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BILL NO. 2000-96
SPONSORED BY COUNCILMAN _ Jackson � '
ORDINANCE NO.
'T AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE AGREEMENT }
WITH BURNS & MCDONNELL FOR ENGINEERING SERVICES PERTAINING TO THE
ALGOA INDUSTRIAL PARK AND JEFFERSON CITY CORRECTIONAL. CENTER.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
j` FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute
an Amendment to the Agreement with Burns & McDonnell for Engineering Services
;r pertaining to the Algoa Industrial Park and Jefferson City Correctional Center. ..,.
Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A. 4 ;
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„^ Section 3. This Ordinance shall be in full force and effect from and after the date a
z ; "�;" `; of its passage and approval.
;.
R� •�. .,! tit
Passed: Approved:� �C�° rM�'rY
Presiding Officer % Mayor
ATTEST: APPROVED AS TO FORM: ;t-�
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CHT OF JEFFERSON
AMENIa1V1ENT TO CONTRACT FOR ENGINEERING,E'ER VICES
SSSSSI{CCCCC' j{f�,,lR�'i J Y
WII-IEREAS, the City of Jefferson, Missouri, a municipal corporation, hereinafter referred to as "City,"entered
;t into a Contract with Burns & McDonnell Engineering Company, Inc., hereinafter referred to as "Engineer," onM1`j °''
February 6, 1995; anri "'a ',
' WHEREAS,the Contract was for certain technical professional services described in Exhibit A to the Contract
in connection with the wastewater service to the Algoa Industrial Site; and
S}f,.�4 }fyr't
WHEREAS, the parties wish to amend Exhibit A to the Contract dated February 6, 1995, entitled "Scope ofr ;'"
IV
Engineering Services for Wastewater Service To Algoa Industrial Site," to include the Scope of Engineering
Services set out in the attached revised Exhibit A,which is made a part hereof by reference; which reflects the
additional work requirements to incorporate current development plans and an expanded project scope; and `1�' {`'
�; .�{�fl?:4�.•..+*,517!',..
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WHEREAS,the parties wish to amend the Contract of February G, 1995,to increase the contract amount as this �,-�:,>,fY rr,.•. :,
{, change is necessitated by additional work requirements to incorporate current development plans and a.ne+"�
i.� expanded project scope; and r#'
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WHEREAS,the parties wish to extend the contract period for completion of the project. V s"A`
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�>.,Y���,;�.- NOW,1Ii)F REI' a it agreed as follows:
fi'''st ;�+.
A. The parties hereby agree to amend Exhibit A to the Contract dated February 6 1995 concerning the scope
s� of services entitled "Scope of Engineering Services for Algoa Industrial Site, to include the engineering
services set out in the attached revised Exhibit A, which is made a part hereof b y reference, which is
p 3
necessitated by the additional work requirements to accomplish the current development plan. '
d'�a
B. Paragraph 6,entitled"Compensation,"to the Contract of February 6, 1.995,is hereby amended to read as
follows: ,
ttit"j
G. Compensation. The City will pay the Eugrineer in accordance with the
agreed maximum asset forth below,which shrill constitute full and complete compensation
g for the Engineer services hereunder. Such compensation will be aid in progress
Y . rn
payments, as established by the City. rrhe final payment will be subject to receipt a
.,,
requisition for payment and a statement of services rendered from the Engineer that the
Engineer fully performed with work to be paid for in progress payments in conformance
with the Contract. It is expressly essl understood that in no event will the total compensation
and reimbursement to be paid to the Engineer under the terms of this Contract exceed the
sum of Four Hundred Eighty-Nine Thousand nvo Hundred Dollars ($489,200.00) for all
services required unless specifically and mutually agreed to in w ridrigby both the City and
}+
Engineer. No change shall be made unless there is a substantial and significant difference ; 4
I+ between the work originally contemplated by this agreement and the work actually f'
required. ;
follows: For the services covered by this Contract,the City agrees to pay the Engineer as
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101,the services outlined in the SCOPE OF SERVICES,the City agrees to +w',
pay the Engineer a fee computed on the basis of(1)hourly rules indicated
tin the rate sheet (attached as part of Exhibit A and made a part of this
' Contract), such rates include base,salary cost,direct payroll additives,
general administrative overhead and profit.,and(2)reimbursable direct
expenses, The term"base salary cost"shall be the actual amounts paid '
employees of the Engineer,prior to deductions or withholding',based on rr
each employee's hourly rate. Base salary does not include direct payroll
► "� additives, general and administrative overhead and profit. The term `'rM
,wit "directive payroll additives"shall include payroll tax,retirement,health
'l.Y.
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and accident insurance, vacation pay, holiday pay, sick leave pay and �0,
incentive pay. The term "general and administrative overhead" shall
include such indirect costs as clerical,telephone,dues and subscriptions, r;
accounting services,office supplies,maintenance,depreciation,general
Insurance, rent, general taxes, survey stakes, equipment rental, non-
n ofit salary cost and non-profit general expense. The maximum ` '
compensation encumbered under this Contract shall be Tour Hundred ° ` 'J.
Eighty-Nine Thousand Wo Hundred Dollars($481,200.00). ,
t b. Reimbursable direct expenses chargeable to the project, which are �t• '; "
included in the maximum fee billingabove,are as follows:
;t (1) 'Travel, subsistence,and incidental costs. " i+
' (2) Use of motor vehicles on a mileage or rental basis. ?
(3) Telephone and telegraph costs.
( ) Reproduction of project documents. t
t (5) Postage and shippingcharges for project related materials,
,
'rc (ti) Rental charges for use of equipment,includingequipment owned '
by the Engineer, riot included in overhead costs, `t A
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Partial periodic monthly payments shall be made to the Engineer by the
City as follows:
' (1) The Engineer shall render an itemized monthly statement to the
City for work performed and costs incurred duringthe preceding s
month.
.E{ (2) The monthly installments and current total billings shall not be
disproportionate to work progress as reported by the Engineer,
(3) The entire amount due sliall be paid each month provided the
maximum billingamount has not been exceeded,
d. All compensation and billings will be at the rates in Exhibit A.
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EXHIBIT A
SCOPE OF ENGINEERING SERVICES
} :,v FOR � �
WASTEWATER SERVICE TO ALGOA INDUSTRIAL. SITE
y? '° ALGOA CORRECTIONAL CENTER ` "
AND
'd •�{ JEFFERSON CITY CORRECTIONAL CENTER
t ;,fiM
SCONE OF SERVICES
`
A. PROJECT DESCRIPTION t '
'4�'L•
The project includes approximately 13,000 feet of gravity sewers to collect wastewater from
the Algoa Industrial Site, Algoa Correctional Center, and proposed Jefferson City
Correctional Center;a new lift station with mechanical screening and screenings compactor;
approximately 2,300 feet of force main;expansion and improvements to the existing Algoa
Correctional Center aerated lagoons to 0.8 MGD average flow capacity; and approximately
2,300 feet of gravity outfall pipeline. #ytr
B. PRELIMINARY DESIGN PHASE '
1. One the basis of City approved concept memoranda prepared by Engineer dated }
February 1 1999 and June 16 2000 prepare a preliminary design memorandum
consisting of final design criteria.
2. Facilities included in the preliminary design memorandum shall be as follows:
{� a. Gravity sewers.
?r. b. Life station including screening and screenings compaction facilities. '
C. Force main.
t; d. Expansion of Algoa Correctional Center aerated lagoons including synthetic
w.,nyd curtain wall, new aeration equipment, and miscellaneous improvements. tny',
e. Aerated lagoons outfall pipeline.
3. Prepare a revised preliminary opinion of probable project costs based on information
��.
contained in preliminary design memorandum.
4. Furnish five(5)approval copies of the preliminary design memorandum to the City.
d kl
5. Furnish ten (10) copies of the final preliminary design memorandum to the City. '
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/ t
EXHIBIT A
F4fi�i�1 Y"b. .Yt
C. FINAL DESIGN PHASE
L+4t•s N
On the basis of the approved preliminary design memorandum, prepare for
incorporation in the Contract Documents detailed drawings to show the characters
.err and scope of the work to be performed by contractors on the Project (hereinafter r�
called the "Contract Drawings:), and Invitation to Bid, Instructions to Bidders Bide=
ti= Agreement and Bond Forms, General Conditions, and Specifications (all of which t
are hereinafter called the "Bid Documents"), All project work is to. be constructed ;>t
°ht under a single general constriction contract.
2, Furnish to CITY such documents and design data as may be required for and assist
in the preparation of, the required documents so that City may secure approval of
such governmental authorities as have jurisdiction over design criteria applicable to ` %%'Y}'r'f': '`
,. the Project. pP
3. Advise City of adjustments in excess of 10 percent of the opinion of probable cost
for the Project caused by changed in scope, design, requirements or construction " }'" '"
costs and furnish a revised opinion of probable cost for the Project based on the
.r.. final Contract Drawings and Bid Documents. �xA1
4. Furnish .five (5) approval copies of the final Contract Drawings and Bid Documents. �s ,,'v�
5, Furnish ten (10) copies of the b e final Contract Drawings and Bid Documents.
1r.{ats'fig;
.i ��•4''�:W�s,,,,� ..,
D. ADDITIONAL DESIGN PHASE SERVICES 'J� '�
`f 1. Provide alignment and site surveys necessary to complete the final design phase.
Furnish complete legal descriptions of property or easements which will be required ��;�}� :�;N�r,. :_•
' for the Project. s
2. Obtain soil borings and laboratory tests
necessa ry to analyze geotechnical �': • , r +:,�� :.'
requirements of the Project. Prepare a subsurface investigation report to be made ` tr
available to contractors bidding on the project.
E. BIDDING PHASE
J �
r',
1. Assist CITY in obtaining and evaluating bids and preparing construction contracts,
2. Prepare a final Engineer's opinion of probable cost for the Project.
,tPTI•}:
3. Consult with and advise CITY as to the acceptability of subcontractors and other
persons and organizations proposed by the prime construction contractor hereinafter
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. iM\1111yhY1 ��
EXHIBIT A �
called "Contractor" for those portions of the work as to which such acceptability is
required by tile, Biel Documents.
ca
1. Make recommendations regarding award of construction contracts.
F. CONSTRUCTION PHASL,
1. Consult with and advise City and act as his representative as defined in the Contract
Documents in matters dealing with the Contract Documents and Contractor.
2. Review Contractors schedules for work progress, equipment and materials procurement,
�'{i^{3Fi.Rlp4 r r
compliance submittals, and schedule of values for partial payment purposes.
3. Review and accept compliance and other submittals of Contractor for conformance with
the design concept and intent of the Contract Documents. ;�,,��•:f�.:�"s,,t,:,:
4. Make visits to the site at intervals appropriate to the sta es of construction to consult with
g
;f and advise City, observe the progress and quality of executed work, and to determine, initt3R �,aP.. u. }
general, if the Project is proceeding in accordance with the Contract Documents.
ENGINEER shall not be required to make exhaustive or continuous inspections to check
rv: the quality or quantity of the Work nor shall the ENGINEER be responsible for
construction means methods techniques, sequences, or procedures, or for safety
precautions or programs, or for Contractor's failure to perform construction work in
..:,r:• accordance with the Contract Documents.
5. Furnish one full-time Resident Project Representative who shall act as directed by
ENGINEER in order to provide more extensive representation at the project site during t
the Construction Phase. The Resident Project Representative, through more extensive {, c
on-site observations of the work in progress, field checks of materials and equipment, and
maintenance of job site records on conditions and activities shall assist ENGINEER in
determining that the project is proceeding in accordance with the Contract Documents. 'r9'yt�tw'` raYy r
The furnishing of such resident project representation shall not make ENGINEER ,r,' ,s� "
responsible for construction means, methods, techniques, sequences or procedures or for
-
safety precautions or programs, or for Contractors failure to perform the construction , a.a
V'S �
'~ work in accordance with the Contract Documents. Resident services during construction
shall not exceed a total duration of nine months unless required by the Contractors l�;1�
.5
?;r schedule and authorized by the City and agreed by ENGINEER.
6. Issue all instruction of City to Contractor; prepare routine change orders for City's ,+
approval as required; interpret the terms and conditions of tile.Contract Documents and
obtain the concurrence of City on all matters where a question is raised and critique the
performance thereunder by the parties thereto and make recommendations on claims of
City and Contractors relating to the execution and progress of the work and other matters
.` and questions related thereto, but ENGINEER shall not be liable for the results of any r .
such interpretations or decisions rendered by ENGINEER in good faith. '`Y
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FjK
;ry
f <.;' EXHIBIT A <1`
7. Review applications for payment and supporting data submitted by the Contractor and
�Z checked b the City, determine the amounts owing to Contractor and approve in writing
Y t5� b PP � y
all payments to Contractor in accordance with the Contract Documents. s
f : 8. Conduct an inspection to determine if the Project is substantially complete and a final
4' inspection to determine if the Project has been completed in accordance with the Contract
Documents and if Contractor has fulfilled all of his obligations thereunder so that
ENGINEER may approve, in writing, final payment to Contractor.
`? 9. Prepare Operation and Maintenance Manual for new facilities to be constructed.
G. POST-CONSTRUCTION PIIASF, a. +'.,
1. Provide qualified engineers during equipment start-up and instruct City's personndl in
1Z equipment function and intended use. � Y
2. Prepare and furnish a reproducible Record Set of drawings revised to show significant
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changes made during construction of the Project in accordance with records provided by
Contractor and City. t.
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