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BILL NO. 2000-12$
i SPONSORED BY COUNCILMAN Vincent
i it1�s'i
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ASSOCIATED DOOR
'} COMPANY FOR GARAGE DOOR REPLACEMENT AT THE WATER POLLUTION � •.,� �,t �h,:'
CONTROL PLANT.
WHEREAS, ,U� nr
Associated Door Company has become the apparent lowest and best bidder
on the Garage Door Replacement at Water Pollution Control Plant; utt ;. �t:,,v.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
gyp, The bid of Associated Door Company 1
ti
Secon . is declared to be the lowest and
best bid and is hereby accepted.
Section 2.The Mayor and City Clerk are hereby authorized to execute an agreement t ,{;
},
, . `� `, ,
'r with Associated Door Company for Garage Door Replacement. a
Section 3. The agreement shall be substantially the same in form and content as ,'>>'
that agreement attached hereto as Exhibit A.
Section 4. This Ordinance shall be in full force and effect from and after the date _
of its passage and approval.
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- �� Approved: � r
Passed: i± .
Ma or ; .
'r Presid ing Officer yet;: ;
FMK`
;$i; ATTEST:
APPROVED AS TO FORM: � �..� ��Y�r'•
City Cl k ity Counsel r
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A +
CITE'OF JEFFERSON
CONSTR UCTION CONTRA CT UNDER $25,000 w
THIS CONTRACT, made and entered into this eiA— ay of ,'G Z-; 2001,by and between Associated
j Door, hereinafter called "Contractor", and the City of Jefferson, Missouri, a municipal corporation,
hereinafter called"City."
WITNESSETH: That Whereas, Contractor has become the lowest responsible bidder for Furnishing the
supervision, labor, tools, equipment, materials and supplies and for constructing the following City
improvements: purchase and installation of four(4) replacement garage doors in the Administration
Building and one (1) replacement garage door for the Sludge Load Out Bay located at the Water ;.,��;,.x,r;��;f��,;.•:;J
Pollution Control Plant,401 Old Mokane Road,Jefferson City, Missouri,65101. E
{ NOW THEREFORE, the parties to this contract agree to the following:
1. Scope of Services. Contractor agrees to furnish all labor, materials, services equipment, and
6.
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appliances required in conjunction with or properly incidental to the work,as shown and described
in rough drawings andspecifications entitled Garage Door Replacement, Water Pollution Control
Plant. All work shall be performed in conformance with plans and specifications,addenda thereto,
and any change order that may be issued.
,'� a-:�{dA ✓6:`.• F'A.
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2. Manner and Time for Completion. Contractor agrees with the City to furnish all supervision, {r xr
labor,tools, equipment, materials and supplies necessary to perform, and to perform, said work at
Contractors own expense in accordance with the contract documents and any applicable City
+� ordinances and state and federal laws, within thirty(45) working days from the date Contractor is
ordered to proceed,which order shall be issued by the Department of Public Works within ten(10)
days after the date of this contract.
y
3. Payment. Payment shall be made to Contractor by City following the submission by Contractor
fyr tt;t.,
of an itemized statement following completion of services.
4. Prevailing Wines. To the extent that the work performed b Contractor is subject to prevailing
b;;�r•,
r, wage law,Contractor shall pay a wage of no less than the prevailing hourly rate of wages for work
of a similar character in this locality,as established by Department of Labor and Industrial Relationsy4;ts'
of the State of Missouri,and as established by the Federal Employment Standards of the Department
of Labor. Contractor acknowledges that Contractor knows the prevailing hourly rate of wages for �, rz. •�•.r.c;.'
this project because Contractor has obtained the prevailing hourly rate of wages from the contents
a of Annual Wage Order No.7 Section 014 in which the rate of wages is set forth.Contractor further ` :�;:it sj
<•'± agrees that Contractor will keep an accurate record showing the names and occupations of all �tFf.
+�,dht:.'�.
workmen employed in connection with the work to be performed under the terns of this contract.
The record shall show the actual wages paid to the workmen in connection with the work to be _'`''``''
'. ,
erforned under the terns of this contract. A copy of the record shall be delivered to the Purchasing ;ir y�
t Agent each week. In accordance with Section 290.250,RSMo,Contractor shall forfeit to the City
'Ten Dollars $10.00 for each workman employed,for each calendar day or portion thereof that the
Y P
-� workman is paid less than the stipulated rates for any work done under this contract,by Contractor r ' '
or any subcontractor under the Contractor. i
5. Pricing. Pricing shall be as included with Contractors response quoted on the Proposal.
F: G.
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6. Insurance. Contractor shall procure and maintain at its own expense during the life of this contract:
�t t A. Workmen's Compensation Insurance for all of its employees to be engaged in work
` under this contract.
B. Contractors Public Liability hlsurance in an amount not less than$500,000 for all
claims arising out of a single occurrence and $100,000 for any one person in a
single accident or occurrence, except for those claims governed by the provisions
of the Missouri Workmen's Compensation Law, Chapter 287, RSMo, and ,+d.
Contractor's Property Damage Insurance in an amount not less than$500,000 for
f
all claims arising out of a single accident or occurrence and$100,000 for any one
person in a single accident or occurrence.
C. Automobile Liability Insurance in an amount not less than$500,000 for all claims
arising out of a single accident or occurrence and $100,000 for any one person in 11. r`{=f;txi;
a single accident or occurrence. , F�4rir
D. Owners Protective Liability Insurance. Contractor shall also obtain at its own
expense and deliver to the City an Owner's Protective Liability Insurance Policy
naiTdng the City of Jefferson as the insured,in an amount not less than$500,000 for
all claims arising out of a single accident or occurrence and$100,000 for any one
person in a single accident or occurrence,except for those claims governed by the a���,;,yh;,,.
.t provisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo, k?`c '? tu,
No policy will be accepted which excludes liability for damage to underground
structures or by reason of blasting, explosion or collapse. rkt't?;'i.tvj.
at . ts
a E. Subcontracts. In case any or all of this work is sublet,Contractor shall require the
Subcontractor to procure and maintain all insurance required in Subparagraphs(a), i ''r•5 •,� ,r
(b), and (c)hereof and in like amounts.
F. Scone of Insurance and Special Hazard. The insurance required under Sub- 3, .bsT �a
paragraphs(b)and(c)hereof shall provide adequate protection for Contractor and
its subcontractors respectively, against damage claims which may arise fromar `
operations under this contract, whether such operations be by the insured or by ; �? '{>• 5;,>y;,;it;,p,
anyone directly or indirectly employed by it, and also against any special hazards
which may be encountered in the performance of this contract. '',' 'i:{;i'
,r- NOTE: Paragraph(0 is construed to require the procurement of Contractor's protective
insurance (or contingent public liability and contingent property damage policies) by a
;t general contractor whose subcontractor has employees working on the project, unless the
.,,�. general public liability and property damage policy(or rider attached thereto)of the general
,{r contractor provides adequate protection against claims arising from operations by anyone
';. directly or indirectly employed by Contractor.
"r 7. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as
fully responsible to the City for the acts and omissions of its subcontractors,and of persons either
directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it
r directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts
relating to this work,to bind all subcontractors to Contractor by all the terms herein set forth,insofar
fir`+
as applicable to the work of subcontractors and to give Contractor the same power regarding
termination of any subcontract as the City may exercise over Contractor under any provisions of this
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contract. Nothing contained in this contract shall create any contractual relations between anyt �.`M';
subcontractor and the City or between any subcontractors.
8. Li uidated Damages. The City may deduct Two Hundred Fifty Dollars $250.00 from an
amount otherwise due under this contract for every day Contractor fails or refuses to prosecute the
work, or any separable part thereof, with such diligence as will insure the completion by the time
above specified, or any extension thereof,or fails to complete the work by such time,as long as the
_; City does not terminate the right of Contractor to proceed. It is further provided that Contractor shall ,�•;;,��;:��;�:':'..-.
not be charged with liquidated damages because of delays in the completion of the work due to
unforeseeable causes beyond Contractor's control and without fault or negligence on Contractor's
.• };. part or the part of its agents. .
°t't? 9. Termination. The City reserves the right to terminate this contract b
., Y b
rvm at least five 5 days .•,.;�
,J prior written notice to Contractor, without prejudice to any other rights or remedies of the City
? should Contractor be adjudged a bankrupt, or if Contractor should make a general assignment for
-;� the benefit of its creditors, or if a receiver should be appointed for Contractor or for any of its
property, or if Contractor should persistently or repeatedly refuse or fail to supply enough properly
..r+ skilled workmen or proper material, or if Contractor should refuse or fail to make prompt payment
to any person supplying labor or materials for the work under the contract,or persistently disregard
instructions of the City or fail to observe or perform any provisions of the contract.
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10. City's Right to Proceed. In the event this contract is terminated pursuant to Paragraph 9,then the
City may take over the work and prosecute the same to completion, by contract or otherwise and
Contractor and its sureties shall be liable to the City for any costs over the amount of this contract
thereby occasioned by the City. In any such case the City may take possession of, and utilize in ?{.' ?'; ,•,;:
completing the work,such materials, appliances and structures as may be on the work site and are ' .;�;.t 'r ;.
necessary for completion of the work. The foregoing provisions are in addition to, and not in
'
L yilimitation of,the rights of the City under any other provisions of the contract, city ordinances,and r state and federal laws. (-'/..... :...
11. Indemnity. To the fullest extent pennitted bylaw,the Contractor shall indemnify,defend and hold ' 'r4:
harmless the City, its elected and appointed officials, employees, and agents, from and against all
claims, damages and expenses, including but riot limited to attorneys fees arising out or resulting
from the performance of the Work, provided that any such claim, damage, loss or expense
attributable to bodily injury, sickness, disease or death or to injury to or destruction of tangible ; }n
property(other than the Work itself) including the loss of use resulting therefrom and is caused in
whole, or in part by any negligent act or omission or the Contractor, any Subcontractor, anyone ';
directly or indirectly employed by any of them or anyone for those acts any of them may be liable,
regardless of whether or riot it is caused in part by a party indemnified hereunder. Such obligation
f4 shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of
indemnity which would otherwise exist as to any party or person described in this Paragraph.
12. Pgyment for Labor and Materials. Contractor agrees and binds itself to pay for all labor done, Y��,rts'�t'•
and for all the materials used in the construction of the work to be completed pursuant to this
contract, +
' 2: 13. Supplies. Contractor is hereby authorized and directed to utilize the City's sales tax exemption in t
's'?:+•: the purchase of goods roof materials for the project as set out in Section 144.062 RSMo 1986 as
1 b P j �
'4 amended,
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14. The contract documents shall consist of the following: ; rk'
r J
a. This �:�`:.�;�t;•'�`'
Contract e. Signed Copy of Bid {4 �'r
tr r:i
w b. Addenda £ General Provisions
c. Information for Bidders g. Special Provisions �f;,,•, ;;
dr Notice to Bidders
l�. Technical Specifications
This contract and the other documents enumerated in this paragraph, forrn the Contract between the
parties. These documents are as fully a part of the contract as if attached hereto or repeated herein. ;' f;aK
PA
15. Nondiscrimination. Contractor agrees in the performance of this contract not to discriminate on
' f the ground or because of race,creed,color,national origin or ancestry, sex,religion,handicap,age,
or political opinion or affiliation,against any employee of Contractor or applicant for employment
and shall include a similar provision in all subcontracts let or awarded hereunder. ;�>
i �fq�t(,. '
16. Notices. All notices required to be in writing may be given.by first class mail addressed to the7, t'x.,>r
a Department of Public Works,City of Jefferson,320 East McCarty,Jefferson City,Missouri,65101, £ #�,j
and Kent Eichholz f f f Associated Door, 526 East 'third Street Sedalia, MO 65301. The date of y�
delivery of any notice shall be the second full day after the day of its mailing.
17. Jurisdiction. This agreement and every question arising hereunder shall be interpreted according �', 4`;Yf,
to the laws and statutes of the State
' of Missouri.
k r '� k jf xitljN� b' '•
IN WITNESS WHEREOF the parties hereto have set their hands and seals thh;r- ¢ day of���2-�...
2001.
27),rr
CITY OF JEFFERSON,1VIISSOUItI ASSOCIATED lDO0I2
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Mayor
yr' ATTEST: ATTEST:
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”" rs City Cle Title: ��,,, -- , ,� 'F,.,•
APPROVE AS TO FORM: £ y�,
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April 11, 2001
City of Jefferson
•, 320 East McCarty Street t ty?x `r'ti
Jefferson City, MO 65101 +'r�t'r.
dr., ?c .;,• 1
IEZIE: REPLACEMENT OF FOUR(4) GARAGE DOORS IN THE ADMINISTRATION BLDG
AND ONE(1)REPLACEMENT GARAGE DOOR FOR THE SLUDGE LOAD OUT •5., t >,;;.
BLDG LOCATED AT THE WATER POLLUTION CONTROL PLANT,401 OLD
< !" MOKANE ROAD,JEFFERSON CITY MO E $'{
{ }sad,,Y�K
Dear Sir or Madam: f,
Enclosed please find one (1) signed contract for the above referenced project. In ��
" speaking with David Erwin with the City of Jefferson on Tuesday, April 10, 2001, the
4,r> City accepted the base bid of the proposal for this contract which amounts to eleven, "a •'`;,
thousand eight hundred seventy four dollars ($11,874.00). ::,N:
it;N P1F*F37� ”j
Also please note that the Sludge Load Out Bay door will be solid with no glass or glass �w fit:"
openings. The four (4) replacement garage doors in the Administration buildin will
have one(1) 24"x 7" (approximate size) Vision Lite in the center of the 3rd section from
the floor. Also, all electric operators will be NEMA Type 1. '_ ' >E
a' If you have any questions please feel free to contact me. ` $r�.
f `� '
- ;..
, v Sincerely,
X Y-d
z'if,may
�� � Via• � 7-��'>'
KENT EICHHOLZ
KE'':bf :31
'{ Enclosed
526 East Third P.O. Box 1604 • Sedalia, MO 65302
Telephone (660) 826-2968 • Fax (660) 826-5886 x
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FINANCE DEPARTMENT
j2 �asxi;:
PURCHASING DIVISION °�"���`1
SUBJECT: Bid No. 1927 - Garage Door Replacement, Water Pollution Control Plant
Opened February 20, 2001
BIDS RECEIVED: '"
Associated Door Company, Sedalia, MO $ 11,874.00 `�fi `';r'�
;x $ ;
,y Dulle Overhead Door, Jefferson City, MO 11,925,00 } P z
'..�_ Bidders contacted without response:
YV vo J ,
Callaway Overhead Doors, Fulton, MO
Capital Installers Jefferson City, MOB'''
a
Eddie's Garage Door Inc., Columbia, MO
Frank's Garage Doors, Russellville, MO
The Garage Door Co., Columbia, MO1 `f=
Columbia Door Controls Columbia MO ,
s Overhead Door Co. of Columbia, Columbia, MO ,P X;
FISCAL NOTE: a
1#k A
6400-6400-7000-0030 - Purchase/Im provement Building 1 Land
�"• ��r°'�`3,„�.:
2000-2001 Budget $ 66,000.00
Expended 1,396.43
Bid 1927 11,874.00
Balance $ 52,729.57
PAST PERFORMANCE: ,}.n°��
.1T, p1 Ye�-il rc
Based on the evaluation of the bids received City staff believes that Associated Door of
Sedalia, Missouri will provide the products and installation as specified and bid. `
RECOMMENDATION: ]
I, T It is the staffs recommendation to award to the low bidder, Associated Door of Sedalia,
x.y,.
}; Missouri in the amount of$11,874.00 to replace four garage doors in the administration building
and one door at the sludge load out bay at the Water Pollution Control Plant. The total
sr; represents the total bid amount of all doors without alternates. `°
`. ATTAC14MENTS - SUPPORTING DOCUMENTATION .,
1 F'ki Tabulation of Bids, Departmental Recommendation .: .
Signatu
asing ent P lic orks Director '
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City of Jefferson, Missouri
Tabulation of Bids
ld No. 1927
ubj Garage Door Replacm. `
date, 2/ 6 o Associated Door Company Dulls Overhead Doors Smarr Garage Door Inc, _;t 1. •,:•.
'i.
Dept: Water Pollution Control Sedalia, MO Jefferson City, MO Columbia, MO
_ QTY UNIT COST 'TO_TAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST
1 Replace garage doors at Administ, 4 $2,146.25 $8,585,00 - $1,510.00 $6,040.00 no bid no bid
Bldg, Includes removal of current
doors and all materials, equipment,
is
tools and labor to provide and fully
install now doors specified
a s r-
- =:+•� �'r:;::° : '.�
Additional items — _ 4 openers $2,640.00 no bid no bid
2 Repl.door at Sludge Load Out Bay- 1 $3,289.00 $3,289.00 $2,530.00 `$2,530.00 no bid - no bid
— Includes removal of current doors& -� _- _--- _-- ` .r;::;`;;x•
all materials,equipment,tools &
labor to provide&_fully install new
doors as specified.
Additional items 1 opener $715.00 no bid no bid
— TOTAL 810 Without Alternates - v- — $11,474.00 $11,925.00 ;�''•r�,,:,;;,' ,;
'Alternate Item - Brush Seal $300.00 no bid no bid
Alternate#1 %•,y'+aye`,'�;
•' ;,; ;. City to remove all existing doors, z'•;r;.�,;,,,;,.
- openers,tracks, springs,etc.
_Four doors at Admin. Building_ 4 -_($100.00 ($400,00 _ _
($100.00 —($400,00 no bid no bid �.--�;:��i���;. ,•�'
` One door at Sludge Load Out Bay - $200.00 $200.00 no bid no bid
- Alternate#2 -- - -- --- -- - - #�Ul:i¢ ,:'
City to remove only the spring assy's— 5;
__ on each door
-_ Four doors at Admin. Building -4 - $_25.00 _
_ _ g � ( ) ($100.00 ($70.00 ($280.00 no bid no bid
One door at Sludge Load Out Bay ($25.00 ($140.00 no bid - no bid
Days required to complete project 30 to 45 days 30 days
,r•? ; Discount for prompt payment blank -� blank
` ,r Bid firm for -__ - ----- 60 days _ —_ 90 days _ i�g7
Represent a disadvantaged bs.- no no
Manufactured in US yes yes
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