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2001-92 Substitute Bill
BILL NO.
SPONSORED BY COUNCILMAN Olsen rp Z. ;� � '
I ORDINANCE NO.
AUTHORIZING THE
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, '.
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH WISCH &VAUGHAN t .y
CONSTRUCTION FOR RENOVATION OF 911 COMMUNICATIONS CENTER.
WHEREAS, Wisch and Vaughan has become the apparent lowest and best bidder on the
911 Communications Center Renovation project; `
t
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS ,.
FOLLOWS: ;y, r
Section 1. The bid of Wisch and Vaughan is declared to be the lowest and best bid
and is hereby accepted. �'�'`
Section 2. The Mayor and City Clerk are hereby authorized and directed to execute
an agreement with Wisch&Vaughan Construction for Renovation of 911 Communications .
Center. 0
! Section 3. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 4. This Ordinance shall be in full force and effect from and after the date , �•� 5 �;^:
of its passage and approval.
=' Passed: l r 202-/ Approved: /1/
`Es'ft Presiding Officer Mayor
F
APPROVED AS TO FORM:
ATTEST:
Cit Clew City counsel'o'r
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R®$ arnaamnej:.
;; "?r+ ,• September 7 2001
Captain Ray Bledsoe s mz
Support Service, M Asion y M!
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IVO�r, Jc:fft:rsctn
City Police Deparernent
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401 Monroe Street +'
Vf
s Jefferson City,MO 65102
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Re: 911 Communications Center at the Jefferson City Police Department
{.ir Bid No. 1967 =
!A 1Y, R&B Project No. 1249-01
Dear Captain Bled
soe:
;3
f
This letter is in reference to the bids received August 28, 2001 (Bid Tabulation Form attached) for the above ;
referenced project. j
i`
'l We have contacted Dave Stovall of Wisch utd Vaughan Construction Co., Inc. (573-893-4880), the apparent cr y f'`
low bidder, and confirned the following: o
1. Theis bid of$115,750 is an acceptable firm bid.
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lair 2. They figured no substitutions u, material or egtupment when compiling then bid.
,. = x
3. They included CPT-1 Static Resistant Carpet Tile by United Technical Products in -
' ' Conununi.cations
Roorn 002 in their bid.
4. They included providing and installing the exhaust hood,dishwasher and cooktop in Break-
Room 003.
r
:k. . 5. They confirmed their complctiun time of 90 days from Notice to Proceed.
7di4 Based on the above,we recommend that the project be awarded to Wisch and Vaughan
r
'P J bhan COI15iruCllUI1 GU.,
hic. for a total cost of$115,750,
.dry �`yral
Please call if you have any questions concerting this recommendation.
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FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: Bid 1967 - Renovation of 9 1 1 Communication Ccnter, Police Department
28, 2001 ,0
Opened on August � ����'
}-
BIDS RECEIVED: t ��
Wisch & Vaughan Construction, Jefferson City, MO $ 115,750.00
Huebert Builders, Inc., Columbia, MO $ 117,880.00
Frank & Frank Contracting, Jefferson City, MO $ 124,500.00
GBH Builders, Inc., Jefferson City, MO $ 125,671.00 d
Prost Builders, Inc,, Jefferson City. MO $ 129,600.00
J ^ '�
Professional Contractors, Columbia, MO $ 132,000.00 f
JC Industries, Jefferson City, MO
$ 144,900.00x _{;
addition, 24 firms picked up plans for this project but did not return a bid.
In ad p �,,...
FISCAL NOTE:
3501-9900-7350-2005 9-1-1 Improvements �))'
2000-2001 Budget
$ 491,837.00
Expended 78,932.00
Encumbered $ 246,557.80 `
P' Bid 1967
1� 15,/50.00
Balance
$ 50,597.20 `
PAST PERFORMANCE:
Wisch & Vaughan Construction of,lefferson City, Missouri has received other awards
a; for City work and has performed satisfactorily. Staff believes they will complete this project as n
r.
specified and bid.
RECOMMENDATION: T
It is recommended that the bid be awarded to the low responsible bidder, Wisch and '
r, Vaughan Construction Co., Inc. of Jefferson City, Missouri in the amount of$115,750.00.
AT'T'ACHMENTS - SUPPORTING DOCUMENTATION
JJJ'1= Tabulation of Bids, Departmental Recommendation .
Signatur
't" R Purchasi�g Int i Police C 'ef
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Ross"aruzzini
iv.
Seprembcr 7, 2001.
Captain Ray Bledsoe
SupporT Scrvices Division
Jef furson City Police Depuunent
401 Monroe Street
Jefferson Cit7,MO 65102
to
Re: 911 Corruniniications Center at the effersonCityPoliceDepartmcnt
Bid No. 1967
R&B Project No. 1249-01
De2r Captain Bledsoe:
T-ds lerter is in refere s,
nce to the bid, received August 28, 2001 (Bid'rabulation Form attached) for the above
t, referenced project.
ct on Co., Inc. (573-89'1-4880), the apparent
'We have contacted Dave Srovall of Wiscli mid Vaughan ConsT-ru i
low bidder, and confirn-ied the following:
r @111t,
OV
Their bid of 5 115,750 is an acceptable firm bid. 'R
—X,
2.
y figured no substitutions Li material or equipment when compiling their bid.
3. They included CPT-1 Static Resistant Carpet Tile by United Technical Products in �i i
Communications Room 002 in their bid.
4. They included providing and instalEng the exhaust hood,dishwasherand cooktop in Break
Room 003.
Proceed.
5. They conlarmcd their coinpiction Lime of 90 days from Notice to
AM,
E,
above,wc recommend that the project be awardcd to Wisch and Vaue-ian Construction Co.,
Based on the .
F.
hic. fur a total cost of$115,750.
Please call if you havc any cluestiom concen g recommendation.
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FINANCE DEPARTMENT
tt vt ` J
PURCHASING DIVISION
SUBJECT: Bid 1972- Clean & Seal Masonrv, Christv Building., Clean & Seal Exterior Wood, '`T=
Animal Rescue Building, Public Buildings and Planning & Code Enforcement
'N Departments Opened on September 7, 2001
BIDS RECEIVED:
I-Ieartland Specialties, Centertown. MO $12,300,00
Omni Construction, Jefferson City, MO $12,836.00 .N
Capital Painting TK, Jefferson City, MO $16.200.00
Six additional bidders were sent the RFB but did not respond.
FISCAL NOTE: f
1000-1800-7000-0030 1000-3400-2000-0000
-[J ,9
i'urch/Irnprov Land/Building Building & Grounds Maintenance97? ir ,>
„ t
Non-Departmental Animal Rescue t `t,��t;•<<;”
2000-2001 Budget $1,891,350.00 2000-2001 Budget $ 12.000.00 '�k �
Expended 1,048,790.03 Expended 3,367.38
`•_' Encumbered 4,326.00 Encumbered -0-
Bid 1972 12,300.00 Bid 1952 Console Furniture 1,450.00
Balance $ 825,933 .97 Balance $ 7.182.62
...,;;� PAST PERFORMANCE: b , �',,. ,
Heartland Specialties of Centertown, Missouri has been awarded contracts in the past andr�� {',
has completed the work satisfactorily. Staff believes that the firm will complete the work as
<.I
specified and bid.
RECOMMENDATION: $%,- J�{ 7
It is staffs recommendation to award the p roject to the low responsible bidder. Heartland
-, t 3
.�:�.. Specialties of Centertown, Missouri to clean and seal the exterior masonry at the Christy
�Y. Building and the exterior wood at the Animal Rescue Building in the total amount of
$12,300.00.
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,,�Ytzrl ATTACHMENTS - SUPPORTING DOCUMENTATION
Tabulation of Bids, Departmental Recommendation
Signature
4 t. ;ta; P rchasiAg A gent Interim Director Planning & Code Enf.
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MEMORANDUM
To: Mayor
City Council Members
From: Terry Stephenson
Purchasing Agent
Date: September. 10, 2001
Re: Bid No. 1972 - Cleaning and Seal of Masonry, John G. Christy Building
sealing of exterior masonry at the
The 2000-2001 budget carried a line itern for the cleaning and
John G. Christy Building. Funds were also budgeted for the cleaning and sealing of exterior wood
at the Animal Shelter. Nine firms were sent the RFB with bids being received from three. It is my
recommendation to accept the total low bid in the amount of$12,300.00 for both locations as
submitted by Heartland Specialties of Centertown, Missouri.
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132731
CITY OF TEF-WE ,SON
CONSTRUCTION CONTRACT
"'THIS CONTRACT, made and entered into this LL L dtay of October, 2001, by and between Wisch S Vaughn Construction
Company, hereinafter referred to as "Contractor,"and the.City of Jefferson, Missouri a municipal corporation of the state of `
Missouri, hereinafter referred to as"City."
`.. NVITNESSETH:
':''z 7L�3,�1',a{, �`��4"•;X11','
;{ THAT WHEREAS, the Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools,
, . equipment, materials and supplies and for constructing the following City improvements: Phased renovation of the 911
Communications Center and related work at the Jefferson City Police Department,401 Monroe Street,Jefferson City,
Missouri,65101. ' 1
NOW THEREFORE, the parties to this contract agree to the following: i
1. Scope of Services_ i�:,��;; ,
Contractor agrees to include all labor and materials required for the phased renovation of the 911 Communications .{`'` ' `
Center and related work at the Jefferson City olice Department, 901 Monroe Street Jefferson City, O 615101 as
described on Exhibit A-'Summary of Work. Y p , , Y' '
2. Manner and Time for Co vIetion.
Contractor agrees with the City to furnish all supervision,labor,tools,equipment,materials and supplies necessary to perform,and
to perform,said worst at Contractor's own expense in accordance with the contract documents and any applicable CIty ordinances •,;t;a�'y�;:'� i\,�''"
and state and federal laws,within ninety(90)calendar days from the date Contractor is ordered to proceed,which order shall be
issued by the City Administrator, within ten(lU) clays after the date of this contract.
3. Prevailing Wages,
To the extent that the work performed by Contractor is subject to prevailingwage law,Contractor shall pay a wage of no less than
the"prevailing hourly rate of wages for work of a similar character in this locality,as established by Department of Labor and
Industrial Relations of the State of Missouri,and as established by the Federal Employment Standards of the Department of Labor. };[t .'`='''±;
Contractor acknowledges that Contractor knows the prevailinghourly rate of wages for this project because Contractor has obtained
the prevailinghourly rate of wages from the contents of Annual Wage Order No.8,Section 028,Cole County as issued on July 2,2001,
and last modified in July 2001 in which the rate of wages is set forth. The Contractor further agrees that Contractor will keep an lrtl'`;in ` t:•`_
accurate record showing the names and occupations of all workmen employed in connection with the work to be performed under'"'`'
the terms of this contract. The record shall show the actual wages paid to the workmen in connection with the work to be performed
., under the terms of this contract. A copy of the record shall be delivered to the City Administrator of Jefferson City week. In (;u'�'`x�> 44. �;-,
accordance with Section 290,250,RSMo,Contractor shall forfeit to the City Ten Dollars($10.00)for each workman employed,for
each calendar day or portion thereof that the workinim is paid less than the stipulated rates for any work done under this contract
by the Contractor or any subcontractor under the Contractor.
4. Inwirance.
Contractor shall procure and maintain at its own expense during the life of this contract:
p A g
A. Workmen's Compensation Insurance for all of its employees to be engaged in work under this contract.
fill
YM.
` B. Contractor's Public Liability Insurance in an amount not less than$2,000,000 for all claims arising out of a,single
occurrence and$300,000 for any one person In a single accident or occurrence,except for those claims governed
by the provisions of the Missouri Workmen's Compensation Law,Chapter 287,RSMo,and Contractor's Property
Damage Insurance In an amount not less than $2,000,000 for all claims arising out of a single accident or
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r� .�y,, occurrence and$300,000 for any one person In a single accident or occurrence, a f� ,• F"'`,''
1 .J
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C. Automobile Liability Insurance in an amount not less than$2,000,000 for all claims arlsiugout of asingle accident ��. .
or occurrence and$300,000 for any one person in a single accident or occurrence.
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it.e
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'��, P ,t � 1s+, � ..:. , .. t' { .�ii�. ..),r,�l,,,,,..,t�':+Pt,+•�,�.'7:J.n�t.,�isr}I{L�si �Y.}rtil ,,SY'i�r
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,i:'i3(.rr'V:.:f 'i Y°'µ, .4<�tt1.v i�!r �.;.9`�. ,��u.,(,57, �". •.(' ! t: - ',!'r. ',, `',ti';is..�: .n: � t� r.J �' d Y 1 'i..,-'h,`.YY •
., . , ' +...:•,;. P. ,. , ^, ., � .„.'1.�5ti�' �fl�'f�"•�*” r!t t r t etc' t
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D. (hvner s Protective Liability Insurance. The Contractor shall also obtain at its own expense and deliver to the
City an Owner's.Protective Liability Insurance Policy naming the City and the CIty as the insured,in an amount
not less than$2,000,000 for all claims arising out of a single accident or occurrence and$500,000 for any one fl f
person in�a single accident or occurrence,except for those claims governed by the provisions of tlac Missouri
Workmen's Compensation Law, Chapter 287, RSMo. No policy will be accepted which excludes liability for
damage to underground structures or by reason of blasting,explosion or collapse.
s tin ;t
E. Subcontracts. Incase any or all of this work is sublet,the Contractor shall require the Subcontractor to procure
and maintain all insurance required in Subparagraphs(a),(b),and(c)hereof and in like amounts.
F. LeQlg of Insurance and SLecial Hazard. `17ie insurance required under Sub-paragraphs
q (b)and(c)hereof shall
provide adequate protection for Contractor and its subcontractors,respectively,against damage claims which
may arise from operations under this contract,whether such operations be by the Insured or by anyone directly t?,-
or Indirectly h It,and also , ,
Y Y af,7aiust a,ny special hazards which may be encountered in the performance
of this contract. `
N .:y
NOTE: Paragraph(0 Is construed to require the procurement of Contractor's protective insurance(or contingent public liability
and contingent property damage policies)by a general contractor whose subcontractor has employees worldngon the project,unless f.
the general public liability and property damage policy(or rider attached thereto of the provides
general contractor rovidcs s
1 protection against claims arising from operations by anyone directly or Indirectly employed by Contractor. �;;`�i0 r
i 5. Contractor's Responaffillity for Subcontractors
It is further agreed that Contractor shall be its fully responsible to the.City for the acts and omissions of its subcontractors,and of
persons either directly or indirectly employed by them,as Contractor is for the acts and omissions of persons it directly employs.
Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work,to bind all subcontractors to
Contractor by all the terms herein set forth,insofar as applicable to the work of subcontractors and to give Contractor the same �7; °x ';: z`•'
power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract.
Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any
subcontractors. ..
Li juldated Da naves.
The City may deduct Five Hundred Dollars 0500.00)from any amount otherwise due under this contract for every day Contractor
fails or refuses to prosecute the work,or any separable part thereof,with such diligence as will insure the completion b the time
above specified,or any extension thereof,or fails to complete the work by such time,as long as the CIty does not terminate the right t�;;.,a'P;'���'•c"�'
of Contractor to proceed. It is further provided that Contractor shall not be charged with liquidated damages because of delays in
the completion of the work due to unforeseeable causes beyond Contractor's control and without fault or negligence on Contractor'sj`� s
part or the part of its agents. ��',r,'?"P:
' t1
7. Termination. ;P �;(
Xl
The City reserves the right to terminate this contract by giving at least five(5) days prior written notice to Contractor,without 1r
prejudice to any other rights or remedies of the City should Contractor be adjudged a bankrupt,or If Contractor should make u yx„
general assignment for the benefit of its creditors,or if a receiver should be appointed for Contractor or for an of its property,or ' i `'t % '"` y
If Contractor should persistently or repeatedly refuse or fall to supply enough properly skilled workmen or proper material,or if i! t '- ';''t>'J'• .,;',
� a Q:a
Contractor should refuse or fall to make prompt payment to any person supplying labor or materials for the work under the contract,
or persistently disregard Instructions of the City or fail to observe or perform any provisions of the contract.
'± 8. City's Right to Prowed.
In the event this contract is terminated pursuant to Paragraph 7,then the City may take over the work and prosecute the same to
, b. y
completion,by contract or otherwise,and Contractor and its sureties shall be liable to the City for any costs over the amount of this
contract thereby occasioned by the City. In any such case,the City may take possession of,and utilize in completing the work such
P g
materials,appliances and structures as may be oil the work site and are necessary for completion of the work. The foregoing
V YK'• ° '`41'I
provisions are In addition to, and. not In limitation of, the rights of the City under any other provisions of the contract, city
ordinances,and state and federal haws.
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9. Indemnity.
To the fullest extent permitted by law,the Contractor shall indemnify,defend and hold harmless the City,Its elected and appointed
officials,employees,and agents,from and against all claims,damages,and expenses,including but not limited to attorneys'fees
arising out or resulting from the performance of the Work,provided that any such claim,damage,loss or expense attr1butabl0 to
bod lly Inj u ry,sickness,disease or death or to injury to or destruction of tangible property(other than Work itself)1ncludIngtile loss
of use resulting therefrom and is caused in whole or In part by any negligent act or omission of the Contractor,any Subcontractor,
anyone directly or Indirectly employed by any of them or anyone for those acts any of them may be liable,regardless of whether or
;c not It Is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate,abridge,or otherwise '; c;;*Lr.'•;',. ;.
reduce any other right or oblibittion of indemnitywhich would otherwise exist as to any party or person described in this Paragraph.
10. Payment for Labor and Materials.
Contractor agrees and binds Itself to pay for all labor done, and for all the materials used In the construction of the work to be •':',;
completed pursuant to this contract. Contractor shall furnish to the City a bond to insure the payment of all materials and]fiber
used in the performance of this contract.
`~ 11, Supplies.
1 The Contractor is hereby authorized and directed to utilize the City's sales tax exemption in the purchase of goods and materials `at`'
r;
for the project as set out in Section 144.062 RSMo 1994 as amended. Contractor shall keep nd maintain records and invoices of
I"`1 all such ppr purchases which shall be submitted to the City. p
a I
- 12 Payment.
The City hereby agrees to pay Contractor the work done pursuant to this contract according to the payment schedule set forth In
the Contract Documents upon acceptance of said work by the City Administrator of Jefferson City,and in accordance with the rates ? u• ;, '
and/or amounts stated in the bid of Contractor dated August 28,2001,which a.re by reference made a part.hereof. No partial
` payment to Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. The total amountr:., t r
of this contract shall not exceed One Hundred Fifteen Thousand Seven Hundred fifty Dollars($115,750).
Contract Doctiments.
The contract documents shall consist of the following-
a. This Contract L General Provisions
b. Addenda r Special Provisions
c. Information for Bidders h. Technical Specifications
d. Notice to Bidders I. Drawing and/or Sketches
e. Signed Copy of Bid tyt1?lfi ',w`??h.
This contract and the other documents enumerated in this paragraph,form the Contract between the parties. These documents ,mRj. 4
are as fully a part of the contract as if attached hereto or repeated herein. y
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{;p't 14. Nondiscrimination.
2, Contractor agrees in the performance of this contract not to discriminate on the ground or because of race,creed,color,national
origin or ancestry,sex,religion,handica p,a g e,or political opinion or affiliation,against any employee of Contractor or applicant
for employment and shall Include a similar provision In all subcontracts let or awarded hereunder.
;may
1a. Notices.
'Tr,rar gyp`
r All notices required to be in writing may be given by first class mail addressed to City Administrator, CIty of Jefferson; 320 East
sJ} McCarty,Jefferson City,Missouri,65101,and Contractor at Wisch&Vaughn Construction Company,1909 South Country Club Drive,
Missouri,65109. The date of delivery of any notice shall be the second full day after the day of its mailing.
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16. Jurisdiction. o Ion sand statutes
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r hands and`N WITNESS WHEREOF,the parties hereto have set the seals day of October,2001.
CITY OF JEFFERSON WISCH AND VAUGHN CONSTRUCTION COMPANY
Mayor
ATTEST: EST: 4� �� Title:
APPROVED AS TO FO
City Counselo - 1-
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Exhibit A
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911 COMMUNICATIONS CENTER ,,`.
JEFFERSON CITE' POLICE DEPARTMENT
SUMMARY OF WORK ��z
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The project includes all labor and materials.required for the phased renovation of the 911 Communications
k" Center and related work at the Jefferson City Police Department 401 Monroe Street Jefferson City
I .
Missouri, 65101. More specifically, the phased interior renovation of approximately 1,395 s.f. includes:
1. Provisions for protecting existing arid. new 911 communications equipment, installed by
others;
I' k 2. Interior demolition and off-site disposal of demolished materials; a
3. Interior doors and glazed lights; , A;
4. Interior finishes including partitions, casework, acoustical ceilings,wall finishes and floor
finishes• 4�
5• °st
5 Miscellaneous specialities; r
6. Raised access flooring and ramps;
7. HVAC work;
SFr 8. Electrical work; and ,
9. Provisions for keeping the existing 911 Communications Center operational until the new y YYGG
Center is fully functioning and operational.
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