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Home My Public Portal AboutCPC Packet 041223 Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA 2198 Main Street April 12, 2023 at 4:00 PM This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. Members of the public who wish to access the meeting may do so in the following manner: Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. ZoomWebinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to pro vide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). 1. Call to Order 2. Declaration of a Quorum 3. Meeting participation statement 4. Public Announcements and Comment – Members of the public can address the Community Preservation Committee on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the CPC is unable to reply, but may add items presented to a future agenda 5. Project Updates 6. Discussion and possible votes to update project liaisons where needed 7. Discussion and possible vote to approve $2000 from Administrative Funds for Open Space consulting 8. Financial Update 9. Discussion of Housing Trust Acquisition Fund 10. Spring Town Meeting key dates - Tuesday, April 18, 6 PM Town Meeting Forum - Monday, May 1, 6PM Annual Town Meeting 11. Items not reasonably anticipated by the Chair 12. Announcements 13. Next meeting: May 10, 2023 at 4PM 14. Motion to Adjourn Date Posted: Date Revised: Received by Town Clerk: 4/10/23 Community Preservation Committee Faythe Ellis Chair Sarah Robinson Vice Chair Sharon Marotti Treasurer Elizabeth Taylor Clerk Roland Bassett, Jr. Christine Boucher Bruce Evans Peggy Jablonski Paul Ruchinskas CPC Assistant Beth Devine Community Preservation Committee: FY24 Forecast as of 3/8/2023 3,435,339$ 1,223,691$ 358,153$ 1,581,844$ Pre FY24 10%10%10% Open Space/Recreation Housing Historical $ 1,933,167 $ 130,859 $ 287,924 $ - $ 1,083,388 3,435,338.61$ $ 158,184 $ 158,184 $ 158,184 $ 1,107,291 1,581,844.03$ $ 2,091,351 $ 289,043 $ 446,109 $ 1,107,291 $ 1,083,388 Open Space/Rec Housing Historical "30%" $ (49,050) $ (94,400) $ (46,183) 79,092$ Requests for Spring 2023 TM (Pending /Approved ) Housing Coordinator (70,580)(70,580)$ (55,000)$ (55,000)$ (125,000)$ (9,670)$ Total YTD Obligations - fy24 $ (189,633) $ - $ - $ 79,092 $ (315,250) $ 1,901,718 $ 289,043 $ 446,109 $ 1,186,383 $ 768,138 4,591,391.84$ Total net available from all accounts [4] Open Space carryover is reserved for Open Space only per the original formula. [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional (2) State Match revenue is projected at 30% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $4,350 state Coalition dues. Budgeted Reserved for CPA Undesignated Fund Balance (5) FY-23 Carryover balances from FY23 including Actual Unreserved Open Space Fund Balance with Original Match(4) FY-24 Estimated revenue FY-23 Estimated total balance forwarded [1]: FY-24 Estimated local tax revenue: FY-24 Estimated State contribution [2]: Total FY-24 Estimated funds available: [5] Reserved for Rec, Housing and Historic per original formula Juniper Hill Wellfleet ($100,000) FORWARD Phase 2 ($120,000) Accessible Outdoor Furniture ($9670) FY-24 Estimated Funds available fy24 Estimated Unreserved Fund Balance as of 07/01/2023 with Adjustments FY-24 obligations as of 07/01/2023 BBJ Property Bond #1 BBJ Property Bond #2 Bates Property Bond Administration Expense [3] 107 Main Street Orleans ($50,000) BONDS BONDS Housing Trust 5 Year-Plan FY23-27 11.16.22 FY23 FY24 FY25 FY26 FY27 Carryforward Balance 1,195,879 1,190,879 893,879 714,569 1,053,821 Anticipated Revenues 1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 Appropriations 1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 End Balance 1,190,879 893,879 714,569 1,053,821 912,553 FY23 FY24 FY25 FY26 FY27 Projects:Funding Source Housing Coordinator CPA- Salary Only 66,900 70,580 74,461 78,557 82,877 Benefits paid by the Town-approx. 35K/ year Housing Program Asst.BAHT Salary Only -42,000 44,310 46,747 49,318 19 Hours- new non-benefitted position Rental Assistance CPA 150,000 150,000 150,000 Preservaton of SHI Homes CPA 300,000 200,000 Buy Down Program CPA 300,000 300,000 Housing Production Plan CPA 30,000 212 Yankee Drive BAHT 75,000 Town Development of Other Properties BAHT 500,000 500,000 Outside Applications for Funding BAHT 50,000 50,000 50,000 50,000 Millstone Road Community Housing CPA/BAHT 1,000,000 Legal Expenses CPA/BAHT 5,000 5,000 5,000 5,000 5,000 Housing Rehabilitation-Child Care Vouchers CDBG-Regional Grant 1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Town is lead community for Dennis, Wellfleet and Brewster Total Appropriations:1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 Sources Short Term Rentals Allocation 375,000 400,000 420,000 441,000 463,050 Financial Forecast 5% escalator CPA Housing Coord. Wages 66,900 70,580 74,461 78,557 82,877 CPA Rental Assistance 150,000 150,000 150,000 CPA for SHI Homes -200,000 Proceeds on Re-sale of SHI Homes 150,000 CPA Buy Down 300,000 300,000 CPA Housing Production Plan 30,000 CPA Millstone Rd. Community Housing 250,000 Grants & Donations Community Development Block Grant (CDBG)1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Total Revenues:1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 CPA Rev 216,900 820,580 224,461 378,557 262,877 CPA Exp 516,900 570,580 224,461 378,557 262,877 390,675.00 5 year average Estimated annual CPA revenue 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 Target Allocation Policy- Housing 30%447,691 458,884 470,356 482,115 494,167 TAP - Open Space 30%447,691 458,884 470,356 482,115 494,167 TAP - Recreation 10%149,230 152,961 156,785 160,705 164,722 TAP- Historic 10%149,230 152,961 156,785 160,705 164,722 CPA Recommended 20%298,461 305,922 313,570 321,410 329,445 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 Brewster Phoebe Way Pro Forma Bud v Act 2023-03-31 2 HOMES House Costs Revised: 03.31.2023 QB: 11.30.2022 BUDGET PER UNIT PER SF % of TTL ACTUAL DIFFERENCE a 0 0 0 0%0 0 Site Work/Hard Costs Drainage 11,000 5,500 2 1%0 11,000 Driveways and Parking 22,500 11,250 5 2%0 22,500 Earthwork/Topsoil 26,500 13,250 6 3%20,975 5,525 Excavate, Backfill, Septic, Waterline 61,000 30,500 13 6%2,084 58,917 Lawns, Plantings and Walkways 10,000 5,000 2 1%0 10,000 Other: 0 0 0 0%0 0 Roadway 103,500 51,750 23 10%0 103,500 Sheds 27,500 13,750 6 3%0 27,500 Site Landscaping & Loam Shoulders 12,500 6,250 3 1%9,605 2,895 Site Utilities (not extensions/road)35,500 17,750 8 3%0 35,500 Water/Wells 8,600 4,300 2 1%0 8,600 b Subtotal Site Work 318,600 159,300 70 31%32,664 285,937 Direct Construction Appliances 8,000 4,000 2 1%0 8,000 Cabinets & Vanities 17,000 8,500 4 2%0 17,000 Carpentry/Doors & Windows 100,000 50,000 22 10%0 100,000 Concrete 42,000 21,000 9 4%0 42,000 Electrical 33,380 16,690 7 3%0 33,380 Insulation 17,580 8,790 4 2%0 17,580 Interior Finish 40,600 20,300 9 4%0 40,600 Plumbing/HVAC 66,566 33,283 15 6%0 66,566 Solar Install 0 0 0 0%0 0 c SubTotal Direct Construction 325,126 162,563 72 32%0 325,126 d SubTotal Site Wk & Direct Const (b + c)643,726 321,863 142 63%32,664 611,063 6% of (d)General Requirements 38,624 19,312 9 4%1,751 36,873 6% of (d)Builder's Profit 38,624 19,312 9 4%1,960 36,664 2% of (d)Builder's Overhead 12,875 6,437 3 1%653 12,221 e Total Gen Req, Profit, Overhead 90,122 45,061 20 9%4,364 85,758 f 5% of a,b,c,d Construction Contingency 36,692 18,346 8 4%0 36,692 g TOTAL HARD/CONST COSTS (a+b+c+e+f)770,540 385,270 170 75%37,028 733,512 PHOEBE WAY, BREWSTER FUND USES Site Acquisition Brewster Phoebe Way Pro Forma Bud v Act 2023-03-31 2 HOMES FUND USES House Costs Revised: 03.31.2023 QB: 11.30.2022 BUDGET PER UNIT PER SF % of TTL ACTUAL DIFFERENCE PHOEBE LANE, BREWSTER Accounting 3,000 1,500 1 0%0 3,000 Architectural 500 250 0 0%0 500 Bond Premium 0 0 0 0%0 0 Construction Interest 12,375 6,188 3 1%0 12,375 Engineering 12,900 6,450 3 1%22,410 (9,510) Family Programs/Volunteer Services 12,292 6,146 3 1%0 12,292 Financing/Application Fees/Appraisal 500 250 0 0%0 500 Insurance 5,684 2,842 1 1%0 5,684 Legal 4,500 2,250 1 0%7,835 (3,335) Maintenance (unsold units)0 0 0 0%0 0 3% of home $Marketing (Affirmative Fair Housing)11,954 5,977 3 1%0 11,954 Permits/Surveys 2,000 1,000 0 0%8,390 (6,390) Real Estate Taxes 0 0 0 0%0 0 Security 0 0 0 0%0 0 Site & Construction Supervision 70,193 35,096 16 7%0 70,193 Utilities 0 0 0 0%0 0 Less Discounts/Gifts in Kind 0 0 0 0%0 0 h Subtotal Soft Costs 135,897 67,949 30 13%38,636 97,261 i 5.0%Soft Cost Contingency 6,795 3,397 2 1%0 6,795 j 142,692 71,346 32 14%38,636 104,056 k 913,232 456,616 202 89%75,663 837,569 l 12.5%Developer's Fee 114,154 57,077 25 11%9,458 104,696 TOTAL DEVELOPMENT COST 1,027,386 513,693 227 100%85,121 942,265 ACTUAL DIFFERENCE $398,450 $0 ($398,450) $0 $0 $0 $100,000 $0 ($100,000) $60,000 $0 ($60,000) $375,000 $129,666 ($245,334) $93,936 ($44,545)($138,481) $0 $0 $0 $0 $0 $0 $1,027,386 $85,121 ($942,265) Note 1: Note 2: Note 3: Note 2 HARD AND SOFT COSTS TOTAL SOFT COSTS Construction Funding FHLBB Grant - Awarded Habitat Developer Equity Fundraising: Designated Grants & Sponsorships Solar Grants & Energy Rebates Other The "Proceeds from Sale of Homes-USDA" is based on HHCC’s Board approved June 2021 prices. We will add a solar costs & funding sources for this project once it is identified. The above Development Cost does not include donations and professional discounts, estimated at $10K - $20K per home. Note 1 Soft Costs FUND SOURCES Proceeds from Sale of Homes (USDA) Acquisition Funding BREWSTER COMMUNITY PRESERVATION GRANT QUARTERLY PROJECT STATUS REPORT Name of CPA Recipient: Habitat for Humanity of Cape Cod, Inc. Quarter Ending Date: March 31, 2023 Project Title: Brewster Red Top Road Community Housing Project Representative/CPC Contact Name: Elizabeth (Beth) Hardy Wade, Director of Land Acquisition Address: 411 Main St., Suite 6A, Yarmouth Port, MA. 02675 Telephone Number: 508-362-3559 x 24 Email: land@habitatcapecod.org Amount: $100,000 # of Homes: 2 Project Status: Permitting: The Town Clerk stamped ZBA decision was recorded at the Barnstable County Registry of Deeds on January 24, 2022: BK 34849, PG 19; Subdivision Plan at: PB 694 PG 44. Habitat closed on the donation of the two lots from Beth Finch on February 28,2022. Deed for transfer of property at: BK 34935 PG 265. Regulatory Agreement, recorded on October 20, 2022, at the Barnstable County Registry of Deeds at BK 35434 PG 166 (original delivered to the Planning office). Update: The Brewster Selectboard voted to amend the regulatory agreement to reflect the change in AMI served from both homes at or below 65% to 1 home at or below 60% and the other at or below 80%. DHCD signatures are pending. On receipt of the executed document, it will be recorded at the registry. Infrastructure: 50% Complete: Mrs. Finch’s new septic has been installed and her shed relocated. Infrastructure work is fully underway with lots cleared and road in. The two Habitat home foundations are in. Trees have been planted along the western bound as a buffer between the Habitat homes and neighbor. The home’s addresses, 6 & 12 Phoebe Way, have been confirmed to GIS by Town Assessor, James Gallagher. Construction: 0% Complete: If all goes as planned we will host a late October 2023 wall raising at these homes. Fundraising: Private fundraising continues in its outreach to foundations, private individuals, and faith- based & community organizations. To date, we have secured two home-sponsorship pledges, Peter Soule has pledged $50,000; and Mr. Ed Ebert and friends have raised over $70,000 in funds to support the Veteran’s home to be built in honor and memory of longtime Habitat volunteer, Bob Harding. CPC approved a $100k grant. Habitat was awarded FHLBB $60,000 in FHLBB funding in December 2022. No new updates, however fundraising continues. Homeowners: We have submitted our final marketing plans to DHCD and are awaiting the “all clear” to open applications on or about May 1, 2023. The three-bedroom home prices have been set at: $164,750 (60% AMI) and $233,700 (80% AMI). We have requested a Veteran Preference for #6 Phoebe Way (80%) and also requested that if we fail to find a qualified Veteran applicant for that home, we can roll it over to a local preference option. Volunteers or Events/Press: N/A Hi Faythe, Please share this email with the CPC. Thank you, Jill Greengs, I’m happy to share that Brewster Woods is open and all 30 aﬀordable apartments are leased. Brewster Woods residents are enjoying their homes in Brewster and even have a Cape Cod Regional Transit Authority Bus Stop in their neighborhood. The other day there was a mom sing on a bench watching a child play on the playground. Several folks have contacted me, happy to be in their new apartments. One mother thanked me, saying how grateful her family was to be back in Brewster aer living away from the town for 5 years because of housing issues. With the compleon of Brewster Woods, Brewster has 327 aﬀordable units on the MA Subsidized Housing Inventory (SHI), for a total of 6.8% of Brewster’s year-round housing. Please mark your calendars for Tuesday May 9th when Brewster Woods plans to have a Ribbon Cung. The me is sll to be determined, probably in the mid-morning. An invitaon will be sent when the details have been conﬁrmed for the event. Thanks for your involvement in creang these Brewster homes, Jill Jill Scalise Housing Coordinator Town of Brewster 2198 Main Street, Brewster, MA 02631 508-896-3701 ext. 1169 Brewster Town Offices are open to the public Monday through Thursday from 8:30 to 4:00pm, and by appointment on Fridays. For the latest updates on Town services, please visit www.brewster-ma.gov Form PE 2/5/2014 APPLICATION FOR COMMUNITY PRESERVATION ACT PROFESSIONAL EXPENSE FUNDING Project Name (or “None”) Date: Name of Person Submitting Request: Daytime Phone Number: Email Address: Requested Amount: $ Expense Description: Category: ☐ Open Space ☐ Historic Preservation ☐ Recreation ☐ Affordable Housing CPC Action: ☐ Approved Amount: $______________ CPC Liaison: ☐ Disapproved ☐ Other Action: Date CPC Chair Signature