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BILL NO: 2001-10 ORDINANCE NO:
SPONSORED BY COUNCILMAN: Blanetjx
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING AN
AGREEMENT WITH MECO ENGINEERING CO,, INC. FOR ENGINEERING SERVICES ,'
fz: IN CONNECTION WITH THE SCHOOL SIDEWALK ENHANCEMENT PROJECT, AND
AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF FUNDS, AMENDING THE
2000-2001 ANNUAL BUDGET WITHIN THE GENERAL FUND FOR THE PROJECT. , !'
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI AS ` . h',n
j� FOLLOWS:
t (rya h1 ; II��r r•d
Section 1. The Mayor and City Clerk are hereby authorized to enter into an
agreement with MECO Engineering Co., Inc., for engineering services in connection witha' {±
. the school sidewalk enhancement project.
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Section 2. The agreement shall be substantially the same in form and content ?y'�##,1�•.. ��sr•• '
rw YryY:st•t:F
d.. as the agreement attached hereto as "Exhibit A." ;Ell ;� �•�.s;:': a
Section 3. There is hereby supplemental appropriated within the General Fund
to the Jefferson City Grant Revenue Account (No. 3501-0000-0335-0010) the net amount
i' . $252,252; and appropriating to the Project Expense Account (No. 3501-9900-7350-4099)
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the net amount of $252,252, as outlined in Exhibit 1 attached hereto, for grant funds for '& z?
the school sidewalk enhancement project. ;
�t Section 4. This ordinance shall be in full force and effect from and after the date
of its passage and approval. '' W ' ?'
Passed: 01 1_d Approved: Z
�G/,( �� (� i ,J �:£�a{Sir'„S$d�tP'.��d)F'�•��4!i:F�v..
vlr�•L�.,��/ �/�rs�--•'�— �,,,r,� iR'�S{f'r•9'+bcs�t','f�''i"•°,iLtsi�
Presiding OfficeV Mayor
s� a
ATTEST: APPROVED AS TO FORM: � xl
rL
ity Cl rk City Counselor ��hl '•,
9 ` 'liirF�1'f
CERTIFICATION BY MAYOR 3'
Pursuant to Article VII, Section 7.1(5.)of the Charter of the City of,Jefferson, Missouri, I hereby certify
that the sums appropriated in the ordinance are available in the various funds to meet the
requirements of this bill. ;
I OIL
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ti
j
Mayor
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CITY OF JHFFEESOIV : ,;• ': ; ;::
tti �x�f�tF r j
CONTRACT FOR PROFESSIONAL SER UCES”
THIS CONTRACT, made and entered into this a i a of ii4a , 2 u�
�� y y �UU1, by and between iVIECO Engineering
Company, Inc., a corporation authorized to do business in the state of i4tissouri, hereinafter referred to as the
"Consultant,"and the City of Jefferson, a municipal corporation of the State of Missouri,hereinafter referred to
as the y. I , ;„4
"Cit
t. re�rpiiY” r IY�N U'1
WITNES �-
THAT WHEREAS,the City desires to engage the Consultant to render certain technical and consulting services
'
as to the design of a sidewalk on Eastland Drive near the Middle School;desi gn of sidewalks and walkin g
trail near South School;and additional trail design for the Department of Parks and Recreation;
THAT WHEREAS,Consultant has made certain representations and statements to the City with respect to the
provision of such services and the City has accepted said proposal to enter into a contract tivitlr the Consultant for
the performance of services by the Consultant.
THEREFORE,� 1 � t,Ayyt�f4ri ul��•�;.;`;���•11J
NOW 7.HEREFORE, for the considerations herein expressed, it is agreed. by and between the City and the
Consultant
r. as follows:
Scope of Services.
itr 1,
�`ISTF,fty�.
The City agrees to engage the services of the Consultant associated with file design of a sidewalk on Eastland Drive
neat•the Middle School;design of sidewalks and walking frail near South School;and additional trail desi rrt for the
Department of Parks and Recreation,hereinafter set forth in Attachment A,attached hereto and incorporate(t herein `Y ' 'S ,`;
by reference.
� �
2. Additions or Deletions to Services. 1.
The City ntay add to consultant services or delete therefrom activities of a similar nature to those set forth in '�r+'" ",
Attachment A, provided that the total COSt Of S►ICh Work does not exceed the total cost allowance as specified in e �! � •-•�'•
ara r7 a)h 7 hereof. The Consultant shall undertake such clitin red activities only upon the direction of the City. Ali
such directives and changes shall be in written form and approved by the Director of Public Work and shall be !
N
e.
•� accepted and countersigned by the Consultant or its agreed representatives, _•-�' � �'-'"
The f / 1 ) x / rLL.wY.f"-1'�!Yfl'•i� •,"`;4'I
`I he Consultant.will perform and additional work requested by the,City which is not specifically covered in the scope �'�3•i}'��;., ���N,;4„
' of work ns defined herein at It reasonable fee or cons ensa.tion g J to be areed to between the City and the Consultant
p a
i at the time tiny such service may be required. � •-'. �::..
a 3. Term of Contract. i
'Phis Contract shall rein ain in force froth the date of execution until till work is con i plot ed, unless sooner terminated ;
it tinder paragraph g hereof or unless extended by agreement of the parties.
1 4. Existing Data. ,u
I
All information,data and reports Its tu•e existing,available and necessary for the carrying out of the work,shall be
fw•nished to the Consultant without charge by the City, and the City shall cooperate with the Consultant in every r
y reasonable way in enrryingout.the scope of services.
�.
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. ' ` �� •-• ' tit � t�`�,{,'+ti•;
IT
5. Personnel to be Provider.), ,'t�' tz
The Consultant represents that the Consultant has or will secure at its expense all personnel required t0 perform the services
p P P q P
called for under this Contract by the Consultant. Such personnel shall not be employees of the City y 'or have an contractual
relationship with the City except as employees of the Consultant. All of the services required hereunder will be performed by
the Consultant or under the Consultant's direct supervision and all personnel engaged in the work shall be fully qualified and
shall be authorized tinder state and local law to perform such services. None of the work or services covered by this Contract tuft i
shall be subcontracted without the written approval of the City. '
r��jh�a �����` 4,,•'.1,4,'
6. Notice to Pr oceed.
� 1.A
The services of tile Consultant shall commence as directed in the Notice to Proceed and shall be undertaken and completed on
or before July 30,2001,as noted in the Notice to Proceed.
1A,
7. Comftensation_
The City agrees to pay the Consultant in accordance with the rates set forth in Attachment A which shall constitute bull and f=nC} p
complete compensation for the Consultant services hereunder. The final payment will be subject to receipt of a requisition for
payment and a statement of services rendered from the Consultant certifying that the Consultant fully performed all work to be aisr.t
paid for in conformance with the Contract and supported by itemized daily detail of hours and rates for each classification of
employee participating in each phase of the scope of work is expressly understood that in no event will the total compensation ('{' � `�'=T:..''
and reimbursement to he paid to the Consultant under the terms of this Contract exceed the sum of Fifty-Six Y-Six Thousand Two f'• ,�G°nu ""rd;:
Hundred Dollars($56,200.00) for all services required unless specifically and mutually agreed to in writing by both the City
and Consultant. No change in compensation shall be made unless there is a substantial and significant difference between they� �
work originally contemplated by this Contract and the work actually required.
8. Failure to Pet-form, Cancellation.
If,through any cause, the Consultant shall fail to fulfill in timely and proper manner its obligations under this Contract,or if '• +`
the Consultant shall violate any of the covenants,agreements,or stipulations of this Contract,the City shall thereupon have they` t.� -• t'
? { right to terminate this Contract by giving written notice to the Consultant of such termination and specitj'ing the effective date
thereof, at least five (5) days before the effective day of such termination. The Consultant or the City may terminate this
documents,data,
studies,surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Consultant under this
Contract upon thirty(30) days prior written notice. In the event of termination, all finished or unfinished
Contract shall,at the option of the City,become its property,and the Consultant shall be entitled to receive J q ust and equitable
compensation for any satisfactory work completed on such documents and other materials.
h•Y
9. Assignment.
K �,J P;
The Consultant shall not assign any interest in this Contract, and shall not transfer any interest in the same (whether by
assignment or novation),without prior written consent ofthe City thereto. Any such assignment is expressly sub j ect to all rights ' �rrkffi• fi =��n
rfitx tf .
and remedies of the City under this Contract,including the right to change or delete activities from the Contract or to terminate
the same as provided herein and no such assignment shall require the City to give any notice to any such assignee of any actions
Which the City may take under this Contract,though the City will attempt to so notify any such assignee. ?
10. fLonfidlentiallqL.
s prepared y
Any reports,data or similar information given to or re ared or assembled b the Consultant under this Contract which the City '.„ ' �,'. .,••
requests to be kept as confidential shall not be made available to any individual or organization by the Consultant without prior
written approval of the City.
4'
1 1. Nondiscrimination. 'r;
r •{YI4 1
The Consultant agrees in the performance of the Contract not to discriminate on the grounds or because of race,creed,color, t"k
national origin or ancestry, sex, religion, handicap, age or political affiliation, against any employee of the Consultant or
applicant for employment and shall include as similar provision in all subcontracts let or awarded hereunder. s
1 ,fir
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a « �k�4ttl+,lt���.t. .�3� �;•�''�+�#t�*if1��,'�,r�.`"��i��.°��ls t�att�:.`th''t�;st.�':;;�talk�'�� 'tL' `�'�,�' 49k'�i;��� n
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12. Independent Contractor.
z�
,.,
The Consultant is an independent contractor and nothing contained herein shall constitute or designate the Consultant or any
f',:�!"• of its agents or employees as agents or employees of the City,
-afff Fi ',i1� ��t
13. I3cnctfits No Av;tilt+blr. ,+r.t":�••- .�t �.s. ;,.
1'he Consultant shall not be entitled to any of the benefits established for the employees of the City or the City nor be covered eNW,,, ;
by the Workman's Compensation Program of the City or the City.
14. Liabilift, 4 }t f
The parties mutually agree to the following:
(a) In no event shall the City r the City be liable to the Consultant for special, indirect or consequential s"� � Y
Y Y P •��ISr,,.
damages,except those caused by the City's negligence arising out of or in any way connected with a breach ;;�'','�r'�a#�",,;,f�.,•�,(,,,��
of this Contract. The maximum liability f the City hall be limited to the amount of mono to be aid or
received by the City under y y y p
� this Contract.
I (b) The Consultant shall indemnify and hold the City and the City harmless from and against all claims,losses
� and liabilities arising out of personal injuries,including death,and damage to property which are caused by 5l�'�,�r5�5��r{';`',>'
the acts,errors and omissions ot'Consultant for which they would be otherwise legally liable,arising out of j4' 'aF�
or in any way connected with this Contract
15. Documents.
Reproducibles of tracings and maps prepared or obtained under the terms of this Contract shall be delivered upon request to and
become the property of the City upon termination or completion of the work. Copies of basic survey notes and sketches,charts, fy rt
? computations,and other data prepared or obtained under this Contract steal I be made available,upon request,to the City without
p u h R '
restrictions or limitations on their use. When such copies are requested,the City agrees to pay the Consultant its costs of copying
1 „S; and delivering same ' ;fit FQ1
t F;•,jl.
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16. Nonsollcitation.
The Consultant warrants that he has not employed or retained any company or person,other than a bona fide employee working •�lt.
G. <,..
solely for the Consultant, to solicit or secure this Contract,and that he has not paid or agreed to pay any company or person,
other than a bona fide employee workin g solely for the Consultant,an fee,commission, brokerage fee,g ifts,or any .
'' + �r •'�•�
r other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this
warranty,the City shall have the right to annul this Contract without liability,or,in its discretion,to deduct from the Contract
price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gifts, or }�K j,". 't
contingent fee. e ;r ti)` t3v .
1
17. Books and Records.
4 The Consultant and all his subcontractors shall maintain all books,documents,papers,accounting records,and other evidence ;� �` , •�;.��3s��t).
i pertaining to costs incurred in connection with this Contract,and shall make such materials available at their respective offices
at all reasonable times during the Contract and for a period of three(3)years following completion of the Contract.
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18. Delays. ,
it
Tile Consultant shall not be liable for delays resulting from causes beyond the reasonable control of the Consultant; the spy
Consultant has made no warranties,expressed or implied, which are not expressly set forth in this Contract; and under no
circumstances will the Consultant be liable for indirect or consequential damages. ' `
NO,
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'rTACHMENT A
i JEFERSON CITY
` LINDEN DRIVE { WASHINGTON ,4`-
I'ILMORE AND DRIVE SIDEWALK PROJECT
EASTLAND DRIVE SIDEWALK PROJECT
' SOUTHWEST SCHOOL TRAIL PROTECT
SCOPE ES OF SERVIC
:t P.,,.
1 fxjf vT+'<
} i! �u:
�
The scope of services, as detailed in Attachment A shall be as follows:
PLANNING-MECO Engineering will meet with City staff, property nd other
owners a --11; ;
interested parties to discuss and prepare preliminary trail and sidewalk routing plans, Contact
utility companies and have utilities marked.
,;4?
:i DATA COLLECTI
ON— The City of Jefferson will provide the following:
a. Field survey data in computer format
b.
Subdivision plats ` ;Ft 'S,
C. Property owners names, addresses and book and page number of each affected
parcel of property. r �y
d. Aerial photographs with contours on CD computer format
MECO Engineering will verify and correct field data.
g f�=a:5�t 1: 'r :�•.
PRELIlVIINARY PLANS MEC O En gineering will create a base layout w�
plan, Design
horizontal and vertical alignment for the trail and sidewalks. Determine easement requirement a )2`f�.''; f`,.
s• t
Design a pavement section detail. Submit the trail and sidewalk locations to all affected utility
companies for their review. Participate in a neighborhood property owner meeting. Submi ? ; ,`'
preliminary plans to the City for review. p p y g ti.Kv, t I
:.ry,. ;iS t �t
FINAL PLANS—MECO Engineering will make all corrections to the preliminary plans as
directed b City staff. MECO 1�� rrf7�:•���` 5"9' ri.
Y ty .En Engineering
g g will prepare and design a traffic control plan,
• �' k�'i:�:�t;!}{�•iijF irk'
retaining walls, and miscellaneous details necessary for the construction of the project. Design ±y`;}etiyy
cross sections where necessary for the constructability of the project and prepare a final cost
estimate. NV1ECO Engineering will write specifications in accordance with the City standards and �R; }
MODOT. All the d qxi I
design and specifications shall meet the standards of the City, �•.1,�r,"�
A, ASHTO �
and MODOT unless variances are iven b the tt
g y City and MODOT, Plans ands 'a''` `�"'t
ecificati
be submitted to MOD P ors shall , ` r �
OT fora approval.
CO Engineering shall prepare the plans, specifications and engineering ''s`
estimate and submit it to the City of Jefferson by July 16, 2001. Any delays by the City in
acquiring field data may mean a delay in submittal of the P. S. & E. r �;}.i•'r 'r`.'''r"
111Y.-7 �• `fir ��,��i
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BR90ECO ENGINEERING C® 9
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ENGINEERS • SURVEYORS .kar !s wsf Al ,
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Ph.(573)893-5558-FAX 15-131893.5404
308 East High St.,P.O.Box 714 def ferson city,missouri 85102
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CHARGE OU1' RATES ter
<f (Effective thtu 7-31-2001) ~• �, t
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a Rates shown below are provided as a courtesy to our clients who may,from time to time,require our services on an r�{ .
3 hourly rate or time-and-materials basis.
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ME strives to remain competitive and utilizes fee data complied by the Missouri Society of Professional �._r.,;. ,;,;y.„r,.c
Engineers(MSPE)as a guide to determine fair and reasonable levels of compensation for most of its larger design ry5, tC fir'
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projects. 4c,r$"�t�� `r
`. CHARGE OUTS
PROFESSIONAL SERVICESa'"s%;'```'.4t` '
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Eng 87.00 per hour
ineer Manager
80.00 per hours:
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senior Engineer
S $68.00 per hourr;t°• ^� i�<•.
Engineer
$G0.00 per hourr,. :.,F
Staff Engineer
HOURLY
TECHNICAL SERVICES � � , ,,.
$ 65.00 per hour
Technical Manager $
46.00 per hour
Administrative Assistant
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�;• $ 55.00 per hour
Designer $ 50.00 per hour r 1 w t
3Y Technician III $ 46,00 per hour
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'technician 11 $ 42,00 per hour �Y l
T echnician I
$ 50.00 per hourtr
Inspector 1I p
$ 46.00 per hour
Inspector I $ 32.00 per hour
Field Man $ 24.00 er hour "
r i Clerical p
t�
$ 75.00 per hour
Land Surveyor $ 90.00 per hour
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2 Man Survey'ream
4: 3 Man Survey Team $130.00 per hour �.f
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REIMBURSABLE EXPENSES '`°
$ .38 per mile 4 ,
Mileage �`�'
i•a $40.00 per dayt''1 :
Cam Recorder $75.00 per day '
Per Diem
^t $65.00 per hour
Ultrasonic Testing(2 hour minimum) l `
Laths&Hubs $ .60 each
g. $ 1.35 each
Pipe $ 4,50 each
Post _<#
Blueline 2'x3'Paper
$ 2.00 each
Blackline 2'x3'Paper $ 4.00 each ;
Blackline 2'x3'Vellum $ 6,00 each
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$ 10.00 each � 1
} k Blackline 2'x3'Film
At Cost
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a: Copies,Telephone,Postage,Miscellaneous ;r ,
` *On occasion a Principal Engineer or Engineer Manager may be involved in specific phases of a project;charge out rates
will be commensurate with that individual's experience and expertise,
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