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BILL NO. 2000-123
SPONSORED BY COUNCILMAN Jackson & Olsen
ORDINANCE NO.—
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BURNS &
MCDONNELL FOR PROFESSIONAL ENGINEERING SERVICES TO UPDATE THE
CITY'S STORMWATER MANAGEMENT PLAN.
141
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute
an agreement with Burns & McDonnell for Professional Engineering Services to Update
the City's Stormwater Management Plan.
Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed: Approved:
Presiding Office( Mayor
ATTEST: APPROVED AS TO FORM:
City CleK City CoLrnsga'
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CONTRACT FOR(PROFESSIONAL SERVICES
t THIS AGREEMENT,made and entered into this day of / e,,4,1, 2 _ , 2001,by and ; t °?t L< °4,w
between the City of Jefferson,a municipal corporation of the State of Missouri,hereinafter referred to as the City with
t•:^: offices at 320 East McCarty,Jefferson City,Missouri 65 101,and Burns&McDonnell Engineering Company,Inc.,9400 qua
R Ward Parkway,Kansas City, Missouri 64114,hereinafter referred to as the"Engineer".
WITNESSETH:
A_
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THA'T WHEREAS the City desires to engage the Engineer to render certain technical and- rofessional , ,+
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planning services hereafter described in connection with the completion of a City-Wide Wide Stormwater Management Plan,
P g p y- �,a ,a�, 7• �a.
r, hereinafter referred to as the"Project".
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WHEREAS,the Engineer made certain representations and statements to the City with respect to the provision �rK - '
of such services and the City has accepted said proposal and is authorized by Ordinance of the City council,
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n' of the City of Jefferson, adopted;3 -5-G / to enter into a contract with the Engineer for the performance of L ;rfftC,.r' s
Y� services by the Engineer.
91 ; NOW,1'HEREFURE, for the considerations herein expressed, it is agreed by and between the City and the
Engineer as follows:
Scope of Services, The Engineer agrees to perfbnn the engineering and administrative services for the Pro j ect 1 ik • t
outlined in Exhibit A attached hereto and incorporated by reference. The services related to Phase 2 under the . u• ;;
' Scope of Services shall only be undertaken if the City receives an anticipated grant from MDNR in the amount
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of$105,000 or greater and the Council appropriates the required matching amount. , ' :r
y 5 2. Additions or Deletions to Services. The City may add to Engineer services or delete therefrom activities of
a similar nature to those set forth in paragraph 1,provided that the total cost of such services does not exceed
the total cost allowance as specified in paragraph 6 hereof. The Engineer shall undertake such changed
activities only upon the direction of the City. All such directives and changes shall be in written form and ,k'�t +
accepted
,i prepared and approved by the office of the Director of Public Works and hall be and countersi countersigned
'' g
U the Engineer or its agreed representatives.
The Engineer will perform any additional services requested by the City which is not specifically covered in {
lit,
the scope of services as defined herein at a reasonable fee or compensation to be agreed to between the City a i
and the Engineer at the time any such service may be required.
it 3. Existing Data. All information,data and reports as are existing,available and necessary for the carrying out
of the work,shall be furnished to the Engineer without charge by the City,and the City shall cooperate with the fa
Engineer in every reasonable way in carrying out the scope of services. Engineer shall rely on information Et. '
t�f made available by the City as accurate without independent verification.
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The City will furnish,as required for the services and not at the expense of the Engineer,the following items:
,.: All maps,drawings,records,audits,annual reports,and other data that are available in the files of the City and T ->
which maybe useful in the work involved under this Contract,as outlined in Exhibit A. �;�� � {„':•:a,
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X Access to public and private property,as necessa ry,when required to conduct field investigations.
Y'rrf. 4. Personnel to be Provided. The Engineer represents that Engineer has or will secure at its expense all
{; personnel required to perform the services called for under this contract by the Engineer. Such personnel shall
.
not be employees of or have any contractual relationship with the City except as employees of the Engineer.
All of the services required hereunder will be performed by the Engineer or under the Engineer's direct >`,X.
44,supervision,or by pre-approved subconsultants as outlined below,and all personnel engaged in the services ' ' `° '
shall be fully qualified and shall be authorized understate and local law to perform such services. Pre-approved
,.. subconsultants for this Project include:Central Missouri Professional Services(CMl S); Shockey Consulting
Services(SCS);Water Resource Associates(WRA);and Stinson,Mag,&Fizzell(SMF). Aside form these pre-
('�'��`•°' approved subconsultants, none of the services covered by this contract shall be subcontracted without the
written approval of the City.
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S. Notice to Proceed. The services of the Engineer shall commence as directed in the Notice to Proceed and Shall ; ,
be undertaken and completed in such sequence as to assure their expeditious completion in the light of the s
purposes of the contract,but in any event,as outlined in Exhibit A,the work for Phase 1 shall be completed
by June 30 2001 and the work for Phase 2 if authorized shall be completed by June 30 2002. Extensions }
it to this schedule may be granted by the City at the City's discretion.
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6. Compensation. The City agrees to pay the Engineer in accordance with the rates set forth herein as shown in
Exhibit B,which shall constitute full and complete compensation for the Engineer services hereunder. Such �R "`ysi,t�
compensation will be paid in progress payments,as established by the City and the Engineer. The final payment ? 11ti3; ' 'j
will be subject to receipt of a requisition for payment and a statement of services rendered from the Engineer
w' that the Engineer fully performed the services to be paid for in such progress payments in conformance with'4t 1.
the conUact, It is expressly understood that in no event will the total compensation and reimbursement to be {.z•2r
Y1.
Y:..; paid to the Engineer under the terms of this contract exceed,for Phase 1,the sum of Four Hundred Thirty Seven
Thousand Dollars($437,000),and, for Phase 2,the sum of Two Hundred Ten Thousand Dollars($210,000), a .rI .
for all services required unless specifically and mutually agreed to in writing by both the City and Engineer. '':
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No change shall be made unless there is a substantial and significant difference between the services originally
contemplated by this agreement and the services actually required. R'
For the services covered by this Contract the City agrees to pay the Engineer as follows:
lit
For the services outlined in paragraph 1 —SCOPE OF SERVICES,the City agrees to pay the Engineer a fee
computed on the basis of(1) hourly rates that include base salary cost, direct payroll additives,general and
�;• administrative overhead and profit,and(2)reimbursable direct expenses. The term"base salary cast"shall be
the actual amounts paid employees of the Engineer, prior to deductions or withholding, based on each
t
employee's hourly rate. Base salary cost does not include direct payroll additives,general and administrative
f` overhead or profit. The term"direct payroll additives”shall include payroll tax,retirement,health and accident
11 Xomract Hies Profcmional ServicaNaurm&McDonnell Storm"ater 2001'contract 3.1.01.wpd
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.� �� x a�,t fop,rs>"A.'.�h��� f����§*i6r5.���,'iL2i7AYr��bLt�t�'�N���rl€�',Y,���'a',n�'.� r�t+,�'..h�F,''�1••.. ... �. �.'�!d' ° :4..Y.r .,. i.
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insurance,vacation pay,holiday pay,sick leave pay and incentive pay. The term"general and administrative
overhead"shall include such indirect costs as clerical,telephone,dues and subscriptions,accounting services,
office supplies, maintenance, depreciation, general insurance, rent, general taxes, nonprofit salary cost and
.i nonprofit general expense. The maximum compensation encumbered under this Agreement shall be as outlined
nay, r 1•
in paragraph 6 above. ; + x�§T,.„
Reimbursable direct expenses chargeable to the project,which are included in the maximum fee billing above,
are as follows:
Travel,subsistence,and incidental costs. `9 ,y
Use of motor vehicles on a mileage or rental basis.
Telephone and telegraph costs. 1"1V�''-;
;,•:,A Reproduction of project documents.
Postage and shipping charges for project-related materials.
.,';,r•11 l�'Ir69r t1�r',�,i'...
;,.., Rental charges for use of equipment, including equipment owned by the Engineer, not included in
,.
v�`si rt3J
overhead costs. )'~
Subcontracted services including surveys and geotechnical investigations.
r., ents shall be made to the Engineer b the City as follows:periodic monthly Pa Ym
,Mh The Engineer shall render an itemized monthly statement to the City for services performed slid costs
rift incurred during the preceding month.
Ixffy.}: The monthly installments and current total billings shall not be disproportionate to servicer
progress as reported by the Engineer. ;,
Unless specifically outlined above,all compensation and billings will be at the rates and requirements outlined
in Exhibit B,attached hereto and incorporated by reference.
7. Failure to Perform.Cancellation. If,through any cause,the Engineer shall fail to fulfill in timely and proper t.=.•a '
'gy�y�4r manner its obligations under this contract,or if th e Engineer shall violate any of the covenants,agreements,or
.r.;n,
stipulations of this contract the City shall thereupon have the right to terminate this contract by giving written
notice to the Engineer of such termination and specifying the effective date thereof, at least seven (7) days t�i..kX`T.fW�.
before the effective day of such termination. City or Engineer may without cause terminate this contract upon '
'j 30 days'prior written notice. In either such event all finished or unfinished documents,data,studies,surveys,
drawings, maps, models, photographs, and reports or other materials prepared by the Engineer under this
contract shall,at the option of the City,become its property,and the Engineer shall be entitled to receive just
t T� `4,;
'� . and equitable compensation for any satisfactory services completed on such documents and other materials.', :
1"A Notwithstanding the above,the Engineer shall not be relieved of liability to the City for damages sustained by 1,
the City by virtue of any such breach of contract by the Engineer.
8. Assisnment. The Engineer shall not assign any interest in this contract,and shall not transfer any interest in
the same (whether by assignment or novation), without prior written consent of the City thereto. Any such tr<
assigmnent is expressly subject to all rights and remedies of the City under this agreement,including the right 1i
't r to change or delete activities from the contract or to terminate the same as provided herein, and no such>1
assignment shall require the City of give an notice to an such assignee of an actions which the City may take '
�.. •. g q tY g• Y Y g Y Y Y
under this Agreement, though City will attempt to so notify any such assignee. .f
WTontract FticsiProfc!sional Sen ica Bums&hie Donnell StonnMtcr:0014omrxt 3•I.01,557d a'
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9. Confidentiality. Any reports,data or similar information given to or prepared or assembled by the Engineer
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tinder this contract which the City requests to be kept as confidential shall not be made available to any
individual or organization by the Engineer without prior written approval of the City.
10. Nondiscrimination. The Engineer agrees in the performance of the contract not to discriminate on the groundsia �
or because of race,creed,color,national origin or ancestry,sex,religion,handicap,age or political affiliation,
.�i against any employee of Engineer or applicant for employment and shall include a similar provision in all !`
subcontracts let or awarded hereunder, , '
11, Independent Contractor. The Engineer is an independent contractor and nothing herein shall constitute or ;
�. designate the Engineer or any of its agents or employees as agents or employees of the City.
12. Benefits not Available, The Engineer shall not be entitled to any of the benefits established for the employees
of the City nor be covered by the Workmen's Compensation Program of the City.
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13. Liability. The parties mutually agree to the following:
In no event shall the City be liable to the Engineer forspecial,indirect,or consequential damages,except those
caused by the City's acts,arising out of or in any way connected with a breach of this contract. The ;" ' _;'
maximum liability of the City shall be limited to the amount of money to be paid or received by the Fi
T. City under this contract.
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_•H,.y,t:( The Engineer shall indemnify, and hold the City harmless from and against all claims, losses,and liabilities, fi:xt{
arising out of personal injuries,including death,and damage to property which are caused by the acts, :Yt
errors and omissions of Engineer for which they would be otherwise legally liable,arising out of or �! ";•i'd
}, in an way connected with this contract.
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14. Liability Insurance.
Consultant shall obtain,at his own expense,errors and omissions insurance coverage for any and all claims, ,,
losses and liabilities, errors and omissions of Consultant, arising out of or in any way connected with this
?° contract,proof of which shall be submitted. Nothing contained in this paragraph shall be construed to require
' the Consultant to indemnify the City for damages caused by the City's actions or negligence.}
15. Documents. The reproducibles of tracings and maps prepared or obtained under the terms of this Contract shall.
be delivered upon request to and become the property of the City upon termination or completion of the k yra
services. Copies of basic survey notes and sketches,charts,computations and other data prepared or obtained l{
under this Contract shall be made available,upon request,to the City without restrictions or limitations on their !
x' use. When such copies are requested,the City agrees to pay the Engineer its cost of copying and delivering3 .`'`
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same.
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M Nonsolicitation. 'fhe Engineer warrants that he had riot employed or retained any company or person,other
than a bona fide employee working solely for the Engineer, to solicit or secure this Contract,and that he has f.
not paid or agreed to pay any company or person, other than a bona fide employee working solely for the
Engineer,any fee,commission,percentage,brokerage fee,gifts,or any other consideration,contingent upon
or resulting from the award or making of this Contract. For breach or violation of this warranty,the City shallcl <
have the right to armul this Contract without liability,or,in its discretion,to deduct from the Contract price or
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rracontract Ft1a111oressiooal serviea'Jlums&Afdkknnell sionmucr 200 1`conrrut 3.1.0l.upd
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consideration,or otherwise recover the full amount of such fee,commission,percentage,brokerage fee,gifts,
or contingent fee.
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17. Books and Records. The Engineer and all his subcontractors shall maintain all books,documents,papers,
accounting records and other evidence pertaining to costs incurred in connection with this Contract,and shall
make such materials available at their respective offices at all reasonable times during the Contract and for a
period of three(3)years following completion of the Contract.
18. Delays. That the Engineer shall not be liable for delays resulting from causes beyond the reasonable control
lA of the Engineer;that the Engineer has made no warranties,expressed or implied,which are not expressly set
Engineer be liable for indirect or consequential
forth in this Contract;and that under no circumstances will the En ':',I
damages.
f I`4 19. Notices. All notices required or permitted hereinunder and required to be in writing may be given by first class
mail addressed to the City at 320 East McCarty,Jefferson City,Missouri 65101,and Bums&McDonnell,9400
Ward Parkway,Kansas City,Missouri 64114. The date and delivery of any notice shall be the date failing on
the second full day after the day of its rnailing.
EXECUTED THISL" DAY OF ,2001
BURNS &McDONNELL ENGINEERING
CITY OF JEFFERSON,MISSOURI COMPANY, INC.
ray By. By
MAYOR
ATTEST:
APPROVED AS TO FORM:
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Exhibit A Scope of Services
Jefferson City Stormwater Management Plan t i It
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- Following is a detailed Scope of Services for the completion of the Stormwater Management Plan(Project) for they
. City of Jefferson, Missouri(City). At this time,Phases 1 and 2 are specifically outlined insufficient detail to allow
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t?' pleted. The following Scope of Services has been structured
a comprehensive understanding of the services to be com
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to follow along the outline of needs provided by the City, as reviewed and discussed at length with City staff'on •`', w•k�
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' January 26, 2001.
.� For Phase 3, since many of the services are dependent on the work to be completed under Phases 1 and 2, only an
outline of the proposed Scope is provided at this time. upon completion of Phases 1 and 2, a final Phase 3 Scope
of Services and associated fee will be provided to the City for review an d consideration. �.f�,�, ,�� ,�.•'
The Study Area will lude the following: '.: °µ '
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Detailed analyses and data collection on streams and structures within the official incorporated City limits t .�' '•- 4��,,:1
as of February 1, 2001 (approximately 30 square miles).
Detailed analyses and data collection on streams and structures, and modeling within the Fro I'Iollow ;i '`',
'3 watershed that extends beyond the official in
City limits as of February 1, 2001. ,;�4 <s•;
heds that drain into the official
Detailed hydrologic anal ses (development of flow rates) for all waters
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incorporated City limits as of February 1,2001 (approximately 70 square miles total,including the city's
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30 square miles of incorporated areas).
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�> Detailed analyses and data collection on streams and structures within the Algoa Proj ect Area,app roximatel Y
bounded by the Missouri River to the north,50 Highway to the south,and the Moreau River to the west. t r
The Study Area will exclude the following:
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°v Missouri River investigations and analyses(tributaries within the corporate boundaries are included above).
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Moreau River investigations and analyses(tributaries within the corporate boundaries are included above).
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3 Areas north of the Missouri River within the official incorporated City limits as of February 1, 2001
(primarily the airport area).
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il\Contract FiltO.Nofwtional Seniccs\Bums Jr.McDonnell StOnnwaltr 2001`Scope of scni.es 3•I.Ol.wpd rr ;
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Exhibit A - Scope of Services
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Jefferson City Stormwater•Aanagement Plan
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PHASE 1 — DATA AND PROGRAM DEVELOPMENT
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Task 1.0— General Project Meetings and Management ,' , `
Task 1.01—Monthly Project Meetings—Phase 1
The Engineer will schedule and conduct regular meetings throughout completion of the Project. Assuming a total ` ""
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Project duration of 24 months for Phases 1 and 2, the Engineer will conduct up to two (2) bi-monthly Project
Meetings for Phase 1. Preparation by the Engineer for these meetings will include preparation of Meeting AgendaN:,',}
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and distribution of Meeting Minutes following each meeting. These meetings will be inforn�al and will he used to t
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update City staff on Project progress, budget and schedule concerns, potential needs for deviation from the Scope,
t�t:�rr ����.
identification of unusual data or problem areas, and services expected to be completed in the upcoming months. ` r '?
Task 1.02—Monthly-Protect Meetings Phase 2
The Engineer will schedule and conduct regular meetings throughout completion of the Pro j ect. Assumin g a total ;�
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Project duration of 24 months for Phases 1 and 2, the Engineer will conduct up to ten (10) bi-monthly Project
Meetings for Phase 2. Preparation b the Engineer for these meetings will include preparation of Meeting Agenda
Mee m�� p Y g
lowing each meeting. These meetings will be informal and will be used to
and distribution of Meeting Minutes fol
update City staff on Project progress,budget and schedule concerns,potential needs for deviation from the Scope, N
identification of unusual data or problem areas, and services expected to be completed in the upcoming months.
?at, Task 1 03—Monthly In and.Status Reporting
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As part of regular Project management,the Engineer will prepare monthly invoicing packets and Status Reports to
be submitted to the City. t ;
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'..'i Task 1.1 — Public Involvement Program
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Task 1.11—Public Meetin rs
The Engineer will prepare for,conduct,and summarize the results of various Pub1 is Meetings to be scheduled through
'Sr$` Phases 1 and 2. This effort includes u to three 3 Public Meetings, and includes preparation by the Engineer of
` Meeting materials, including exhibits, handouts, etc. The Engineer will provide Meeting Minutes following
:
completion of each Public Meeting. The intent of these Public Meetings will be to introduce to the general public f; ,
the results of and key information pertaining to the Project at specific project intervals to be determined by the City
i•
and the Engineer.
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Exhibit A - Scope of Services
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f Jefferson City Stormwater Management Plan
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{?: Task 1.12— "Town Hall".'Ileetin
b
The Engineer will prepare for,conduct,and summarize the results of various"Town Hall"Meetings to be scheduled
through Phases l and 2. This effort includes up to five (5) Town Hall Meetings, and includes preparation by the
aterials including exhibits, l�andouts, etc. The Engineer will provide Meeting Minutes �t ,r �.;,
Engineer of Meeting m
Al.
following completion of each Town Hall Meeting.The intent of these Town hall Meetings will be to introduce to t �:
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local neighborhoods and business interests the results of and key information pertaining to subwatershed-speci is
I`' } areas of the Project, and to gather key feedback from local neighborhood groups at specific project intervals to be <»
the City and the Engineer.
determined by
4 ir(': Task .1.13—Assist in Develnpmer:t of SWAfC Committee
assistance and guida
The Engineer will provide technical nce to the City in the forniation of a Stonnwater Advisory
Yit Committee (SWAG). The purpose of the SWAC will be to provide guidance to the City in the evaluation ofju,�ar f'4
r}7y .rJh . .to
information developed by the Engineer, to provide the City key input on various public trends and issues, an o
' provide the C ity with a sounding-board for new ideas and concepts of the City's developing Stormwater Management '}}'•: .�
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Program. Potential members of the SWAC will be chosen by City staff with input from the Engineer, and may be
considered either a standing committee or aProject-specific committee. It is intended that the SWAG be formed in
' - ace at least through completion of the Project, with the option to lr` t
the early portions of the Project, and remain m place
allow the SWAG to remain as an ongoing entity. I
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The Engineer will prepare for, conduct, and summarize the results of various SWAG Committee Meetings to e
scheduled through Phases 1 and ?. This effort includes the Engineer's involvement in up to eight (8) SWA : ; �E�I
'.,iatflq,•.,
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Meetings, although the City has the option to schedule more without the Engineer's involvement. The Engineer's
�yy(�t~r' efforts for these SWAG Meetings includes preparation of Meeting materials,including exhibits,handouts,etc. he
Y^ivz t
..,�.s'xr..• Engineer will provide Meeting Minutes following completion of each SWAG Meeting in which the Engineer takes
part, The intent of these SWAC Meetings will be to introduce to the SWAG members the initial results of and key ;rfA;',Y++I
>F,•r Pub
groups, at specific project intervals
z,l�„
'd information developed for the Project before presentation to the general pt gr p
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to be determined by the City and the Engineer. The SWAG Meetings will be scheduled such that they ma occur to
the evening of the same day as other Project-related meetings to provide cost-effectiveness.
,; �' Task 1.XS—Prenarc lWews Release Information
ff %'fij .
The Engineer will prepare Project-specific information to be included in News Releases by the City to the local
1
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media. This information can be used on City-sponsored websites, and can be sent to local television stations,
4;•:r,•fit,,
newspapers, radio, and other media outlets. This information can also be used to generate flyers to be included in ifrw:
City billing materials to inform the public onupcoming Proj ect-related activities,including notification of upcoming S't'
t . Public and"Town Hall”Meetings.
" H?Contnur filei IYnfwinnal 5m icls`Ilwn+fi Kicrhn,nell Stonnwater 2001 cope of$4"ices 3.1.0I.wpJ
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NINE}TRtW
Exhibit A Scope of Services
u*Management Plan
Jefferson City Storinwate
....... ......
y e s r-hon i i i-mai r e
f a Proj ect-specific Stormwater Questionnaire.
Ni
The Engineer will develop,distribute,collect,and compile the results o
e general public's experiences
The intent of this questionnaire will be t o gather additional information regarding th
and opinions on past flooding events that affected them individually,and to gather opinions on potential storrawater
Management Program concepts, such as funding mechanisms, etc, The Engineer will mail out up to 15,000 such �:�,°jj
of returned questionnaires into a Project database. This information will
questionnaires,and will compile the results
be used by the Engineer to verify flooding predicted by Project models.
Task 1.2— Data Collection
Ilect and Review Data
The Engineer,with the City's assistance,will collect and review pertinent and available data from the City and other
sources including,but not limited to:
Standard C ity Contract document format
M
Standard City ordinance format
Complaint files related to storm drainage and river flooding
-40
Historic flooding information,pictures, files
Previo us studies/reports
I I n Drainage system as-built information
Planning studies
zs Zoning ordinances and/or restrictions
';
Design and construction drawings for SW System
Effective Flood Insurance Studies models,mapping, and reports
USGS data
Computer model files
Rainfall data
3-1-0 I.Nk-pd
11:1Conlrect F,,,,UNufcssjonal Servicas\numi McMnne.11 Storm-ter 1-001 SCOVO Of sm jccs
OPMN ,9�e-
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., l r ��.t� ��11',S1^rvS:7f,2iAIt.Y{IS ,fir'{dg�^fYj' l' �11't thE' t�, a� rj CAS ,ki+sfrPy�, 1 4,
!1 It�yt,'ty( !�,
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Exhibit `4 - Scope of Services
Jefferson Cio)Stormwater Management Plan
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Streamflow data(from existing gauges)
Land use plans `t
e, City CIP lists
a City and County GIS data files '
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Existing Stormwater-Related Ordinances
` { Existing Stormwater Design& Construction Standards
Municipal Financial Information
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Task 1.3 - Agency Contacts
Task 131—Contact Identified Agencies `rats
fr The Engineer will schedule, coordinate, and conduct various meetings and teleconferences with the following
agencies as they p ertain to the completion of the Project:
'"It~
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at'u�
,At MDNR (4 contacts via phone or visit)
Cry EPA(2 contacts via phone or visit)
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5 City PWD(as needed)
Other City Offices—Parks,Operations,Finance,City Manager's Office, Water,Wastewater, GIS (as needed)
Cole County Public Works Department (4 meetings) ;
Cole County Parks and Recreation District(2 meetings)
Cole County Planning Department(2 meetings) `
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A US Army Corps of Engineers (USCOE)-KCD(I meeting)
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Federal Emergency Management Agency(FEMA)—KC (2 meetings)
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Task 132 Prepare Meeting Minutes for Agenctt Contacts
Following each of the above agency contacts, the Engineer will prepare an official record of the meetings and
4 conversations for the Project file. These minutes will be distributed to the City as well, 4 .
IL!Conuaa 1'iles%profMJonel Smica\Burro&McDonnell Stonnwnter 2o01 scope of service)-LOLwpd {
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Exhibit A► - Scope ®f Services
Jefferson City Stoi•niwater Management Plan
i
tY.,{,:.
• ”' '�' T-,ice 4�
Task 1.4 Field Investigations & Inventory
.A. ' > W�t,.
Task 1.41—Perform Surveyingo[Structures } ;Y
For each hydraul ically significant structure,the Engineer will conduct field surveys using GPS or conventional survey
�'�>�• techniques to collect channel and bridge/culvert cross-sections at structures crossing on the main channel and
nr A; ,.,'.,'
,yv principal tributaries (tributary area of 160 acres or more). This data should be sufficient for modeling the structure
and its approach and exit reaches using HEC-RAS or Visual Hydro,and will include: T ,
1 � A
jF f f� ♦�
f ; 2 channel cross sections at each structure(upstream face and downstream face)
f G,;fir i ,'4 •i `�y,;:1+
Structure opening information, including piers, boxes, pipes, win walls, dimensions, etc. •, +y+��"' d4 1�
Low chord and top of road elevations. ► '� �`a:{
,. Roadway or crossing top of road centerline elevation section to define weir flow overtopping the structure.
X, Y, and Z Coordinate information. , r }
Up to 95 such structures are included in this effort. r :;
y Field surveys will be performed by or under the direct supervision of a Missouri Registered Land Surveyor. tiA�
Surveying will be referenced off local Horizontal and Vertical Control Networks, and will be done in ? 2:
accordance with the design/content of the Project Database and GIS coordination(see Task 1.5 below).
,A,ilry fir,rte Yr'l r t�''4u
Field notes for surveying will be provided by the Engineer.
Task 1.42—Perform Inspection of Manholes
` { For each stormwater manhole along enclosed systems equal to or exceeding a 24-inch circular diameter capacity,the
?; Engineer will conduct field inspections using GPS or conventional survey techniques for elevation information,and a«
' electronic data collectors for manhole infonnation. The required information to be collected will be developed by
the Engineer, and will include:
4'� �Jt�i�iilh•
,Yrn
a Invert elevations for all pipes entering and leaving each manhole. v23'
>M
i ,
' Top of manhole elevation.
<' General Manhole and pipe materials,conditions, and diameters.
'> Flow direction of all incoming and exiting pipes.
X, Y, and Z Coordinate information. `
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Exhibit A - Scope of Services
Jefferson City Storinwater Management Plan
Other noted information.
1, Y:�tt��teerttyrr: :
Up to 650 such manholes are included in this effort. i k .
Field sunfcys will be performed by or under the direct supervision of a Missouri Registered Land Surveyor. � i �.7�ya4:�
=t Surveying will be referenced off local Horizontal and Vertical Control Networks, and will be done in
accordance with the dcsi�7b �nlcontent of the Project Database and GIS coordination(see Task 1.5 below).
Field notes for surveying will be provided by the Engineer.
r,
I
Task 1.43—Per f•,£orm Surveying o Cross Sections . '.;
For identified stream reaches requiring detailed cross sections be taken in the field (in lieu of digital cross sectionsjrfp4yj
developed from digital GIS and mapping data),the Engineer will conduct field surveys using GPS or conventional
j
survey techniques to collect additional channel cross-sections at specified locations. This data should be sufficient , ',..,,..
for modeling the open channels using HEC-RAS or Visual Hydro, and will include; _> i , :
Intermediate channel cross sections at key locations.
{ r„
2
Up to 100 such open channel cross sections are included in this effort.
r t, ; Field surveys will be performed by or under the direct supervision of a Missouri Registered Land Surveyor.
Surveying will be referenced off local Horizontal and Vertical Control Networks, and will be done in , s�m''"r
accordance with the designJcontent of the Project Database and GIS coordination(see Task 1.5 below).
7•:tr" T
Field notes for surveying will be provided by the Engineer.
i J. lfw:,�J,•
Task 1.44—Prepare Data Collector.Library
he Engineer will develop a set of data collector scripts/programs to be used by field personnel during field datafi ,�,,,.s' �
collection efforts. These scripts will allow data collected in the field to be uploaded with little or no additionalY
h = conversion into the Project Database. Such scripts/programs will be provided to the City for use in future data ''rU:.
collection efforts. ?�� fi,'.` •
Task 9.5— System Database Development
4kV, m sal
}] Tack 1.51'—Meet with City Staff to Finalize Protect Database Requirgg1tts
y +a ;
l[H �x,. The Engineer will meet with City GIS staff to discuss the requirements and options associated with the development tt
E4' of the Project database design. Among the issues to be considered is coordination with existing and planned City
" GIS formats, including coordination with the City's existing ArcView GIS platform. The Project database will <.
�a
" �' provide pull-up menus/screens as per City's Sanitary Sewer Databases and will likely be in a Microsoft Access
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Exhibit A - Scope of Services .
Jefferson Cif Stormwater Management Plan
' b
ry
.k Task 1.52—Finalize Protect Database and GIS Structure Lar Protect
1-47
:f Following discussions and mectings with the City, the Engineer will prepare a draft version of the Project database
{''
IM
� ,` structure and other related GIS functions as they relate to the Project. This draft structure will be presented to City
s tv
k..'' (.CIS staff, and, upon receipt of final comments and revisions, the Engineer will prepare a final Project database ?1;
ti±k'S structure for use by the Project. ;`T
Task 1.53— Unload Field Data to Pro ect Database
Once the structure is finalized, the Engineer will upload field-collected data and modeling data as appropriate for
tiJl�rL.iJ' .� 1'3,1 j'1yR'v
P g b Y
permanent storage in the agreed format. This database will be included as a final deliverable to the City.
� t
Task 1.6 Develop Visual Records
, �'A
Task 1.61—Collect Digital Photos of Systenc
The structures on the main channels, principal tributaries, and storm sewer runs greater than or equal to a 24-inch �r
diameter will be digitally photographed by the Engineer and their hydraulic characteristics described and recorded
• .� �"�„�#:`.,
,? by the Engineer. w
",tkf`4. r'•. it tip`:`!,:
's5.; For open channel structures, the following photographs will be taken: l) looking at the upstream face; 2) ,,,; ?
looking upstream; 3) looking at the downstream face; and 4 looking downstream. ;
hotogra hs will be taken: 1 {it '•'�`,',',:f,'x'
For enclosed systems equal to or exceeding a 24-inch diameter, g p p )
the following
lookinf,into the manhole or equivalent access structure; _) surface photo lookinf,upstream along the
apparent path of each incoming pipe,with the manhole or equivalent structure shown in the foreground
apparent path of each outflow pipe,of the picture; and,3)surface photo looking downstream along the
with the manhole or equivalent structure shown in the foreground of the picture.
ilk 4 .'
Additionally, unusual features (i.e. significant erosion, sedimentation, water quality issues, structural f` `
inadequacies, wetlands/environmentally sensitive areas, etc.) identified during the site visits will be
photographed by the Engineer. The approximate location of each photograph will also be recorded for
incorporation into the Project Database by the Engineer. All photographs will be delivered in a digital .ku
format (.JPG).
A total of up to 3000 digital photos is included in this effort. ' .
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Exhibit A s Scope ®f Services
Jefferson City Stormwater•Management Plan
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Task 1.62—Annotate and Up/nad Digital Plrotos to Prniect Database
The Engineer will annotate each photo taken with the location,watershed,subwatershed,structure number,and other }z,'
.r information as collected above. This information and digital photo will then be uploaded by the Engineer into thety 't`z
Project database. s'rip,' ;:{
Task 1.7- NPDES Phase 11 Program Compliance Plan
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Taslr 1.7.1—Review Current NPDES Regulations& Meet with BIDNR
The Engineer will review latest EPA and MDNR NPDES Stormwater Phase II Regulations as they pertain to the City,
including a meeting with MDNR to review these requirements and the initial plan for developing the City's NPDES
` Phase II Program Compliance Strategy,
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Task 1 72—Prepare Draft NPDES Phase 11 Program Compliance Plan
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> Based on the initial meeting with MDNR and the review of current regulations, the Engineer will prepare a draft ��o :�a^
{ �t written NPDES Stormwater Phase II Program Compliance Plan for implementation by the City. A total of 10
+
J' hardcopies of the draft Compliance Plan will be provided by the Engineer for review by the City and MDNR,
Task 1.73—Meet with Cite and MDNR to Discuss Draft NPDES Phase dl Program Compliance Plan
After submitting review copies to the City and MDNR, the Engineer will meet jointly with the City and MDNR to
review for compliance and acceptance. A written summary of the comments received and resultant actions will be
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documented by the Engineer, ryp
Task 1 74 Fua n
ili-e NPDES Phase H Program Compliance Plait
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Following the meeting under Task 1,73 above,the Engineer will incorporate applicable changes to the draft plan and
prepare a final NPDES Phase lI Program Compliance Plan. A total of 10 hardcopy and 10 digital CD copies of the r�t+,,}} ,i'y,
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final Plan will be provided by the Engineer. °2"j. '�'
Task 1.8 - Drainage Design Criteria Manual and Plan Review Update
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L""' Task 1.8I—Prepare Dr•ait U.,pdate to Drainage Design Criteria and Plan Suhnrissiosr ReQuireneents
The Engineer will review existing City Drainage Design Criteria Manual and Plan Review Processes. Based on this
'Y g review, the En ineer will make recommendations to modify and update the Drainage Design Criteria and Plan t ,�
,;Ark. y,•
Submission Requirements, and prepare a draft set of changes to the current Drainage Design Criteria and Plan '
,i
{'.• ., Submission Requirements. The Engineer will provide a total of 25 sets of draft hardcopy documents. Legal and �t Y
ordinance issues will be covered under Task Series 1.11. „
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Exhibit A a Scope of Services
i Jefferson City Stormwater Management Plan
Task 1.$2—Meet with City and SN AC to Discuss Draft Update to Drainage Design Criteria and Plan Submission
Requirements
The Engineer will meet jointly with the City and SWAG to review the draft recommended changes to the Drainage
Design Criteria and Plan Submission Requirements. This meeting will be in a Presentation format. A written <t
summa of the comments received and resultant actions will be documented by the Engineer.
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Task 1.$3—Prepare Final Update to Drainage Design Criteria and Plan Submission Requirements
,Followin the meeting from Task 1.82� the Engineer will develop a final set of Updated Drainage Design Criteria .r,. .
r!
and Plan Submission Requirements. A total of 25 hardcopy and 25 digital CD copies will be provided b the � ,'3'R�,!��:"f '
q pY g p p Y .:,,, }_
Engineer. Legal and ordinance issues will be covered under Task Series 1.11.
Task 1.9 Erosion and Sediment Control Program Update
l,
Task 1.91—Prepare Draft Erosion and Sediment Control Manual U datetr'
t" The Engineer will review existing City Erosion and Sediment Control Requirements. Based on this review, the
Engineer will make recommendations to modify and update the existing Erosion and Sediment Control policies and
standards,and prepare a draft set of changes to the current Erosion and Sediment Control requirements. The Engineer
will provide a total of 25 sets of draft hardcopy documents. Legal and ordinance issues will be covered under Task , 1> 1.<
"5 :A
Series 1.11.
I�
Task 1.92—Meet with CitEand SHIAC to Discuss Draft Erosion and Sediment Control Alanual Update
r The Engineer will meet jointly with the City and SWAC to review the drill recommended changes to the Erosion ;ti ? ,, ;� ,.•fir.
and Sediment Control policies and standards. This meeting will be in a Presentation format. A written summary
of the comments received and resultant actions will be documented b the Engineer. h! ,�;{$ '.`-
J"
Task 1.93—Prepare Final Erosion and Sediment control Manual Update .� ,_-<
aA i,
Following the meeting from Task 1.92, the Engineer will develop a final set of Updated Erosion and Sediment
Control policy and standards. A total of 25 hardcopy and 25 digital CD copies will be provided by the Engineer. ���'
Legal and ordinance issues will be covered under Task Series 1.11.
Q' u't�"
Task 1.10 -• Stormwater Program Funding Study .
I
Tack 1 101—Evaluate Potential Stormwater Program and Improvements Funding Sources t
The Engineer will complete a review and evaluation of other potential stormwater improvements funding program
options and combination of such options, including, but not limited to: A.
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rs• Exhibit A a Scope of Services
; .
Jefferson City Stormwater Management Plan
SW Utility lee :;;;
r Development Impact Fees 9 '.
r l., Ad-Valorem(property)Taxes 1M1. � i i0
Sales iS'{ Sales Taxes
0.
' Federal/State Funding Mechanisms(COE/EPA/MDNR) r�
c2%s Bonding Options and Considerations
Task 1.102—Develop Recommender!Stormwater Prograin and Improvements Funding StrategE
,'. From this evaluation,the Engineer will develop a Recommended Stormwater Funding Strategy, including details of
:try; each program component,the impacts and requirements associated with each funding sources,and a comparison of � rS`Wn
;M?�'.�
i the requirements of each source. £ ,.. �
Task 1 103—Develop Rate Structure O,ptionsfor Stormwater Utility
Assuming that a Stormwater utility option becomes a viable funding source after completion of work through Task ,�,��y,, .
„trf,• 1.102, the Engineer will develop various Rate Structure Options for such a stormwater utility. These rate structure '�yfu T'\;
-<<,= options will take into consideration current general public utility experiences and rates, other socio-economical2Y;
factors, and the com p onents of such a rate, includin g average percent impervious ious fort yP ical residential dwellin gs
and specific non-residential lots.
Task 1.104—Prepare Detailed Cost 9f Service Analysis and Rate.Study
The Engineer will prepare a Detailed Cost of Service Analysis&Rate Study, including analysis of the current and
.f
tiff proposed Stormwater Capital Improvements Programs.
Task 1.105—Develop Modired Prioritisation & Implementation Schedule
';}?> Following development of detailed Rate Structure and Cost of Service Analysis,the Engineer will develop a Modified
,f
P y x7y
Prioritization and Implementation Schedule based on the results of the Stormwater Fundin g Options Study.
t•S � 1�
Task 1 106—Prepare Stormwater Funding Study Report
'. Following completion of the above financial tasks,the Engineer will prepare a detailed Stormwater Funding Study
Report to be included in the Final Report. This Stormwater Funding Study Report will outline the work completed 5
under this task series, and provide a ma for future financial decisions with respect to stormwater program funding
' p p �� .
choices. 5 .�
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Exhibit A o Scope of Services
1 ,,J',`rttiA
�r ,le erson Cit}1 Stormwater Management Plan
• a tir (1% r:
t fir{' �`•
'-' Task 1.11 -- �tornawater Progrram Ordinance & Legal Review �r�.'•, :
.: 1 aional Need�T ask 1.111-Evaluate Stormwater Program orga-1 �•
r
s Plan,
k• . The Engineer will complete an Organizational Needs Assessment for the City's new Stormwater Management
including and assuming implement, of the recommended funding source programs identified under'I'ask Series Y�
"s 1.10 above. This effort will result in an outline of organizational and associated financial and legal issues to be
.;
r addressed by the city in order to meet the needs of the newly-developed Program. `:;i,,. r
' + Task 1.112- Review Existh Stnrntwater_Re.+lated Ordinances
The Engineer will review existing Stormwater-related legal ordinances and make recommendations for required4;'� r{ r,
modifications. A summary of recommended ordinance revisions will be provided by the Engineer to the City. ",»,
Potential existing ordinances for review may include:
Stormwater Management Ordinance � t
Erosion and Sediment Control Ordinance
Drainage Design Criteria and Plan Review Ordinancer.!�..v.�
;tf.r; NPDES Phase 1I Compliance Ordinance
''��'t;�
,aluate Le��al Issues Associated with S'tornnvater Mana�eeteertt Pro ra►n
Task 1.113-Ee
�P
The Engineer will evaluate various legal issues associated with the proposed implementation of recomm ended
Stormwater Management Plan components, including the potential need for additional ordinances. ±`�;
f"VW I
`��' Task 1.114-Evaluate Leta!Issues Associated with Proposed Stormwater F'unding Pronreenrs ` ' +G,
3 egal issues associated with the proposed implementation of recommended
The Engineer will evaluate potential l
sormwater fundinl,options from Task Series 1.10, including potential for new ordinances, and other legal issues
.7�', associ ted with the new funding programs.
r>t Task 1.12-- Phase 1 Report $ Deliverables el r
' Task 1 121-Prepare Draft Phase 1 Report
!••
G The Engineer will compile services and deliveraUles from Phase 1 tasks and prepare a Phase 1 Stormwater
drr�
Management Plan Report. This Report will include work completed through Phase 1 of the Project. The documents
? in the report will be in standard Microsoft format, including Word, Excel,Access,and PowerPoint,as needed.The �•�;
i f• ndices, and other similar data to
report will include supporting text, tables, figures, exhibits,computer output, app e
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NContral Iiiks`Profationnl SmiccsUlums
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3,24
TRI I IN,T
Exhibit A - Scope of Services
NO q i
Jefferson City Storin►vater Management Plan
10
accurately compile the services completed tinder Phase 1. The Engineer will prepare a total of 25 draft Phase I
k
Reports in hardcopy fortnat and 25 digital CD copies and submit to the City, SWAG, and MDNR for review.
4
Task 1.122—Meet with Cm.S WA C, and MDNR to.Discuss Draft Phase I RgRo
ikk After submitting review copies to the City, SWAC, and MDNR, the Engineer will meet jointly with the City and
SWAC, and separately with MDNR, to review the Phase I Report and contents. This meeting will be in a
Presentationfon-nat. A written summary of the comnients received and resultant actions will be documented by the
Engineer.
Task 1.123—Finalize Phase I Report
Following the meeting under Task 1.122 above,the Engineer will incorporate applicable changes to the draft Phase
I Report and prepare a final Phase I Report. A total of 25 hardcopy and 25 digital CD copies of the final Plan will
be provided by the Engineer. The Engineer will include I set of final documents to be submitted to MDNR for
record.
PHASE 2—PROGRAM & SYSTEM ANALYSES & MASTER PLAN
Only to be undertaken if City receives an anticipated MDNR Grant in the amount of$105,000.00 or greater
and the Council appropriates the required matching amount.
Task ZO — Hydrologic Modeling
Task 2.01— Create Digital TIN
'V.' From the City's existing GIS data,the Engineer will develop a Triangulated Irregular Network(TIN)Elevation Model
ft,
for watershed areas affecting the City.
HX011trAct III&WOfe"i0nal SmiccsBurns 3 McDonnell Slonnwalcr 200RScope of writes 3.1.01.%%TAI
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wJnc sl 4,a
Exhibit A, - Scope of Services �r������`
?d?°!a T 4 t, ?.
,le/lcrsoiz Cily Spa mtivatet•Management Plan �tf'�
-
I
Task 2.02—Develop HEC 1 and/or Visual Hvdro Hydrologic Model.!n ut
P
:6i The Engineer will develop hydrologic modeling that shall be performcd using either UIEC-1,HEC-HMS,or Visual
vl,, Hydro model input from GIS data and other data collected. using he TIN from Task 2.01, the Engineer will
:.
g g
delineate subarea boundaries that,are no larger than 160 acres at the upper reaches of the conveyance systern to be
modeled. To more accurately define the hydrology, it may be necessary to define subareas much smaller than 1 GO
acres at the u er reaches of the conveyance s stem to be modeled. All other subareas will be delineated based on
yp � �r.:•,,rTrd .,.i
hydrologic and/or hydraulic features, such as terrain, channels joining, and culverts/bridges. The Engineer will
delineate subarea boundaries appropriate for the level of study for cacti hydraulic structure under consideration within
IS-
the Study Area. The delineation will be manually verified, and inconsistencies and anomalies corrected. The GIS
ifr,
a
platform will be utilized where applicable to develop basin information,such as existing and future land use overlays, -fiK,x
.,5-.,; 1'• Mfit rr
soils data, percent imperviousness, curve number, soil permeability, hydraulic length, etc.
".y F
Task 2.03—Develop"Existing Conditions"HEC-1 and/or Visual Hydro Hydr•ol�ic. Models
}The Engineer will develop hydrologic modeling representative of"existing conditions” within the basins to be •
1 }t1, modeled in order to provide the following minimum information for the Study Area:
Y y '•ctions throe y
1 U 25,50,and 100-year flood flowrates at key locations and at cross throughout the Stud Area for
"existing conditions". -` � ".<`"''
Baseline"existing conditions" flows for comparison to fully developed conditions. ;c �,
areas
;.;.;
This hydrologic effort includes model development for up to 70 square ill
of City/County watershed
tributary through the City limits, with flowrates specifically developed only at locations within the existing City ;ti . ..,..
•'; r corporate boundaries. For structures outside the City's corporate boundaries (unless specifically included as
otherwise described on Page 1 of this Exhibit),no specific flowrate information will be developed.
r:l.r•ry
Task 2.04- Calibrate "Existing Conditions"HEC-1 a nd/or Visual Hero FIdrologic Models{
model slows with FEMA 11S i p':vs to verify new flow rates,and,
The Engineer will compare"existing conditions"
where appropriate, make corrections and/or modifications to the existing condi-ons flowrates to provide more
realistic and substantiated results.
r; Task 2.05—Develop 111%uture Surface Conditions”HEC.'-1 andlor Visual Hvdro Nydrologic Models
' resentative of surface conditions" within the basins to
The Engineer will develop hydrologic modeling rep
r _ ' be modeled ,based on future land use plans, in order to provide the following mink lim information for the Study
' Area: 4;1
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:rti l
Exhibit A a Scope of Services
Jefferson City Stornrwater Management Plan
V 10,25,50,and 100-year flood flowrates and elevations at key locations and at cross-sections throughout the
$,
watershed for"fixture surface conditions".
Identify differences from the current FEMA FIS flowrates.
3'if yiN�
This hydrologic effort includes model development for up to 70 square miles of City/County City/County watershed areas
tributary through the City limits, with flowrates specifically developed only
''•. p y p y at locations within the existing City
corporate boundaries. For structures outside the City's corporate boundaries (unless specifically included as
otherwise described on Page e 1 of this Exhibit), nospecific flowrate information will be developed.
Tesk •!�������
2.1 - Hydraulic Modeling
i Il:
u .., Task?..11-Develop NEC-RAS and/or Visual H dy ro Hydraulic Model 1hput
+ ; The hydraulic modeling will be performed using HEC-RAS or Visual Hydro models. The Engineer will use the xaar .
hydrography and original GIS data as the basis for the development of the stormwater conveyance system to be
modeled. The Engineer will use the hydrography coverage and GRID or Spatial Analyst to define open channel
r. flowlines,and as applicable, channel length and slope. The system to be modeled will consist of the main channel
a+« and its structures and all tributaries(including open channels,culverts,bridges,and underground conveyance system
components)that drain the tributary areas, for systems equivalent to or larger than a 24-inch pipe diameter. For the
t components to be modeled, the Engineer will use the necessary hydraulic characteristics (sizes, lengths, material,
channel cross-sections, etc,) collected in earlier tasks.
1 Task 2.12—Develop "Existi►ag Conditions"HEC RAS and/or Visual H dY ro Hi draulic 14lodels
f "
The Engineer will develop hydraulic modeling representative of"existing conditions"within the basins to be modeleda ;
in order to provide the following minimum information for the Study Area:
10, 25, 50, and 100-year flood elevations at key locations and at cross-sections throughout the watersheds t t }t
" Vy
for existing conditions. `'?` `
M�
`st> 100-year flood plain limits for existing conditions.
<c} Identification of variances from the current FEMA flood lain limits.
Locations of system inadequacies for existing conditions. 'L
Baseline flows for comparison to fully developed conditions. I,if
11:%Conlmcl Fdes4"fessional Sm'ic&Uums+C McDonnell Stormwatcr.1001 Scope of sm•ices 1.1.01.wpd
St 41
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,Wj'i
Exhibit A - Scope of Services
Jqgerson City Stortnivater Manqgenient Plan
'Jay
This hydraulic effort includes model development for structures within the City's corporate limits (unless other
structures are specifically included as described on Page I of this Exhibit),up to approximately 30 square ri-iilcs of
3V
R
City-only watershed areas,with flowrates specifically developed only at locations within the existing City corporate
R!
boundaries(unless specifically included as otherwise described on Page I of this Exhibit). For structures outside the
4�,f,
City's corporate boundaries, no specific flowrate infonnation will be developed (unless specifically included as
otherwise described on Page I of this Exhibit).
Task Z 13—Calibrate "ExisfiiW C(?ioditions HEC-RAS andlor Vistial H,dro H dra lic Mod I
_y u e v
The Engineer will utilize historic rainfall, strearnflow, high water elevation data, and existing FEMA floodplain
elevations and boundaries as a basis for calibrating the hydraulic models. The Consultant will compare model results
with stream levels and existing FEMA infon-nation,and note correlation to measured high water elevations. Where
possible,the Consultant will modify the models to achieve higher correlation. Model calibration will be completed
p rior to simulating the design storms for existing and plarnied conditions.
Task 2.14—Develop I'f uture Sui:Lace Conditions HE,C-RAS andlor Visual Llydro H
_ydraulic Models
A6
The Engineer will develop hydraulic modeling representative of"future surface conditions"within the basins to be
At
A,
modeled,based on future land use plans,in order to provide the follow i ng minirnum i nfort-nation forthe Study Area: i;NVk
10,25,50,and 100-year flood flowrates and elevations atke locations and at cross-sections throughout the A 1h;
y
watershed for"future surface conditions".
1W "N
100-year floodplain limits for ultimate development conditions.
Identify differences from the current FEMA floodplain limits.
Locations of potential system inadequacies for planned ultimate development conditions.
'01 A
This hydraulic effort includes rnodel development for structures within the City's corporate limits (unless other
structures are specifically included as described on Page I of this Exhibit), up to approximately 30 square miles of
City-onlywatershed areas,with flowrates specifically developed only at locations within the existing City corporate
boundaries(unless specifically included as otherwise described on Page I of this Exhibit). For structures outside the
City's corporate boundaries, no specific flowrate inforniation will be developed (unless specifically included as
otherwise described on Page I of this Exhibit).
liXontrw FilesIlrafmiotuil Smicallum McDonnell Slomwater 200IScopc ofunices 3.1-01.,Apd
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g f3
i j {Y •}.r Exhibit A - Scope of Services
` Je emon City Stormwater Management Plan
lUy�
Task 2.2— Improvements Identifications ,
M Task 2.21—Develop Preliminary Improvements Plait r •3.
r.,Ui,
t r� The Engineer will develop a set of preliminary Capital hmprovements based on results of the initial modeling efforts. a.
These Capital Improvements may include bridge or structure replacement or modifications,stream channelization,
" ^ bio-engineered solutions and improvements,property buy-outs,relief system construction(parallel piping/culverts,
etc.), and detention basin siting. '
Task 2.22—Review Preliminary Plans with City and SMAC t
' The Engineer will review these improvements with City staff and SWAC to gain concurrence on the initial plan. This
g P Y b P
meeting will present the findings of the Project to-date,and will include an outline and description of each Capital +r'
Improvement project identified.
Task 2.23—Model.Proposed Improvements
Fallowing City and SWAC agreement, the Engineer will model identified improvements on a watershed basis to
s'r
ensure appropriate benefits are realized. From this effort, appropriate modifications to specific identified k-• �;�,r\``
,. improvements or groups of improvements will be made to more beneficially accomplish the goal of reducing the J i
b•
occulTence of floodinrr ,+
1 r,
. Task 2.24—Develop Non-CIP Improvements
r'zit Aside form the Capital Improvements as outlined above, the Engineer will also develop non-capital system
improvements,including Operations and Maintenance(O&M)procedural review and recommended improvements
staffing review and recommended improvements,water quality improvement components,open space and planning
revisions,and floodplain management program revisions. These non-Capital Improvements will be blended with the
' Capital Improvements identified above to form a comprehensive Action Plan. a�<;
Task 2.23—Pre pare Flood Lia PP in .
V
,:
The Engineer will develop a set of existing conditions and also a set of future surface conditions floodplain mapping,
based on the modeling from task 2.1 above. This will be prepared for the 100-year event only,using digital mapping
�., techniques.
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Jefferson City Stormwater Management Plan
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<z' Task 2.3 - Cost Opinions- CIF' & O&M
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A� to Task 2.31—Prepare Preffininaly Planning-Level Cost Opinions ��w
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The Engineer will develo p preliminary planning-level cost opinions for both Ca ital Im rovements and Non-Ca ital {`
?t'SV Improvements identified under Task 2.2 above,using local cost data where possible. A separate cost opinion sheet
!.
will be prepared for each Capital and Non-Capital project or undertaking.
Task 2.32—Rfeet with City and SWAC to Discuss Prelim o
inar,Improvements In rn:anon
The Engineer will meet jointly with the City and SWAC to review the preliminary Capital and Non-Capital
,';'•`'lit
Improvements Plan components and costs. This meeting will be in a Presentation format. A written summary of �`�:��?t,, ,,,•.
the coznznents received and resultant actions will be docwnented by the Engineer.
Task 2.33—Prepare Final Planning-Level Cost Opinions
Engineer will develop final lannin -level cost opinions for both Capital Followin the meeting from Task 2.32,the
Improvements and Non-Capital Improvements identified under Task 2.2 above,using local cost data where possible.
A separate cost opinion sheet will be prepared for each Capital and Non-Capital project or undertaking.
�'..' Task 2.4 - CIF' Prioritization and implementation Schedule : =`t
Task 2.41—Prepare Preliminary Basic Prioritization & Implementation Plan
The Engineer will develop a preliminary Basic Prioritization and Implementation Plan based on the City's current
funding capabilities without regard to potential new funding sources. This prioritization will take into account what ,; _
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funding options currently are available to the City. Opportunities to blend other funding sources not currently in
place, such as a Stormwater utility, will be considered under Task Series 1.10.
f'�i'
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,$'t Tusk 2.42—lYleet»pith Cite and SFVACto Discuss Basic Prioritization & Implementatio n Plan__ s '
The Engineer will meet jointly with the City and SWAC to review the preliminary Basic Prioritization and
Implementation Plan components, This meeting will be in a Presentation format. A written summary of the
comments received and resultant actions will be documented by the Engineer.
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t Jefferson City Stormwater Management Plan ' '
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•t Task 2.43—Prepare Fi�ral Basic Prioritization & Implementation Plan
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Following the meeting Task 2.42, the Engineer will develop
a final Basic Prioritization and Implementation "l A
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,G Plan, based on the City's current funding capabilities without regard to potential new funding sources, This
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prioritization will take into account what funding options currently are available to the City. Opportunities to blend
other funding sources not currently in place,such as a stoixnwater utility,will be considered under Task Series 1.10.
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Task 2.5 Project Report and Deliverables '�'
' ' ' Task 2.51—Prepare Dram Phase 2 Report ;;£?5 T
The Engineer will compile services and deliverables from Phase 2 tasks and prepare a Phase 2 Stormwater
Management Plan Report.. This report will include services completed through Phase 2 of the Project. The
documents in the report will be in standard Microsoft format, including Word, Excel, Access, and PowerPoint, as ��sY+J
u
needed. The report will include supporting text, table,, figures, exhibits, computer output, appendices, and other
similar data to accurately com
pile the services completed under Phase 2. The Engineer will prepare a total of 25 draft
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Phase 2 Reports in hardeopy format and 25 digital CD copies and submit to the City,SWAC,and MDNR for review.
.ti'f�q�'.:• ter:-��� ..
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Task 2.52—Meet rvitli City,.SWAC, and MDNR to Discuss Dra t Phase 2 Report
A a
After submitting review copies to the City, SWAC, and MDNR, the Engineer will meet jointly with the City and
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1,5
SWAC, and separately with MDNR, to review the Phase 2 Report and contents. This meeting will be in a � y� is,t..r:.,•'
T,Set Presentation format. A written summary of the comments received and resultant actions will be documented by the s ,•s yta":f;�
Engineer.
Task 2.53—Finalize I'Irase 2 Report
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Following the meeting under Task 2.52 above, the Engineer will incorporate applicable changes to the draft Phase
{and 25 di p
2 Report and prepare a final Phase 2 Report. A total of 50 hardcop} digital CD copies of the final Plan will
.'{ be provided by the Engineer. The Engineer will include 1 set of final documents to be submitted to MDNR for
1
record.
pH IPLEMENTATION (to be scoped and funded later)
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. ,� Task 3.0— Stormwater Funding Program Development
The Engineer will continue Public Relations Campaign for added public understanding and acceptance. t'
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„• (Exhibit A - Scope of Services � r;
Scope �N!x d �r:••�h1,
Jefferson City Storm water Management Planr
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x' The Engineer will create a Comprehensive Financing Strategy Plan. `
,•,'
The Engineer will develop a Final Stormwater Utility Rate Structure Alternatives.
k` The Engineer will refine Stormwater Utility Rates per CIP.
` The Engineer will finalize Stormwater Pro gram Organizational Structure. 4 +'•''Y;;;i
V" The Engineer will finalize and address legal issues associated with implementation of Stormwater Funding Program. 1�
The Engineer will finalize Program Billing,Collections,Investment,and Usage strate Jic s and requirements. f zfr ' K`•: .
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Task 3.1 - Stormwater Program Funding Implementation
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f' The Engineer will continue Public Relations Campaign for added public understanding and acceptance. t
The Engineer will develop Program Billing, Collections, Investment, and Usage Plans for funding streams.
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The Engineer will develop final funding database requirements. `
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The Engineer will assist City in fulfilling Program Organizational requirements,including hiring and training of key r a'
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staff. > ' ,
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The Engineer will assist City for up to 12 months in the initial implementation and refinement of Funding Program.
4
Task 3.2 - Set Permanent Benchmarks on Identified Structures � �
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For identified structures in the City,the Engineer will set permanent benchmarks and develop a Benchmark Report ;u. '; rye„
for each location. City staff will work with the Engineer in identifying the location for these permanent
m
benchmarks. Monuments to be used will be in conforance with City and Cole County benchmark standards.
A standard location on each structure will also be determined and used. A monument record sheet will be
prepared for each permanent benchmark. Field surveys will be performed by or under the direct supervision of
,
9
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a Missouri Registered Land Surveyor. Surveying will be referenced off local Horizontal and Vertical Control
t . Networks,and will be done in accordance with the design/content of the Pro ect Database and GIS coordination. i `
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Field notes for surveying will be provided by the Engineer.
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Exhibit B - Compensation
Jefferson City Stormrvater Management Plan
Amount of Payment
JJ� m
1, For services performed, the City shall �a the Engineer the sum of amounts as determined as follows:
..� p r Y pay g
a. For time spent by the Engineer's personnel, payment at hourly rates indicated in the "Schedule of Hourly
Professional Services Billing Rates Form BMR801. Such rates include overhead and profit. The schedule is
k effective to December 31, 2001, and shall be revised thereafter. :~ . '.:
+r7 j�ri4Rlr, ,VJkP ��+.'AW
b. For expenses incurred by the Engineer,such as authorized travel and subsistence including airfare, food, lodging, �=..t,•,
automobile rental, commercial services, and incidental expenses, the cost to the Engineer.
c. For reproduction,printing,long-distance telephone calls facsimile transmissions company vehicle usage,testing
apparatus, computer services and computer-assisted drafting(CAD), amounts shall be charged according to then<f� , ,„r
"Schedule of hourly Professional Services Billing Rates" Form BMR801.
Y d. For professional services rendered by others as subcontractor(s) to the Engineer such as surveying, real property
descriptions,soil borings,subsurface,investigations,laboratory testing,field quality control tests,progress photos,
or other activities required or requested by the City, shall be billed at the cost to the Engineer. ' •
e. For time spent by outside individual professional consultants employed by the Engineer in providing services to
s the City, the cost to the Engineer. Expenses incurred by such outside consultants in service to the City shall be 3• t '
reimbursed in accordance with l.b. above.
Total Payments to the ENGINEER:
Total payment for the Phase 1 Scope of Services described herein shall not exceed Four Hundred Thirty Seven
•` Ifs ��
Thousand Dollars $437,000 without written approval of the City. ? 1
Total payment for Phase 2 Scope of Services described herein shall not exceed Two Hundred Ten Thousand Dollars
($210,000)without written approval of the City.
1 Total payment for Phase 3 Scope of Services described herein shall be negotiated at or near the completion of Phase ► y;•
2 services and are excluded from this initial Agreement. ,f
r.y�r
For additional services not included in this Agreement,the City and the Engineer shall jointly deterine appropriate fees
m
for such additional services as the need arises. '''
tas�.
B. Statements
1• See Notes on the attached "Schedule of Hourly Professional Services Billing Rates" Form BMR801.
11ACUMMO 11ka+1'rofeatonal ServiCOVOusns A McDonnell Stonnwalu 2001'Comiwmmion 1.1.01.%%pd
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Exhibit B Compensation
4
Schedule of Hourly Professional Service Billing Rates
' Position Classification Hourly „V.
Classification Level Billing hate } `
r General Office* 5 $40.50
Technician* 6 $43.00
Assistant* 7 $49.50 s
r,
8 $67.00
FI:{
9 $73.50
l : Staff* 10 $81.50 � l< ,
$88.50
Paz Senior 12 $96.50
13 $106.00 ` '+
haya,,.
Associate 14 $116.50 txF t
15 $121.00
�•.::,. Principal 16 $130.00 r .c
{ 17 $133.50
I' NOTES: "
•1i l
I. Position classifications listed above refer to the firm's internal classification system for employee compensation.
For example,"Associate","Senior",etc. refer to such positions as Associate Engineer , Senior Architect", �• �`,'�•,�,
etc.
,'1a' 2. The hourly rates shown above are effective for services through December 31,2001,and are subject to revision �'.`'•v
fix}
thereafter.
3. For any nonexempt personnel in positions marked with an asterisk(*),overtime will be billed at 1.5 times the
' hourly labor billing rates shown.
4. Project time spent by corporate officers will be billed at the Principal rate(Level 17)plus 25 percent.
g
•1� 5. For outside expenses incurred by Burns & McDonnell, such as authorized travel and subsistence, and for ,+
services rendered by others such as subcontractors,the client shall pay the cost to Burns&McDonnell plus 10%
.,y 6. A technology charge of$8.00 per labor hour will be billed for normal computer usage,computer aided drafting
(CAD),telephone,fax,photocopy and mail services. Speciality items are not included in the technology charge. i y
•)! t4 t.
7. Monthly invoices will be submitted for payment covering services and expenses during the preceding month. t
Invoices are due upon receipt. A late payment charge of 1.5%per month will be added to all amounts not paid
Al within 30 days of the invoice date
.,
Form BMR801
l'. 11ACunhact rilaURores. nal Sm'ices+Burtu S McDonnell Slortmveter 2001kilourly tsten.%%T d
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CITY OF JEFFERSON
AMENDMENT TO CONTRACT FOR ENGINEERING SERVICES
WHEREAS,the City of Jefferson,Missouri,a municipal corporation,hereinafter referred to as
"City,"entered into a Contract with Burns&McDonnell Engineering Company,Inc.,hereinafter
i"{
'
.`Y referred to as "Engineer,” on March 7, 2001; and ` {S,
WHEREAS,the Contract was for certain technical professional services described in connection „r. ;t ±• ' j:'' "I
with the completion of a City-Wide Stormwater Management Plan,hereinafter referred to as the
'Project".
WHEREAS, the parties wish to amend the Contract dated March 7 2001 to include Phase III
which are the Gray's Creek area and the Moreau River South areas;
WHEREAS, the part ies wish to extend the contract period for completion of the project.
NOW, THEREFORE,be it agreed as follows:
i�.�:'Vh:,% ,�(y',.t•'.s Irik
A. The parties hereby agree to amend Exhibit A to the Contract dated March 7 2001
concerning the scope of services entitled "Scope of Services Stormwater Management
C`2 Plan,"to include the engineering services set out in the attached revised Exhibit A,which is made a part hereof by reference.
B. Paragraph 5, entitled "notice to Proceed," to the Contract of March 7 2001 is hereb y
amended to read as follows:
ry§?h 1
S. Notice to Proceed. The services of the Engineer shall commence as directed in the Notice to Proceed
...Ti(;(�5,,�:� "1�
'•sr and shall be undertaken and completed in such sequence as to assure their expeditious completion int�rGj. ;
the light of the purposes of the contract,but in any event,as outlined in Exhibit A,the work for Phasej ,'�F'
I shall b eted-by nine 38-,-200 —, and the-wrnlrfcrr-Phase 2,if`uutfrorixe ,shall be completed
by+anc-30-,'}90?`May 30,2003. Phase 3 shall be completed by December 31,2004. Extensions
to this schedule may be granted by the City at the City's discretion.
C. Paragraph 6, entitled Compensation, to the Contract of March 7, 2001, is hereby ,"s:
>?',7 amended to read as follows:
6. Compensation. The City agrees to pay the Engineer in accordance with the rates set forth herein as 1 ri �'.ttih'
�, I:•
shown in Exhibit B,which shall constitute full and complete compensation for the Engineer services4 l
*, hereunder, Such compensation will be paid in progress payments,as established by the City and the f:
tiff Engineer. The final payment will be subject to receipt of a requisition for payment and a statements ,
f,�tt of services rendered from the Engineer that the Engineer fully performed the services to be paid for
in such progress payments in conformance with the contract. It is expressly understood that in no a
event will the total compensation and reimbursement to be paid to the Engineer under the terms of this
3g,
contract exceed for Phase 1,the sum of Four Hundred Thirty Seven Thousand Dollars($437,000), ' X
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per
wid,for Phase 2,the sum of Two Hundred Ten Thousand Dollars($2 1 0,000),for Change Order No. .� i `'•
I the sum of Eighty-Four Thousand One Eighty-Seven Dollar($84,187.00),and for Phase 3,the
sum of Four Hundred Ninety Thousand Five Hundred Forty-Three Dollars($490,543.00)for
a total of One Million Two Hundred Twenty-One Seven Hundred Thirty Dollars($1,221,730) *•4t;,7��,�}>�s;`l,
for all services required unless specifically and mutually agreed to in writing by both the City and ` k
a4< Engineer. No payment for Phase 3 shall be paid until Phase 1 and Phase 2 are completed.No
J` change shall be made unless there is a substantial and significant difference between the services
Yr originally contemplated by this agreement and the services actually required. '
For the services covered by this Contract the City agrees to pay the Engineer as follows: c''� sy `';
For the services outlined in paragraph 1—SCOPE OF SERVICES the City agrees to pay the Engineer ` ` ^ '`«s
a fee computed on the basis of(1)hourly rates that include base salary cost,direct payroll additives,
general and administrative overhead and profit,and(2)reimbursable direct expenses. The term base
salary cost shall be the actual amounts paid employees of the Engineer, prior to deductions or
withholding,based on each employees hourly rate. Base salary cost does not include direct payroll s:•..t. < qt° ,'
additives,general and administrative overhead or profit. The term "direct payroll additives" shall `tip s ' it> _tT
"
include payroll tax,retirement,health and accident insurance,vacation pay,holiday pay,sick leave `
paya and incentive a The term"general and administrative overhead"shall include such indirect r,rwj °µh`''e'`:•lr
pay. g ,}�rF��•..s�'s:.�'U:�'.:'
costs as clerical telephone,dues and subscriptions,accounting services office supplies,maintenance
depreciation, general insurance, rent, general taxes, nonprofit salary cost and nonprofit general
expense. The maximum compensation encumbered under this Agreement shall be as outlined in r4'.,a'•,y�,:,?:°;.r.3
,ctr,•.
paragraph 6 above. W i.•.�.`rd`�by•; "�.
sPil
au
` Reimbursable direct expenses chargeable to the project,which are included in the maximum fee billing
;. above, are as follows: F
Travel,subsistence,and incidental costs.
Use of motor vehicles on a mileage or rental basis.
Telephone and telegraph costs.
,..• er k.
f; Reproduction of project documents. `gas' ; 'f;;':
Postage and shipping charges for project-related materials.
Rental charges for use of equipment, including equipment owned by the Engineer,not included in
overhead costs. ��S.tt. x`'�'• t-;
^t'
' Subcontracted services including surveys and geotechnical investigations. �"�'�'�' `r�'•��,.
Partial periodic monthly payments shall be made to the Engineer b the City as follows:
P Y P Yn g• Y Y
r> The Engineer shall render an itemized monthly statement to the City for services performed and costs
incurred dining the preceding month. � �,tr._,•,•
The monthly installments and current total billings shall not be disproportionate to service ; ✓"'
w, progress as reported by the Engineer.
n
Unless specifically outlined above,all compensation and billings will be at the rates and requirements
outlined in Exhibit B,attached hereto and incorporated by reference.
"`s=k D. All other sections of the Contract dated March 7, 2001, as previously amended, shall
4" remain in effect as stated.
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IN TESTIMONY WHEREOF,the parties have hereunto set their hands and seals this
,fit< of Mareh, 2003. V ;
CITY OF JEFFERSON,MISSOURI BURNS aka MCDONNELL
ENGINEERING COMPANY, INC. ,
-R ayor President
Sc. tlt4;Y�;
a "Q ATTEST:
ATTEST:
ity CI a ecretary
APPROVED AS TO
City Cou or
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Exhibit A - Scope Of Services
Jefferson City Stormwater Management Plan
,,D-
Phase 3 Services �jly
PHASE 3—JEFFERSON CITY STORMWATER MANAGEMENT PLAN—GRAY'S
4
CREEK STORM WATER MASTER PLAN AND MOREAU RIVER SOUTH P`> '
HYDROLOGY AND HYDRAULICS STUDY
Ft't p 1 pt'}1'
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Following is a detailed Scope of Services for the completion of Phase 3 of the Stormwater Management Plan(Project)
rGl '
for the City of Jefferson,Missouri(City). },Iy' ?Y'"''
ji.,Y;J:y
i. The areas of study will include the following:
• Those portions of the Gray's Creek watershed within the city limits and within the Cole County area of
proposed annexation bordering the western edge of the City of Jefferson,approximately 14 square miles
(see attached map). This area will be called the Grays Creek Study Area in this document. A stormwater 4 Mrk
r master plan study will be developed for this area as part of this project and will include data gathering,
surveying,hydrologic and hydraulic modeling,capital improvements development,prioritization and final
report as described in detail below. t� 'z:=r` r"
m Those portions of the Moreau River watershed within the city limits and within the Cole County area ''<y41hiF?.w k
of proposed annexation bordering the southern edge of the City of Jefferson, approximately 11 square
miles(see attached map). This area will be called the Moreau River South Study Area in this document. ';k„r{Er` .;
A hydrologic and hydraulic study will be developed for this area as part of this project and will include
gathering, �'.'data surve i n , and h hydraulic modeling and an interim final as described in
detail below. : Yr`
Part 1 — Gray's Creek ' : .
Stormwater Master Plan
Task Series 9.00 General Project Meetings and Management �•�a4' r���:r. '
';>> Task 1.001 -Monthly Project Meetin
t The Engineer will schedule and conduct bi-monthly project meetings throughout completion of the study for the Gray's
Preparation
.,Creek Stud Area. b the En Engineer for these will include of Meetin A Agenda and
distribution of Meeting Minutes following each meeting. These meetings will be used to update City and County staff a��• n�� «;'
° t on project progress. This effort is limited to meetings with City and County staff directly involved in the review and
preparation of this report. No time is currently included in this effort for advisory committee or City Council and
.;;a{' w :`Vr.;` ,r:'
related meetings. However, these can be included for additional,negotiated fees,
t•. ..14x,'9:
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Exhibit A s Scope of Services x
Jefferson City Stormwater Management PlandF,
Phase 3 Services ' '_ b
.'i Task 1.002—Contract/Snbcontract Preparation
'
As part of regular Project management,the Engineer will prepare the necessary contracts and subcontracts to execute " ''X
the Project. ,
Task 1.003-Monthly Invoicing and Status Reporting
As part of re gu lar Project m ans g ement,the En g ineer will p re p are monthl y invoicing p ackets an d Status R ep ort s to be rr S<Na
submitted to the City.
-' Task Series 1.01 Data Collection
'=t Task 1.011 Collect and Review Data
The Engineer,with the City's and County's assistance, will collect and review pertinent and available data from the
City and County and other sources including,but not limited to: z� r�s . r#'•
+ Standard City Contract document format
Standard City ordinance format
Complaint files related to storm drainage and river flooding
Historic flooding information,pictures, files
.z,V ty ,
t [kt•4/
+ Previous studies/reports
I'YyY; `tr'j�
Drainage system as-built information q
Planning studies a:t
Zoning ordinances and/or restrictions
. '.I.
Design and construction drawings for SW System xr,
`5 o
r , Effective Flood Insurance Studies models,mapping, and reports
'^
+ USGS data
_� • Computer model files }tr ,$
..� • Rainfall data
Streamflow data(fi-om existing gauges) m}r;
_�M Land use plans
'A�yt
• City and County CIP lists
' • City and County GIS data files `
' _ • Existing Stormwater-Related Ordinances
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Exhibit A a Scope of Services
Jefferson City Stormwater Management Plans "
ya° Phase 3 Services
' Existing Stormwater Design&Construction Standards `
• Municipal Financial Information
Task aeries 1.02 -Agency Contacts `�✓��A���` x>'
ij
Task X.021 Contact identified Azencies
'y The Engineer will make contact with and obtain relevant data from various agencies as the functions of those agencies „7 7th,}`j
pertain to the completion of the Project and data collection. Those agencies may include:
kv
MDNR
r o EPA
< • City and County PWD
o Other City and County Offices: Parks, Operations, Finance, City and County Managers Offices, �# •,:'' f..°t°
XY
Water,Wastewater, GIS
v US Army Corps of Engineers(USCOE)-KCD `
;[=',I,,'. Federal Emergency Management Agency(FEMA)—KC ,
s And other agencies as mutually identified by the City, County and the Engineer. ?,r•;.
h' Task Series 1.03 Field Investigations & Inventory u
Task 1.031 -Perfornn Sitrveyine of Structures
For each hydraulically significant structure(those hydraulic structures with tributary area of 160 acres or more or as '' 1?
Y g Y County ) Y g1# .
�7r determined b the Engineer and City and Coun staffs), Engineer will conduct field surveys using GPS or r� •:° �+',.
conventional survey techniques to collect channel and bridge/culvert data at structures crossing the main channel and
principal tributaries.This data will be used for modeling the structure in HEC-RAs or XP-SWMM,and will include:
iz • 2 channel cross sections at each structure(upstream face and downstream face).
±i�: • � 5
,d Structure opening dimension information.
Low chord and top of road elevations. �•+ �;;h�;
}�: o Roadway or crossing top of road centerline elevation section to define weir flow overtopping the structure.
• X,Y,and Z Coordinate information.
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Exhibit A - Scapa of Services
i J
Jefferson City Stormwater Management Plan
Phase 3 Services
=� • Field surveys will be performed by or under the direct supervision of a Missouri Registered Land
Surveyor. :
- Surveying will be referenced off local Horizontal and Vertical Control Networks,and will be done in :#t5r `
accordance with the design/content of the Project Database and GIS coordination developed in Phases
1 and 2. Field notes for surveying will be provided by the Engineer. ''`na'•�z'" " `
i Task 1.032-Perform Surveying vfManholes
For each starmwater manhole along enclosed systems with exit pipes equal to or exceeding a 24-inch circular diameter ,, •�:��:�,;;?r„' „
capacity,the Engineer will conduct field surveys using GPS or conventional survey techniques. The information to be
:rata{,..r,.t.;••�:'t;'..;z
collected will include:
X, Y, and Coordinate information. S j(
Top of manhole elevation. *:'"�y;u? �,'=�9.'
Manhole diameter l'{ A
” :: • Invert elevations for all incoming and exiting pipes. rkz;, ?'<•;
o Flow direction of all incoming and exiting pipes.
-{ • General comments on manhole and pipe materials and conditions(as observed from the surface only).
• Other pertinent or unusual information.
,t4 t :u;
' 'J a • Field surveys will be performed by or under the direct supervision of a Missouri Registered Landgj
' •I
Surveyor.
.
Surveying will be referenced off local Horizontal and Vertical Control Networks,and will be done in
accordance with the design/content of the Project Database and GIS coordination developed in Phases
1 and 2. Field notes for surveying will be provided by the Engineer.
Task 1.033-Per�arm Surveying f Cross Sections
For identified stream reaches requiring detailed cross sections be taken in the field (in lieu of digital cross sections
developed from digital GIS and mapping data), the Engineer will conduct field surveys using GPS or conventional
survey techniques to collect additional channel cross-sections at specified locations. This data will be used for `r�n'.
modeling the open channels using HEC-RAS or XP-SWMM,and will include:
r-i'_•..,.) 1St!;q,_�;
',` r • Intermediate channel cross-sections at Engineer determined locations. .
;�s?{,� • Field surveys will be performed by or under the direct supervision of a Missouri Registered Land
Surveyor. y
Surveying will be referenced off local Horizontal and Vertical Control Networks,and will be done in
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Exhibit A e of Services 4isz��.yfs��''�'.. •
5H Q��;��f15�rr 5'v
Jefferson City Stormwater Management Planr>��'
Fltase 3 Services
accordance with the design/content of the Project Database and GIS coordination developed in Phases
1 and 2. Field notes for surveying will be provided by the Engineer. fIV' zr<'.•,. ,
x 5
s' tug
':t''Alrl U. s,'i, t
s Task Series 1.04 -' System Database Development i�{'!!��,
, r,�'ff,111'h �ti. •1
Task I Od1 - Upload Field Data to Project Database ! r Y{iVVVV �IiJ `?
t:
Once the data is collected,the Engineer will transfer field-collected data and modeling data from field data sheets to the
•,tii agreed database format as appropriate for permanent storage, This database will be included as a final deliver,b a to
the City.
Task Series 1.05 Develop Vis ual Records
Task 1.051 Collect Digital Photos o S stern:
f,
The structures on the main channels, principal tributaries, and storm sewer runs greater than ar equal to a 24-inc ��s{���y,,.s•k•:
• ;, diameter surveyed as part of this Study will be digitally photographed by the Engineer.
holographs will be taken as follows: 1) looking at the
For open channel structures, up to four (4)p
upstream face;2) looking upstream; 3) looking at the downstream face; and 4) looking downstream.
'''`'�' • For enclosed or systems equal to exceeding a 24-inch diameter,up to three(3)photographs will be
Y
' taken as follows: 1) looking into the manhole or equivalent access structure; 2) surface photo looking
upstream along the apparent path of each incoming pipe,with the manhole or equivalent structure shown
in the foreground of the picture;and,3)surface photo looking downstream along the apparent path of each ';+f;
outflow pipe,with the manhole orequivalent structure shown in the foreground of the picture.
p p q
Additionally,unusual features(i.e.significant erosion,sedimentation,water quality issues structural
{< " inadequacies, wetlands/environmentally sensitive areas, etc. identified durin the site visits will be
photographed as deemed pertinent by the Engineer. The approximate location of each photograph will
{ ty also be recorded for incorporation into the Project Database by the Engineer. Photographs will be ,.15"° j;lrt°.
delivered in a digital format(.7PG). k'
Task 1.052-Annotate and Upload Digital Photos to Proiect Database
5
The Engineer will annotate photos taken with the location,watershed,and structure number as collected above. This
:..
in and digital photo will then be uploaded by the Engineer into the Project database.
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,ttiy t!J, Ai,2Y:
Exhibit ,A, - Scope of Services
Jefferson City Storrnwater Management Plan r`
JPhase 3 Services
• j:.:i t7`.'f+tick ti..+rvi�:�. .
Task Series 1.06 Hydrologic Modeling
,e Task 1.061-Create Digital TIN 1.�lt1� '��- ,fir;.3
tr<' From the City's existing GIS data,the Engineer will develop a Triangulated Irregular Network(TIN)Elevation Modeli'N:fx';
of the Gray's Creek watershed.
Task 1.062-.Develop HEC-I/HMS and/or XP-SWMM Tlydrolo ic Modellnjout
The Engineer will develop hydrologic modelin that shall be performed using HEC-1 HEC-HMS, or XP-SWMM.
Using the TIN from Task 1.061,the Engineer will delineate subarea boundaries that are no larger than 160 acres at the
upper reaches of the conveyance system to be modeled. To more accurately define the hydrology,it may be necessary
st
cr5J r y(
,• it litf!7 IC"!f4 �.
! to define subareas much smaller than 160 acres at the upper reaches of the conveyance system to be modeled. All
,::•a xr.
)i�',��;;,=:,iii,%'�• t'
subareas will be delineated based on hydrologic and/or hydraulic features such as terrain, channels joining, and
culverts/bridges. The Engineer will delineate subarea boundaries appropriate for a planning level study for each l 4 naryF' '
hydraulic structure under consideration within the Gray's Creek Study Area.The delineation will be manually verified, 1J�
and inconsistencies and anomalies corrected. The GIS platform will be utilized where applicable to develop basin , ;°u„,r.:,'
information.
Task 1,063-Develop "Existing Conditions”HEC-IIHMS and/or XP-S6`l'M14`III drolonic Models
' The Engineer will develop hydrologic modeling representative of existing conditions within the basin in order to
P rovide the following information for the Gray's Creek Study Area:
x; e 10- 25- 50- and 100-year event flowrates for"existing conditions".
0 Baseline"existing conditions flows for comparison to fully developed conditions.
This hydrologic effort includes model development for tip to approximately 22 square miles of City and County area
,..M1M1`II''�,•F '�?,;: ;
within the Gray's Creek watershed area and tributary to the Gray's Creek Study Area, with flowrates specifically
' developed only at locations(as discussed in Task 1.062)within the Gray's Creek Study Area. For structures outside the
;aft, �r'��`. ,r.:.;,t•.:
Gray's Creek Study Area(unless specifically included on Page 1 of this Exhibit),no specific flowrate information will
be developed. i4ant'fir: :1,.
Task 1.064- Calibrate "Existing Conditions"HEC-1/HMS andlorXP-SWNIML droloi'ic Models
The Engineer will compare"existing conditions"model flows with FEMA I IS flows to calibrate the calculated flow
ct "
rates,and,where appropriate,make corrections and/or modifications to the existing conditions flowrates to provide �. '
more substantiated results. ,, • :,+. �h;;��
,%�.s� +, 'a• ''4.i1 rte'
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Exhibit A Scope of Services
Jefferson City Stormwater Management Plan
Phase 3 Services K'
sr•
i Task 1.065-Develop "Future Surface Conditions”HEC 11HMS and/or XP-SWA1MHydrol ic Models <`,,•::,1.,.:.;;, : ,
The Engineer will develop hydrologic modeling representative of"future surface conditions"within the Gray's Creek
watershed, based on future land use plans, in order to provide the following information for the Gray s Creek Study Y ,a';,,•;;,,;
Area:
10,25, 50, and 100-year event flowrates for future surface conditions".
4
• Identify differences from the current FEMA FIS flowrates. '''��^'�'''''•'''`
This hydrologic effort includes model development for up to 22 square miles of City and County areas within the
Gray's Creek watershed and tributary to the Gray's Creek Study Area,with flowrates specifically developed only at
locations(as discussed in Task 1.062)within the Gray's Creek Study Area. For structures outside the Gray's Greek
Study Area(unless specifically included on Page 1 of this Exhibit),no specific flowrate information will be developed. ,J S
'ask aeries 1.07 Hydraulic Modeling
Task 1.071-Develop HEC-RAS and/or XP-SWMM Hydraulic Model Input
The hydraulic modeling will be performed using HEC-RAS or XP-SWMM. The Engineer will use the hydrography
� ;. 4
and original GIS data generated as part of this Study as the basis for the development of the Stormwater conveyance 5`<'���; ?u �;fi'• r;
system to be modeled. The system to be modeled will consist of the main channel and all tributaries(including open , Atf ,
channels and underground conveyance systems)and the included hydraulic structures that drain the tributary areas,for
systems hydraulically equivalent to or larger than a 24-inch pipe diameter. The Engineer will use the hydraulic ytir,"Ty
characteristics collected in earlier tasks to complete the modeling efforts in this task.
Task 1.0 72. -Develop "Existing Condi t ions"HFC--RATS and/or XP-SbYMMHydraulic Models t"•'r';
The Engineer will develop hydraulic modeling representative of"existing conditions"within the Gray's Creek StudyxTfi
Area in order to provide the following information:
's21 • 10, 25, 50, and 100-year event water surface elevations for existing conditions.
Y .'' • 100-year flood plain limits for existing conditions. ,t:x�':3'„:'
tlf,.i
{s, . Identification of variances from the effective FEMA floodplain limits. f.r
t ,`�s • Locations of system inadequacies for existing conditions.
> ° • Baseline flows for comparison to fully developed conditions.
<� This hydraulic effort includes model development for structures within the Gray's Creek Study Area(unless other
',. structures are specifically included on Page 1 of this Exhibit),with flowrates specifically developed only at locations ,
within the Grays Creek Study Area relevant to the completion of this study(unless specifically included on Page 1 of � t4f1
s W
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r�ti. vl
t nt
Exhibit A - Scope of Services
} Jefferson City Stormwater Management Plan
Pliase 3 Services
•1 , t r
this Exhibit). For structures outside the Gray's Creek Study Area,no specific flowrate information will be developed
(unless specifically included on Page 1 of this Exhibit).
Task LQ
73- Calibrate "Existing Conditions"HEfC-RAS and/or XP-SWAiMlfydraulic Models DV t'
The Engineer will utilize historic rainfall,streamflow,high water elevation data,existing MA flood lain elevation
€' p
boundaries, and City and County staff input as a basis for calibrating the hydraulic models. The Consultant will
?K e.it.l�°*GAY}.;!•.i
compare model results with stream levels and existing)~EMA information,and note correlation to measured high water
elevations. Where possible and reasonable, the Consultant will modify the models to achieve higher correlation,
.;.;; Model calibration will be completed prior to simulating the design storms for future conditions.
,yr
Task 1.0 74-Develop "Future Surface Conditions"HEC-RAS and/or XP-S;VMM Hydraulic Models
The Engineer will develop hydraulic modeling representative of"future surface conditions"within the Gray's Creek ;t fi4v t
Stud Area based on future land use plans, in order to provide the following
Y p p g information: ''`6��a,:�r,' :t
10, 25, 50, and 100-year event flowrates and water surface elevations for"future surface conditions", ';'`7
100-year floodplain limits for ultimate development conditions. i 1 '7 5;,;�:,t:
Identify differences from the effective FEMA flood lain limi tj''
m Locations of potential system uiadequacies for planned ultimate development conditions.
' This hydraulic effort includes model development for structures within the Grays Creek Study Area (unless other '
�."•fry t�IW 1:)r �.
structures are specifically included on Page 1 of this Exhibit),with flowrates specifically developed only at locations
within the Gray's Creek Study Area relevant to the completion of this study(unless specifically included as on Page 1
of this Exhibit). For structures outside the Gray's Creek Study area,no specific flowrate information will be developed
{ unless specifically included uded on Page 1 of this Exhibit),
•:'i {'»I}:i\(},4�'ri:�i;Jib
!„ Task Series 1.08 - Improvements Identification ��w=;�;�7�•4;`}
�}ftt }j t�f 4r
Task 1.081-Develop Preliminary Improvements Plan
,iry? The Engineer will develop a set of preliminary Capital Improvements based on results of the modeling efforts
,Gr completed as part of this Study. These Capital Improvements may include,but not be limited to, bridge or structure
r•�t 4)11 if.
.`
`replacement or modifications,stream channelization,bio-engineered solutions and improvements,property buy-outs, ifSYi"' '
.,` relief system construction (parallel piping/culverts, etc.), and detention basin siting.
.Q,
..ff t•,.,r,
}
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Exhibit A - Scope of Services
s ��
Jefferson City Stormwater Management Plan ;
/r Phase 3 Services
r� Task 1.082-Review Prelintinary Plans with City and Coutet„v
The Engineer will review these improve ments with City and County staff to gain concurrence on the initial plan. This
g ,
,a,•1 meeting will present the findings of the Project to-date,and will discuss each Capital Improvement project identified.
g from Task 1x001.This meeting will be held concurrently with a regularly scheduled project meetin ;µ•;rt`lts
Task 1.083-Model Proposed linprovenients
Following City and County agreement,the Engineer will finalize the model with the identified improvements to ensure srtje};!
appropriate benefits are realized. During this effort, modifications to specific identified improvements or groups of
improvements will be made to more beneficially accomplish the goal of reducing the occurrences of flooding where
possible. ;(`
'tc'%;}i}'�i�"v Vii`•
Task.1.084-Develop Non-CIP Improvements f
Aside form the Capital Improvements as outlined above, the Engineer will also develop non-capital system k Ya Fy
improvements, including considerations for Operations and Maintenance(O&M), water quality improvement, open
space and planning, and floodplain management.
Task 1.085-Prepare flood Mapping
The Engineer will develop a set of existing conditions and a set of future surface conditions floodplain mapping based
on the modeling from Task Series 1.07 above. This will be prepared for the 100-year event only,using digital mapping
techniques. r,-
F is�;�,�•,,•r;�
Task Series 9.09 Cost Opinions
Y, Task 1.091 -Prepare Preliminary Planningy-Level Cost opinions
„'.
The Engineer will develop P relunin arY planning-level cost opinions for Capital Improvements identified under Task
Series 1.08 above,using local cost data where possible. A separate cost opuiion sheet will be prepared for each Capital n: ,' '` •.{
Improvement project or undertaking.}
Task 1.092-Meet with City and County to Discuss Prelimina Improvements Information
The Engineer will meet with the City and County to review the preliminary Capital Improvements Plan components and
NI
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I= costs and to receive comments.This meeting ill be held concurrent) with a regularly scheduled project meeting from # _ '>syr ,,;•.
g Y Y p j g
Task 1.001.
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Exhibit A - Scope of Services
jrs s(
Jefferson City Stormtivater Management Plan
�+
Please 3 Services
f. .
Task 1.093-Prepare Final Planning-Let-el Cost Opinions 1
Following the meeting from Task 1.092, the Engineer will develop final planning-level cost opinions for the Capital
y' Improvements identified under Task Series 1.08 above,using local cost data where possible. A separate cost opinion
sheet will be prepared for each Capital Improvement project or undertaking.
Task Series 1.1 0 - CiP Prioritization and Implementation Schedule
3?;
Task 1.101 -Prepare Preliminary Basic Prioritization & Implementation Plan `
The Engineer will develop a preliminary Basic Prioritization and Implementation Plan based primarily on the City's
current funding capabilities. This prioritization will take into account what funding options currently are available to
^fu i rriz+
the City and those being considered by the City as a result of the findings in Phases 1 and 2 of this project. k'rx•:",n=,�'„
Task 1.102-Meet with QE to Discuss Basic Prioritization &Implementation Plan
f' The Engineer will meet with the City to review the preliminary Basic Prioritization and Implementation Plan
components and to receive comments. This meeting will be held concurrently with a regularly scheduled project ,;# rr
meeting from Task 1.001.
tr y v+ f
' Tusk 1.103-Prepare Final Basic Prioritization & Implementation Plan
4 Aw3.'tr�f�yi '
Following the meeting from Task 1.102,the Engineer will develop a final Basic Prioritization and Implementation Plan, ',;";tt�"4
based on the City's current funding capabilities and those being considered by the City as a result of the findings in
7: Phases 1 and 2 of this project.
Task Series 1.11 — Cray's Creek Study Area Deport
Task 1.111 -Prepare Draft Gray's Creek Study Area Report
The Engineer will prepare a Stormwater Management Plan Report for the Gray's Creek Study area. This report will
r+*i include services completed for the Gray's Creek Study Area. The documents in the report will be in standard Microsoft i,f
format, including Word, Excel, Access, and PowerPoint, as needed. The report will include supporting text, tables,
n,, ,
figures, exhibits, computer output and appendices to accurately present the services completed and results for the }% ''a '`:
Gray's Creek Study Area. The Engineer will prepare a total of 5 draft Gray's Creek Study Area Reports in hardcoPY
•«t:�!m
•�.� format and 5 digital CD copies and submit to the City for distribution and review.
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Exhibit A - Scope of services
Jefferson City Stormwater Management Plan
' Phase 3 Services :a;� t;h t,�r„• .
Task 1.112-Meet with City and County to Discuss Draft Gray's Creek Study Area Report
After submitting review copies to the City,the Engineer will meet with the City and County to review the Gray's Creek
7 Study Area Report and contents, A written summary of the comments received and resultant actions will be
documented by the Engineer. This meeting will be held concurrently with a regularly scheduled project meeting from ?siV ;taytr ,t
Task 1.001. ;,u•:2'�;:?.r';
' Task 1.1 3 •':o,;,k.;;...,t;: ':;,;'':•�:,
1 -Finalize Gray's Creek Study Area Report
Followin g the meetin g under Task 1.112 above the En g ineer will incorporate mutually agreed upon char g es to the t',t
draft Gray's Creek Study Area Report and prepare a final Gray's Creek Study Area Report. A total of 10 hardcopy and
10 digital CD copies of the final Report will be provided by the Engineer. The Engineer will include 1 set of final 1'+", i.r••.cy fy
documents to be submitted b the City to MDNR for record. t<,,`.:i.,:..,:;.;.
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2
Part '
<' Moreau River South hydrology and Hydraulics Study ':h' fi,';�ti.'
Task Series 2.00 General Project Meetings and Management ".t��
Task 2.001 -Monthlp Project Meetings
The Engineer will schedule and conduct bi-monthly ro ect meetings as necessary throughout completion of the
Moreau River South Study. Preparation by the Engineer for these meetings will include preparation of Meetin g
f Agenda and distribution of Meeting Minutes following each meeting. These meetings will be used to update City and `�r�, '''''.
lltzA
a.x:.
County staff on project progress. No time is currently included in this effort for advisory committee or City
Council and related meetings. However, these can be included for additional, negotiated fees. ! r>r tir
r Task 2.002-Monthly Invoicing and Status Reporting
As pant of regular Project management,the Engineer will prepare monthly invoicing packets and Status Reports to be
submitted to th e City.
Task Series 2.01 Data Collection
.•,Ia^ iryy� MpM r .t�1,
Task 2.011 Collect and Review Data •��K'�\ ' �'� '
The Engineer, with the City's and County's assistance, will collect and review pertinent and available data from the
City and County and other sources including, but not limited to:
" ` • Standard City Contract document format
"`` • Standard City ordinance format
,r?� �yfi•suys, an •� 4µu��„C+i::!°.
• Complaint files related to storm drainage and river flooding '+;'
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Exhibit A - Scope of Services } '
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Jefferson City Stormwater Management Plan
`:.��
Phase 3 Services
• Historic flooding information,pictures, files
a • Previous studies/reports
• Drainage system as-built information
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i KI
• Planning studies
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,j4>: • Zoning ordinances and/or restrictions
` •
Design and construction drawings for SW System
Effective Flood Insurance Studies models, mapping, and reports
1; , • USGS data
,r • Computer model files 'i`
`` • Rainfall data
� • Streamflow data(from existing gauges)
t3'x; Land use plans
• City and County T=`,y Y CIP lists
ritz
XCity and County GIS data files• Existing Stormwater-Related Ordinances
Et • Existing Stormwater Design&Construction Standards
Municipal Financial Information
j�•���'.� liF, � r1�'k•SN 1.i,.
Task Series 2.02 -Agency Contacts
Task 2 021-Contact Identified Agencies
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`' rr The Engineer will make contact with and obtain relevant data from various agencies as the functions of those agencies
pertain to the completion of the Project and data collection. Those agencies may include: . t�14 z�,
MDNR
• EPA �}F'.
i' • City and County PWD
5 ,E1
s k\<< • Other City and County Offices: Parks, Operations, Finance, City and County Manager's Offices,
F Water,Wastewater,GIS
' . US Army Corps of Engineers(USCOE)-KCD
,� • Federal Emergency Management Agency(FEMA)—KC
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Exhibit A - Scope of Services
Jefferson City Stormwater Management Plan
Phase 3 Services
ff o And other agencies as mutually identified by the City,County and the Engineer.
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:t Task Series 2.03— Project Mapping
r Task 2.031—Protect Mapping ,'=,'•i . N�,
Engineer will work with the City and County to obtain necessary project mapping(through current or previous aerial
r,{9tc� Irf,
mapping firm) to provide adequate contour coverage of study area. This effort includes only the time necessary to
manipulate final mapping P roducts for use with this project. It is assumed that the mapping roducts will be similar to
and compatible with the existing mapping data used in Phases 1 and 2. This effort does not include the development,
preparation or procurement of the mapping data.
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Task aeries 2.04 Field Investigations & Inventory
Task 2.041 -Per Lorin Surveying of Structures
For each hydraulically significant structure those hydraulic structures with tributary area of 160 acres or more or as
;� �",+�.•::: determined by the Engineer and City and County staffs), the Engineer will conduct field surveys using GPS or
conventional survey techniques to collect channel and bridge/culvert data at structures crossing the main channel and
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principal tributaries(tributary area of 160 acres or more). This data will be used for modeling the structure in HEC- na,;;ri:; t. .�.
RAS or XP-SWMM, and will include: `��4'
0 2 channel cross sections at each structure(upstream face and downstream face).
o Structure opening dimension information.
o Low chord and top of road elevations. �'t it<ti9rt o?"s
structure rye*aY-u '1
d,_ o Roadway or crossing top of road centerline elevation section to define weir flow overtopping the
X, Y, and 7.Coordinate information. 'rr
;> o Field surveys will be performed by or under the direct supervision of a Missouri Registered Land
;: fir
Surveyor. 3{rF4`0; t ,;
Surveying will be referenced off local Horizontal and Vertical Control Networks,and will be done in "'r° '"`, ',
t;;t4• s': $
accordance with the desi /content of the Project Database and GIS coordination.developed in Phases
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1 and 2. Field notes for surveying will be provided by the Engineer.
i' SSA Task 2.042-Perform Inspection of Manholes i n..
h , For each Stormwater manhole along enclosed systems with exit pipes equal to or exceeding a 24-inch circular diameter
capacity,the Engineer will conduct field inspections using GPS or conventional survey tectuiiques. The information to r t• ,'""fit
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'*' q�,�� t t .''"'hlir: � � af4tS'�I t, ft t y �,#� '� 4Yi . f�,�r,y (iy:e,•s;_•. �:.�1i.,.,:.�r<iti.rSr.,, .,...Si�s�'rt'�:dr.^a,. tf#:u,F7' i. x 'L.
Exhibit A - Scope ®f Services
:q..4/..•.rSrn
Jefferson City Stormwater Management Plan
Phase 3 Services
v�t';!t y1"tlt i�ft�
be collected will include: `' -•
• X,Y,and Z Coordinate information. � 5
Top of manhole elevation. }A' fu�''
Manhole diameter
s Invert elevations for all incoming and exiting pipes.
• Flow direction of all incoming and exiting pipes.
'�.,Ir S1`fYSZf T't
• General comments on manhole and pipe materials and conditions(as observed from the surface only).
',_ • Other pertinent or unusual information.
• Field surveys will be performed by or under the direct supervision of a Missouri Registered Land
Surveyor.
Surveying will be referenced off local Horizontal and Vertical Control Networks,and will be done in F f' "5tl""`; ;r
4it3,i i'h'U i
accordance with the design/content of the Project Database and GIS coordination developed in Phases
,f.'•'Si: 1�4yS'!:�IYrtf.s,r�i'.':,45�
1 and 2. Field notes for surveying will be provided by the Engineer.
,�• {> Task 2.043-Perform Surveying of Cross Sections
For identified stream reaches requiring detailed cross sections be taken in the field(in lieu of digital cross sections
developed from digital GIS and mapping data),
p g pp g ) the Engineer will conduct field surveys using GPS or conventional
survey techniques to collect additional channel cross-sections at specified locations. This data will be used for
modeling the open channels using HEC-RAS or XP-SWMM, and will include: �'`�ty'y�,,Jae�n Lsr' ''•.
- • Intermediate channel cross-sections at Engineer determined locations.
o Field surveys will be performed by or wider the direct supervision of a Missouri Registered Land
Surveyor. tl., ;;rf:',,,
Surveying will be referenced off local Horizontal and Vertical Control Networks,and will be done in ,�x ,
accordance with the design/content of the Project Database and GIS coordination developed in Phases
"y 1 and 2. Field notes for surveying will be provided by the Engineer.
Awa, ';'
t. ,
Task Series 2.05 System Database Development
Tack 2.051 -Upload Field Data to P'roiect Database
j',r' Once the data is collected,the Engineer will transfer field-collected data and modeling data from field data sheets to the
�iirsv ts`'
agreed database format as appropriate for permanent storage. This database will be included as a final deliverable to a 1 f,�SJ•t
kIl 4t 11?, 4
the City. c
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Exhibit A - Scope of Services f
Jefferson City Stormwater Management Plan
Phase 3 Services
Task Series 2.06 - Develop Visual Records ` f
Task 2.061 - CollectDigital Photos oi'Syste
The structures on the main channels, principal tributaries, and storm sewer runs greater than or equal to a 24-inch
F diameter surveyed as part of this study will be digitally photographed by the Engineer.
O For open channel structures, up to four (4) photographs will be taken as follows: 1) looking at the
upstream face; 2)looking upstream; 3)looking at the downstream face; and 4) looking downstream.
• For enclosed systems hydraulically equal to or exceeding a 24-inch diameter, up to three (3)
ttt
photographs will be taken: 1) looking into the manhole or equivalent access structure; 2) surface photo
looking upstream along the apparent path of each incoming pipe,with the manhole or equivalent structure
shown in the foreground of the picture;and,3)surface photo looking downstream along the apparent path
of each outflow pipe,with the manhole or equivalent structure shown in the foreg round of the picture. `:'."k
m Additionally,unusual features(i.e.significant erosion,sedimentation,water quality issues,structural
inadequacies, wetlands/environmentally sensitive areas, etc.) identified during the site visits will be
t tt #t
photographed by the Engineer. The approximate location of each photograph will also be recorded for
' incorporation into the Project Database by the Engineer. Photographs will be delivered in a digital format
(.JPG).
Task 2.062-Annotate and Upload Digital Photos to Proiect Database2
The Engineer will annotate photos taken with the location,watershed and structure number as collected above. This
g p ;
information and digital photo will then be uploaded by the Engineer into the Project database.
Task Series 2.07 Hydrologic Modeling
Task 2.071 -Create Digital TFN fJi: jt ;;
sp{d.M Y
'�ri�,�'rf'•f
Yr From the City's existing GIS data,the Engineer will develop a Triangulated Irregular Network(TIN)Elevation Model
4
for the Moreau River watershed area relevant to this Study. ,° >;r= { .
Task 2.072-Develop HEC-1 and/or XP-Sf3'MNI Hydrologic Model Input ```�4 �`'�'���'`'•
tr jd ;i
The Engineer will develop hydrologic modeling that shall be performed using HEC-1, HEC-HMS, or XP-5WMM.
Using the TIN from Task 2.071,the Engineer will delineate subarea boundaries that are no larger than 160 acres at the
Ufa'" upper reaches of the conveyance system to be modeled. To more accurately define the hydrology,it may be necessary
to define subareas much smaller than 160 acres at the upper reaches of the conveyance system to be modeled. All
subareas will be delineated based on hydrologic and/or hydraulic features, such as terrain, channels joining, and =V `'
J , 1
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Exhibit A - Scope of Services
Jefferson City Stormwater Management Plan
y T l 4
Phase 3 Services
,' rr
culverts/bridges, The Engineer will delineate subarea boundaries appropriate for a planning level study for each
hydraulic structure under consideration within the Moreau River South Study area.The delineation will be manually
verified,and inconsistencies and anomalies corrected, The GIS platform will be utilized where applicable to develop
basin information, �;' u
Task 2.073-Develop "Existirr Conditions"HEC 1 andlorXP-SWMMFlydrolo�ic Models
The Engineer will develop hydrologic modeling representative of existing conditions within the basin in order to s
provide the following information for the Moreau River South Study area:
• 10, 25, 50, and 100-year flood flowrates for"existing conditions".
9 Baseline"existing conditions"flows for comparison to fully developed conditions.
This hydrologic effort includes model development for up to approximately 11 square miles of City and County areas
tributary to the Moreau River South Study Area,with flowrates specifically developed only at locations(as discussed in r a,
task 2.072) within the Moreau River South Study area. For structures outside the Moreau River South Study Area
• ii },tai r s,�
11 (unless specifically included on Page 1 of this Exhibit) no specific flowrate infonnation will be developed.
Task 2.074E- Calibrate "Eristin Conditions"HEC-1 and/vr XP-S;VMH Hydroloizic Models 4� i
The Engineer will compare"existing conditions”model flows with FEMA FIS flows to calibrate the calculated flow
rates,and,where appropriate,make corrections and/or modifications to the"existing conditions flowrates-to provide
1. 5 S L
more substantiated results.
Task 2.075-Develop "Future Surface Conditions"HEGI and/or XXSWMIAI Hydrolo is Models
1 t t5'F
The Engineer will develop hydrologic modelin representative of"future surface conditions"within the study-relevant
areas of the Moreau River watershed,based on future land use plans,in order to provide the following information for
p p g
the Moreau River South Study Area:
• 10,25, 50, and 100-year event flowrates for"future surface conditions".
ra • Identify differences from the current FEMA FIS flowrates.
This hydrologic effort includes model development for up to 11 square miles of City and County areas tributary to the 4j ask
trrl t�r't of, ".
Moreau River South Study Area,with flowrates specifically developed only at locations(as discussed in task 2.072) ,
a tti
within the Moreau River South Study Area. For structures outside the Moreau River South Study Area (unlessF,r ;�.r..
'. '
specifically included on Page I of this Exhibit),nospecific flowrate information will be developed.
Task Series 2.08 Hydraulic Modeling
1 ,t,� '�y1•S'r�':,�r 'S,
Task 2.081 -Develop HEC-RAS and/or XP„V WMM Hydraulic Model Input
t
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Exhibit A o Scope of Services
Jefferson City Stormwater Management Plan
Phase 3 Services
The hydraulic modeling will be performed using HEC-RAS or XP-SWMM. The Engineer will use the hydrography
and original GIS data generated as part of this Study as the basis for the development of the stormwater conveyance
' system to be modeled. The system to be modeled will consist of the main channel and all tributaries(including open
channelsand underground conveyance systems)and the included hydraulic structures that drain the tributary areas,forlta
`•s systems hydraulically equivalent to or larger than a 24-inch pipe diameter. The Engineer will use the hydraulic
characteristics collected in earlier tasks to complete the modeling efforts in this task.
Task 2 082 Develop"Existin-0 Conditions"HEC-RAS andlor XP-SP MM Hydraulic Models t
` The Engineer will develop hydraulic modeling representative of"existing conditions"within the Moreau River. South
f Study Area in order to provide the following information: ;1
10 25 50, and 100- ear event water surface elevations for existing conditions.
100-year flood plain limits for existing conditions.
o Identification of variances from the effective FEMA floodplain limits.
Locations of system inadequacies for existing conditions.
• Baseline flows for comparison to fully developed conditions.
t¢
This hydraulic effort includes model development for structures within the Moreau River South Study Area(unless
other structures are specifically included on Page 1 of this Exhibit), with flowrates specifically developed only at
,•;f locations within the Moreau River South Study Area relevant to completion of this study(unless specifically included
on Page I of this Exhibit). For structures outside the Moreau River South Study Area,no specific flowrate information
will be developed(unless specifically included on Page 1 of this Exhibit). �t",rr:.,t•;,':;;:(..t
n
" Task 2.083- Calibrate "Existing Conditions HEC-RAS andJor XP SYNMM Hydra�tlic Models
The Engineer will utilize historic rainfall streamflow,high water elevation data existing FEMA floodplain elevation
I Ni 7 ! 7
1 t
boundaries,and input from City and County staffs as a basis for calibrating the hydraulic models. The Consultant will t't7�r� 1'�nl
compare model results with stream levels and existing FEMA information,and note correlation to measured high water tK ,fs,
elevations. Where possible and reasonable, the Consultant will modify the models to achieve higher correlation.
Model calibration will be completed prior to simulating the design storms for future conditions. `' ,' ;;,;•.:'
p p b
Task 2.084-Develop "Frrture Surface Conditions"HEC-RAS andlor XP-SWMM Hydraulic Models �4:c `
'}
The Engineer will develop hydraulic modeling representative of"future surface conditions"within the Moreau River
South Study Area,based on future land use plans, in order to provide the following information:
• l0 25 50 and 100-year event flowrates and water surface elevations for future surface conditions".
•.FS Vi, ,,J• i 4•,'t',ids
100-year floodplain limits for ultimate development conditions.
t+.
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Exhibit A - Scope ®f Services
Jefferson City Stormwater Management Plan
Phase 3 Services
a Identify differences from the effective FEMA floodplain limits.
e Locations of potential system inadequacies for planned ultimate development conditions.
This hydraulic effort includes model development for structures within the Moreau River South Study Area(unless
other structures are specifically included on Page 1 of this Exhibit), with flowrates specifically developed only at << a
locations within the Moreau River South Stud Area relevant to the completion of this stud unless specifically
Y p Y (
included as on Page 1 of this Exhibit). For structures outside the Moreau River South Study area,no specific flowrate
1,.
information will be developed(unless specifically included on Page 1 of this Exhibit).
j
Task Series 2.09-- Moreau River South Study Area Interim Report
Task 2.091 -Prepare Draft Moreau River South Studv Area Interim Report
The Engineer will prepare an Interim Stormwater Management Plan Report for the Moreau River South Study Area.
This report will include services completed, as part of this Scope of Services only,for the Moreau River South Study
Area. The documents in the report will be in standard Microsoft format, including Word, Excel, Access, and
',r•I'up •,qty h
11,i la.l,
PowerPoint, as needed. The report will include supporting text, tables, figures, exhibits, computer output and
appendices to accurately present the services completed and results generated,by this Scope of Services only,for the
Moreau River South Study Area. The Engineer will prepare a total of 5 draft Moreau River South Study Area Interim
Reports in hardeopy format and 5 digital CD copies and submit to the City for distribution and review.
{t,rj 1
Task 2.092-Meet with gL and County to Discuss DraL Moreau River South Study Area Interim Report
After submitting review copies to the City,the Engineer will meet with the City and County to review the Moreau River
South Study Area Interim Report and contents. A written summary of the comments received and resultant actions will
be documented by the Engineer. This meeting will be held concurrently with a regularly scheduled project meeting
from Task 1.001.
Task 2.093 -Finalize Moreau River South Study Area Regort '."' '
Following the meeting under Task 2.092 above, the Engineer will incorporate mutually agreed upon changes to the
draft Moreau River South Study Area Interim Report arid prepare a final Moreau River South Study Area Interim yl�, ,
-"J Report. A total of 10 hardcopy and 10 digital CD copies of the final Report will be provided by the Engineer. The '���s��f�=�•° a
7. Engineer will include 1 set of final documents to be submitted by the City to MDNR for record.
C:I DOCUMI:•-VCINDV�LOCAIS-I1TEMP'.C.LOTUS.NOTES.DATAVEI•TC[TY•P113.SNTIP•SCOPE-IINALCITY.DOC
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1 �.w
.. City Of Jefferson,Ma •; „'
•
Storm 1 va ter Managem on t Plan•P,IT4SE3
Project Cast Summary
Pa a1of1
02127103 total Labor Dlreot Total
Hours Fee Expenses Fee
p f f $
7r: —10CT MEETINGS d,MANAGEMENT 252 24 861 f2 438 $27 289
100roact ootl s hase III-Part t 184 318586 $2,120
$20,717
1.002 ContrectiSuboontracl Preparation 16 $2 048 106 2,154
1.003 Prepare Monthly Invoice 8 Status Report Packages 52 54,225 $203 $4,428
1.01 DATA COLLECTION 36 2 824 144 $2,968
1.011 Collect Compile,8 Assess Data from Identified Sources 36 $2,824 $144 $2,960
1.02 AGENCY CONTACTS _ 6 $622 f45 887
1.021 Make Identified A a Contacts 6 $622 S45 $687
1.03 FIELD INVESTIGATIONS B INVFNTORY 628 $82112 $3,577 $55,689
1.031 Perform Surveying of S"1,11`03,BddAles,Culverts 246 534 824 53,157 $37,781
1.032 Perform Manhole 6 S lam Sury — 226 $28854 $210 $25.780 •',`'`>'
1.033 Perform Cross Section Surveying 158 $21,034 $193 $22,127
1.04 SYSTEM DATABASE DEVELOPMENT 194 14 896 $559 $15_455
1.041 Upload Field Data to PLo ect D8 194 $14,896 $559 $16.755
_ II:
1,05 DEVELOP VISUAL RECORDS 90 $5,676 5206 $5,882
1.051 Collect Digital Photos of System S7nlGturea(greater than 24•cle) 8 $600 $141 E_8O
l1.052 Annotate and Upload Digital Photos in Pru ecl DB _ 82 $5,076 $65
1,06 HYDROLOGIC MODELING _ 320 28 SAO $1 184 1.061 Create TIN 6 Delineate Subarea Boundaries 64 $4 838 $237 1.062 Develo HEC-1 Model In u! 82 S8 901 2118 S 1.063 Deveb HEC-1 Models-Exiati Conditions 72 38126 $26.7 1.064 Calibrate Existing Conditions HEC•i Models 38 $3 319 $151 0
1.065 Develop HEC-1 Models-Future Conditions 64 $5,722 $237 $5,959 l�;.�`.C',:;,„•'..,..,
1.07 HYDRAULIC MODELING 482 $38,635 $1.643 $40.328
1.071 Develop HEC•RASIXP-SWMM Model Input _ 148 $11,356 $530 $11,886
1.072 Develop HEC-RASIXP-SWMM Models•E*5 Conditions 144 $12,332 $501 $12,833
i`'�'t"'";;
1.073 Calibrate Ezlati Conditions HEC•RAS/XP•SWMM Models 78 $6,540 $278
C, 1.074 Develop HEC-RASIXP-SWMM Models-Future Conditions 94 $8,457 S336 $8,703
1.08 IMPROVEMENTS IDENTIFICATION 446
$38,810 $1,707 $40,525
1.081 Devoe r Prellminery Improvements Plan 111 $9,879 $392 $10270 ; -
1.082 Review Preliminary Plans with City 12 $1,244 $145 S1,389
14083 Model Proposed Improvements 129 $10988 $451 $11,439
1.084 Develop Non-CIP Improvements 40 $4,056 $158 $4,214
... .� 1.005 Prepare FbodMn I Based onModoll 154 $12,652 5561 $13,213 , iy,,,;�;
1.09 COST OPINIONS 152 14458 $617 16073
14091 Prepare Pralmine Planning-Level CoslOpinloneforClP 84 58092 $308 $6400
8 5960 $68 $1 020
' 1.092 Meet wnlh City to Dlscuaap2ovlew
1.093 Prepare Final Plannl -Level Coat 0 lmols for CIP 60 $5,404 $240 35,844 1( + ,f
1.10 CIP PRIORITIZATION S IMPLEMENTATION SCHEDULE 128 $11,664 $526 $12,190 ? r d +
! 1.101 Prepare Basic Prentization 8 Implementation Plan 84 37,436 $3W $7,744 1 d
1.102 Moat with city toDlscusslRoview 16 S1560 $84 $1664
1.103 Finalize Basic PrlodUzabon d Implementation Plan 281 $2,648 $734 $2,702
1:1 f PHASE III•Part 1 REPORT 446 $38,798 $2.666 $41.464 ?,
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1.111 Prepare Draft Phase III•pat 1(Grays Creek)Report 312 $27 710 31 598 329 308 r
1.112 Meelwllh CI a DlacusslRovluw 18 $1 772 590 $18621
1.113 Pre are Final Phase III•Pert 1 Gras Creek)RoporL Submit to CI 116 $9.376 3978 lit In 9 4
2.00 GENERAL.PROJECT MEETINGS✓s MANAGEMENT 100 $9,890 $1,141 $11031
2001. Project Meetir s Phase III-Part 2 76 $7,940 $1,036 _ $8,970
2.002 Prepare Monthly Invoice 8 Status R rt Padd as 24 $1,950 $105 52,055
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{ 2.01 DATACOLLECTION 20 $1636 $92 $1720
2.011 Collect Cam Ile,8 Assess Data from Identified Sources 20 $1.838 S9L $7,728 }._�;.j�;,�,1,,.,_.•;`
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2.02 AGENCYCONTPCTS B 822 $20 $642 ,
k 2.021 Make ldenUllatlAgency ConteUS 6 $822 $20 $642
2.03 PROJECT MAPPING 18 $1188 $5058 $8 48 {� ;.:,•`•fa, ,;-;'_
2.031 Obtain Additional Aerial Ma I Coverages 16 $1.188 $5.058 $6,248
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.h'. 2.04 FIELD INVESTIGATIONS 81NVENTORY 464 $61,368 $3,481 $64 849
,•;•+; 2.041 Perform Surveying of SUUdudea.Badges.Culverts 154 $22,452 $3.112 $25'.,BA
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2.012 Pentane Marlhlolo B S lam Ids 746 $16644 $188 518,732
t 2.043 Perform Crone SeeUon Surveying 164 $22.372 $181 $22,543
2.05 SYSTEM DATABASE DEVELOPMENT 145 $10,892 $408 $11,300
2.051 U bad Feld Data b Project DB 145 (10,892 $408 }11.300
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2.06 DEVELOP VISUAL RECORDS 75 f4 8 206 $5,012
2. t Coll Digital Pholos of S slam Stnx oxen realer 24'dxo B 141 741 `�'Y?+'�;�ir-,•r, .�'
2.062 Annotate and Upload Digital Photos to NOW DB 67 54.206 585 $4.271 • x''•k`+'•;�.�"s
2.07 HYDROLOGIC MODELING 296 24973 $1104 26077
2,071 rea a TIN 6 Delineate Subarea BoundMas 54 4 3 267 ;{,�r'.,'�„d'7
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.1. 72 D E •t Model Input ,6 759 _ $2 7
2. 7 D HEC-t Madt+G+-ExitU_q Cordioona 70 564 2 7 241
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2.075 Devotee HEC•1 Models•Future Coniid" 6(1 $5,274 _$224 $5,408 U rT Ord.
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