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GAC Minutes 1991 06/11GOLF COURSE ADVISORY COMMITTEE MINUTES JUNE 11, 1991 Attending: Dave Engen, Chairman Dan Hormaehea DeEtt McCarty Ted Whiteman Craig Collins Charley Denham Carl Hoss Bud Schmidt The Chair called the meeting to order at 7:10 p.m. 1. Cart Storage Presentation: The Chair reported that Mr. Haynes had called and would not attend the meeting. The item was moved to the next agenda. 2. Minutes: The May 22 meeting minutes were reviewed. Mr. Hormaechea asked that his name be added to the list of those attending the meeting. Without objection, the chair ordered the minutes filed as amended. 3. Timberlost Subdivision Cart Access: Mr. Hormaechea reported for the subcommittee. He outlined three alternatives, one being "no action", a second described as restricting all golf cart access to the course via the clubhouse, and the third a combination of routing using streets and cart paths. The alternatives were reviewed considering the alleged property rights of the Timberlost residents to access the golf course, the liabilities of putting carts onto the public streets, merits of the several routing alternatives, and acknowledgment that much of the problem would be resolved when cart storage is relocated to the clubhouse area. After lengthy discussion, Collins moved to recommend to the City Council that city staff be directed to write to all persons paying trail fees to outline the rules of ingress and egress as follows: No specific route across the golf course to the clubhouse will be specified however, any cart traveling to or from the clubhouse will: 1. Move only with the flow of traffic; 2. Yield to carts carrying golfers in all circumstances and will not disturb persons playing golf in any manner; 3. Be notified that they are on the course at their own risk and are regarded as "non-playing public" before reaching the clubhouse and after leaving the clubhouse; 4. That the route to the clubhouse and from the clubhouse to the point of access shall be direct and not circuitous; 5. THAT MULTIPLE VIOLATIONS OF THE ABOVE SHALL BE CAUSE FOR REFUND OF TRAIL FEES AND REVOCATION OF THE PRIVILEGE OF OPERATING A PRIVATE CART UPON THE COURSE. McCarty seconded and the motion carried unanimously. 4. Budget Amendment: Staff reviewed the budget amendments made to date and the committee recommended certain changes. Further changes were recommended and the committee will again review the final amended budget at the next meeting. 5. Staff Reports: Staff reported on completion of the repair of the clubhouse, on the concession operation to date, on progress on the appraisal on the D & D land trade, and requested action on the driving range. After a report on the Foundation's actions to bring the range up to acceptable standards, Whiteman moved to recommend that the city authorize the Mayor and/or staff to accept the deed for the driving range when the Golf Superintendent and Pro have concurred that the facility is acceptable and have notified the City Administrator in writing that the repairs have been accomplished. Collins seconded and the motion carried unanimously. 6. Contractor report: Carl Hoss reported on a change of the routing of play commencing tomorrow. This stimulated discussion since this action contradicts the committee's prior recommendation to leave the sequence as is until after the Best Ball tournament. After lengthy discussion, Whiteman moved that due to misunderstandings of the Committee and City Councilmen, the committee would request a special meeting with the city council to clarify the committee's mission and responsibilities. McCarty seconded and the motion carried unanimously. 7. Spring Mountain Ranch: The Committee discussed clarification of the irrigation plan process which was not adequately addressed. They questioned a two day response time for the city. They questioned who was responsible for determining responsibility for errors of construction or design or maintenance in the event performance is not achieved, they also observed that the involvement of the homeowners association in the approval of changes to the course once it becomes a city course should be time limited but preferably should, at some point in time, be eliminated. 8. Special meeting , June 18: This meeting was cancelled by order of the chair since the course alignment was otherwise considered. 9. Letter from Mountain Lakes Realty: A letter requesting advertising space in the golf clubhouse for golf course property (attached) was considered. The committee observed that most advertising now done on the course was a consideration given for a contribution of some material asset useful in operation of the course or clubhouse, e.g. Tee signs, benches, kitchen equipment contributions, etc. Based upon this discussion Hormaechea moved to deny the request. Collins seconded and the motion carried. The committee asked staff to draft a policy based upon the discussion for advertising on the course. 10. NEXT MEETING: The next meeting will be held at the regular time of Tuesday, July 9, at 7 p.m. at the City Hall. Respectfully Submitted, f e•C Dave Engen Chairman MOUNTAIN LAKES REALTY June 10, 1991 City Of McCall P.O. Box 1065 McCall, Idaho 83638 Bud Schmidt, Now that the Golf Course Club House is in full operation and the city is interested in making a profit selling liquor, food, etc. I have a proposal that will add income to the city's.cash flo. We do a lot of business on the Golf Course and would like to offer to pay the City $100 per month for the use of the two end walls in the entry of the club house. The space I am proposing to use is in between the doors, or the glassed off portion as you enter from the parking lot. We would use two nice quality framed glass displays to display our Golf Course properties only. They would be mounted on the walls like pictures and should give patrons of the club house something to look at and of course be beneficial for us. We could also use a Oak display like they do at the Airport inside, but feel the wall frames will be more out of the way and not interfere- with any of your existing operations. If you feel you cannot do this because of the other Realtors, I would suggest you could contact them and see if they will be willing to pay you and or put it out to bid if necessary. We would of course like to have the displays up and in use by July.1, 1991 and the rent would be for July, August, September, October or a total of $400 for the season. I await your answer and that of the City Council if necessary. Sincerely, r/ Hal Sager P.O. BOX 1739 - McCALL, IDAHO 83638 - (208) 634-2728 - FAX # 634-3748