Sand Fertilizer Fungicide Insecticides Misc. Wetting Agents/Ume Cart Lease Clubhouse Fum./Repair Credit Card Expense Environmental Monitoring Safety ClothingAllowance Mileage -Maintenance Meetings/Travel Dues and Subscriptions Clothing Allowance-Admin Advertising/Promotions CVEC Administration Charges GENERAL EXPENSES $ 3,744.92 $ 13,233.40 $ 3,200.00 $ 10,500.00 $ 7,984.36 7,985.55 36,694.90 16,255.20 79,554.30 24,940.12 $ 12,589.13 $ $ 829.17 $ 3,057.31 $ 4,902.32 $ 9,500.00 $ 2,985.00 $ 5,000.00 $ 18,835.72 $ 12,000.00 $ 5,411.62 $ 13,000.00 $ 7,028.76 $ 8,000.00 $ 9,854.14 $ 22,000.00 $ 11,715.30 $ 20,000.00 14,938.00 , $ 29,000.00 - 1 $ 12,000.00 3,170.56 $ 5,000.00 17,458.02 $ 31,500.00 48,492.25 $ 96,000.00 $ $ 14,000.00 $ 9,000.00 $ 48,760.00 $ 12,065.10 75.3% Electncity 23,320.00 S 88,000.00 37,000.00 $ 4,500.00 $ 2,500.00 $ 1,600.00 $ 2,200.00 SUBTOTAL $ 138,627.37 $ 126,000.00 $ $ 16,000.00 $ 46,756.13 $ 58,000.00 $ 74,000.00 $ 111,000.00 $ 32,622.24 $ 50,000.00 $ 58,451.26 $ 75,000.00 $ 1,693.11 $ 3,000.00 $ 2,893.23 $ 9,000.00 $• $ 450.00 $ $ 2,500.00 $ 4,208.00 $ 4,100.00 $ $ 4,000.00 $ 14,895.84 $ 50,000.00 $ 2,734.38 $ 4,688.00 $ - $ (544.92) 117.0% Oil/Grease (2,733.40) 126.0% Diesel Fuel 6,035.64 56.9% Heating 1,014.45 88.7% Gasoline $ 2,713.97 $ 3,000.00 $ 6,561.18 $ 10,000.00 $ 6,912.81 $ 14,000.00 $ 8,783.20 $ 8,500.00 $ 35,238.87 $ 46,000.00 $ 11,927.14 $ 22,000.00 7,064.80 69.7% Electricity -Irrigation Pump 286.03 90.5% 65.6% 49.4% 79.8% 76.6% 54.2% 80.8% 52.4% $ 8,445.70 90.4% R&M Equipment $ 64.613.26 $ 80,000.00 $ 12,059.88 67.4% R&M Irrigation $ 18,337.95 $ 35,000.00 $ (8,089.13) 279.8% ProfessionalfTechnical $ 9,257.80 $ 4,500.00 $ 2,500.00 0.0% OSHA Training $ - $ 2,500.00 $ 770.83 51.8% Phones $ 890.70 $ 1,600.00 (857.31) 139.0% Alarm $ 3,105.40 $ 2,200.00 4,597.68 51.6% Office Series $ 5,742.28 $ 9,500.00 $ 2,015.00 (6,835.72) 7,588.38 971.24 12,145.86 8,284.70 14,062.00 12,000.00 1,829.44 14,041.98 47,507.75 (12.627.37) 16,000.00 11,243.87 37,000.00 17,377.76 16,548.74 1,306.89 6,106.77 450.00 2,500.00 (108.00) 4,000.00 35,104.18 1,953.62 59.7% Score Cards 157.0% Maintenance Suppies 41.6% Range Supplies 87.9% Computer S> pplies 44.8% Custodial Supplies 58.6% Rubbish Removal/Sanitation 51.5% Seed & Sod 0.0% Tee & Green 63.4% Landscapi 9 55.4% Topsoil& Sand $ 50.5% Fertilizer $ 29,827.60 $ 80,000.00 $ 50,172.40 110.0% Fungicide $ 129,716.67 $ 120,000.00 $ (9,716.67) 0.0% Insecticides $ 1,647.00 $ 15,000.00 $ 80.6% Mac. Wetting Agents/Lime $ 48,090.00 $ 55,000.00 $ 66.7% Cart Lease $ 74,000.00 $ 111,000.00 $ 65.2% Clubhouse Fum./Repair $ 9,085.27 $ 35,000.00 $ 77.9% Credit Card Expense $ 52,344.67 $ 57,000.00 $ 56.4% Environmental Monitoring $ 2,557.49 $ 3,000.00 $ 32.1% Safety Clothing Allowance $ 4,084.93 $ 9,000.00 $ - $ 450.00 $ 3,045.37 $ 4,000.00 9,710.56 $ 12,000.00 3,370.67 $ 13,000.00 5,111.41 18,072.40 18,250.97 $ $ $ $ 6,501.78 $ 25,000.00 $ 4,310.67 $ 12,000.00 1,065.00 $ 5,000.00 $ 8,000.00 $ 20,000.00 $ 26,000.00 19,401.70 $ 30,000.00 3,438.82 7,087.19 1,716.80 10,761.13 $ 10,072.86 $ 15,386.74 16,662.05 (4.757.80) 2,500.00 205.7% 0.0% 709.30 (905.40) 55.7% 3.757.72 954.63 2,289.44 9,629.33 $ 2,888.59 $ 1,927.60 $ 7,749.03 $ 18.498.22 $ 7,689.33 $ 3,935.00 $ 10,598.30 141.2% 60.4% 76.1% 80.9% 25.9% 63.9% 90.4% 70.2% 28.0% 35.9% 21.3% 64.7% 37.3% 0.0% Mleage-Maintenance $ 0.0% Meetings/Travel $ 130.00 $ 2,500.00 $ 102.6% Dues and Subscriptions $ 2,729.99 $ 4,100.00 $ 0.0% Clothing Allowance-Admin $ $ 4,000.00 $ 29.8% Advertising/Promotwns $ 14,446.95 $ 50.000 00 $ 58.3% $ - $ - $ $ $ $ - $ $ $ - $ $ $ - $ - $ $ Other Expenses: Transfer to Trust Pro Shop Purchases Capital Indirect Costs Life Insurance $ 728,521.61 $ $ 1,021,318.00 13,353.00 6,910.00 37,000.00 25,914.73 4,855.33 442.51 4,915.07 450.00 2,370.00 1,370.01 108.1% 11.0% 87.4% 66.7% 26.0% 91.8% 85.2% 45.4% 0.0% 5.2% 66.6% 4,000.00 0.0% 35,553.05 28.9% $ 292,796.39 71.3% SUBTOTAL $ 829,585.66 $ 939,850.00 $ 310,264.34 $ $ 110,919.04 $ $ 205,356.00 $ 415.60 21,000.00 $ 230,000.00 $ 205,356.00 671.00 Unem I�oyment $ 17,413.76 $ 55,080.00 Health Insurance $ 180,801.25 $ 343,608.00 Medicare $ 12,299.29 $ 23,976.00 Compensated Absences $ 21,547.75 $ 20,000.00 Workers Compensation $ 10,605.00 $ 16,480.00 General Liability Insurance $ 68,262.24 $ 81,198.00 Retirement/Pension Exp. $ 238,554.00 $ 238,554.00 Transfer to General Stabilization $ 400,000.00 $ 400,000.00 SUBTOTAL $ 868,173.93 $ 1,635,923.00 GRAND TOTAL $ 2,833,146.50 (1,547.75) 5,875.00 12,935.76 369,749.07 $ 21,000.00 $ 119,080.961 Other Expenses: 67.0% 0% Transfer to Trust $ 21,000.00 $ 21,000.00 $ - 100% 48% Pro Shop Purchases $ 55,074.29 $ 230,000.00 $ 174,925.71 24% Capital $ 17,595.00 $ 100,000.00 $ 82,405.00 _ 18% 100% Indirect Costs $ 129,324.00 $ 129,324.00 $ - 100% $ 255.40 62% Life Insurance $ 37,666.24 32% Unemployment $ 162,806.75 53% Health Insurance 11,676.71 51% Medicare 108% Compensated Absences $ 363.70 $ 2,114.92 132,845.40 11,260.88 1,193.00 64% Workers Compensation $ 9,646.00 84% General Liability Insurance $ 70,511 92 100% Retirement/PensionExp. $ 251,300.00 100% Encumbrances $ 6,237.30 53% SUBTOTAL $ 708,488.41 $ 4,254,133.00 $ 1,220,986.50 FY23 Capital $ 12,507.53 $ 730,000.00 $ 717,492.47 $ 652.00 $ 288.30 56% $ 54,000.00 $ 51,885.08 4% $ 298,518.00 $ 165,672.60 45% $ 22,151.00 $ 10,890.12 51% $ 15,000.00 $ 13,807.00 8% $ 16,000.00 $ 6,354.00 60% $ 78,834.00 $ 8,322.08 89% $ 251,300.00 $ - 100% $ 6,237.30 $ - 100% $ 1,223,016.30 $ 514,549.89 58% 62% GRAND TOTAL $ 2,246,300.59 $ 3,705,584.30 $ 1,459,283.71 61% FY22 Capital $ 192,666.88 $ 982,000.00 $ 789,333.12 20% CAPTAINS GOLF COURSE COMPARISON REPORT FEBRUARY Feb -18 Feb -19 Feb -20 Feb -21 Feb -22 Feb -23 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 35,335.00 $ 16,048.00 $ 19,999.00 $ 41,067.00 $ 13,553.00 $ 28,550.00 RESIDENTS - Morning $ 9,297.00 $ 7,239.45 $ 18,708.00 $ 16,663.00 $ 8,404.00 $ 18,810.00 RESIDENTS -Twilight $ 1,275.00 $ $ 2,252.00 $ 1,404.00 $ $ 1,080.00 CHARTER NON-RESIDENTS $ 1,379.00 $ $ - $ $ - $ 1,805.00 NON-RESIDENTS $ 39,750.00 $ 18,359.00 $ 39,300.00 $ 59,568.00 $ 20,800.00 $ 64,865.00 NON-RESIDENT TWILIGHT $ 2,540.00 $ $ 4,768.00 $ 3,269.00 $ $ 4,544.00 AFP COLLEGIATE $ $ 388.00 $ 407.00 $ 1,221.00 $ $ AFP JUNIOR $ 185.00 $ $ $ 204.00 $ $ SUBTOTAL $ 89,761.00 $ 42,034.45 $ 85,434.00 $ 123,396.00 $ 42,757.00 $ 119,654.00 GREEN FEES: 18 HOLE GREEN FEE $ 5,761.00 $ 3,273.00 $ 5,314.00 $ 2,246.00 $ 7,150.00 $ 6,230.00 TWILIGHT GREEN FEES $ 1,886.00 $ 580.00 $ 1,879.00 $ 821.00 $ 1,750.00 $ 1,770.00 BACK 9 GREEN FEES $ 52.00 $ $ $ 541.00 $ 1,245.00 $ 2,095.00 ADVANCED RESERVATIONS S 1,100.00 $ 1,500.00 $ 5,386.20 $ $ 500.00 $ 200.00 SUBTOTAL $ 8,799.00 $ 5,353.00 $ 12,579.20 $ 3,608.00 $ 10,645.00 $ 10,295.00 CARTS: 18 HOLE CART $ 3,012.56 $ 1,948.00 $ 2,892.94 $ 673.88 $ 2,042.46 $ 3,747.86 9 HOLE CART $ 1,089.70 $ 622.03 $ 1,396.46 $ 545.71 $ 1,072.92 $ 2,064.82 SUBTOTAL $ 4,102.26 $ 2,570.03 $ 4,289.40 $ 1,219.59 $ 3,115.38 $ 5,812.68 DRIVING RANGE $ 1,891.00 $ 863.00 $ 1,920.00 $ - $ 564.00 $ 2,693.00 PULL CARTS $ 100.71 $ 16.92 $ 57.39 $ 24.48 $ $ 48.93 SNACK BAR RENT $ $ $ $ $ - $ GIFT CERTIFICATES $ 928.05 $ 1,211.80 $ (2,269.43) $ 784.00 $ (654.00) $ 293.24 CREDIT BOOK $ (227.91) $ (112.69) $ (276.35) $ - $ (146.72) $ 74.88 PRO SHOP SALES $ 4,261.37 $ 1,608.42 $ 4,102.26 $ 294.70 $ 2,260.79 $ 2.521.56 MISC. SALES $ $ $ - $ - $ 8.00 $ 287.15 SUBTOTAL $ 6,953.22 $ 3,587.45 $ 3,533.87 $ 1,103.18 $ 2,032.07 $ 5,918.76 TOTAL REVENUE $ 109,615.48 $ 53,544.93 $ 105,836.47 $ 129,326.77 $ 58,549.45 $ 141,680.44 CAPTAINS GOLF COURSE COMPARISON REPORT CALENDAR YEAR THROUGH FEBRUARY (2 months ) YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022 YEAR 2023 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 35,335.00 $ 26,078.00 $ 221.290.02 $ 43,173.00 $ 13,553.00 $ 28,550.00 RESIDENTS - Morning $ 9,297.00 $ 8,909.45 $ 96,573.00 $ 16,663.00 $ 8,404.00 $ 18,810.00 RESIDENTS -Twilight $ 1,275.00 $ 446.00 $ 16,524.00 $ 1,404.00 $ - $ 1,080.00 CHARTER NON-RESIDENTS $ 1,379.00 $ $ $ $ $ 1,805.00 NON-RESIDENTS $ 39,750.00 $ 36,718.00 $ 215,126.00 $ 61,320.00 $ 20,800.00 $ 64,865.00 NON-RESIDENT TWILIGHT $ 2,540.00 $ $ 23,510.00 $ 3,269.00 $ - $ 4,544.00 COLLEGIATE $ - $ 388.00 $ 1,183.00 $ 1,221.00 $ $ - JUNIORS $ 185.00 $ - $ 776.00 $ 476.00 $ - $ SUBTOTAL $ 89,761.00 $ 72,539.45 $ 574,982.02 $ 127,526.00 $ 42,757.00 $ 119,654.00 GREEN FEES: 18 HOLE GREEN FEE $ 8,803.00 $ 4,924.00 $ 9,926.00 $ 6,905.00 $ 8,495.00 $ 11,475.00 TWILIGHT GREEN FEES $ 2,532.00 $ 1,219.00 $ 3,607.00 $ 2,805.00 $ 2,060.00 $ 3,185.00 BACK 9 GREEN FEES $ 78.00 $ - $ 42.00 $ 1,794.00 $ 1,765.00 $ 4,555.00 ADVANCED RESERVATIONS $ 1,300.00 $ 1,700.00 $ 10,592.20 $ 3,722.00 $ 800.00 $ 20,913.45 SUBTOTAL $ 12,713.00 $ 7,843.00 $ 24,167.20 $ 15,226.00 $ 13,120.00 $ 40,128.45 CARTS: 18 HOLE CART $ 3,707.04 $ 2,328.24 $ 6,116.91 $ 3.953.95 $ 2,620.32 $ 10,918.71 9 HOLE CART $ 1,247.78 $ 1,000.36 $ 2,771.29 $ 2,232.54 $ 1,517.12 $ 4,534.19 SUBTOTAL $ 4,954.82 $ 3,328.60 $ 8,888.20 $ 6,186.49 $ 4,137.44 $ 15,452.90 DRIVING RANGE $ 2,691.00 $ 1,486.00 $ 3,204.00 $ $ 1,793.00 $ 4,545.00 PULL CARTS $ 131.76 $ 114.81 $ 84.69 $ 150.55 $ $ 79.98 SNACK BAR RENT $ $ - $ $ $ $ GIFT CERTIFICATES $ 1,528.41 $ 1,316.10 $ (3,557.63) $ 2,257.00 $ 1,771.00 $ 506.29 CREDIT BOOK $ (382.19) $ (309.29) $ (488.42) $ (15.60) $ (391.86) $ (555.42) PRO SHOP SALES $ 5,141.75 $ 3,858.19 $ 13,628.27 $ 272,756.68 $ 2,933.67 $ 6,188.59 MISC. SALES $ $ $ $ $ 8.00 $ 287.15 SUBTOTAL $ 9,110.73 $ 6,465.81 $ 12,870.91 $ 275,148.63 $ 6,113.81 $ 11,051.59 TOTAL REVENUE $ 116,539.55 $ 90,176.86 $ 620,908.33 $ 424,087.12 $ 66,128.25 $ 186,286.94 CAPTAINS GOLF COURSE COMPARISON REPORT FISCAL YEAR THROUGH FEBRUARY (8 months ) FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 45,321.00 $ 44,058.00 $ 233,961.02 $ 66,285.00 $ 20,924.00 $ 29,030.00 RESIDENTS - Morning $ 12,389.00 $ 8,114.45 $ 99,913.00 $ 15,870.00 $ 12,671.00 $ 22,090.00 RESIDENTS - Twilight $ 4,558.00 $ 4,933.00 $ 21,956.00 $ 8,100.00 $ 2,808.00 $ 7,028.40 CHARTER NON-RESIDENTS $ 1,379.00 $ $ $ $ 20,800.00 $ 1,805.00 NON-RESIDENTS $ 47,130.00 $ 45,883.00 $ 225,580.00 $ 85,920.00 $ 2,804.00 $ 66,945.00 NON-RESIDENT TWILIGHT $ 4,521.00 $ 2,154.00 $ 26,618.00 $ 10,305.00 $ 2,800.00 $ 6,854.00 COLLEGIATE $ 515.00 $ 1,128.00 $ 2,128.00 $ 2,442.00 $ 1,221.00 $ 450.00 JUNIORS $ 905.00 $ 1,085.00 $ 1,164.00 $ 700.00 $ 584.00 $ SUBTOTAL $ 116,718.00 $ 107,355.45 $ 611,320.02 $ 189,622.00 $ 64,612.00 $ 134,202.40 GREEN FEES: 18 HOLE GREEN FEE $ 961,699.55 $1,003,044.34 $ 1,042,573.58 $ 1,323,166.58 $ 1,158,650.49 $ 1,226,931.56 TWILIGHT GREEN FEES $ 112,615.00 $ 112,615.20 $ 120,000.00 $ 179,690.88 $ 153,186.89 $ 155,993.50 BACK 9 GREEN FEES $ 48,857.20 $ 57,807.04 $ 67,884.00 $ 86,417.95 $ 119,516.25 $ 184,550.01 ADVANCED RESERVATIONS $ 72,996.28 $ 55,287.00 $ 64,648.00 $ 30,825.80 $ 35,154.25 $ 68,119.00 SUBTOTAL $1,196,168.03 $1,228,753.58 $ 1,295,105.58 $ 1,620,101.21 $ 1,466,507.88 $ 1,635,594.07 CARTS: 18 HOLE CART $ 354,078.07 $ 361,551.63 $ 362,326.81 $ 466,144.40 $ 447,446.82 $ 462,195.55 9 HOLE CART $ 77,521.01 $ 85,955.42 $ 91,838.43 $ 112,393.01 $ 101,226.12 $ 117,277.89 SUBTOTAL $ 431,599.08 $ 447,507.05 $ 454,165.24 $ 578,537.41 $ 548,672.94 $ 579,473.44 DRIVING RANGE $ 85,854.00 $ 83,968.00 $ 89,301.00 $ 120,366.00 $ 107,470.00 $ 102,322.50 PULL CARTS $ 6,487.16 $ 6,143.02 $ 5,495.88 $ 6,902.63 $ 3,218.78 $ 4,566.22 SNACK BAR RENT $ 34,000.00 $ 26,500.00 $ 28,202.16 $ 10,000.00 $ 25,000.00 $ 24,603.05 GIFT CERTIFICATES $ (1,350.52) $ (2,369.54) $ (2,516.81) $ 8,890.60 $ 17,288.82 $ 10,470.71 CREDIT BOOK $ 5,931.02 $ (4,896.93) $ 2,060.57 $ 4,994.70 $ 17,712.17 $ 12,504.87 PRO SHOP SALES $ 164,738.37 $ 180,423.70 $ 183,000.44 $ 153,021.87 $ 175,770.86 $ 174,609.33 MISC. SALES $ $ $ $ $ 6,231.27 $ 4,585.71 SUBTOTAL $ 295,660.03 $ 289,768.25 $ 305,543.24 $ 304,175.80 $ 352,691.90 $ 333,662.39 TOTAL REVENUE $2,040,145.14 $2,073,384.33 $ 2,666,134.08 $ 2,692,436.42 $ 2,432,484.72 $ 2,682,932.30 FY 2023 Projections by month REVENUES: Season Passes Green Fees Cart Fees Driving Range Pro Shop Revenues Restaurant Rent Solar Array Miscellaneous TOTAL REVENUES JUL 12,000 449,961 150,082 24,929 47,000 5,000 688,972 AUG 6,000 449,961 157.229 32,719 46.000 5,000 696,909 SEP 3.886 262,477 107,202 21,813 30,000 5,000 430,377 OCT 168,735 78,614 15,580 25,000 5,000 292,930 NOV • 56,245 28,587 6.232 15,000 2,500 108,564 DEC 18,748 7,147 1,558 5,000 2,000 34,453 5 5 TAN FEB MAR - $ 248,047 $ 554,458 18,748 $ 18,748 $ 37,497 5,003 5 3,573 $ 5,717 3.116 $ 3,116 $ 3,116 10,000 $ 2,000 $ 20,000 $ $ 2,500 5 - 5 5 - $ 36,867 $ 275,485 $ 623,288 APR 393,957 56.245 28,587 12,464 25,000 5,000 521,254 EXPENSES: Wages $ 154,899 5 154,899 5 138,930 $ 121,364 $ 111,782 5 102,201 $ 105.395 5 79,845 $ 108,589 $ 118,170 $ Operating Expenses 5 134,505 5 129.449 $ 105,177 $ 59,668 5 53,600 $ 36,407 $ 36.407 $ 45,509 $ 71,804 $ 107,200 $ Pro Shop Purchases $ 25,300 $ 23,000 $ 16,100 5 10,350 5 4,600 5 5,750 $ - $ - $ $ 39,100 $ Life Insurance $ 671 $ - $ - $ - $ - $ - 5 - $ 5 $ - $ Unemployment 5 - $ - $ - $ - $ 9,200 $ 9,200 $ 9,200 $ 9,200 $ 9,200 $ 9,080 5 Health Insurance $ 28,629 $ 28,629 $ 28,629 $ 28,629 $ 28,629 $ 28,629 $ 28,629 S 28,629 $ 28,629 $ 28,629 $ Medicare 5 23,976 $ - $ - 5 - $ - $ - 5 - $ - S - $ - $ Compensated Absences $ 20,000 5 $ - $ - 5 - $ . $ - $ - $ - $ - $ Workers Compensation 5 16,480 5 $ - 5 - $ - 5 - $ - $ - 5 - $ - $ Retirement/Pension 5 238,554 5 5 - $ - 5 - $ 5 - $ - $ - 5 - $ Liability & Property Insurance 5 81,199 $ - $ - 5 - $ - 5 - 5 - $ - $ - $ 5 Transfer to Trust $ 21,000 5 5 - 5 - $ - 5 $ - $ - $ - $ - $ Contractual Obligations 5 . $ 5 - $ - 5 5 - $ 5 - $ - 5 - 5 Indirect Costs 5 214,006 $ 5 - 5 - $ - 5 5 - 5 - 5 - $ - 5 Transfer to Capital Stabilization $ 400,000 $ - S - $ - 5 - 5 - $ - 5 - 5 - $ - $ FY23 Capital 5 5 . 5 - $ - 5 - $ 5 $ - $ - 5 5 TOTAL EXPENSES $ 1,359,219 $ 335,976 $ 288,836 $ 220,011 5 207,811 5 182,188 5 179,631 $ 163,183 S 218,221 5 302,179 $ MAY 189,683 112,490 57,174 14,022 30,000 5,000 72,517 480,887 151,705 111,245 52,900 28,629 • 344,479 JUN 51,069 224,980 85,761 17,138 45,000 5,000 428,949 249,115 120,347 52,900 28,629 450,991 5 5 5 $ TOTALS 1,459,100 1,874,837 714,677 155.804 300,000 42,000 72,517 4,618,935 1,596,892 1,011,318 230,000 671 55,080 343,548 23,976 20,000 16,480 238,554 79,437 21,000 214,006 400,000 4,250,962 SURPLUS/(DEfICIT) $ (670,247) $ 360,932 5 141,542 $ 72,920 5 (99,247) 5 (147,734) 5 (142,764) 5 112,302 $ 405,067 $ 219,075 5 136,408 5 (22,042) $ 367,973 ACTUAL ACTUAL PROJECTED ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED REVENUES: JUL AUG ACTUAL OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS Season Passes $ 11,760 $ 1,040 5 868 5 480 $ 200 $ 200 5 - 5 119,654 5 - 5 - 5 - $ - 5 134,202 Green Fees $ 570.713 $ 525,489 $ 282,925 $ 153,986 5 51,928 $ 10,425 $ 29,833 $ 10,295 5 - $ - 5 - $ - $ 1,635,594 Cart Fees $ 189,156 $ 172,527 5 108,149 $ 63,896 5 28,874 $ 5,905 $ 9,671 5 5,862 5 - $ - $ - $ - 5 584,040 Driving Range 5 38,823 $ 29,933 $ 14,676 $ 8.044 $ 2.892 5 3,410 5 1,852 5 2,693 5 5 - $ - 5 - 5 102,323 Pro Shop Revenues $ 53,722 $ 50,051 $ 25,524 $ 22,143 $ 9,853 $ 7,127 5 3,667 $ 2,522 $ - 5 - 5 - 5 - 5 174,609 Restaurant Rent $ 5,000 $ - $ - $ 18,103 $ 1,500 $ - $ - $ - 5 - $ - 5 - $ - $ 24,603 Solar Array 5 - 5 - 5 - $ - $ - $ - $ $ - $ - 5 - 5 - $ - $ Miscellaneous $ 1,936 $ (338) 5 1,657 $ 1,043 $ - $ - $ - 5 287 5 - 5 - 5 - $ - 5 4,586 Gift Certificates $ (5,971) $ (4,086) $ (1,126) $ (2,550) $ 1,495 5 22,202 $ 213 5 293 5 - 5 - $ - $ $ 10,471 Credit Book 5 2,515 5 5,806 5 4.697 $ 2.480 $ (1,188) $ (1,250) 5 (630) $ 75 5 - 5 - 5 - $ 5 12,505 TOTAL REVENUES $ 867,655 $ 780,421 5 437,371 5 267,625 $ 95,554 $ 48,019 $ 44,607 5 141,680 5 5 5 $ 5 2,682,932 EXPENSES: Wages $ 129,686 $ 163,498 5 156,236 5 144,965 $ 133,749 5 148,356 $ 81,297 $ 80,664 5 - $ - 5 $ - $ 1,038,451 Operating Expenses $ 58,451 5 129,019 $ 100,166 $ 94,397 $ 71,942 5 158,586 $ 73,771 5 42,189 5 $ $ $ - $ 728,522 Pro Shop Purchases $ 21,367 5 23,719 $ 24,557 $ 13,367 $ 4,301 $ 11,735 $ 3,292 5 8,580 5 $ $ - $ - 5 110,918 Life Insurance $ 56 5 56 5 112 $ - $ 53 5 46 5 50 5 43 $ - $ - $ - $ - $ 415 Unemployment $ - $ - 5 - 5 - $ - $ 1,631 $ 3,598 $ 12,185 5 - 5 - 5 5 - $ 17,414 Health Insurance 5 21,337 $ 24,929 $ 23,133 $ 46,266 $ - $ 22,835 $ 42,302 $ - $ - 5 $ - $ - $ 180,801 Medicare $ - $ - 5 - $ 6,503 $ - 5 5,796 $ - $ - $ - 5 - 5 - $ - $ 12,299 Compensated Absences 5 2,308 $ 3,000 $ - $ - $ 16,240 $ $ - $ - $ - $ - $ $ - $ 21,548 Workers Compensation $ 10,605 $ - $ - $ - $ - 5 - $ - 5 - $ - 5 - 5 - 5 - $ 10,605 Retirement/Pension $ 238,554 $ - 5 - $ - $ - $ - 5 - 5 - 5 - 5 - $ - $ - 5 238,554 Liability & Property Insurance $ 68,262 $ - $ - $ - $ - $ - $ - 5 - $ - 5 - $ - $ - $ 68,262 Transfer to Trust 5 - 5 - $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Indirect Costs $ - $ 205,356 $ - $ - $ - 5 - 5 - $ - 5 - 5 - $ - $ - 5 205,356 Transfer to Capital Stabilization $ 400,000 $ - $ - $ 5 5 - $ - $ $ - $ - $ - 5 - $ 400,000 Capital $ - $ - 5 - $ - $ - $ - $ $ - $ - $ - 5 - $ - $ FY23 Capital $ - $ - 5 - $ - $ - $ - $ - 5 - $ - 5 - $ - 5 - $ TOTAL EXPENSES $ 950,626 $ 549,576 $ 304,204 $ 305,497 5 226,284 $ 348,987 $ 204,310 $ 143,661 5 - $ - 5 - $ $ 3,033,145 SURPLUS/(DEFICIT) $ (82,972) 5 230,845 $ 133,167 $ (37,872) 5 (130,730) $ (300,968) $ (159,704) $ (1,981) $ - $ - $ - $ $ (350,213) MONTH: Feb -23 GUEST PLAY MEMBER PLAY GRAND DATE DAY 18 8.9 TWI-LT PP COMP OTHER TOT-GST 18 B-9 TWI-LT TOT-MBR TOTALS COMMENTS/WEATHER 1 WED - - - - - - - - 1 - - - Closed, Snow 2 THU Closed, Snow 3 FRI - - - - - - - - - - - Closed, Snow 4 SAT - - - - - - - - - - - Facility Closed, -8 deg 5 SUN - - - - - - - - - - - Closed, Snow 6 MON 3 - 3 - - 6 44 13 4 61 67 Cloudy, Windy, 42 deg 7 TUE - 1 - - - 1 21 - - 21 22 Partly Cloudy, 36 deg _ 8 WED 13 5 _ 1 - 7 - 26 82 13 9 104 130 Sunny, 45 deg 9 THU 6 1 - - - - 7 28 8 2 38 45 Patly Cloudy. 45 deg 10 FRI 35 5 15 - - 55 104 34 16 154 209 Sunny, Warm, 61 deg 11 SAT 3 5 2 - - - 10 28 13 5 46 56 Sunny, Windy, 40 deg 12 SUN 13 - 8 - 1 - 20 59 14 3 76 96 Cloudy, 41 deg 131 MON 1 - - - - - 1 6 - - 6 7 Cloudy, 42 deg 14.1 TUE 5 - 1 - - - 6 35 3 13 51 57 Sunny, 45 deg 15 WED 9 10 - - 7 - 26 64 20 4 88 114 Cool, Windy, 50 deg 16 THU 29 15 2 - 3 - 49 70 38 4 112 161 Nice, 62deg 17 FRI 1 - 3 - - - 4 15 7 1 23 27 Rainy, Fog, 51 deg _ 18 SAT - - - - - - - - - - Closed, Snow Cover 19 SUN 29 - 25 - - - 54 62 13 + 6 81 135 Cool, 42 deg 20 MON 30 11 16 - - - 57 79 24 21 124 181 Sunny, 50 deg 21 TUE - - - - - - - - - - - Closed, Rain, 42 deg 22 WED 9 1 4 1 - 6 - 20 77 10 13 100 120 Cool, 43 deg 23 THU - 1 - - - - - - - - Rainy, 40 deg 24 FRI - 1 1 1 - - - 2 14 2 - 16 18 Cold, Windy, 33 deg 25 SAT - 2 - - - - 2 3 - - 3 5 Cold, Flurries, 28 deg 26 SUN - - - - - - - - - - - - Closed, Snow 27 MON Closed, Snow 28 TUE - - - - - - - - - - - Closed, Snow TOTALS 186 60 76 - 24 - 346 791 212 101 1,104 1,450 10 Days Closed February -22 161 39 71 • 3 - 294 548 119 105 772 1,066 16 Days Closed February -21 65 31 27 0 10 0 133 511 74 135 720 853 18 Days Closed February -20 180 - 65 35 - 280 831 66 165 1062 1342 12 days closed February -19 88 - 30 - 16 134 387 49 67 503 637 14 days dosed February -18 155 2 77 23 - 257 794 121 129 1,044 1,301 14 days closed February -17 196 11 104 - 10 321 442 87 68 597 918 14 days closed February -16 113 16 48 17 - 194 420 61 146 627 821 14 days closed February -15 - - - - - - - 28 days closed February -14 57 - 21 - 4 • 82 66 18 25 109 191 24 days closed February -13 • • 3 - - 3 50 - 12 13 75 78 24 days closed February -12 121 8 136 • 17 - 280 776 147 202 1,125 1,405 6 days dosed Fsbrwry-11 447 - 295 • 9 - 751 255 79 90 424 1,175 17days dosed — February -101 13 - 9 - 5 - 27 161 37 198 225 17 days dosed Februa_ry-09 101 3 29 - 7 - 140 297 - 73 370 510 15 days closed February -08 86 11 82 - 12 - 191 333 20 119 472 663 8 days dosed _ February -07 49 8 15 2 - 74 I 166 20 56 242 316 15 days closed February -06 77 21 63 4 - 165 388 31 140 562 727 11 days closed FebnNry-05 - - - - - - - - - - 28 days Closed _ February -04 • - - - - - - - 28 days closed , February -03 2 - 13 - - 15 60 4 64 79 - 26 days closed Febru yr -02 230 19 146 • • 16 411 807 75 133 1,015 1,426 1 day closed February -01 139 2 36 26 6 - 209 399 1 400 609. 14 days closed February -00 325 - - - 1 - 42 3671-- 285 3 • 288 655 21 days dosed CALENDAR YEAR 2023 PLAY TOTALS GUEST PLAY MEMBER PLAY TOTAL PLAY 18 hole green Prepaids Back 9 w/mbr Twilight green Misc. Guest Play Back 9 Twilight 18 hole play play play Member Play Monthly Totals Member Play % January 152 - 95 53 15 315 1,100 285 138 1,523 1,838 83% February 186 - 60 76 24 346 791 212 101 1,104 1,450 76% March - - - - - - - - - - - #DIV/O! April - - - - - - - - - - - #DIVIO! May - - - - - - - - - - - #DIVIO! June - - - - - - - - - - - #DIV/Ol July - - - - - - - - - - - #DIVIO! August - - - - - - - - - - - #DIV/0! September - - - - - - - - - - - #DIVIO! October - - - - - - - - - - - #131V/0! November - - - - - - - - - - - #DIV/0I December - - - - - - - - - - - #131V/01 TOTALS 338 - 155 129 39 661 1,891 497 239 2,627 3,288 80% 2022 25,465 1,650 6,471 6,867 2,760 43,213 30,465 8,671 7,407 46,543 89,756 2021 26,122 1,201 3,939 8,265 1,376 40,903 34,259 7,995 10,569 52,823 93,726 56% 2020 23,830 531 2,503 8,682 564 36,110 3,240 4,728 11,480 48,648 84,758 57% 1,769 2,344 2019 22,138 6,082 2,591 34,924 26,234 5,425 6,833 38,492 73,416 52% 1,888 2,032 38,142 2018 22,289 6,112 3,932 36,253 25,608 6,171 8363 ! 74,395 51% 1,907 1,825 2017 21,905 6,534 2,926 35,097 26,477 6,426 5,477 38,380 73,477 52% 2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 51% 2015 25,318 2,216 1,174 6,117 3,435 38,260 24,845 5,605 5,502 35,952 74,212 48% 36,508 72,560 2014 23,422 2,405 929 5,885 3,867 26,145 5,975 3,932 36,052 50% 36,906 35,625 2013 23,220 2,438 1,138 6,311 3,799 25,748 6,108 3,769 72,531 49% 2012 23,523 2,636 1,231 6,161 3,618 37,169 28,694 7,121 2,963 38,778 75,947 51% 2011 23,723 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 37,954 74,339 51% 2010 20,652 3,180 878 6,594 4,457 35,761 27,379 6,782 3,442 37,603 73,364 51% 36,196 75,017 2009 22,986 3,517 2,089 5,011 5,218 38,821 26,929 6,107 3,160 48% 2008 23,524 4,582 1,204 5,837 5,816 40,963 25,997 6,959 5,918 38,874 79,837 49% 2007 24,113 4,858 1,177 6,544 6,577 43,269 29,758 7,470 3,353 40,581 83,850 48% 2006 22,099 7,080 1,485 5,828 6,962 43,454 31,342 7,376 3,654 42,372 85,826 49% 6,404 41,692 2005 16,577 11,948 2,162 4,601 28,879 7,270 4,869 41,018 82,710 50% 5,472 40,737 2004 16,731 12,074 1,858 4,602 30,078 7,250 4,212 41,540 82,277 50% 2003 17,169 12,342 1,912 4,371 5,397 41,190 28,837 6,065 3,800 38,702 79,892 48% 17,705 2002 15,353 1,953 5,482 4,487 44,980 30,641 7,111 3,205 40,957 85,937 48% 13,280 21,699 1,943 5,034 4,070 46,026 2001 30,163 7,039 1,837 39,039 85,065 46% 14,082 18,987 1,779 3,480 2,382 40,710 4,375 2000 28,967 2,879 36,221 76,931 47% V TOWN OF BREWSTER Brewster, Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of February 28th, 2023 BREWS -t1 Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, Wyn Morton, Jeff Odell and David Valcourt. Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent,), Cindy Bingham (Select Board), Rob Harris (CCMGA) Bill Meehan (Finance Committee Liaison) THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting may be viewed at: https://reflect-brewster-ma.cablecast.tv/CablecastPublicSite/show/6402?channel=l Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and procedures. Declaration of a Quorum — Six Golf Commissioners present and accounted for which constitutes a quorum. Public Comment — No Public Comment Superintendent's Report - Colin Walsh discussed the winter season progress and work of the golf course maintenance team. He talked about the maintenance work done on the equipment, accessories, and dead trees, and the addition of new equipment like the aerators and a new roller. They widened the traffic path around the starter shack and will direct traffic more toward the starter for smooth flow. He mentioned the orders for fertilizer, chemicals, and accessories for the spring and the legal paperwork for hazardous chemical and pesticide use reports. He said that the full crew will be back soon, and they will prepare for aeration. Colin and a few others will attend the New England Regional turfgrass conference for training and the trade show. Colin has been working on the development of standard operating procedures and improving safety around the workplace. Dave Valcourt asked the status of the spray rigs and Colin noted they should be arriving in August, discussion followed on the topic. Director's Report — Jay Packett, discusses the tier two reporting requirement where the golf course has to report the hazardous materials on -site. They have never reported it before and had a meeting to understand and report the sulfuric acid, granular fertilizer, and the sand on site. The sand is reported to help in the case of an emergency. They are now 100% compliant with state requirements. The speaker moves on to discuss the financials of the golf course for January. The wages are up a little over 5%, and expenses are up about 3%, with general expenses being more expensive. However, they are only 1% 1 higher than where they were at this point last year. The golf course had an extremely mild winter, leading to a higher number of play and green fees, making them over $167,000 higher than where they were at the same point in the previous fiscal year. Additionally, they had the second -highest number of rounds played in January, second only to the previous year. Jay Packet noted that memberships opened up the previous Wednesday and many were coming in. He noted that when he delivers the March Report those revenue numbers will give a much clearer picture of where the course stands. Jay Packett proceeded to present a report on capital spending. In fiscal year 2022, out of the $982,000 allocated, only $107,000 has been spent on the Hvac system so far. The maintenance equipment is the biggest expenditure, with $380,000 allocated for three spray rigs that are on order from John Deere. The clubhouse windows and doors replacement has had minimal spending, and sinkhole repairs have not had much money spent out of it. It was noted that the sinkhole located in the front parking lot of the golf course has been fixed and paved. However, the bills for the repairs are still being processed by the Department of Public Works (DPW) and have not yet been received by the golf course. The irrigation replacement design has not had any spending yet. However, the aerators that were discussed earlier will be coming out of this line, and the bills are being processed. The roller purchased from Hyannis port for $6,000 will make the aeration process better, help with daily operations and tournament preparation. Rob David asked a question regarding the remaining capital dollars for 2022 and whether they can be spent in 2023, as well as how much of that money is planned to be spent on the allocated line items - Jay Packett explains that the approved capital dollars are available until they run out and will remain online until the project is completed. The money is being spent on various projects, including pumphouse protection and a maintenance facility study. The funds allocated for kitchen equipment replacement in FY22 came in under budget, leaving room for spending on other upgrades. Anne O'Connell asks if maintenance equipment funds are tied to specific equipment, and Jay Packett explains that while the FY22 warrant article was specific to certain items, the FY23 warrant article included more vague language allowing for the purchase of additional maintenance equipment such as a roller. Conversation followed in which various financial matters related to the town's capital projects were discussed. They discussed the need to change the terminology in the budget line item for kitchen equipment to a more generic term like "restaurant/clubhouse." They also talked about the process of returning any unused funds to the town's retained earnings. Finally, they discussed the need to revisit the capital projects plan if there are extreme delays in getting the required equipment. They emphasized the importance of being diligent and flexible in the plan's wording to allow for some wiggle room while remaining within the approved budget. Update FY23 HVAC Project (Jeff Odell) - Jeff Odell noted last week four people were seen working on the project, and the project manager is in regular discussion with Jay. Mike, the lead tech, has been updating Sean Sullivan on their progress. They worked on the units above the hallway and common area prep equipment, including the restaurant. The project manager reported that they are optimistic about finishing in the next two to three weeks, and Jay Packett was asked for further details on the schedule. Jay Packett noted The project manager has been in regular discussion with Jay, and Mike the lead tech has been updating Sean on their progress. The ceiling in the hallway has been opened and the units above the hallway, including the ones that service the restaurant, are being worked on. The project manager is optimistic about finishing in the next two to three weeks. The fabricators of the duct work have been working primarily in the hallway. The unit that services the dining room area is up in the ceiling and the electrical rough has been done. The last piece of equipment that is needed is the make-up air unit, which is due to ship on the 21st. If it arrives on time, it will take two to three days to get everything hooked up and ready to go. The old make-up air unit in the ceiling currently will still allow the system to work if the new one is delayed. The goal is to have everything brand new and have the company finish the project in one go. The project manager has heard no change in the date of shipment for the make-up air unit. Jay Packet noted that they will have a maintenance agreement with the company that is doing the HVAC 2 project, and they will maintain the system for one calendar year as part of their contract. After that, they may find someone else to maintain it or retain the same company. The warranty will cover the entire 2023 season into early 2024. Other Strategic Planning Updates (Commission) - Anne O'Connell commented on a communication piece put together by Dave Valcourt noting that she and Jay Packett, both thought it was ready to go. Dave Valcourt gave his compliments to the annual report and acknowledges the hard work of Anne O'Connell who trimmed down the information to make it useful. However, the speaker notes that the links in the report are not active, which was not the intended purpose. The speaker encourages the activation of the links and requests feedback if anything important has been omitted from the report. The speaker also mentions that the report includes information on signing up for golf handicaps, among other things. Jay Packett noted he will fix the links before anything goes out. Discussion followed focusing on the plan for a newsletter, specifically what content should be included and how frequently it should be sent out. Some members suggest a focus on new and upcoming events, while others propose featuring a specific topic or interview in each issue. They also discuss the frequency of publication and timing of the next newsletter, with some suggesting a sample newsletter be created to illustrate the proposed content. There is agreement to aim for regular publication and to gather suggestions for topics from members. Questions and Comments from Associations and Liaisons - Bill Meehan suggests that in future capital requests, it may be helpful for Jay Packet and Colin Walsh to organize their capital inventory into classes and subclasses so that they can request capital for a subclass or for an entire class, which would allow for easy shifting within the class if there were vendor delivery difficulties. Bill Meehan attended a Joint Finance Committee and advised the Golf commissioners to inform the public that the financial difficulties faced by the county of Brewster have nothing to do with the golf course, which is financially healthy and self-sufficient. Cindy Bingham - Reported on behalf of the 18th Hole Association and stated that they have a 76% return rate, which they achieved by offering a $5 discount if applicants applied before February 15th. They mention that this $5 discount made a difference. Cindy Bingham also notes that although Pat Fannon is listed online on the Captains Course website, however Keith Gagnon is not mentioned at all. Jay Packett noted that a narrative about Keith Gagnon is coming soon to the website. Cindy Bingham also congratulated Jay Packett for his fabulous job at the February budget meeting. Review and Approve Minutes (1/3, 1/24) - Both sets of minutes approved as amended Future Agenda Items and Meetings (3/14,3/28) - Anne O'Connell stated it was unlikely they would be able to meet on 3/14 as there would be no physical quorum. She noted they will have to plan and take into account that future meetings will be in person and a quorum will need to be met. Matters not anticipated by the Chair: None A motion to adjourn was made by Wyn Morton, seconded by Andrea Johnson, to adjourn the meeting. Motion passed unanimously. The Meeting was adjourned at 5:20 pm. 3