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BILL NO, 2001-34
it SPONSORED BY COUNCILMAN Olsen
ORDINANCE NO � � }
,r.. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ROSS & BARUZZINI
FOR REMOVAL OF METAL FASCIA AT THE WHITECOTTON LAW ENFORCEMENT ? '. ;Y{"w'r;,
'- BUILDING. „ s':tkri ;Yi` )Frs#
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
,
4s. FOLLOWS: `; s.?K,{ , s.
x` Section 1. The Mayor and City Clerk are hereby authorized and directed to execute
f an agreement with Ross & Baruzzini for Removal of Metal Fascia at The Whitecotton Law
rft3c.:: s,
t Enforcement Building. 'fly:';r � '
' Section 2. The agreement shall be substantially the same in form and content as
�
'i that agreement attached hereto as Exhibit A. �Y�Y '{-Ir
Section 3. This Ordinance shall be in full force and effect from and after the date � `{'• ` ',`ti
' '' of its passage and approvals
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Passed: Approved:�Jl z/D/ iry
a r ta. yy;'ir c: i
Presiding Officer Mayor t :}
Y:f zP•y.l,
f,. ATTEST: APPROVED AS TO FORM:
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CITY OFJE.FFERS01lr
CONTRACT FOR PROFESSIONAL SERVICES >'•{ ::
THIS CONTRACT,made and entered into this )Lr_day f June 2
a municipal corporation of the State of Missouri herein S 001.,by and between the,City of Jefferson,
r after referred to as the "City," and Ross &Baruzzini
of Missouri,Inc., a corporation of the state of Missouri, hereinafter referred to as the "Consultant.,,
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WITNESSETH: } ��'W
THAT WHEREAS, the City desires to engage the Consultant to render certain technical and consulting
services for removal and replacement of the metal fasica and removal and replacement of the
[ deteriorated substrate which surrounds the upper exterior of the police, department building.
THAT WHEREAS,Consultant has made certain representations and statements to the Cit y p with respect to
,-• ,��{!,
the provision of such services and the City has accepted said proposal to enter into a contract with the
Consultant for the performance of services by the Consultant.
NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the
Consultant as follows:
1. Scone of Services
The City agrees to engage the services of the Consultant to perform the services hereinafter set forth in L'xhibit ,: a'
Jk,attached hereto and incorporatod herein by reference. !„a,�....,,,4
• •: 2• ule of Services.
The schedule for delivery is as follows:
Construction Documents Phase
2 weeks after receipt of Notice to Proceed
Owner Review 1 week after Construction Document Phase °::,;st 4,
Finalize Ridding Documents 1 week after Owner Review
Ridding Phase 8 weeks after Finalizing Ridding Documents
Construction Phase k'
' 8 weeks after[ridding Phase
3. Additions or Deletions
ns to Services.
The City may add to consultant services or delete therefrom activities of a similar nature to those set forth
r. in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified
I;;t_ s in paragraph 7 hereof. The Consultant shall undertake such changed activities only upon the direction of the
City. All such directives and changes shall be in written form and approved by the City Administrator and Y4` br, {"ajc
shall he accepted and countersigned by the Consultant or its
agreed representatives.
The Consultant will perform any additional work requested by the City which is not specifically covered in
the scope of work as defined herein at a reasonable fee or compensation to be agreed to between the City and i,
$�
f� the Consultant at the time any such service may be required.
rf- 4. Existing Data.
's All information, data and reports as are existing, available and necessary for the car
y Tying out of the work,
'• shall be furnished to the Consultant without charge by the City, and the City shall cooperate with the t »,
r1 Consultant in every reasonable way in carrying out the scope of services.
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A
5. Personnel to be Provided.
The Consultant represents that the Consultant has or will secure at its expense all personnel required to ,"';:`:;°
perform the services called for under this contract by the Consultant.Such personnel shall not be employees
' of the City or have an contractual relationship with the City except as employees of the Consultant, All of
Y P Y P
the services required hereunder will be performed by the Consultant or under the Consultant's direct '",:i:??:i°•
supervision and all personnel engaged in the work shall be full
p p y qualified and shall be authorized under state �;'';�-��:;'':.,
and local law to perform such services. None of the work or services covered by this contract shall be
subcontracted without the written approval of the City.
6. Notice to Proceeds
The services of the Consultant shall commence as directed in the Notice to Proceed and shall be undertaken
and completed in accordance with the schedule contained in Exhibit A.
7. Compensation.
The City agrees to pay the Consultant in accordance with the rates set forth in Exhibit A which shall
constitute full and complete compensation for the Consultant services hereunder. Such compensation will
be paid in progress payments, as established by the City. The final payment will be subject to receipt of a
fl requisition for payment and a statement of services rendered from the Consultant certifying that the s °
Consultant fully performed all work to be paid for in such progress payments in conformance with the
contract.It is expressly understood that in no event will the total compensation and reimbursement to be paid
to the Consultant under the terms of this contract exceed the sum of Ten Thousand Eight Hundred Fifteen
Dollars($10,815.00)plus charges for reimbursables for all services required unless specifically and mutually liif'"7, '' •:
agreed to in writing by both the City and Consultant. No change in compensation shall be made unless there ;
is a substantial and significant difference between the work originally contemplated by this agreement and 'i `eny�r'Y`.'}
the work actually required,
ar; y� 3 r• .
8. Failure to Perform. Cancellation.
VA
t .�� (i'1agy.7 �• 'F.
• If, through any cause, the Consultant shall fail to fulfill in timely and proper manner its obligations under
this contract, or if the Consultant shall violate any of the covenants, agreements, or stipulations of this �-6
contract, the City shall thereupon have the right to terminate this contract by giving written notice to the '. f{�r< ti: .•ti
Consultant of such termination and specifying the effective date thereof, at least five (5) days before the ,�,:;:,;,.,,�,•,y: ;,;
effective day of such termination. The Consultant or the City may terminate this contract upon thirty(30)
days prior written notice. In the event of termination, all finished or unfinished documents, data, studies,
':. surveys, drawings, maps, models,photographs, and reports or other materials prepared by the Consultantr:`kA�='`
under this contract shall at the option of the City,become its property, and the Consultant shall be entitled
to receive just and equitable compensation for any satisfactory work completed on such documents and other
materials. t}�rb,'
9. As91nment.
ft %`af:fti+.{lw'yS.
The Consultant shall not assign any interest in this contract,and shall not transfer any interest in the same
(whether by assignment or novation),without prior written consent of the City thereto. Any such assignment ,ysrtz.k� ,ai,
is expressly subject to all rights and remedies of the City under this agreement,including the right to change
or delete activities from the contract or to terminate the same as provided herein, and no such assignment ;" t��="' ''f
shall require the City to give any notice to any such assignee of any actions which the City may take undery ,;;
• j'�i
this agreement, though the City will attempt to so notify any such assignee.
�,.;..; .
:
AN 10. Confidentiality. �kr:
Any reports, data or similar information given to or prepared or assembled by the Consultant under this k'afim,'
Contract which the City requests to be kept as confidential shall not be made available to any individual or
organization by the Consultant without prior written approval of the City. ..r t, � •' �
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ti � i�1�H�•..�.}�x,.,.:�1.�',�hre1.�'i*.�1.�"Eh,.R. 1nrl:,�vtr .',nt,:s. l Y ',.} a! ar f;;r<. .r .. : ':. :: '
. S'A R >t..."T.{�. �S„�� '�.t?;`5.. a t• i ' z �u�J f i7� ��'rZi1•A � r.
{`. .•„i,Ttd,>. 'r tX x.. "ti T14Wa�E: w y 's, r 4 d [ 1 A ,;..; , el � art r,r+',
4 - �. Itrt, S�.`!",':�,�•,tfiS�'Ptk �. 415.�.�t�:r, lll+ht+l�Yt�i9�t {',t��,}�7r�1�^ ��`� r�"{�#,`,i
Nondiscrimination.
The Consultant agrees in the performance of the contract not to discriminate on the grounds or because of
5r: race,
creed, color, national origin or ancestry,sex,religion,handicA P. age or political affiliation,a g ainst an y ('
employee of the Consultant or applicant for employment and shall include as similar provision in all " '''be`''; ' •.'`
subcontracts let o3•awarded hereunder.
12. Independent Contractor.
The Consultant is an independent contractor and nothing contained herein shall constitute or designate the i`}
Consultant or any of its agents or employees as agents or employees of the City,
13. Benefits Not Available.
The Consultant shall not be entitled to any of the benefits established for the employees of the City nor be
covered by the Workman's Compensation Program of the City.
14. Liabilit
'.}�� }r�F tf4�•
3 The parties mutually agree to the following:
;:;iif{r:fr`4nN
(a) In no event shall the City be liable to the Consultant for special, indirect or consequential
•,� damages,except those caused by the City's negligence arising out of or in any way connected
l r I with a breach of this contract. The maximum liability of the City shall be limited to the
amount of money to be paid or received by the City under this contract.
(b) The Consultant shall indemnify and hold the City harmless from and against all claims,
a , �Yyrt
°r losses and liabilities arisingout of personal injuries,including death,and damage to property
f.:• , which are caused by the acts, errors and omissions of Consultant for which they would be
otherwise legally liable, arising out of or in any way connected with this contract. ;'
15. Documents.
"
Reproducihles of tracings and maps prepared or obtained under the terms of this Contract shall be delivered i�;�•.,�'1 •:, ,
upon request to and become the property of the City upon termination or completion of the work. Copies of
basic survey notes and sketches, charts, computations, and other data prepared or obtained under this
Contract shall be made available, upon request, to the City without restrictions or limitations on their use. it
' �.'When such copies are requested, the City agrees to pay the Consultant its costs of co PY in and deliverin g same.
•
16. Nonsolicitation. y,; �' v.•r.`';,
`a
The Consultant warrants that he has not employed or retained any company or person,other than a bona fide
employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or
a; agreed to pay any company or person,other than a bona fide employee working solely for the Consultant,any I r
'`.' ;°;rw ;;f
fee, commission, ;,Y �(
percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting
from the award or making of this contract. For breach or violation of this warranty, the City shall have the y
right to annul this contract without liability, or, in its discretion, to deduct from the contract price or
consideration,or otherwise recover the full amount of such,j= fee'commission'percentage,brokerage fee gifts,
or contingent fee.
:�. 17. Books and Records
t
t?: The Consultant and all his subcontractors shall maintain all books, documents,papers, accounting records,
µ, t, and other evidence pertaining to costs incurred in connection with this Contract, and shall make such
materials available at their respective offices at all reasonable times during the Contract and for a period of
three(3),years following completion of the Contract. IrT(4,
VN)e
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if
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i 18. Delays. rtPitrr, ,`;''i
The Consultant shall not be liable for delays resulting from causes beyond the reasonable control of the
: .' Consultant; the Consultant has made no warranties,expressed or implied,which are not expressly set forth `r
in this contract; and under no circumstances will the Consultant be liable for indirect or consequential
damagos, t,,.7, fiYtx�r•.
IV
' 19. Notices.
7i Z
All notices required or permitted hereunder and required to be in writing may be given by first class mail
addressed to the Jefferson City Policy Department,320 East McCarty Street,Jefferson City,Missouri,65101,
and Ross&Baruzzini of Missouri,Inc.,6 South Old Orchard,Webster Groves,Missouri,63119. The date and
delivery of any notice shall be the date falling on the second full day after the day of mailing. `''+ r$ ,°'
20. Law to Govern.
This contract shall be governed by the laws of the State of Missouri as to both interpretation and
performance.
,r ..rr� A
t : IN WITNESS WIF REOF, the parties hereto have set their hands and seals this�_ clay of June, 4;f,P= t
2001.
,i�;pt•ufi ter:;+..:
CITY OF JEFFERSON! M I ROSS & BARUZZINI OF MISSOURI, INC. �`fy�{�}}yF`i�'�''' °:H•
r t
t'
i
irv`'aei.555��'µ•
2 1s' .
a Title: },
ATTEST: ATTEST:
t:,t � �(/L' ` •�'�'G �a!�S6r[.�1/l� Q� �i�L.1���1(,��K�� �,�N'.��;rr"'"'�{}{.;;ta':ta�`
City Clerk
Title:
htA.
APPROVED
J
V AST F RM: ��J�•�t'l�`;�,����;rl '
err ELIZABETH A.FREUND
St.Louis City
Y p tr
N1 Commission Expires
'{ ity CUU sel'or February 28,2005
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Exhibit A
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5F�*i° fit
L�
SCOPE OF SERVICES
Professional design services shall include the following phases;
Construction Documents Phase
Documents and any adjustments in scope or fee this phase includes:
'> 1. Attendance at coordination meetings.
s , t' ;
2. Preparation of fieldwork to verify existing site conditions and prepare drawings of existing 4,;;r ;.a,;:, ,;
' conditions.
3. Prepare Architectural drawings indicating the scope of the fasica replacement work including: �' tr��Sffirt`
Roof Plan
• Exterior elevations
Sections and details.
". 4. Prepare Technical Specifications.
,• :, . 5. Prepare a construction cost opinion,
:.t';,. {Fit•};F,?..4.5,rti..
r 6. Quality review. {,tSmytYcr7
7. Submit and present Construction Design package to JCPD for review and approval {y 7 {
8. Meet with representatives from JCPD to review their comments for incorporation ;}
into the final construction documents.
9. Submit final drawings and specifications to JCPD for Uidding. 1� }
Kidding and Negotiation Phase-This phase includes: Y '' 4�=-
1. Attendance at a Pre-'Bid Conference.
2. Technical assistance during bidding and issuing clarifications to the bid documents
by addenda through JCPD. r`•";z 5 >'.-
3. Analyzing bids.
yrt
h,x,}y,•rS Liar r+
Construction Phase This phase includes: Y+.titrrz
61rt gbrtr'�j�:�;
1. Attendance at a Pre-Construction Conference.
ri Y.,
2. Review of contractor submittals.
Requests.
3. Review of contractor Pa
field .t,,. •r .,t:
. .,r. 4. Performing observations at the project site every two weeks and preparing field
observations reports for each field visit. ;'�;y
5. Providing technical assistance to the contractor and responding to the contractor's Requests for
Information.
'hha 6. Preparation of Change Orders or Supplemental Instructions that clarify the . . ,{
documents,
but do not significantly change the scope of work, r,�� �,�V��'
V.
i I"I v
:'rformin a final inspection at project completion and preparing a punch list of items 7. Pe '
t ,
ar•. t N
ti y. ,:; found not in conformance with the contract documents.
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. Exhibit A
p it>i�'rs x a4'
� DELIVERABLES
The following quantities of documents will be provided by Ross&Baruzzini of Missouri, Inc, at the end
of each phase:
day .r
Construction Documents Phase - Four sets of review documents.
Construction Twenty sets of construction documents.
r,. One set of reproducible drawings andspecifications.
`�`r;,` f;'.
ASSUMPTIONS
facility are available for our use.
1. Drawings of the existing
2. Auto-CAD drawings are to be utilized.
3. The existing metal fascia is to be removed and replaced. A unit cost for plywood substrate
replacement is to be obtained.
tl ice.+,
EXCLUDED SERVICES SUBJECT"i'O ADDITIONAL CHARGES
The following services are not included in Ross & Baruzzini's scope of work for the project unlessyj, N;r„
' f otherwise indicated:
Als
1. Owner initiated changes to previously approved documents. rw�� ,
2. Excessive construction administration services due to lengthened construction period or poor
contractor performance.
3. Regular site visits during construction beyond those identified.
4. Responsibility for uncovering and correcting existing asbestos or other hazardous materials.
5. Preparation of construction contracts.
;;. The attached Hourly Rate Schedule is submitted for work exceeding the scope of this proposal.
't{ SCHEDULE
This proposal is based on the following milestone schedule:
;All,
1 Construction Documents Phase 2 weeks : '�. •'" �:F
rri�f' Owner Review 1 week
Finalize Bidding Documents 1 week
J, u
"»YY
"i�� Bidding Phase 8 weeks
1�'`41�4 Construction Phase 8 weeks .;
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Exhibit A
OWNER'S RESPONSIBILITIES r f'
l F.V
The Owner a gees that it is the Owner's responsibility to: r;{�
b 1 y
t'li
Review documents and make decisions that affect design in a timely manner to avoid schedule
delays. i°.i
r:..-A
2. Provide full information regarding requirements for the project.
3. Designate a representative authorized to act in the Owner's behalf with respect to the project, : �^
4. Furnish record drawings of existing conditions. '
5. Allocate a fixed limit for construction cost and establish a 5%contingency fund for changes in the 'Vii
YMU. work.
�. I.
:ts FEES AND PAYMENT z;
Ross&Baruzzini of Missouri,Inc.proposes to provide the above noted services for a lump sum fee of Ten
ts{ �i Thousand Eight Hundred Fifteen Dollars ($10,815.00)plus non-reimbursable expenses.
REIMBURSABLE EXPENSES (j
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Reimbursable expenses are in addition to the above stated lump sum fee and include the following:
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I. Reproduction of plans, specifications and other documents in addition to the amount stated in this
proposal.
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Ross&Baruzzini
far HOURLY RATES
As of June—2000
}trr• Good through June -°2001 '
Principal $175.00
4 Project Manager $130.00
4, Senior Systems Analyst $150.00L+ �3,,, f
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Senior Engineer $•105.00 `
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Project Engineer $ 80.00
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Construction Architect/ Engineer $100.00
°f Project Architect $ 80.00
: Senior Designer $ 75.00 �tj ti
Designer $ 65.00
A Interior Designer $ 70.00
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Drafter $ 40.00
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Project Management Assistant $ 45.00 w.+°
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