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BILL NO. 2001-61
f;��.�`�• ��";yK�
SPONSORED BY COUNCILMAN Olsen
ORDINANCE NO. ryls'.a
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
flr,; MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI F{a {
DEPARTMENT OF NATURAL RESOURCES FOR STORMWATER GRANT
AGREEMENT #JEFF-0259-01G.
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BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute
a'. an agreement with the Missouri Department of Natural Resources for Stormwater Grantr ,4i:;,;;
ey,u7
Agreement#JEFF-0259-01 G.
Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
7.r Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed: Approved:
l�kry�l �
rrer siding Of f cer 14a y&r ;.5;'•
ATTEST: APPROVED AS TO FORM: �ti.
6ty C le y
' Cit Cou s or
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JUL 1 :7 2001
'STAtI'L U�TIVti�SO1I�T, Itrth IIuIJtn,cu»rnutr•tilepht'n N i;thG�xl,1)irccu C C ENT OF PUB i LIC WnRKS OI' NA.TU�.I.. IZESOU
OFFICE OF'IHE DIRECTOR
11.0. Box 176 Jefferson City, h40 65102-0176
3 JUL 13 2001 ,kz:''t
Mr. Martin A. Brose
City of Jefferson �ttr
320 E. McCarty St.
Jefferson City, MO 65101
Re: Storm Water Grant Number JEFF-0259-01 G
1
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Dear Mr. Brose:
On behalf of the Department of Natural Resources, I am pleased to offer the City of Jefferson a
grant of$105,274.00 for storm water assistance. The actual grant amount is limited to the
amount stated or one-half of the eligible project cost, whichever is less.
I would like to call your attention to the conditions of the agreement, since receipt of the grant is
contingent upon compliance with those conditions. Should the city decide to accept this grant,
the designated authorized representative should sign the enclosed Grant Agreement and return
I the original to the Water Pollution Control Program (WPCP) within 3 weeks. Unless a form .}; 37`,
viausly°
identifying the city's authorized representative has pre5�6en fi— lecT with the Water
Pollution Control Program, such a form must also be submitted in conjunction with or prior to ;,.:a;zt•,.t ':
submission of the signed Grant Agreement. For your convenience, a suggested format for the
Authorized Representative Form is enclosed. Additionally, if the city will use city forces to
p .r
complete the project, a list of the individuals that will be working on the project, their hourly
h' +S'1' �•..
:{-
wages, and an example of a time card must be submitted and approved by the Department prior :'''th"s::=;
to commencement of work.
`''•,��,�:; I wish to stress that the statutes and regulations governing this program require that storm water
'k'rk funds used for a study or a plan be expended by July 1, 2003 for FY 2002 grants, or the grant
must be recovered.
This is a reimbursement-type program. Grant payments are made as costs are incurred; however,
` 1! payments will be made in no more than four installments. Please see 10 CSR 20-4.61(1 I)(B) for {(k}�;S}
f; a detailed explanation of when these payments can be made. A copy of the Storm Water Grant ; >Nr
and Loan regulation and reimbursement request forms are enclosed. Supporting documentation �r,•�:).'
requests. '
must accompany payment
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/S I ATF.Oj•Lk1w,�;y(jSSUURI• Bob uulden,Guxcl7tur•Stephen M.Afahfaxl,Director
hV�-.0 is t
DE P .1 � � ' rF OF NATURAL RESOURCES
DIVISION OF ENVIRONMENTAL QUALITY -
i'.O. Box 176 Jefferson City, MO 65102-0176
.;•4� �,�:�-fit �,_r r
MEMORANDUM
�•�7.�•vr�F�'.�'fJ
DATE: July 13, 2001
` TO: Storm Water Grant Reci 'ents :'$4`r
FROM: Steven D. Townl ief, Financial Services Section
Water Pollution Control Program �?l '�i.fitv
3. ✓ .t t�tF�f i.; l
• SUBJECT: Enclosed Grant Award pv '
ear, ~•:*��di'�'F',,
Enclosed is your storm water grant for the projects you submitted in the fall of 2000, which were
a roved b the Missouri Clean Water Commission at their March 21 2001 meeting. An
PP Y g' , r :
Fr =,-
unfortunate series of events precluded these grants from being awarded within the fiscal year the ; ; ,', .'
funds were appropriated(on or before June 30 2001). In accord with the statutes the funds were
recovered and reallocated. Each eligible applicant received their original ant amount plus the
added benefit of considerably more time to complete their projects. The schedule contained in
We
the enclosed grant has been modified to reflect the new timeline. The deadline for contract
s'? award is now December 31 2002 in lieu of December 31 2001. Failure to meet this schedule
will result in grant recovery and reallocation. Please carefully review the schedule in this grant.
j•.n ,i 1, �f:'u,!,i�',.
If you have already bid your project, please submit basin plans, plans and specifications, and
s
other documents for review. The funds are available and will be reimbursed as soon as all
approvals are obtained from the department. T`
The recovery and reallocation of the Fiscal Year 01 funds will not affect the Fiscal Year 02
5' 2001. You will soon be notified of the
funds, which were appropriated by the legislature in May,
-t amount available for grants from that appropriation. The schedule for the grants utilizing the `
r Y new FY 02 funds will not be affected, and will be on the same schedule as this grant. ;7 ;
If you have questions,please contact your project coordinator.
A, u
ldf GIC1CIf0 Pomm
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o((•���, MISSOURI DEPARTMENT OF NATURAL RESOURCES ` ' 1
*awe WATER POLLUTION CONTROL PROGRAM . `:'-`'?f'
STORM WATER GRANT AGREEMENT
f,f;�i.,,}t,••rd.� ..
GRANT NUMBER JEFF-0259-01 G
I {
xr
A. RECIPIENT
1. Name (legal name)
i` City of Jef f e rson
;
2. Address
c(,��ifK' ktarS��grlti,,%E
320 E. McCarty Street _
t' Jefferson City, MO 65101k1?�,�
d Representative and Phone Number
3. Authorize p t �> {�;;��•
Martin A. Brose (573) 634-6450 r�;���f•�,;,�#fS�
7 B. STATE CONTACT AND PHONE NUMBER
J. D. Schuenemeyer (573) 526-0846 "
+" C. PROJECT DESCRIPTION ', rfi )`3'fi'"
To complete the update of the City's storm water management plan in the area of
Jefferson City and portions of Cole County that drain into Jefferson City.
- ` D. PROJECT COST
Total Project Cost Total Eligible Cost Total ig ble Cost Grant Amount ? `'; ''
Inel i
$210 548.00 $210,548.00 `+ �.4r
$0.00
., $105,274.00 ���x�,r1��}�{•�w� ,.
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1. By signing this agreement, the recipient certifies that: `
+ 1
A. contract documents and/or contracts for professional services will conform to `.. :`' , •:
relevant local, �state and federal laws;
B. all state storm water grant funds will be expended solely for carrying out the
t; approved grant project ,
C. a professional engineer registered in Missouri has been/will be selected and will
perform the services outlined in the project
' D. the local share
s ar is available to complete the project. S�u
2. All funds must be expended by July 1, 2003. ..;t ..z "
3. Grant payments will be made in no more than four installments.
A. The first payment may be made when not less than 25% of the contracted or
estimated cost of the plan has been completed. The completed portion of the basin
plan and invoices or time cards (if dome by force account) are required to process t�tN ,t,�4, , ti
this payment. N-is ry`a '
B. The second payment may be made when not less than 50% of the co ;C �'i >y;�'
ntracted or �{:�•„,�:,t•..� �..ti
estimated cost of the plan has been completed. The completed portion of the basin ';<€t� ;j..�t.i;::
'i p
plan and invoices or time cards (if done by force account) are required to process
this payment.
C. The third payment may be made when not less than 75% of the contracted or
estimated cost of the plan has been completed. The completed portion of the basin
plan and invoices or time cards (if done by force account) are required to process '
{' this payment.
to
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,i D. The final payment may be made when the final plan is submitted to and approved
'.;
by MDNR- This payment request must be accompanied by supporting invoices or
time cards. ��4aY„f+ST' t1E'';il'
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4. Grants are limited to one half of eligible costs or to the rant amount whichever is
g• g tti Y
7 5=y^, irt. t
less. ,t ', :.r.. `:
5. Change orders or changes in scope of work must be approved by MDNR. Grantee U�,
agrees to pay any further expense resulting from a change order if grant amount iss"'�3Ws
exceeded. .. .
6. Projects must
be in compliance with the Stonn Water Assistance e
J p Regulation (10 CSR
20-4.061) and the conditions of the grant agreement.
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7. Failure to expend all funds for development of the basin plan prior to Jul y 1 2003 ` � {
� - will result in termination and recovery of this grant, r}
8. If necessary the grant arnount will be adjusted downward to reflect eligibility and
final costs.
.: rr�itl�Ytr�t ejt.i .
9. Repayment of the grant is required if the applicant fails to obtain and meet reporting �� `, •��`� .`
' requirements of all MDNR permits for all facilities owned by the recipient
. a`�n��•���ky�nr,��=�t
10. In accordance with the Department of Natural Resources Contracting and
Procurement Participation Plan and the Governor's Executive Order 98-21, special
efforts must be made to assure that 10% objective be made available to.Minority ;
Business Enterprises (MBE) and a 5% objective be made available to Women
Business Enterprises (WBE), when using state agreement funds to purchase supplies,
equipment, construction and services related to this award Agreement. I r .r
A. The Recipient agrees to take all necessary affirmative steps required to
assure that Minority Business Enterprises and Women Business
Enterprises are used when
' possible as sources when procuring supplies,
equipment, construction and services related to this award Agreement.
The solicitation documents. Affirmative steps shall include:
} ?ctt a. Placing qualified minority business and women's business � ar'fi',i
enterprises solicitation rp son solic n lists• �•�;�� �'�'�!°'�°�,x>».
3 y! YNnS r..•, '..
Ensuring that small and minority and women's business enterprises
are solicited whenever they are potential sources;
C. Dividing total requirements, when economically feasible intou„ =`)ijS'sxz,c
�j small tasks or quantities to permit maximum participation by
minority enterprises; ''<",�!�';:' -'
omen's business
� and w nes
I".
d. Establishing delivery schedules, where the requirements of work
will permit, which would encourage
ene ge participation by minority and '� 'q�`` `''�{� •�'�.`'�
women s business enterprises;
rprises;
e. Requiring any prime contractor or other Recipient, if sub-
vtl.:.Irt"°.1 it iy
agreements are to be let, to take the affirmative steps in
rt r<ir?
subparagraphs a. through e. of
section.
B. The Recipient agrees to submit to the Department of Natural Resources'� r
project officer, a completed MBE/WBE Utilization report, within 30 days
after the end of each federal/state fiscal quarter.
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By signing this grant agreement, the grantee acknowledges and agrees to the conditions
set forth herein. f ti
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THE STATE OF MISSOURI HEREBY OFFERS A STORM WATER GRANT OF '
$105,274 TO THE CITY OF JEFFERSON. ,y.
4 City of Jefferson
Stephen Whfood Thomas P. Rackers
Director Mayor
Department of Natural Resources Y
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