HomeMy Public PortalAbout2004-29 Lighting Improvements at Playing Fields at StRESOLUTION NO. 2004-29
A CAPITAL PROJECT AUTHORIZING RESOLUTION OF
THE VILLAGE COUNCIL OF THE VILLAGE OF KEY
BISCAYNE, FLORIDA, CONCERNING LIGHTING
IMPROVEMENTS AT PLAYING FIELD WHICH IS
UTILIZED BY THE VILLAGE AT THE ST. AGNES
CATHOLIC CHURCH; AUTHORIZING PURCHASE AND
INSTALLATION OF LIGHTING IMPROVEMENTS;
AUTHORIZING CONTRACT BETWEEN THE VILLAGE
AND MUSCO LIGHTING FOR SUPPLYING AND
INSTALLING LIGHTING EQUIPMENT; RECOGNIZING
SERVICES AND PRODUCTS AS EXEMPT FROM
COMPETITIVE BIDDING PURSUANT TO SECTION 2-86 OF
THE VILLAGE CODE; PROVIDING FOR EFFECTIVE
DATE.
WHEREAS, pursuant to Section 3.07(b) of the Village Charter, the Village Council desires
to authorize the expenditure of Village funds for the purchase and installation of lighting equipment
(the "Equipment"), at the playing fields utilized by the Village pursuant to Agreement with the
Archdiocese of Miami, Inc., a Florida, not for profit corporation, at St. Agnes Catholic Church, as
described in the Village Manager's Memorandum, marked as Exhibit "A" and attached hereto; and
WHEREAS, it is necessary to expeditiously proceed with the procurement and installation
of the Equipment; and
WHEREAS, the Village Council finds, upon advice from the Village Attorney, that the
purchase and installation of the Equipment, is exempt from competitive bidding, as being based upon
the bid of another government agency, to -wit: the City of Jacksonville, pursuant to Section 2-86 of
the Village Code; and
WHEREAS, the Village Council finds that it is in the best interest of the Village to proceed
as indicated in this Resolution.
NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL
OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS:
Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted
and confirmed.
Section 2. Work Authorized, Specification of Funds. That the purchase and
installation of the lighting equipment and facilities (the "Equipment") to serve the playing field to
be utilized by the Village as described herein and in Exhibit "A", attached hereto, are hereby
approved and authorized, subject to each of the following conditions:
a. That the cost of the purchase and installation of the Equipment shall not be
more than $190,000.00;
b. That the fund amount and source for the Equipment is hereby authorized
and approved as described in Exhibit "A".
c. That the Village first obtain an appropriate use agreement for the
playing fields with a term of at least five (5) years.
Section 3., Agreement Approved. That the Village Manager is hereby authorized
to enter into an agreement with Musco Lighting for the purchase and installation of the Equipment
(the "Agreement"), in a form and substance approved by the Village Attorney, which is consistent
with the requirements of this Resolution, and such Agreement is hereby approved, subject to
approval of the Village Attorney as to form and legal sufficiency.
Section 4. Implementation. That the Village Manager is hereby authorized to take
any and all action necessary to implement the purposes of this Resolution and the Agreement._
Section 5. Effective Date. That this Resolution shall be effective immediately upon
adoption hereof.
2
PASSED AND ADOPTED this 22nd day of June, 2004.
7-1,,D tetaa L___L%
MAYOR ROBERT OLDAKOWSKI
CNCHITA H. ALVAREZ, CMC, VILLAGE CLERK
APPROVED A TO FORM AND LEGAL SUFFICIEN
VILLAGE ATTO
103.001/Resolutions/Lightin mprovements at playing field leased from St. Agnes 6.16.04
3
Vsllag C un 1
Robert Oldakowski Mayor
Jorge E Mendia Vu May
Martha Fdez Leon Broucek
Carol Diaz -Castro
Mortimer Fried
James L Peters
Robert L Vernon
Exifi,8it
1/
VILLAGE OF KEY BISCAYNE
DT June 16 2004
TO Ho • ble orr i - ouncii Members
FR
Village Meager
St. Agnes Field and Court Lighting
RECOMMENDATION
It is recommended that the Village Council approve this agreement between the Village
of Key Biscayne and MUSCO Lighting
BACKGROUND
The Village of Key Biscayne has met with representatives from St. Agnes Church to
discuss improvements to their athletic field pursuant to an agreement before the Council
tonight The Village has offered to improve the field mcluding lighting the field and
basketball court Resolution 2004 25 approved by the Village Council June on 1 2004
authorized the Village Manager to negotiate contracts for the design and construction of
the proposed field improvements The impact of mstallmg a iightmg system is greatly
reduced if it can be completed durmg construction of the field
The approval of this agreement would permit MUSCO Lighting to coordinate with Post
Buckley Schuh & Jerigan, Inc and Pro Turf to install the lighting during the
construction of the field.
The loss of the 200 Crandon Field has compounded an already evident field shortage
The field improvement and lighting will serve to mitigate the impact of the loss of active
recreational space The hghting of the field will make the field available during after
daylight savings time m October The tackle football flag football soccer basketball
baseball and volleyball programs will all require hghted facilities durmg their season
The funding of the field and court hghting will be allocated from the $200 000 playing
field reserves in the general fund
88 West McIntyre Street Key Biscayne Florida 33149 (305) 365 5506 Fax (305) 365-8914
MISSION STATEMENT TO PROVIDE A SAFE QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS THROUGH RESPONSIBLE GOVERNMENT
QUOTATION
Terms 25% Deposit with order
Balance on Materials - C 0 D
Installation due upon completion
FOB Key Biscayne, FL
Delivery~ 6 -- 8 Weeks
Date June 15 2004
TO Todd Hofferberth — Village of Key Biscayne
WE ARE PLEASED TO SUBMIT THE FOLLOWING QUOTATION FOR YOUR
REVIEW FOR
St Agnes Field and Basketball Court
Pricinq is per City of Jacksonville Bid #SC -054903
Description QTY ,$ Per Total
1) 70' mounting height poles with 6 fixtures 6 $ 6 740 52440 00
2) 40 mounting height poles with 3 fixtures 2 $ 4 035 8 070 00
3) TLC Glare Qorltrot Visors 42 $ 158 6 636 00
4) 9% Adder for 146 MPH Wind Speed 1 13,995 90
6) Disconnects 8 $ 210 168Q.d0
6) Contactor Cabinet 1 $ Z500 2 50000
SUB -TOTAL 85 32190
Installatronof Poles/Fixtures
7) 70 mounting height poles with 2-21 fixtures 6 $ 2 500 10000 00
8) 40 mounting height poles 2 $ 1 700 3 40000
9) Concrete Backfr`ll adder for 40 - 60 poles 2 $ 200 400 00
10) Concrete Backfilt adder for 70+ poles 6 $ 300 1 80000
11) Pull Boxes 8 $ 200 1 600 00
12) 600 Amp Senvce Installations 1 $ 14 500 14 50000
13) Conduit Wire Trenching Turnkey Installation 2650 $ 22 58 30000
SUB -TOTAL 95 000 00
14) 10 Club Warranty -10 Year Parts & Labor including 42 $218 9 156 00
2 complete lamp change -outs at the end of 5 years
and again at the end of the 10 year warranty penod
(based upon 600 hours/year usage
Total with 10 Club Warranty 189477 90
Musco Sports Lighting — 950 S Pme Island Rd Suite A-150 1033 - Plantation FL 33324
Telephone 954 727 8444 - Fax 954.727 8445 — Mobile 954 629-9235
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