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Home My Public Portal AboutBay Parcel Planning -- 2023-03-21 MinutesF o iVaAtit,tlltl�uWtrl/IIIJJJJ>iJj� �tios��'''rr Town of Brewster I 2198 Main Street Brewster, MA 02631-1898" ; Phone: (508)896-3701 ' Fax: (508) 896-8089 MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING' DATE: March 21, 2023 TIME: 4:00 PM PLACE: Hybrid Participation — Zoom/2198 Main Street, Brewster, MA PARTICIPANTS: Town,Manager Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee, Selectperson Ned Chatelain, Karl Fryzel, Katie Jacobus, Caroline McCarley, Patricia Hughes (remote), Peter Johnson, Thomas Wirgard, John Phillips, Clare O'Connor -Rice; Liaisons/Representatives: Jan Crocker, Sharon Tennstedt, Gary Christen, Kathleen Walker Call to Order Declaration of`a Quorum, Meeting Participation Statement and Recording Statement: Amanda Bebrin called the meeting to order at 4:00 pm and read the meeting participation and recording statements. Ms. Bebrinannounced all members of the committee who were present, a quorum was declared. There were,,no public announcements or comments. Public Announcements and Comments None Community Forum Ti"ineline Update Town Manager Petertombardi announced a tentative date of Saturday, May 20 for the joint BPPC and PPPC public forum, to be held in the dining hall on the Bay Property. This event will likely last somewhere between 2-3 hours. At this forum, town staff, Reed Hilderbrand representatives, and committee staff will be set up at different stations, and residents will have. an opportunity to ask questions. The second joint committee community forum will likely happen in mid-July. The forums at the third and fourth sessions will be specific to each property— these will likely happen in mid-to-late October. The final round of forums will probably occur in winter, on either side of the holidays. The aim will be to have these forums on the property wherever possible, Selectperson Ned Chatelain asked what time of day the first forum would be held. Mr. Lombardi responded that it would likely begin' at 10.00am on Saturday, May 20. Thomas Wingard noted that the proper safety inspections would have to be completed before people could enter the property. Mr. Lombardi confirmed that Ed Barber, Property Manager, would ensure that the correct inspections are carried out before these forums. Karl Fryzel asked if the format for the first forum would be a presentation, or more akin to group conversations at the 6-8. different stations. Mr. Lombardi responded that there would be a brief presentation, but due to the amount of people turning up, the stations will be an important component for collecting feedback from residents. Selectperson Mary Chaffee commented that the model of these forums will be similar to the vision planning process, and, consequently, residents will be familiar with it Mr. Lombardi noted that committee member assignments would be discussed 4weeks before the forum, on the April 25 meeting. BPPC 3.21.2023 www.brewster-ma.gov Page 1 of 4 Doc ID: 4e7ab187c4c6b19624e9e2cfeOe683b964936d5a p` -f Town of Brewster o"IN �A 2198 Main Street p r� Brewster, MA 02631-1898 Phone: (508) 896-3701 4 _ Fax: (508) 896-8089 Summer 2023 Brewster Community Pool Update Mr. Lombardi announced that the flyer for annual permit mailings for residents has been finalized, and it includes information about the pool permits. This flyer will be sent out with taxes in mid-April. Regulations and rules for the pool are almost finalized, and Town staff has been soliciting quotes for pool furniture and furnishings. The picnic tables, for instance, have already been ordered. Mr. Lombardi noted that the Planning Board approved the Town's request for waivers for the size of the parking spaces for the parking area near the pool. Site work there is proceeding, in anticipation of the paving work happening in April or early May. After severalinternal conversations, the Town Will not be issuing an RFP — the focus will be on hiring the staff internally. Pool Manager and lifeguard positions and water safety instructor positions will shortly be advertised. The tentative schedule for the pool has;,been reworked to consolidate lap swim and senior swim to the early portion of the morning — this will decrease some of the staffing needs. The previous plan to issue a solicitation in parallel to this internal process was deemed to be impractical. Katie Jacobus asked if the Town would consider hiring part-time lifeguards. Mr. Lombardi responded that the Town plans.to be flexible on this question. Clare O'Connor Rice asked if any consideration would begiven to providing housing for lifeguards. Mr. Lombardi noted that this had been discussed, but'We challenge was the complexity and cost. Mr. Fryzel asked if this update meant that the Town would be completely managing all operational aspects of the pool on its own, without external help. Mr. Lombardi responded that the Y has offered support, such as offering guidance on SOPs, and providing back-up lifeguards where needed„ but generally the Town would be in charge of operating the pool. A more involved partnership could work in future gears, but the timing will not work for such a relationship this summer. Jillian Douglass, of Pebble Path, Brewster, a member of the public and the Town's former Assistant Town Manager, offered her services as a resource to the Town. She has. experience hiring lifeguards as the Human Resources Director in Chatham.. She will speak with Sue Broderick, Brewster's Human Resources Director, to offer assistance with the job descriptions. Selectperson Chaffee noted that the swimming pool'webpage on the Town website should have more information posted on it soon. Mr. Lombardi noted responded that, when the mailing forms are sent out,. more information will be added to this page. Caroline McCarley asked if she understood Mr. Lombardi correctly that the new pool schedule, which consolidates lap swim and senior swim, will result in the Town not needing lifeguards during these morning sessions. Mr. Lombardi responded that one lifeguard only would be sufficient for the first two hours of the day. BPPC 3.21.2023 www.brewster-ma.gov Page 2.of 4 Doc ID: 4e7ab187c4c6b19624e9e2deOe6.83b964936d5a Town of Brewster 2198 Main Street Brewster, MA 42631-1898 Phone: .(508) 896-3701 Fax: (508) 896-8089 Review Uggomine Approved Interim Uses and Potential Vote on Proposed New Interim Uses Jan Crocker from the Brewster Cultural Council noted that Earth Day was coming up on April 22. As part of Earth Day, the Cultural Council is organizing an activity for families and children. This activity involves the painting of forms with upcycled wood. Each of these forms will have educational, scientific information. The plan is for the finished forms to be displayed on Conservation Day. The painting event is from 10.00am- 1:00am in the Arts Building on Earth Day. Ms. Crocker also noted that a dance festival on May 13 from 1:00pm-4 00pm at the boat house was being organized and planned. Ms. O'Connor -Rice noted that one of the organizers has contacts with a variety of different movement groups to provide an array of offerings. This would be free of charge. The boat house is a great space for dancers and has the ability to open up into the outside. Selectperson Chatelain asked for further information, such as how many people would Likely attend the Earth Day event. Ms. O'Connor -Rice responded that up to 40 participants were expected —this would require 12 tables, and 40-50 chairs. The fee will be $10 for a form —a family of 4 could attend and create one form. Snacks will also be provided at this event. Registration will be carried out through the Recreation Department in advance, but if there are free spaces on the day, people are welcome to walk-in. Mr. Fryzel moved to approve the Earth Day event on April 22, tentatively called the "Pollinator Party". Selectperson Chatelain second, A roll call vote was taken. Selectperson Chaffee — yes, Selectperson Chatelain — yes, Clare O'Connor Rice — yes, Pat Hughes — yes, Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, Thomas Wingard— yes, Amanda Bebrin — yes, Peter Johnson — yes, John Phillips — yes. Ms. McCarley moved to approve the dance festival event on May 13. Ms. Jacobus second. A roil call vote was taken. Selectperson Chaffee —yes, Selectperson Chatelain — yes, Clare O'Connor Rice — yes, Pat Hughes — yes, Karl Fryzel — yes, Caroline McCarley— yes, Katie Jacobus yes, Thomas Wingard — yes, Amanda Bebrin — yes, Peter Johnson — yes, John Phillips — yes. Vote on Meeting Minutes: March 7, 2023 Selectperson Chaffee moved to approve the minutes for March 7, 2023. Mr. Fryzel second. A roll call vote was taken. Selectperson Chaffee - yes, Selectperson Chatelain— yes, Clare O'Connor Rice — yes, Pat Hughes — yes, Karl Fryzel— yes,'Caroline McCarley — yes, Katie Jacobus — yes, Thomas Wingard — yes, Amanda Bebrin — yes, Peter Johnson— yes, John Phillips — yes. Discuss Future Meeting Agenda Items Mr. Lombardi announced that Reed Hilderbrand will be present at the next meeting to provide a presentation on April:4. Approximately 90 minutes at the next meeting will be dedicated to the discovery phase presentation. Ms. Jacobus asked if another walk-through was planned. Ms. Bebrin responded that this could be added to the Fist of future agenda item's. Mr. Lombardi noted that the best timing for a walk-through would be after the aforementioned presentation. BPPC 3.21.2023 www.brewster-ma.gov Page 3 of 4 Doc ID: 4e7abl87c4c6bl9624e9e2cfeOe683b964936d5a Next Meetinits April 4, April 25, and May % 2023 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 1 t Matters Not Reasonably Anticipated by the Chair: None Adiournment Ms. Jacobus moved to adjourn at 4.51pm. Mr. Fryzel second. A roll call vote was taken. Selectperso,n Chaffee —yes, Selectperson Chatelain — yes, Clare O'Connor Rice — yes, Pat Hughes — yes, Karl FryzeI—yes, Caroline McCarley — yes, Katie Jacobus — yes, Thomas Wingard — yes, Amanda Bebrin— yes, Peter Johnson — yes, John Phillips —yes. Respectfully submitted by Conor Kenny, Project Manager 04/07/2023 Approved: Signed: Accompanying Documents in Packet: Agenda, March BPPC Schedule, Email Re: Request for Item on March 21St BPPC Meeting, Minutes from 3.7.2023 a k BPPC 3.21.2023 www.brewster-ma.gov = Page 4 of 4 f Doc ID: 4e7abl87o4c6bl9624e9e2efoOe683b964936d5a