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BILL NO. _—. Y.
SPONSORED BY COUNCILMAN Landwehr Via; ,rfi
'-. ORDINANCE NO.
{ ' AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE Ar7,'' ' , t
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SHAFER, KLINE & s
WARREN, INC. FOR UPDATE OF THE ANNEXATION PLAN
{:rp• "q'Ct7fi�1''.,i Yr.ryE`,
WHEREAS, It is necessary to update the City's annexation plan, first adopted in '1996; } ,.•
WHEREAS, Qualifications for the update of the annexation Ian was solicited and '� 'x;
p p , }
received; and
WHEREAS, the Annexation Consultant Selection Committee reviewed the qualifications
f and proposed approach to the project and recommends Shafer, Kline & Warren, Inc. fort7�r� �k
this project
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
p'•, JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized to execute an
agreement with Shafer, Kline & Warren, Inc. for update of the annexation plan. � u�: :x:
Section 2. The agreement shall be substantial) the same in form and content as ,�;�,. ;
that agreement attached hereto as Exhibit A. y
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed- Approved:
d J rq,rr,
residing Officer Mayor
' ATTEST: APPROVED AS 1"O FORM:
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FO
fit }K "J.
y t C nse or City Clerk 37
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3,. �
CITY OF JEFFERSON
AMENDMENT TO CONTRACT FOR PROFESSIONAL SERVICES
' f':f.•rar it
WHEREAS,the City of Jefferson, Missouri, a municipal corporation,with offices at 320 East McCarty,Jefferson City, t
rssouri, 65101, hereinafter designated"City,” entered into a Contract with Shafer, K.linc& Warren, Inc,, hereinafter
h efcrred to as"SKW," on July 18, 2001; and
WHEREAS, the Contract was for professional services for Annexation Related Services; and t
WHEREAS, the parties wish to amend the Contract;
r 1
NOW,THEREFORE,be it agreed as follows: %•{`
A. Paragraph One of the Contract dated Jul 18, 2001, is hereby amended to read as follows:
1 Y Y
1. Scone of Services. The scope of work as referenced in this paragraph is amended for the
additional services as described in the attached"Exhibit A."
B. Paragraph Three of the Contract dated July 18, 2001, is hereby amended to read as follows:
2. Term of Contract. This Contract shall remain in force form the date of execution until May 31,
2002. r '
t I
C. Paragraph Four of the Contract dated July 18, 2001, is hereby amended to read as follows:
+ 3. Compensation. The City shall compensate SKW for the performance of the additional services
described in the Scope of Work in accordance with the Terms and Conditions of the attached
"Exhibit A." It is expressly understood that in no event will the total compensation be paid to
;. SKW under the terms of this Contract for the additional services as listed in"Exhibit A"exceed
the sum of Eight Thousand Five Hundred Dollars $8,500.00 unless specifically and mutually
agreed to in writing by both the City and Consultant.
Cost for reimbursable expenses (out-of-pocket expenses) for the additional services as listed in
Exhibit A shall not exceed Five Hundred Dollars ($500.00) unless specifically and mutually
agreed to in writing b t both the City and Consultant.
g g 5 tY
4' All other sections of the Contract dated July 18, 2001 shall remain in effect as stated.
IN TESTIMONY WHERE,OF, the parties have hereunto set their hands and seals this day of April, 2002.
CITY OF.DEFFERSO , MI SO I Shafer, Kline c&c ren,Inc.
-Alpmlm May r
<:
ATTEST: ATTEST:
,s} Crt 'lerk ` � f'
4
APPROV i AS TO F
ity Counselor
H:\Contract Files\Professional Services\Shafer Kline&Warren\Amendment 2002.wpd
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Exhibit A
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CITY OF JEFFERSON 'iM1 ,3i
t<�.d�,�s,{a��
. PROPOSED ANNEXATION
PLANS OF INTENT”
PROJECT WORK PLAN
3t�44i;yf;',:"n;,fa N. ttit 2k
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Introduction �✓jr
The City of Jefferson intends to pursue City initiated annexations of three areas
adjacent to the current City limits. The initial phase of this project Involves the
development of "Plan(s) of Intent" for the City to provide service to the newly annexed
4'
areas. The following workplan identifies the tasks associated with the development of
these Plans) of Intent' and provides a determination of the expected roles for whichh., }itY �,<.
the Consultant (SKW) and City staff will be responsible.
Task 1 Project Initiation
151.,
SKW will review The City's most recent Plans of Intent for past annexationu 'r ' t'
` attempts. These Plans will serve as a template for the development of { `f`
t
S't's z.itp"�'1 r"Y'•1:Y':.:.,,,.
Plans of Intent necessary to satisfy statutory requirements for annexations ,
procedures of three (3) proposed annexation areas.
Task Responsibility: Staff provide Plans of Intent mapping
specifications, and list stake holders.
SKW - review Plans of Intent create
templates. ...ibaxy
`task 2 Listing of Major Services Presently provided by the City of Jefferson
SKW will develop a list of the services provided by the City of Jefferson
that will be available to the newly annexed areas. This list will be basedi`;':fi
on the information provided in past Plans of Intent, but will be updated to
reflect the current status of City services. ; zj`~'' `t�-
�> Task Responsibility: SKW will develop draft service provision list for - ;ma RI
City review and comment. The following .,.
services will be included in the evaluation: 'S:
police, fire, parks and recreation,
,.
transportation, housing and communi ty g°
'? development, public works and planning and
code enforcement. City staff will provide SKW F
with review and comment on the listing of ;f
5'3
services.
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Exhibit A °
1 v
Suq' ct t j:
s t i's
Task 3 Proposed Time Schedule for the Provision of City Servicesll`�
r. SKW will develop a time schedule for the City
ty to provide services to newly
annexed areas, This schedule will be based on the ability of the City tossf!!�t� s4` '
provide the services and the requirements of state law. '�•��i�;�,j,:.,; '�1
`3 Task Responsibility: SKW shall be responsible for the development
of the schedule for the provision of services.
The City shall provide SKW with a review of '
the schedule and required modifications to :'1 „� {
meet City capabilities. t,' R <r uj
Talk 4
Assesment and Taxati®n
SKW will prepare a summary of the current assessment and taxation ;Yrm
structure of the City of Jefferson. ,t+� ; ,f
-; Task Responsibility: City staff will be responsible for providing SKW �-jf�• r�t;;'�,.
with the current rates at which it taxes property.
SKW will take the information and provide aa ``
` written summary P
: . of the City's taxing authority
t,: ';•;:,,, as applied t o the proposed annexatio n areas.
Task 5 Proposed Zoning in the Areas to be Annexed
r•�3
SKW will prepare a summa of the City' "r'
P P summary s zoning districts and
k` requirements. These districts and requirements will be applied to the
proposed areas to be annexed in a manner consistent with thier current
use and established planning principles.
•" �y '� "'�S fit`,
a Task Responsibility: SKW shatl be responsible for evaluating
e
current land use within the areas to b
_7 annexed and preparing a proposed zoning
t.
designation for those areas. The City will be
responsible for reviewing
g proposed zoning ;:.,�, �'`• .;�;;
i9 y designations and providing necessary °4
'3 comment for modifications. ;;:
kill
Task 6 Mapping
,.r.; � ,_
, ,�l X.,
yr SKW will prepare maps of each of the three (3) proposed annexation
areas.
”:'•'7: tkdyj,4l
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3� 1
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Exhibit A
Task Responsibility: SKW will utilize GIS mapping information
available to prepare proposed annexation
maps to be included in the Plan of Intent.
jj Task 7 Boundary Descriptions
.ry SKW
�4 jI will prepare boundary descriptions, consistent in format with those t ,
provided for the Resolution of Intent to Annex, of each of the three (3)
areas to be annexed. These descriptions will describe the areas to be
annexed, will i
nclude the area, perimeter, contiguous boundary and
percent contiguous to determine compliance with statutory requirements.
Task Responsibility: SKW will be responsible for preparing the
boundary descriptions and supporting data.
City staff will be responsible for identifying the
final boundaries to be described and reviewing
the descriptions.
Task 8 �r, r,;.;,'�,•,�, .
/Additional Services
SKW can provide additional services associated with the annexation of
property into the City upon request. Should additional services (such as
expert witness testimony and detailed surveying to set the new corporate
boundaries) beyond those set forth in this agreement be requested, they
t will be provided on a hourly basis utilizing the rates set out in Exhibit B.
Estimated Schedule for Completion
TASK week 1 weak 2 week 3 week 4 week 5 week 6 weak 7 week 8 weak 9 wetsk 10 {!
-h.Yt 6
'i;i;'. rah?''{jug{•:.::, ;�„
All materials and documents are to be provided to the City of Jefferson no later than
May 31 2002. This due date is contingent upon receipt of notice to proceed on or prior
` ^4 to April 15, 2002. Based on this compressed timeframe, SKW will maintain a project , ys
log of all correspondence for Information or project reviews. k
Fee Structure t '=
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CITY OF JEFFERSON
:,'
CONTRACT FOR PROFESSIONAL SERVICES `
THIS CONTRACT, made and entered into this ld' �day of July 2001, by and between the City of Jefferson, a
' municipal corporation of the State of Missouri,with offices at 320 East McCarty Street,Jefferson,City, Missouri,
E : 1 65101, hereinafter referred to as the "City,” and Shafer, Kline &Warren, Inc., consultant, with offices at 11100
4 1 rt
West 91"t Street, Overland Park, Kansas, hereinafter referred to as"SKW.” >'t
y a'et73 �ttY `.!1.
I WITNESSETH:
THAT WHEREAS, the City esires to engage SKW to render services in connection with Annexation Related
Y
Services including updating the City's Annexation Plan; and
R.#
THAT WHEREAS, SKW has made certain representations and statements to the City with respect to the • `.:f� �.,
provision of such services and the City has accepted said proposal to enter into a contract with the SKW for the
performance of services by SKW.
NOW THEREFORE, for the considerations herein expressed, it is agreed by and between the City and SKW '°'``vv` '°*t
follows:
Scope of Services. ' "s
` The City agrees to engage the services of SKW to perform the services hereinafter set forth in connection with the
' Annexation Study project described in Exhibit A, attached hereto and incorporated by reference.
tt Cr�
2. Additions or Deletions to Services.
The City may add to SKW services or delete therefrom activities of a similar nature to those set out above,provided
that the total cost of such work does not exceed the total cost allowance as specified in paragraph 4 hereof. For any +
adjustment for services or activities an equitable adjustment shall be made. SKW shall undertake such changed 'r
activities only upon the direction of the City. All such directives and changes shall be in written form and approved f ;j:` �l' ;'V, .;.
by the City Administrator and shall be accepted and countersigned by SKW or its agreed representatives. @::1t:af ,•a3 `
SKW will perform any additional work requested by the City which is not specifically covered in the scope of work Ai",
as defined herein at a reasonable fee or compensation to be agreed to between the City and SKW at the time any
such service may be required, based on the rates included in Exhibit B, attached hereto and incorporated by
reference.
3. Term of Contract.
This Contract shall remain in force until project is complete or October 31, 2002 whichever is earlier.
4. Compensation. µA }f ryr}
The City agrees to a SKW in accordance with the terms set forth in Exhibit A which shall constitute completere
Y g pay
compensation for all services to be rendered under this contract. The final payment will be subject to receipt of a `
requisition for payment and a statement of services rendered certi in that SKW full performed all work to be aidvkr,,�,rx.
*. q P Y fY 9 Y P P 'n'
:'• `+' for in such ro ress a meats in conformance with the contract. It is expressly understood that in no event will the
total compensation and reimbursement to be paid to SKW under the terms of this contract exclusive of expenses "s
exceed the sum of Forty-Six Thousand Three Hundred Dollars ($46,300.00) for all services required unless
specifically and mutually agreed to in writing by both the City and Consultant. Such compensation will be paid in
•�,
monthly progress payments. No change in compensation shall be made unless there is a substantial and significant , >~ it �;;,•�t
difference between the work originally contemplated by this agreement and the work actually required. a!;i
J.
, Costs for reimbursable expenses(out-of-pocket expenses such as printing,mileage,delivery charges,etc.)are not4x}'
4 4i
included In the Lump Sum amount and will be billed in addition to the above listed sum. The cost for reimbursable � t
expenses shall not exceed Three Thousand Nine Hundred Dollars ($3,900.00) unless specifically and mutually "
agreed to in writing by both the City and SKW. '
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5. Failure to Perform, Cancellation.
' If, through any cause, SKW shall fail to fulfill in timely and proper manner its obligations under this Contract, or If
ti SKW shall violate any of the covenants,agreements,or stipulations of this Contract,the City shall thereupon have t
the right to terminate this Contract by giving written notice to SKW of such termination and specifying the effective ( 1
date thereof,at least five(5)days before the effective day of such termination. SKW or the City may terminate this
Contract upon thirty(30)days prior written notice. The City shall,within thirty days of termination, pay SKW for all
f . services rendered and all costs Incurred a to the date of termination in accordance with the provisions of this
p p
contract.
6. Assignment. 'irr2t °rr;,
SKW shall not assign any Interest in this Contract, and shall not transfer any interest in the same (whether by
assignment or novation),without prior written consent of the City thereto. Any such assignment is expressly subject
to all rights and remedies of the City under this Contract, including the right to change or delete activities from the • t, ;}•i1 A f
Contract or to terminate the same as provided herein, and no such assignment shall require the City to give any
notice to any such assignee of any actions which the City may take under this Contract,though the City will attempt °1``
to so notify an such assignee.
Y
7. Confidentialitv.
Any reports, data or similar information given to or prepared or assembled by SKW under this Contract which the
City requests to be kept as confidential shall not be made available to any individual or organization by SKW without
prior written approval of the City.
8. Nondiscrimination.
SKW agrees in the performance of the Contract not to discriminate on the grounds or because of race,creed,color, 7 ���� ` iit'�
h.' national origin or ancestry, sex, religion, handicap,age or political affiliation. ir "s+'.t1T
9. Independent Contractor.
SKW is an independent contractor and nothing contained herein shall constitute or designate SKW or any of its
agents or employees as agents or employees of the City. 'i+'i"' ' `" ';,•,
10. Benefits Not Available.
SKW shall not be entitled to any of the benefits established for the employees of the City nor be covered by the
Workman's Compensation Program of the City.
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11. Nonsolicitation.
SKW warrants that he has not employed or retained any company or person, other than a bona fide employee
working solely for SKW, to solicit or secure this Contract, and that he has not paid or agreed to pay any company }t�gir + ;
or person,other than a bona fide employee working solely for SKW, any fee, commission, percentage, brokerage `'t} r` ,r;:`;i:1
—�a fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this Contract. For
breach or violation of this warranty, the City shall have the right to annul this Contract without liability, or, In its
discretion, to deduct from the Contract price or consideration, or otherwise recover the full amount of such fee,
`3 commission, percentage, brokerage fee, gifts, or contingent fee. �x( &`
12. Books and Records.
A) SKW and all his subcontractors shall maintain all books,documents,papers,accounting records,and other
evidence pertaining to costs incurred in connection with this Contract, and shall make such materials
available at their respective offices at all reasonable times during the Contract and for a period of three(3) ,•,,y4 =`
years following completion of the Contract. " ` $
B) All information/data developed by SKW for this project shall become the property of the City.
ft�>(_; � 13. Liability.
C t �S.•r
f The parties mutually agree to the following:
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.. ....,,.......•,,,r.,.>u.., .r�,.^n ra ^'+'�',., . +,art, �s}r•�},t kE�t�'��c3��'ta�ra�W'ri(f#' rvrha , k t�ts`a �.,
(a) In no event shall the City be liable to SKW for`special, indirect or consequential damages, except
those caused by the City arising out of or in any way connected with a breach of this Contract. a
} (b) SKW shall indemnify and hold the City harmless from and against all claims,fosses and liabilities
i arising out of personal Injuries, Including eath, and damage to property which are caused 9 9 P P Y by the
acts,errors and omissions of SKW for which they would be otherwise legally liable, arising out of
kor in any way connected with this Contract.
14. Insurance. �``�''��:�'�
j SKW shall maintain in full force and effect,and upon the request of City, shall furnish evidence satisfactory to City
that SKW maintains the following insurance coverages:
` A. Comprehensive general liability insurance in the minimum amount of One Million Dollars ($1,000,000.00)
combined single limit that will cover an and all losses to City
9 Y y property,property of third parties,or personal injuries s:;,•;;:,.�',". ':..
caused by the acts or omissions of SKW.
B. For any vehicle utilized by SKW or SKW-supplied workers in providing services under and pursuant to this 1'° w,•,'••
Al
agreement,vehicle liability insurance in the minimum amount of One Million Dollars($1,000,000.00)combined single
limit.
C. SKW will carry Workers'Compensation and Employer's Liability Insurance in accordance with applicable state
and federal law.
D. SKW shall obtain,at his own expense, errors and omissions insurance coverage for any and all claims, losses
and liabilities,errors and omissions of SKW,arising ut of or in an way connected with this
9 Y Y contract,proof of which
shall be submitted. Nothing contained in this paragraph shall be construed to require the SKW to Indemnify the City ;
for damages caused by the City's actions or negligence.
15. A►uthoriz
ed Project Representatives
t rls.•
The City and SKW have designated the following specific individuals to act as City's and SKW's representative with
respect to the services performed under this agreement These individuals shall have authority to transmit
instructions, receive information, and render decisions relative to the Project on behalf of each respective party.
CITY'S REPRESENTATIVE SKW'S REPRESENTATIVE
Allen Garner Michael C. Duffy,AICP
320 East McCarty Street 11100 West 91 sr Street
Jefferson City, MO 65101 Overland Park Kansas 66214
Phone: (573)634-6315 Phone: (913)888-7800
Fax: 573 634-6504
( ) Fax(913)888-7868 >a`>=',:;::�:;.,s.•.-..:
E-Mail: a arner effei mo.or E-Mail: duffy@.skw-ina.com
In the event any changes are made to the authorized representative or other information listed above, the City and
SKW agree to furnish each other timely,written notice of such changes.
.:}1 is z;r,, ..0 y~✓7.
I � "
16, Timeliness of Performance r`Jt" hsrxf4 `
SKW will perform these services with reasonable diligence and expediency consistent with sound professional7,,,.
` practices. However,the City and SKW are aware that many factors outside SKW's control may affect SKW's ability
5!,
to complete the services to be provided under this Agreement. Should the City's project require a specified time line
fir, r
for completion,such schedule should be discussed prior to entering into this Agreement and a copy of the schedule
should be attached as an exhibit to the Agreement. SKW will endeavor to see that the project schedule is met. If '' <+,,;�I;,
9 P 1
SKW becomes aware of delays which would cause the project schedule to not be met,SKW will promptly inform theme , ' '`'
City of the reason for such delay and the expected impact to the overall schedule. r��":•�.,,t,�::>; ;;�
1 ' 17. Third-Part y Beneficiaries
,``�� �� +��:,�, .•
Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third
party against either the City or SKW. SKW's services under this Agreement are being performed solely for the City's
benefit,and no other party or entity shall have any claim against either the City or SKW because of this Agreement
or the performance of services hereunder. The City and SKW agree to require a similar provision in all contracts
with contractors,subcontractors,subconsultants,vendors and other entities involved in this Project to carry out the :yet ,
Intent of this provision. f�!:i ,-.
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s.: 17. Notices.
All notices required or permitted hereunder and required to be in writing may be given by first class mail addressedr^; '
to the City of Jefferson,c/o Law Department,320 East McCarty Street,Jefferson Ciry,Missouri,65101,and Michael " �' 'r ,�•
C. Duffy, SKW, 11100 West 91f1 Street,overland Parks, Kansas,66214. The date and delivery of any notice shall '
be the date falling n the second full day after the day of mailing.
g Y
18. Law to Govern,
This Contract shall be governed by the laws of the State of Missouri as to both interpretation and performance.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this 1 day of July, 2001. (• '�?
v CITY OF JEFFERSON, MISSOURI SHAF , KLINE WA
Mayor Title:
"''' '..-•;.
't�j;o,ism
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ATTEST: ATTEST:
Cit Jerk
`'fgd rc �/,
faa,r APPROVED AS TO FORM: '' '
City C unselor
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Exhibit A
Y ] A
t r.
JEFFERSON CITY ANNEXATION STUDY
PROJECT WORKPLAN
Introduction
The Jefferson City Annexation Plan was developed in 1996 to quantify the impacts of
i
City initiated annexation of several areas adjacent to the City. The City has determined
a need to evaluate its long-term growth and development needs. This study will update
and expand the 1996 Annexation Study to determine the most appropriate direction and
timing for the future expansion of the City. The following workplan identifies the tasks
associated with the development of the stud and provides a determination of the t
p Y
i expected roles for which the consultant and City staff will be responsible.
Project Initiation
Task 1
A. The following decisions should be made:
An initial meeting with staff shall be scheduled to review: ': rt,
• Existing documents and materials to be used in the study
>s • Mapping requirements and desired base map '
ts ' Key stakeholders to be involved throughout the projectsj,
<r?' �.A
Specific issues to be addressed �if
General format of the final report and of all products to be
delivered ;; ,1.
Task Responsibility: Staff- list documents, providing mapping
specifications, and list stake holders. { • �'`'
' SKU - provide issues list, and provide
suggested format.
'•a ��`7' it.
i
a� B. A project initiation meeting and tour will be scheduled with the Council.
The purpose of the meeting will be to identify project parameters, u.
expectations and products.
r SKW will also participate in the driving tour, with City Council and staff, of
t,
T his tour
the areas identified as potentially appropriate for annexation. T
' will familiarize the Council and SKW with the general conditions of the ;,tr
#: area and allow for photographic documentation of existing conditions.
'Jt Task Responsibility: City staff will schedule and provide the location ^
` for the meeting and conduct the tour.
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Exhibit
i
Task 2 Document Review and Data Collection
�,D
rh�9 t.�4tt�efr�.r 1i,.z
SKW will analyze existing documents and data pertaining to areas w } t
hait'i �?:. j'
identified as appropriate for possible annexation. The findings from this #a•t , ..'�, ;.:'.;'
•° # '.''•.
analysis will serve as a historical componenfi of the updated Annexation
i
Study.
•�
.i
Task Responsibility: SKW will provide analysis and a summary ofst , €!
findings. City staff will provide SKW with the
.•� �(s;{y. ' t
=` documentation to be reviewed or contact %k '.
` information for information not controlled by
C;Y
the City. This documentation should include:
zoning ordinances for the City and County,
Master Ptans for the City and Countyf `°'``
documentation of infrastructure (water, sewer,
storm, streets, gas and electric).
Mapping
Task 3
r.• SKW shall prepare all maps of the Annexation Study Area using A rc View t• t: :' '.
software. All maps shall be compatible with the City's current GIS system.
Maps will include a general base map of each potential annexation area, a
la era '.' ,;
land use layer, a demographics layer, an infrastructure y
transportation layer and a zoning layer. All layers to be prepared as
���'•JrJ�•}��,` `y�1.�
'
overlays. lL ' :, s
:1'i,cF+i Y ��•�aY SSe
SKW shall be responsible for the development
?, Task Responsibility:
GIS
-'! of all maps compatible with the City's
with
t system. The City shall p `
rovide SKW a
digital cop of its GIS mapping for the City. All
' new mapping developed will be provided to the
City in digital format. 'J ; r t`t
,'ar,4r Task 4 Land Use
tif4�y. 7i,�•
A current land use analysis of the potential annexation areas wil a
developed to determine existing use and development potential.
. t °
t" as well as county
and satellite imagery4k'���
Available aerial photographyft�r
assessor information will be used to determine land use in the study area. ,,y
This information will be supplemented with windshield surveys of high
:a. i � growth areas to provide an accurate depiction of the current land use.
Information will be recorded on aerial photography and converted to the t N:
r
M, Inform n ; '1
land use layer of the GIS mapping.
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Exhibit A
responsible onsible for conducting the
Task Responsibility: City staff will ,'-t�x���`r� �r•�y '�' ry}'
:l..
�t. windshield survey and creating the draft land
use maps using existing aerial photography.
�-1
SKW will take the draft information and convert
` it to a layer within the GIS mapping components .�,..,..:;.
of the project. :
Task 5 Demographics
�Yi�'
Year 2000 Census data will be used to determine the demographic �z4,'+��r�,
composition of proposed annexation areas. The information will be
't depicted as a layer within the GIS mapping component and broken down «,;.lq, ;
ry' ` ''t .4
by Block Group. Information will include population and housing units.
Task Responsibility: SKW shall be responsible for collecting and
analyzing demographic data. The final product
�._ will consist of maps of the annexation areas ' `XZ ° 4tn
�:i�` ,,;� ;-•1��`�, 1.
7, showing population and housing units.
x' Task 6 infrastructure )
SKW will review existing infrastructure and services provided in the
> . potential annexation areas. Extension of services (streets, storm sewers, -,
sanitary sewers, police, fire, water and other utilities)to undeveloped
.„. e
w;t: areas will be evaluated to determine potential costs and development s •;;
opportunities. Existing conditions of roads and bridges within the area will
be evaluated.
.ti• ix r7.''y
g infrastructure
Task Responsibility: SKW will analyze the existing
tct system and identify needed improvements to
'rr
s within the study
support future annexation ”
V J:
area or incorporate information from prior 1
kr r 't.. �.3�' rd4"•.�.J
studies. This information will be written as a
section of the Annexation Study as well as ;
depicted on maps of the potential annexation
areas.
�r rT '
Task 7 Financial Analysis
A
` While financial considerations should not be the primary determinant in ,.r
deciding whether to proceed with an annexation, they are an important
'.. part of the decision-making process. SKW will evaluate the costs and ;:;i
4 revenues associated with annexation for each selected area. This
`a analysis will look at current costs and expenses.
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Exhibit A
Task Responsibility: SKW will be responsible for developing the
financial analysis element of the Annexation
Study. City staff will be responsible for
4; providing SKW with relevant data such as tax
rates, assessed valuation and city budget
1 information. 4 `
k
Task 8 Policy Development ., .
34'
One function of the Annexation Study is to clearly define the City's
position concerning annexation. This begins with the identification of the
City's long-range growth plan and boundary. From this, specific policies h .�
rr aimed at the eventual expansion of the City's limits (through voluntary andKi
City-initiated annexation) should be articulated. Specific areas should be (I,� t
IK
r identified and prioritized.
Task Responsibility: City staff will be responsible for schedulingt
f with appropriate meetings elected and
Y d staff to develop official �` �,
appointed officials an
policies that can be included in the Annexation
Study. SKW will prepare background
f a „mil
information necessary for decision-making.
This Task should be accomplished in two �'. `'`t,r'
meetings, which SKW will attend.
Task 9 Preliminary Plan Development
.E r..
SKW shall compile all data collected and maps produced into a preliminary draft of the Annexation Study. This product shall contain the
x identified growth areas, annexation process, financial analysis ando
{,,r' general review to assist the City in annexation.
p ;t,,
Task Responsibility: SKW will be responsible for develo ping the _ ' u '
preliminary draft plan of the Annex ation Study. t,,
�' ;'
} SKW will also produce twenty-five (25) copies Y i.
of the preliminary draft plan for review prior to
,{ the review meeting. These copies will be sentF�
to City staff, who will be responsible for {t�i
distributing them.
' Task 10 Preliminary Plan Review Meeting A
SKW will present the preliminary findings of the Annexation Study to the
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j- � ,,. .T . .�t.t�,t'Q� .�s-��'�F�b�Kh,�}f�`4"1. ,��•9',�,i,?��f?i�"�'�A'Kw;,�'�»sit:•+��t�3,prrf,w+,..�.,,...«.....,.t.,.:.�,5-.�,>,�rdrr+ii,�rrruxwa+,sht.>'av'tc�:'r?tJ'k'.nJtt!'�+auh�;�1' .' ",kY�," �> ,'"�,k� �S�r
Exhibit A
Annexation Steering Committee and other City representatives. The
purpose of this meeting is to refine the study and identify portions that }„�
may need clarification or expansion.
Task Responsibility: SKW will make a presentation to the City. City } '
j.'.�f, staff will be responsible for scheduling the
meeting time and location as well as notifyingF ';'!r:}
City attendees. F
Task 11 Public Information/Relations
City initiated annexation is
The most critical element to the success of any Ci y
the dissemination of timely, accurate information. This information should
r be designed not only for the areas to be annexed, but also for residents '
within the current City limits. SKW will prepare a fact sheet for each area
that is proposed to be annexed. Also, a larger, general annexation
P'', newsletter will be prepared. This newsletter is intended to provide
information regarding annexation to the community as a whole.
Task Responsibility: SKW will prepare drafts of all fact sheets and
newsletters. The City will provide review and
editorial comment prior to the final draft being
printed. The City will be responsible for all
reproduction costs associated with the printing
of promotional/informational materials. "t,i` •)ysr `
I Task 12 Final Plan Development
After review comments have been gathered, SKW will refine and edit the 'r;'t. r�p:; •?,'
preliminary draft. The final Annexation Study will then be delivered to the4k,tt,;.' .
City for review prior to presentation. SKW will provide the City with 40
copies of the Annexation Study, including all maps. SKW will also provideA
i u the City with a digital copy of all the materials included in the AnnexationT� ir.<;;; :
Study. 1
Task Responsibility: SKW will prepare the final plan and provide it
°; .. to the City for distribution. The City will be
. [[ responsible for distribution of the final plan and
lc 4�• L f', +iµ:!41+.�tY'
rs , for scheduling the meeting time and location.
' Task 13 Additional Services
4.uf� r
t Ti
;e SKW can provide additional services associated with the annexation of ;Js`
property into the City upon request. These services may include the
IIConlrnc,li ltstPrnfnsien�l Sc 'crt Shafer Kline a WarrmtWorA Plan updated tTpd
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1' .N,.i,.....; Exhibit A w
t r
preparation of a Plan of Intent to annex or serving as an expert witness
during legal proceedings prior to an annexation. Should these services bev`
requested, they will be provided On a hourly basis utilizing the rates set
out in Exhibit B.
r
Estimated Schedule for Completion ,• f;x:'
TASK JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY
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Fee Structure
SKW will update the Annexation Stud for a lump sum fee of$46,
p y p 300 plus expenses. ��:�,��i���:;k���•
Expenses will be ca
p capped at $3,900 and will cover mileage, meals, lodging, copies, long ���'?�r�4 �t�� ,
distance and other incidentals associated with the project. jry``u`.'
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IlXontract FilesTrolessionnl SmiceetShaler Kline&Wartm Work Plan updated.N37d
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Exhibit B
r>,
HOURLY RATE SCHEDULE
'•,� �Dt�. s ors" r
CLASSIFICATION RANGE PER HOUR CLASSIFICATION RANGE PER HOUR
Principal $130-145 Engineering Technician IV $80-105 �x � y, (,4,{+•,.yi
p g g
Associate 120-130 Engineering Technician III 60-85
Engineer IV PE 105-125 Engineering Technician 11 50-65
Engineer III(PE) 90-110 Engineering Technician I 30-55
Engineer 11(PE) 75-95 Drafter 20-35r`tS''
Engineer I (EIT) 65-85 Construction Observer IV 80-90 `�� �' `
Landscape Architect III 70-80 Construction Observer III
Landscape Architect II 60-75 Construction Observer II 50-70
' Landscape Architect I 55-65 Construction Observer I 30-55
Planner III 80-110 Registered Land Surveyor 85-100
Planner II 65-85 Survey Crew/4 Person 165-195
Planner I 50-70 Survey Crew/3 Person 135-165
r t}..,.a ti •tf.J:;;:..;i
GIS Consultant III 75-105 Survey Crew/2 Person 110-135 ;, ;
GIS Consultant I1 55-80 Survey Technician IV 75-95
GIS Consultant I 40-65 Survey Technician III 60-80
` Controls Technician 1I 50-70 Survey Technician II 45-65
is Photogrammetrist III 80-95 Survey Technician I 30-50
Photogrammetrist l 40-55 GPS Survey Technician 70ty,fitwixlr? `"
;t
!J{{ Secretarial/Clerical 30-50 ,,��
(1�. yd'�54 N�``,�.''riX�.•sE'
Equipment Coststr44
GPS Survey Receiver $20
Total station/data collector/EDM Survey Equipment
Computer aided drafting and design workstation,including software 10
P g g g ,x:' s•'
Note#1ti.''
The hourly rate shown for GPS Personnel and Survey Crews includes stakes,fagging, iron bars and other
misce'llane'ous materials.
". Note ll2
Mileage will be charged at the rate o 38 cents per mile or assen er vehicles and 45 cents ermile orsurve
g g .1� P .1• P g• ' P f Y
vehicles. Plotting and reproduction media will be charged at$0.75 per lf.for bond, $1.25 per If.for vellum, �i'�ytr)";�,�st��ir', `.
$1.00 er 1.1 for transparent bond, and$2.75 per/.l; .for photographic loss . Color copies will be charged
r'rr
P p P r glossy. p g
at$0.80 per 8.S x I1 sheet and$1.60 per I 1 x 17 sheet. Subcontract expenses will be charged at quoted prices
with no markup. All other reimbursable expenses incurred on a project will be charged at a rate of cost plus � �i1`m'�`jG'r""
u• 10%to cover administrative overhead.
Note#3
This hourly rate schedule indicates the range of hourly charges for all classifications of employees. The ,
individual rates glpersonnel from each employee classification which are assigned to the project will be used
to calculate the project billing.
Effective April 1,2001
is•
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