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HomeMy Public PortalAboutORD13009 .r" j'S, e•,e.', s r a .. r..,' �, F,'. `. '. �-`�.....r .•'a .it';'l` .yt,a t }�>,; :�,� ^ r• d"�,��5•,�jj3 �. ) � "N' «�..;�i r� �F�, '�4•hl 7:(y �dl�r°IF,'s��i 3 rt+tl r>,S i't r`4.,.rr>rt,s �A� rf }tj,r��ttf{ '�+'�•�� �l[b.�{'r' ,�N�'� � ,yy R�;�•'�i b i , 'x L=TrQ t';,yr `{� 1 +, r 5 r ,r r f rit,'t, ;r, r t+d' $ t —6111�i^+ - ��.x# '. "� ?✓� i4 ".�;ji'',aXr { '}, r nk9' r(r; .�r� +.+ t.. .t r b� rl�rrh �t4n"'s� �.�,t }'••rad+/ '"'3 ,�+t ••r 'S� fSis��.f•Y�%.}fa t�"�tr'S� Sr yr t+t`i�.'t}M v r t.x ✓ �y l�,t. t, t 1 � 'S }' :' , �ti�� �5�,4t2`� �� t �, r 4 a�.'n �• ' •,,�=a:4I't. r3.4� ?.;s. Y i;7{t(1 'A.S'�(tt. r ' t� x .f'y�,i�.,,.,r:t: 'ii t r yr..('wa n'yt c�G,rJ.�s t��.[N,+s�„S.F�j 7��Tii++*�'iys'+;f'•�� rt ,�'r + ` , a .t �t x`I; .a:tf PackF4/`�.*e}�iw�7ri>"1'�.(f�ky'.`'Srjfti .,rf,i'; ,¢s." ,,y. ). _(!', jt .���,� ;�+ r .•�i•;r.S t'sl��?���i�r��r� r Id"�;b'�b��yt;t3r'��t� i'.k �.{, '� '}y i ��.i � 71..j r��1 t k � ,. t f.� 4, 1 k• �; t. �'�,;"rY�, ..t"tt'" y f.t.q {kyrc •r .`� �ir„n ••t��.,R ei,F* IL,U+d'1$ F+fy�F�s'y T� .t�:S;t,?.S+ .i'. 'f.�},t.tl Z i�. :} SIt i r `� 1 7' 1st i � •Y.Jn�{" '�'�t t�s ,,'�l�},}S.;,yr: { ,};'�, v. a 'i �,�v13�(4�;titfi�YPAI��4Af54S6s>kt!H+a4rkl N tt°.�1tAM'M`i!SS�.�it�,�e't�ll. i BILL NO. 99-93 }` . ': SPONSORED BY COUNCILMAN Nil es r.4f; °� f .;Y ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH MARSH USA, INC., 3, yrvY+ . FOR EMPLOYEE BENEFIT BROKER SERVICES. '' BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: I`h Section 1. The Mayor and City Clerk are hereby authorized and directed to execute an agreement with Marsh USA, Inc., for employee benefit broker services A p,lr � fat:•^' 4,k' Section 2. The agreement shall be substantially the same in form and content as l that agreement attached hereto as Exhibit A. rrJ Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. -�' ,r, b. Approved: �{ + r.;. k,Lr: fin'✓_" .}�. �"Id6 J'S' Presiding Officer Mayor ,ak ATTEST: APPROVED AS TO FORM: r CITY Clerk ity Coun a or 1 T. t r y^ r. i' 'y� H r i 5 S ' �}t y r 7,,�'�'�t,{f � ad � `>k���. tp.;.� � r�`R?'(���{�i �1'fksir,t tt',rh �`t'�t t,°'�y+'�,�•a"�'k. �L; a 1 ' a lE• 1w7"It4'`r' i.i �f txt { Vk {Y: �+\.'�4 .. r f� 'Ft'.F f� .l� 4 11�F'.{ t .,.� -,�j� ..3.�. ...{•. t. r s�-'` .QN ,x,TF,i. s, 44;:j y�Yt1 1 r4 r.:'•�'tktx .ttlr ,•,to y�t�.�z'� t�l;rit7t,h"A81S4f. 1r,#.w`"it y;�ks�.�'�r K1l� ��..� r. y �y'�U �n��5+y `� ���x�' f;X"i i'F .¢yz ,. et. `t. t r 0 te' J'iDl L• x, +5�� +: !,�k i ,S°`�a ,S•� .I�a��r:9 Y" 7"�S"rt�� .1"rlti z'iS �f ti.'{ � ..i;{?l t Y, b.i l t:• tr {� IT r x`;��Ul.�r,,r,�.:�; .'{ ;�`n''rLi, '`' �. t {r.L y,,,?(x 4(�YY�rl �x. �,'.�. �'(�:j�+d d,•�Stt����4:7`:.x151:;{ :P}S tF t' 'I + t I ,.lr•Y 7� ..J� � �ys'iJ�e};z.*1�^«.rtY'�.G"llp, .ePJ tt`�� 2,a���:x';2'���+tr):;r,: 41•,� ,.Y•' sti,y. r ti i , .'( .4"yi { 2Ft- i J`,� g' Si? 4' j!?i, x ,.is}• '�3/ k ,., 7 c ',f:t�. >}.,7, Al i.,•y'fl ''Y,yT l)} 1 1 14 uTi1y ! 7✓? � 'r `.+ .,i ��7^ ..�r)}.F �u,;`'In;:,Lwtti.. 31,�•{;i�3; + i .., .,, i 4 It�, �'� ti t 1js,x`t Y t• i„��'1?�'� �w!; �1- ��'�itti 71A"4" t�. '+�••Just:4`�6�+�ta�.isi4+m11t�iSCYS,JS�..,r�'?��r,I�Mwk?X�3�.r"',�.tiF'In"'�'�"r,T{"'it':tF?c>ra�tn 71',,1•ra�.etrt,.��`�i"�'S. ;�'��1;..+ �'�i z.t'?R�, �', rB..'�.'�,I�l't'�i��� ��� 'fir �v`�i� �, r � rtF�,xt4 t r t.. CITY OF JEFFERSON AGREEMENT FOR INSURANCE BROKERAGE AND OTHER SERVICES RELATED TO EMPLOYEE BENEFITS, INCLUDING HEAL TH INSURANC: '� �W'.iW '711 r•i� d 1}{+i�:it. ' dray of � , 2000, g THIS AGREEMENT is made and entered into this �S�.,,,•--a.� corporation,by and between the City of Jefferson,Missouri,a al oration,hereinafte referred to as"City,"and 4 Marsh'USA Inc., a corporation of the state of Delaware, hereinafter referred to as "Broker." WITNESSETH: Si`6fS�'iFk+� A}; ,•t41,eta WHEREAS,City desires to obtain professional insurance brokerage service on a contract basis; and 'Jr}I�i�'S}i,�tx'tiz�Vl t�{ WHEREAS,after a selection process, Broker has been selected by the City; andM �'' WHEREAS,Broker has experience and knowledge in performing insurance brokerage services. 'if ;.u '> , THERFFORE for and in consideration of the mutual promises, covenants and conditions herein y contained, the parties hereto agree as follows: Ali 1. Agreement. \tv '• , All City does hereby contract with Broker to provide professional insurance brokerage services as + hereinafter provided for a period of one (1) ,year, commencing on the 4"' day of January, 2000, and terminating on December 31, 2000. With the consent of both parties, the contract may be extended agrees to perform t b h for two(2)additional one(1)year periods.Broker hereby accepts said contract and ag 7����•���.a�tip `, ;,' all work and services in accordance with the terms and conditions hereof. Broker is hereby appointed as City's exclusive broker of Record for the period covered by this contract for all forms of services related to employee benefits, including health insurance and bonds requested by the City and described in Attachment A of this Agreement which is incorporated herein by reference. 2 Services to Be Performed. 'b` � 1 A. Broker shall obtain insurance quotations on all insurance items maintained b City/shown on ; �• r', ^ ''; Y J Attachment A. Where possible,legal and considered to be in the best interests of the Cit ,the .,. 1 y F` quotations shall be exclusive of commissions or fees. ' qy B. After consultation with the City, Broker shall be prepared to market individual lines of ' coverages annually or as deemed necessary by the City. Whenever market conditions permit, 4"tiC rf• 'a Broker shall obtain at least three (3) quotations on each separate insurance item or layer of insurance. All quotations obtained by Broker shall be delivered to the City in summary r format. Upon request by City,Broker shall make available detailed information concerning Y 1 any quote received by Broker. C. Broker shall submit firm quotations to the City at least thirty (30) days prior to expiration of existing insurance,provided, however,that the City may waive such thirty(30) day notice in b' II:1ti1NT'Inry1('uNn+rl l'YArofJ4ulrx lunnl t+'mlr'v\11nro11 I NA IluN'uldrnl'I SIXCNKI Nj.1 y' I 't '0 P (+ f „ 'i 4154ifff,f �X9 3f �f�:[�>, rl `a{ t f' +�l}ti. .�. i�t(, S>F f'�ifyi t�,lr?E('�r•,y'4, { i,1�:5' Y�1U} ,�f ({ t aunt a i. iyt .,}\ 'x ti r r S d ,t r. r 11i s.,. 1 ,•,+ ., Sr }a ys 4 .r f It ..•.. {;, x y •t :.S °, " ,�'0 i" ',1S w.�J.S.t;. , ,r�, ?.t,'.�..l y�3-......... rr ,\^.{,,,{�(�?.4,;;k;;t`:,�,i :.,t l\I;� x(�t�'7�1'tl'F; ij• ?g' �i, i; 'µ •'1,� .'. ,F,'�f,•�1,H . tip;, .'ii7n"{ fy\. i.t<it.' •Sr '.Ar•b.�..,t1>'t�c+:l.+l,?:i8,.:3',�t '`'J:t✓ lr'±,'nls''rs.':.,�-?f4.. .• "'� ;}.L .} , . �4 S �•,� rfr Y. ; ,• i.� t{?,'} F.:,., ,{.. v: u t;..,s,:1. .,t`•. Q.y �, �r 1 1 W- 111 �,+ +f ��:-�:..Sv 1,E '?fiJ x�S,-1.,4�. fit.'?o .;�St'.:;� .,f',6:41.,;r,1 '�"�"^^C''1?;.,.; .,,vii•,� !�',t ,. ��"� �.4..!`�.(41 �'.s ti�`.+•T JE• ,fr,,+,�l.,:;+;u r,.;,..r`c.. 1 ' S 7s`�'i;f. >•, 1 r' ,q.�,rr,' +r �,t<�i J. {{t'ti>.a,b, s t..s: „'fi t:. t t� ,1,� �•y,l.S.,. ,:;rr,�.,.1.aE:*..{'�'•N,,+S,�},..,ill,sr: ,„rtt'Fr't:I;�i�'I,r„i;.ttd';:!{',y)1 Mx`�,.,.,, ,,i�u�+.}I'?;1f,�.}r fn+'•,•tl�''#jrn 1t efx�f 1 a t{,i.Sq. Yotii Y! 7r.3 Jll, �'4 �w r z� r y � �. 7 sy} t( r• f t t t•4}' rtr .t i ,r . r' R4' � r 1 t;7 d.,,u.u• �d �,�1 � s aa{{,, Sif• G ftt�,,t.rS 'l .Tbf i. 1'!f}}�.a,44x ���' ,t.,:r.h F.c} , r; Sr 11 .f '31 .d ���_.,�) 1:4,•:d� d ,6 "jt;,=(�r SIP`S'N�J '.f;}JLti�+,e,> ".'�J ��.l.w .1 iti.l.'t!}1S tit f ��. �7 fh�?L�•�Av,1:2'�,4:..,..f..1 F vr.., i.r �� S9t4�'...7�,y�i };A y.:s TS�� 'P.r�. �E .,� � r nJ � ;.t �., (,{;J;t'}}h,p.�sa :,;rv, „§;�1! 'eta t� .r,""*�,r.�i° rJ }r. r.', r .5. ,r Y 't',,.�,::, •'i. Y } �ra I:r� it .,r v�if)p�¢;S rt,4;, ,.� i a� >�rr ♦ I�.j h'., �,a. t' :1 O.� r 1 ,�,f F'' ,.ti,.,)�'`� ,.t,+' L.},_. ..{.,� ''t} x ftr e r e wr, ��1:• F(, ` .�.3�,,C.,,�-.�ii.l .�,5 r'”}:; i,J a,4 I�t. .i�{:�. y ,?. '7 't. 5 M1:si, ':t .t• •�S, 'r"{` at? `1,.,.'S.i(;1.'F'S tx4fr,C� +k`£ rr+.rr44.tla: �,� y.,I y. '.h,�; q✓' t � .i;.. , e', {f`,` ' „ '.s 1°`?�7kttty� , r , � "' 7 k�.4xr.B'�i�•JY r.�r f y,'{x �:: r 3L try .4). "., li,' itY.y.:•7?it{<,t 7 J,�t 4:t r i 4r'1�" ri' .4, '. /K l d »X ��� %:�J`�' C 3 :rlr S :t l�t`�c .•,,�'.�:, �•`? j1}'s'k: {.. Srw !#�;d•(1$r,JYr!•f.,1^' •;,a, .l a• J, ! t: t *C: .i i 4 .' .. t Iq. n rr„'i <r ,{ „Ci3� ,�`i�,, "t:�,,j.,t�y,t�•,.d'}:F 1.,�3t.��� J,'ry �I1.S ,;!'.- �- ;;� ':; i� e ;-;�,,yi � � � i).} �� , �:.�',�r �.,,�,•116;.• ,� t�:+r ,rs i t,t t,., r r , ti r iy `�h.�ri.�. l�lc �,(jf �s�%f�''�1�{:T�94's'�"F :.:r�, r' ��J�°,yy,{{,,4„.�%%,,;� `�#�, 'i .'c'd.�s.,.,,,1�.:� + �',3'i. x .rt• �. it s t ..:s '.'1 '� t ` � ..5:.,:� ..1 rar, ` lr`�j`h$''H16,41 SbFiiJ`c",3�('t)? } �.;r,:,• �'xrf..1��,r�i .l ,r 7;57, rtsY .it .�, �.`!. ), ,5) 'y:14t ..r t y � i rt .� .i 7 `,,t. t� tn."ri.l`t .ak'w.� t,il b# '�t" nkl•x X. t'rk���y�t� r •,; p""! 1 F�rtt 7"Ytt \ t :c.:., (' ;a a , tA' n t t tr'•r� ty'{�i��� .Rr i �ii.ijJ )1; i'x ..X r..S+'�'.M•:t.t it..fy ;.ri,rS 4•w. ,,/,s, , <. i L t ..t'!•' Mfr�r{':jtil i�axC �i,i+t�t •k'�yx�"�'rS. 'x'a+k�j.,�J. .t...i9„,,r..,t,!'•y;><,}11:,,,f.: 7`ti"ru�`• ;, .% `�`p5 S�wJ•�^'j �' y r,i; ' r �' ' } r 5'S'f'•"'='ti'^'S,s .t. r�..Y.�.:;fl`.at+`.Si�,'`4P`i{t.;'a; � i ,,, : Y.a r4S:J.S. ,4r�:x'Y:t'tt' .1 e.� f r 5 ,1.;.•e, t: M. 4r .�., r,l'• �S � ti Y^r.�t '4 a F�4 'i'' 4' ��,�.. GYm t 4 } �� y:kf �tt�"fit 'frYC�;'c r`Yv°�,SM; 1 41`,,,,T !;wtrs ,���� i?Yf�? ��ri "ri ,� + h''.'StYi:..fia +Jt4f> A11ii'e..'nkwnsy�KrM?'lsttr177''�}?!'^!`l1'?4hYAJk '{F- /¢,1'�"Is ,7• i, r. .i.;i': .< ..�1 C% i. xt..,r i,�. �� try�`^Jt • �rrtf�}rfi�,� the event Broker can demonstrate to the satisfaction of the City that extenuating ` circumstances exist which preclude or make undesirable such thirty 30 day notice. D. Broker shall make a good faith effort to give notice to the City of all favorable or unfavorable 44i 'rt: market developments which might affect City's access to insurance at prices deemed �r5'r .r'. i. : affordable by the City. Annually on August 1 the Broker will provide a written assessment of `' j :':t policies in force and include recommendations for improving coverages. Annually on or beforefr ,.'• ;, ". August 1,Broker will provide in writing Broker's best estimate for the renewal premium costs �, n CSiJf,•:..t¢1 of all City's insurance policies to provide guidance to City for future budgeting purposes. E It is understood that,from time to time Broker shall be requested by City to obtain employee benefits-related insurance quotations on certain items not contained in Attachment A. y F. P Y negotiations P At the request of the City, Broker shall keep the City informed of ne otiations with underwriting companies involving placement of the City's insurance coverages as assigned 4 £ • rrt,. to Broker in Attachment A. It is intended that Broker will utilize insurers that will have ��4((t'+j�=• t sufficiently high ratings and financial positions to justify reliance on their quote with approval of the City. For all insurance quotations,Broker will apprise the City of the company's ratings and financial position. It is understood and agreed that Broker cannot warrant or guarantee the solvency or ability to pay claims of any insurer. ;,;•f',i`s: G. It is agreed and understood that the Broker account team for the City of Jefferson,Missouri, .'` �;;j;`r.r: will consist '": 1 ` Account Executive: John Rutledge ''" Account Coordinator: Yvonne Waterman s? Support Staff: Sarah Lodge Kevin Schaffer 4, ° Henry Saveth w Ann Grundmeyer Any change in the account team personnel will require written notification to the City. H. It is the team responsibility, under the direction and control of the Account Director or { Account Executive in charge, to perform the following functions in relation to employee ;' R •i r'r�ry t, benefits programs of the City: P g 3• r i. Objective Settin `i, j g A. Analyze benefits in comparison to tip ,...,:•,;•,,.. : a A. Maintain overall picture of City goals and Employee Benefit Program Objectives. objectives and assist in having benefit plans B. Analyze existing plans for r . meet those objectives. appropriateness and cost effectiveness. B. Assist the City to analyze coverage C. Maintain knowledge of leading edge --s't�• ; requirement issues before they become products and ideas in benefits arena and ' problems. bring to City's attention. `: ;f .+ C. Post Renewal Executive Coverage D. Modify coverage recommendations based Digest. on disclosed changes to City needs. :4 X. �' try It. Plan Design Work E. Design Flexible Benefit/Cafeteria Plans. ~F r'1{'`'� II:\Secrelarffonlract Files\Professional ServicesWarsh USA IncTontract 1999-00.wpd 2 5 rl •� t`• 1, i}a'�'1",ti,rG'f,yyf aX:.ji.°J=.'i.s x"t°;Rt4f}�"(•.f.,?';�."N.,'r S".Y•S:e+�(<:.S,.,t ,Y No,4 ..!t iS.,'.,s Y:'{'^d^;f,..l+.+.5.'n,.'%r'n.1aY':a:+iM,'*.`n.}S•�i j tt'`' '+5..ir`a i;,.};p i''"y'..,;L"'c�a 1•',YMy,y�'r;:'qt"s(`',•`P,lF,+,.w�vi y ,r't "y:t{'�,'c.,ir ;?.. �,f a !y'i t ' ;. :" .+4'% ff{ ,7 i`.<.1;,., .?,r, :,, -..1 i j .s1' ,r f,•.d`,r'..;.%�'.':: f irl ,t,;;}r':'1 1. 7...f .>v v, 'fir '1 '�T"" �72,1' r. p `� ,Y"6 ;4jy, � i;FFP}�''' ,r,` i f1,i•"'b:n:rx;.t��?t,�+ ,�.1r,.0„d,;t..e,,,rjj''jii �'+, ,,f.s„ itr;'.r:; ,,., srsSkt .r�.1.�eitxr.d ,t>,.;1� r..,t d.�rt� 1 d�it.�ht. ,t y.�,j•,p.IS,,..ft7;~''i1..Nr,.p:.,. a.. >'''3'� :t S�,}...L �i. t;tt.,d. :i ,.{, { L..�'i4" °,k INS, �' {� .1t, f3 s t i.ir .t. ,�2'�?rsa.�n.t't'si+.r-',e:21. 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J•W�Tj!^k'GR, ` r4' (� ..*� i:Sj,�d i ���• �.t,':�: '"N,.,FYI.1 j i .f.i:l'� x.+��.t, i.r 1.,i:ya"x.i ..�•.y .�Y U1! h i';rf..�L: .�,.1 ,k f {{:V�r 1 r,•� �9i" v,,'�..t I 7.-fY;'l�5fa, ��)<, �,r •l f Y "w;�.,ij�,r..:f,,i�l r.,.�. t.�4 1y'1 t .y i i�r i i x A. ,i ^•;�'T' '=r•�"�v`„kr�S',i"�..�> :� ;�d."'t Y 'f,.;fA� :•fit ,.i j r „t.,•�'� .�;�. t ;Sf } ,.i, ..t',. r r a S. t,.;i 1. rf, '1, � .i r. ,afr�'TS )) �4�S l•r.���,(� 1� X.r A i ,,5 ;r;�L 1i:';'"'J,i,t�S yll ";w, l� r �i11 iY 1 a' t '� + 4. .s r•., n y�a�, .atF „�. .. .i, S .,� , .� ,r � e�_ t>, .t 1 f a31k 5 ft !�1•Yr yk`+i t i P,t :.�W :(.. �e�� {� � .tt 37 t'.,✓ 4 4, .o rt: t tf, :.,. 'n/t itt .r, #x s^ .S +� l ,..L f'3' + t ` ' ., +.. :,'/e ' ' ., ' •:y i{'.LSie tiyj'+��i �. Nj>� i�t'1• ft.� .11",t :!•hSS y� �•4j+}fb'i4. r X'N*�'!`X`yil+Z•-1'`^2��.t U. "r .,.1 :�. i.'' 'L' b ./:.,t.,1P�,.1. :r'.. }7tt��.rti: as�'��,{;,yks'r f {;j,+,'•�,(, t�;pw a '� r r t f: ��h`y�•` u.c• .,,,a,.,'r,°. ..t t. p A L4.A Lt `t l � 1 ..t1 tt. ,' '.cr iy ' +1 :nFrr :s',y,. r! > 4r ..tiLy' )'U �.1 ,y 'r('tt�bl,��rvrt,,•,,r�t �.�t .t,.,�>. ,, t e t. 4 #c ,F ?'<t t '� r ytt.T, h�',�.t ,t �t����;��� ; :i;�'%,'•.ti'(.ar�:l I. :�:atd/:wR14i -'� ,'S..� .I ,J' t. t t?f: I' "t' '„Y. .5�. � r {� ��,, -�. �C�'�a5+ k?�11:kirttir%rnwk�4n`t.a:thNSfAN{?t r±t.l�.�9{ tF' �?t�}'pIt`s`Irii'?S;.''fix'''q+'{'Ft,ri,!:Y+s!1Ai`t,�J'atr„M1j l9ftt;in't1°,,yt,r,Ftf( tt op r;H,x>L^+nl?tlt. �t~�: I F. Retrospective Audit of Most Recent A. Inform City on legislative compliance r= c Renewal. issues. III. D •rfN.J t L ay to Day Service B. Conduct periodic seminars for City on A. Keep City advised of any new products. pertinent legislative tropics. ,��{',:\�;,��#r��.•, �.t B. Keep City advised of legislative issues. 'hj,<zti •''k' e C. Access to BenefitSmart• C. Monitor insurance companies for to daily l solvency. D. Respond y questions. financial E. Assist on claim problems, billing U. Send out William M. Mercer, "Tile questions, policy interpretation and other Mercer R.e ort to Cit R { P Y carrier issues, E. Assist in contract legislative 1t F. Confirm plan design and coverage interpretations, legal compliance. questions. F. Assistance with ERiSA questions, G. Monitor carrier service, COBRA, HIPAA, etc. H. Coordinate meetings to review carrier G. Provide Form 5500 preparation for performance and other issues. Health and Welfare benefit laps. P i. Analyze all documents before presenting Y p b H. Provide periodic bulletins mailed to City to Y• addressing pertinent issues such as health J. Manage vendor relationships. care reform, statutory updates, flex benefits �,;��;ex�;<��yx•�.;.'. , K. Hold quarterly meetings with City. and managed care. IV. Renewal Analysis and Negotiation 1. Establish a compliance calendar to assist A. Establish renewal objectives with City. in meeting all ERISA, UOL and IRS B. Pre-renewal financial forecast. requirements. `��•`,� >.�,;�<;�� , C. Request early notification from carriers. VII. Employee Communication Products D. Analyze and negotiate carrier renewal to A. Build employee coin inunication meet City's objectives. campaigns. V H'�r 3'- F::; E. Check Bid, if necessary. B. Facilitate open enrollment meetings. 1, F. Propose benefit changes. C. Provide "Train the Trainer 11 counseling. s G. Employee communication strategies. VIII. Audit { pry+ tf`I ' A. Benchmark benefits with competitors and Y., H. Communicate renewal and negotiations to City' industry norms. P ; / V. Financial Accounting Support B. Financial cost analysis. (� A. Analyze monthly claim experience to C. Claims utilization study. identify large claims and trends. U. Communications audit. i re B. Provide quarterly claims reporting. E. Admini st r ative review. �.�`• y} �• :�.. A ,•sir.si�',S ',nr{.l :.` C. Analyze claim utilization data to identify IX. Carrier Marketing areas of over utilization, including A. Develop marketing objectives and recommendations for cost management evaluation criteria. kt..; ?, opportunities. B. Prepare specifications, provide < 3" i. .� '•Tt'i'i.• D. Review and negotiate,year-end financial competitive analysis of proposals and makef>.` A;, � , accounting. recommendations. ;i;.;,,.r,: E. Annual re-renewal strategies C. Facilitate all carrier interview ' p g• management report. presentations with City. { •' +��''r, '.• til 1 F. Analyze funding alternatives as D. As necessary, market for new products , appropriate for City, for cost competitiveness or to improve '+ G. Identify and analyze trends affecting services. 'L Cit. . rt.�•. Y E. Facilitate implementation, + VI. Legislative and Market information communication, enrollment meetings, I11ASecretaryTontracl Files\ilrofessional ServicesWarsh USA IncTontract 1999-OO.wpd iF"• y. �kf .5x. ,..+ M!R rrt3,.,r,-r!,yy.�.... ?•*t!'!�+! "r'?"^"".n-+r.-^+1..•,..,,�.ym ;r �,T-^•rnw.r„ '..? ' .�, `�k+ t,'',, ,•,s 1f5 r: ,pi+ ,, i" .}t t r .{,•{!;t� , .,.¢ '.:{'t�,'•','.L.'..�I.::f%!,,.;�J,,,!J t, {s r! �,i�t y.�'`{�ti�i�C;t l,�p„;` .'tt*"';"Q`n�l�,r Y , r>*V`11�{t�,•r� ��r3:�x��{,`•C'�t:*{. tft .xl ,t,t .{ j •i a rli�,ltt. 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'f^y t k / yr,'St i.,�'tJ; .t l� "rx tJ� rt''r;.v.,..ar:.: r 1' r. :r .. ,y } ./.t i:.} t{1,cYx t•',a;',,;A;"„ar;r 'tt,,tr A" ^ �%•?. •yYj{ r ..:yam}+ t 1, r �+ ;Yi; � 5��fih=i' �41 S•w 't� ,t , {! ;{4 d ti a:*; br"t .r� JI`��.ax,, t ' ;lr,,:• (t,?,. ,; r:h•t'•t t-,Y'�'•„{' .y,y�p�{,1��i.p('gr;" y`�`'Spt� ({(}(,�y3� r,,y, 79��y�t hI^trr{rtr IN+IWtSr'.,�r �"r-?{V}' {�+G;)k`� " 3 s`'t Cr ' j{�"� t+•1,.�� x2 '}ix• ''B,+r r" x ++r+"., 'r `.{.. .. ,. rt9.G1�99F,V1!�'t;V�:LTi'wl vR.15't',4 � •�4 ,S.t�f r,l!'"}1ti:..e S`. � 'S �7.t➢'}.. 2,�r:1� 4'�h1 A�TT'i4 �{:.V`t1.4 ... '1^.-5h. u..l t'1J• M'rti:f. l� � 4 I contact/booklet review and carrier - Design, market and implement '' °�_ ; ' monitoring. plans to retain or recruit Keyif1A '1s. X. Legal Compliance Review Employees. it being understood and agreed that Marsh shall not D. Personal City Services ti? r �r4 " render legal services or advice, Marsh will assist the - Auto/ I lomeowner ''" ;`#=5: ; ,. ;P gm 't „ City within the scope of Marsh's expertise in the ' �K - Estate Planning XIV. Additional Services following matters: � 4yas������><�at�,,,rt 'czU A. Review Administrative Procedures, i.e., A. Create interactive WEB Communication. � ,4��,,,��n +', ADA, etc. B. Prepare benefit statements. 1h - Fw COBRA, FMLA� HIPAA, tt' x: B. Review SPD s for compliance. C. Claims audit, <' ?' C. Review SPD's and Plan Documents. D. Actuarial services. D. Review Insurance Contracts for Accuracy E, Provide communication materials ;. (Building Blocks.) ' ` ; }��<s; against requested coverage. XV. Generale: XI. City Business Partnering. A. Learn City's Business and Industry focus. Provide employee benefit consulting serviced`'`'' #,�'J.r i B. Set Benefit Objectives. for the following plans: ;,,! C. Conduct Senior Management Interviews. • Health Insurance ? , �h D. Facilitate Employee and Management Dental Focus Groups. Prescription Drug +}s# i..: `.5 tj Lj7Fti; 1 E. Act as an extension of Human Resources. Life Insurance(Basic and Voluntary) F. Conduct Employee Survey. • Long Term Disability }: G. Develop Industry/Competitor Survey. • Short Term Disabilityt 'r'>;:r • Associate Communications Brochure XII. Merger and Acquisition A. Review Benefit Plans • Business Travel Accidentv '�' � `. Side by Side comparison of Plan XVi. Services t {{ '' Design A. Plan Design Evaluate Funding of the Plan 1. Assist in articulating the City's 415'F:Cj,'.:,,,,, ,, Evaluate Terminal Liability benefits, philosophy and objectives. ry� m.;:: Exposure 2. Analyze existing plans as to their cfY� R�, �� ,• . .v ry, 's::>u • Examine contribution Strategy correlation to the City's objectives, B. Review the City's Policies to ensure offer suggestions as to modification gg Compliance, i.e., COBRA, HIPAA, FMLA, of these plans, provide cost estimates `^ ffr�., ' ADA, etc. of these changes, and produce ' y sir C. Manage the Integration of Plans. supporting recommendations. •pt D. Assist and Advise on Divestitures/Spin 3. Identify benefit trends, practices <<ra Offs. employers similar to tile for other �irl�. � f rti:�l•.l3'tfFM.r`:. XIII• Retirement Plan/Executive Benefits Cit of Jefferson, locall and Y , l� A. Assess current 401 K Plan: nationally. -Costs- hard cost to employer vs. 4. Provide information on new r i;'=' soft cost to employees. benefit plan developments, products, ' B. Assess Executive Benefits Needs: and ideas that might affect the City. ,{ „z ; - Design,market and implement S. Assist in the implementation, "t'1M plans to Fill Executives' needs communication, and administration concerning Life,Disability and Long of new programs.•� Term Care Insurance. B. Managing Health Care Costs C. Create Nonqualified Deferred 1. Evaluate current cost 4 � management ement techni ues. Com pensation: g q '�t * 11:\SecretaryTontract Files\i'roressional ServicesNarsh USA IncTontract 1999-OO.wpd f' t 5 r t ' pig �Kw!,,Nrt,� .YM• }t�� �, QCJ? ja•'`f." '�;:x�%,nor"�'�v^g?.`,,"'-'y'�ry�!Le(_'1 r.rr5� � f .7' SW,'i .�i ,r.. Nh'"n.1„v�? 'tJ�.` !')•,,,;4,,�^�,.`,�,A",�",,fjh '�}p,�rs Y'a! .•f::.kt �S:`` 4".' r'S 5t.'f.,r ;S t,4"f.�"` j. ,f.ry.,^,,`:;,,;.� '�, ..�,,'�' .;30 � 3 ,c5�jv 'h 'J1'.r '\. i�,4'jk"tt,�'i`a'r•Ci ai a,,�1{{�� 3-r,•,3.tt`,� F',x fr,e�'C F!t 7 a 'F 1f. MGSY c df�, c.,, 4,5 t krtn +'� {' ,�y h, ': n), •i.1�' ":a 4 '> ..T; 1. 3,t .S ,4' Frl�ru`piiitt'�r{,H;.r {,F.swgr'i:' ;.s,.,tr l.✓> , 1 t1r:si i�'t','rols..r}�;ar, :rxoitt , lnry ,y ^.'� ,: s�,;�j;( S � '•!.i*"i'+i"'`;�+i.�'t"A'7�.' ;1�'t�` .yfJ.t.�Sju,,,tr:;;.�ti'.{� f.�a,n.J a f,�.i' =t,�rt ci v htr .rt "f . .;,? ...�1.r<. 'k�� } r ?r�f� '�� .�.r$w't!r 3i�7:s r>`�':�,, "� ,"P �t'>y. 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' �' 'it .a 1 f ,,' '�''rA•y .'l,.v" '.n+'/..r;rf' �7„!'� jA}1, �,�,1,.•atp !. �{�: 1 iu y +: 't t t' ''a' ' _ ?j; I r�'r a tf'�{f�i w �1�=i.� tt't��a7�. `',`,��k�i•/..'. i .t i•. •J 'rY. ��" J.w Wpm � r�� / .�, i s" j}�` i i ){ + ^"�,�,i 4 a`S;iy��t{tF'a (,9,1!?6Y��i;'b,�:'!`f���� r+k?'t S' •t.�. 1 ''1. t,I_. ➢ :d tR z bt k� dt It jit, r}�' air �,t, Fry �. . �� 3 -({-: t7.t .r J.,S,.:..,�h; � a , t t at 7t., t t:.?,.t+..,tv •4{ '`a{},ir.,.,°�4�,ef�p�. n' �} ,t 'kA ti`{4�• �rf�::,rj7.",�,q.,{1tY'1,{,7�t.{"ri'{nr2.tty:•...rl'+,, ;, .ii;. Y ?; rJ 5 7,t r » 'kf,f f�� f r j3•bt :+�.�� ,�fi4� f� y � . ��'1 11 F T 3 r. , t )u t•, t .„ C .F t J !`l , li�n^K, p,.. •k °r, �. l •�:'1�5,v54Fi��� YIIZ' v}�ht 1!�t. r 1 f t t� �x 'I�i'r "Mil. f �'�4/�P4'FIZj^•'(v7J3, r� yf . ' 1; 5Sy .k. i�(',`�r 1 "} t j� ;t t�. ( i. , s ''d fI' 'tl.y .j5', 4a"ar,< r✓t •7l� ;f ,,;'fir' .i f Fl{u*i.�ik3.+r Eti�? 9 � K •t.. l ° fj9� f ":rt zt}�';rt Y<a,'��};e:,�,E,i��• .! ••; t.; ' r:1�9t, . +rt` AJ•. r" t f,� , , , �t � ,.; t y34 'tie;.tL s ,.t`• s�.�r t x 4• 4vy 'r,p,,{'VtY} ,,f i 1 � :N i,.. +.x a; }5;f ,�t�''�"t fy !�`t•w;, 1 i �' t:�•,S�„N'{;� �,rk`r'"z;'r,�t,'ot4 Ettx�/+',:r E?i f.J 4 t H .t.e+ is � r :� c l ,k. r `,4 t::.i^'Xfi: ., kSSf �'yan`:'7�?�?.�f. ,i r !li,� ("y v lv, "'�rM. 4:Eat�t.,y y�y�,�.'�:x,,.r•�•.,,�..j{J� + yr :,: { f;' � !,' + s,,.., py d y. .�c hp,,}, .'�.,� nt;tyy hL �,7,,.: t q} ;...� �.�,� �q��y�{y:,tjy�� t ,, tyr!• J y'�,t. � ,..,,� k�{�?q; �.. f `IirC�l E4��t��1�d'�5t�� ',1, ,4�f94+."�r,n�h7��'7'{�.JA�i .'�.,�,rtS%i7�'{3`,",r a�,,�t� ��.'�.,�<�i �.�'. S;�r �T,' 3'•�.�'STy`�.k�iYi+"�4�'k�t�4'�.�t�".�FA.�4�,��'��A� 6 2, Define and compare alternative Prepare specifications. ,ecifications. f cost management programs. Submit to insurance Ir` iI{ 3. Provide financial analysis of'cost markets/vendors. "A management programs such as Negotiate final terms. PPOs, HMOs and POSs. Submit and discuss ' 'x ?'t, `? 4. Assist with the geographical recommended program(s) s; t ,'•� '`"'> identification of employee with the City. ` o ulations and their local managed . Facilitate communications ` pa c nehvorks. g and employee enrollment s, 5• Coordinate with the claims payer meetingsi �f r.t` Zt .' to insure early intervention of large C. Voluntary Benefits '�,. P• x, r, case management and specific 1. Analyze existing benefit disease management programs, as programs to identify opportunities ,,; r ,:z�,,} 7� appropriate. for voluntary benefits. q :"�,t:�j 6. Help implement and communicate 2. Develop strategy forty�{{'+ any new programs adopted. coin inunication, enrollment, C. Financial administration and implementation. +�_',:�'�r,•:^-�r°. 1. Provide a financial audit by line 3. Analyze products contracts and of coverage of the City's health policies to develop specific programs .rri benefit plan through STEP that address both the City and its Management report. employees' needs. R{ 2. Analyze premium levels, claims, F. Automation and Technology reserves,expenses (retention), and l• Provide access to all members of ^ " �{ • pooling. the Marsh team via Internet E-mail. 3. Monitor the continued 2. Maintain BenefitSmart database. appropriateness of the current self- 3. Analyze feasibility of IVR funded arrangement, as compared to technology for open enrollment and, ,'� ,r , .;• other funding approaches. if appropriate, conduct vendor ' 4. Monitor the monthly and search. cumulative financial status of the G. Ongoing Services .+� funding arrangement through graphic 1. Review contracts/policies, '' t F?; illustrations. Summary Plan Descriptions,and " 5. Analyze and negotiate the City's contract policy amendments for r�''.'• '^ renewals, accuracy. Coordinate revision. g7y�s. , 9�t'ti:<Iy • ''- 6. Recommend cost effectiveness of Draft plan documents, as necessary. „• y :�; �lit� an external audit of the medical and 2. Provide information for A" prescription drug vendors. Conduct government filing requirements, ' f .r ,. •ir ; 3 audit vendor selection, and supervise prepare signature ready 5500 reports audit as necessary. for Health and Welfare plans. 7. Negotiate outcome, to the City's 3. Resolve ongoing administrative try satisfaction, including financial and claim problems. penalties(if any)with vendors. 4. Review claim experience, claim 3 b 8. Analyze the financial impact of service, and claim administration to any proposed acquisition(s) as ensure maximum benefits. , specifically requested. 5. Integrate the benefit plans of any D. Marketing acquired companies into the City's. .� s. , i. P Y 1. Determine whether marketing is {° m } necessary. If so,then: H,LSceretaryTontract Fi1esTrofessional Scrvices\Marsh USA InOContract 1999.00.wpd 5 ' ; x ri. ;F}•i E ,t, r I} [AI�Mty/�'I°.•,tA'°*'�.,;i.t;,,a. rx, l+� lt��'y ! i,i"}..'.tr,,,i . f, y v,, 'r • 4 14 5 5•.f, J` tf�o, ,( .•�k(.}:+It�.6 i1x1 1 it:. .:..}gip %�''p!�}'"'�?, }.tl. k',1•J i'1-ti,i+'.f:T'C '4 y�H,�� ,R;t y�}{:}M F'! y] �±nY� y..8 r'4 V 'Yti'��O 1p t' •"L} ,,, 31+U7 `�lga�\,.i=��r^l1x^'W�1'Y�k 7tn•{�}x,.i�*. `;°+isj'.,�.(ri:f�(j�A�i�•a'�,i+l�F.�;�dwl}.f�,,}t {'' t k S'�;•,�A1 b t">`,r t•;{�yC1y!,"t'f�`,}e".,c,,r1 7 y..!.1,+X ra',,a1F.,,zi�,r.`x7;.-"S ti sia„i�,#yu r?'';.,c 3�'1tr�e 4 1t.fs 1iA S.(9',iI+:,eSk:.`l J t;£,.!,5,.kfti�:l<i t�.�i�t`��t;fi el-,nw•f`.t;✓.,1s;:"�'f,;'.Y+1'r�j"":•tLt,b�f7?Yq+t+�'',:f tI V l+.t''F r"�.7.r''',b»�;�ltr�:.;i r 7.l,i lt�}6;f.'tt,.J,,t74,ris:„r'f.l,:,l.s,',ff,))H,l t,.Th,,.RY�1,I';tE,�';y,'$k.?ti S',;rc;-),;J q i t j♦tvt a`;°t^t,}��:r,i,•r k,�r:t.r t(f.fr,y,t,.�;.�Edl'xp+!t�.E{a;°tt yS`;�.,.'�a j;'1,l�t7:a f'.s`i.F�.ra.`>?4�.G�r.,ix{•�i''.�.1.�it,•-:tG'�7f 1"thY K'�t..;•i,S!.�4y.f?.i Tg rrd'�:.�'z:i,�4 Y Y<.sf'i,t n¢i'�.t va r:?`��L'�..•,i,'+t Dt�ts;;(�•YS„.4.1+i'��.'*4� ?•�� IL,o ,7� ;N L} 1 yrS d rA. ,""+fi 20{4a Pi? '? a ,t + r , f. , '11Z F,,,r { �• +� '� W;.` •�3d .��r,jit/,����,rtrY1.�?t 4�,�;5+ r>'.�g'y'+sf�:�., ,�.,u .{;!..�(.,�%i.•; ;•hir".;'�: {r :4,;;��,.t a �,}....p.3 FtN��. �" »<;.'�'`�ps� ,S<; ,rte}: ;,,� •�� N ;'[',: ��' �r,'�}p t�ll:,i.t�hFl":"�:F �� :STE`../,� ;,,.Jlj .t .r�7{:,-t,,,}t t7�;,t' ,t.;.fr k .r. t h .t:t, �!G 1��yy S'�,t't�L 7� r�.1r` ,'�S �y'7 ,7 #.• •,.4�I(,_ •+{' { '-.;'� „+ n•!,�,{:.v ty�'lrr. .4. .f. Div'`,':•. a f. ,.x,'w., .I .4r,5<{: ,1.,�: ,ty + i�":�14'' i�,1 .��4 L.x y;4..r{,,,> �la e yyc "F,;�Y•'�"Ir:.a -t,{`'., +<�t,a.� :Lt.1 � `.fir. al✓ i, :r� �r�..7r .� :3•' 't. ,F" ?BSI 7�•�+�4 J,''>m 1}.• �� .i,,yaq,F�c.� i t5,:�r•,�, ,qL� e(���t� .,• l" t {• {,,Ij�a• ,t.rS#,t::; yri � 4 .l A r�:t•. �: :,•, ;gal. Ja� 't� ,�'.;f `r r • 11 §, , i ;. , r I. r .:5�+ ..r l i if'�"'T,k'�`'` � a �,,yh•1: ,1{11�1�.F.•Fi 2�TyiS�,�Jyr n 'YT Y; ;i�;-:�9k� iS `'ter ;;�{ }x;r r,. i ,.-: 1. � � •. e.�.y'{F%lykf �'rr. I. i.,t ',f t. r�?'+i yi s 4V YS .>. .y r tr .•AY ,;y,3i• ra8f "1lvY. y , 4'S?s•tyt::,trk:P, i k• Cc: 'A� �..,q 3' i•�' YZ{ S o- s s , i. i i r a r�„ f kr,3' 7.;" i 'l�'�ir' �-�"y� 1' ' a, "rT'.Q'gt '{p(' 'ii .k:}"+.Y d7 f+i� I i �t L'+, ) .'I f •r ? r{) s5'`+iUYS'' {fVa^y�� �i f4Y��•'G}. i5�;r7 P. i�itlktt �• �n���} .i�t j �v A 'tt 2 ,t', t N 'r' .�f �. r. .:fL't.+4: '.5. .r },,} m•tS u..:;'.i`YY f vpl.�`rt� �5��1f`�•J=f�.�..i �, 5,y�' '�4• :.4"��' iv� �' t�+,.ft�,Fits s,,,.. t ,r (: o t`j. � s!.�y a. s Y 1. �':,r,st , n ,��; ,�lr^� ,:f,�J�t'}r � p��;,'S: � it i��� by��4,�,� 'tr•�s1 t ) °r�FC}fix fit; } t t if ' t 1 f� tli.' t�f i.Y,.vl 3^4.'1'.>Y \ ; 't`t.•.� e7 ' }� t�%%. ,P.S�;,�'iv �,,<' k � 1 r•°.tk .F .t� aye.°k't�`. i h #titt '!kiAt �G};ttf ; J#'ky \ls?",v� � ' t#!w' 6. Respond to benefit research 10. Assist with conducting employee questions and requests for benefits surveys regarding satisfaction with legal information. benefit programs, additional coverage i 7, Assist with daily administrative desired, or other topics as requested by issues as they arise. City. the 8. Assist with developing an 11. Quarterly meetings with the City to ON :G administrative manual to be used at review STEP Management Reports, the divisions of the City. Contractual,Financial and Service i s<< 9. Assist with conducting surveys issues. Y H of competitors'employee benefit plans and present research results to the City. ;f4tLt�;,' ,{tVf4 '7 I. It is agreed and understood that the Account Executive shall meet with the City no less than -.� quarterly,commencing in the first quarter of 2000, and provide appropriate written reports. J. Broker will endeavor to obtain coverages of insurance for City employee benefits on terms (`�:p'k(�,�, �, •' equivalent to or better than the coverages currently being provided. . } : t 7i 41 ' 3. Work to Be Performed by City. City shall cooperate with Broker by timely providing all information necessary for Broker to obtain ;.i: •t, � insurance quotations,filing of claims and any other information needed by Broker in performance of the insuring contracts. City will review and advise Broker of any perceived errors or omissions in ,� , ;�- -s� :""' *z insurance and plan documentation furnished to the City. fr r,r al;, 4. Extra Services. It is understood and agreed that services provided by Broker, other than those services specified in � h 7, Section 2 herein above, must have prior approval and shall be at a rate agreed upon by the parties. r4 ;�rE ;rt ;c 5. Broker's Fees and Payrrrent. vices pursuant to this Agreement Cit shall compensate Broker annually for insurance brokera g e ser as follows: 6ht A. As consideration for the services contemplated under this Agreement, City agrees to pay ;;r Broker an annual fee not to exceed Thirty Thousand Dollars ($30,000,00) for the initial year and Thirty-Five Thousand Dollars ($35,000.00) for each renewed year, payable quarterly. A ( , , Y- ' statement shall be prepared quarterly indicating commission received by Marsh and all return commissions remitted on insurance placed by Broker on behalf of City during that quarter. The et amount of commissions received shall offset the quarterly fee. It is further llre rr q ;a understood that this Agreement and fee schedule is subject to modification if additional ' t services are required for any new items of coverage which may be added to this Agreement. ' Should either party desire to renegotiate the annual fee(for such reasons as changes in costs of doing business, changes in market conditions, etc.), such party shall present their desire •;'�' in writing to the other party,along with sufficiently detailed documentation,by,July 1 of each pf. H:\Sccrctary\Contract Filcs\Prolessional Scrviccs\�'larsh USA Inc\Contract 1999-OO.wpd 6 x{� ry � 7r,,f�1:x.Ff�riHt+'M .v,_tr+' !(�! !M'1(`.Si'�,ii+�7i:i:� �i'tyti}�;) iir� �, 1'. rf;'i,F,i1 t; .t'•r. r,y( a';�•;","tiag�':i��+}. of � ,1171` ,;v i*. 1i�Yk..�.�:rf i�. '4'f;{ t''� �:t:� a ,�•}�:v•:�,�..�... � Pr E;/ '�t4q' � ,f.,. # ��rZ. j;r�{I��bt �yetX`'����.'♦4)1':`cr,AA`"U,�'r�''�+�re�vy�f,RY nY,ro(!'t�j�5� w, i�.a�t,��jF{�1t;•t•`�-rhYt•�+vprrty •YJ is � .�' 1' t��Y.k'E,y �,r 1 ,�,.� Et 4' J:�p�rc�f'�.�%',*„�,t,Jt�'f,W}y��7 41t•':l { .�r`.c .;cv:Nf 54i,::�f',l�f r}��yi5 S�*�yn' ;c}',15?',5r+r�:;,:r'��. ,„� �� �i�.4 �� P}� �,•t,5�i�1`A 1. 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',is t ;,i ; i ..�{tJe aa'.�«a'-•f '� a�XY�,#. 7r' i��r d>"��?. ��!"i1��:`. +kkkA •'afl r+.�t'x,��'�`4?.i;rrrt kr'S`.�l f Y{r ' `�.,t1. .fit ,t a .r 7. ;t 'f 1; A,,�,.� + A„1F z �•c i„ �,a(�',:r :SG. ,�rk +iuicl'i4�:•,.�I Sti 's k i1k`,?;u , s '.,i r 'r '"i ,t4 +4.i ,t�t�'(�r�y�f�'ti'y�tYrs�s•+����o '��'�� ^� r �. ,,,��q�l pp;,?'*y '�j� e 1a`�.$v:y,"Yft,•'�,;`<[ .a s 3.t' S ��i f.,�"F...s�,,..jryJth�{rFY..^.,�Faz"t. ..�,..,1: '� dri t '�6lart�., het .3",4.n•.. �t ?. : .t� 1 t: .. .. (.t ,.. .?yt,..e:,,,'+, � a I �!•�•,>;'tt JbRtA: "�S�,r;.g;{,,£i{I�, 'p t : t. , `'' tt i jts,.F�,*e:{S. �•+;y'.4.,� j�'Z.`"5��,�..1 i '�rc. L'{p t'�i�{, �4���,..r �•'+ i�'att �t. .< , , t .i.� s, .t,;„t".,7;'.lyk,`,.,;:Y.,"l�tfa� at' '7� tii, t .y,6. �u�. ..r., .tn:n:, t r t 1.•,.:� i ,u, ,t x•�,^,.a.,. }v. ..t„.:•1'^�Yi+Y.4�' ;3r•:!�39s=r,r :.�,,r !,a :t. .. , �, r. r' sf r s: f� Yroftk�r:?'4,vfp+,. y ”. Gl�l. a�7:�,>:,qq��.;;�+�.v.f�,,z4{{ j ..,y ,r ?J . •v ',. r < tt ”? r.: "�J. +'�yydtt: f �i '�,,firf f �',.. n,�7^q,t h 11,ry y hit, Y. J;t w .IVrt .,,( .kt v„! rr• .) a to vA.� Y' '�..{ f 0 rn.`,}, u[{�,.t•+y 1 wdurYJ 4?{"'y LNr../[, ,tfN'"1111,4111.g a`�fCa'�1��/>�yt�.yyt., fR\:,'±t,.,,+,F�. •,ri '.. ,Y,?E'1r. i.(.c i.E.,t`:K b."1•.ii�'r:}IY.s'2�11f �Ft?,, Sat d. .''A75. '.Alw'I��vMN1d�'Y'.,Ti.FA'HYi144'r�tS"m4�, f t t S !R iii*�:•-j.r:xx 4�.!`f. year. Any commission earned above the amount of the annual fee shall be the property of the ;;a `', ;''' .I Broker and shall be retained by Broker as additional compensation. Should Broker earn contingency income based on placements, Brokers income shall not be offset against they �(��,/ annual fee, If Broker utilises any subsidiary wholesaler owned by Broker,their uses shall be �;;r✓ .;, disclosed and approved by the City prior to use, 5z;,1z B. It is understood where it is to the best advantage of the City insurance coverage will be purchased on a net basis by the Broker, if allowed by law. J' i G. Termination. '�['!' ( J, !�✓1i r tJaF•b��P' ;, •.. r ;1 Either party may terminate this Agreement by giving the other party one hundred twenty(120)days ai 4 j written notice. In the event the City elects to terminate this Agreement any time prior to the end of the third term year (i.e., the end of the second renewal period) for any reason other than Marsh s breach of contract or negligence,then,upon said termination, the City shall pay to Marsh all unpaid annual fees through the effective date of termination (based on the number of days of the term year then elapsed), plus an early termination charge of Five Thousand Dollars ($5,000.00). qq JCr:;:E v, `i 7. Amendment. tfy>{ �,r ,fr':z F A44 4'„ { The terms of this Agreement can only be amended by written agreement between the parties hereto. yFnd5 !r`; jlfrL{ gl ..' 1 $. Assianment. Neither City nor Broker shall assign or transfer its interest in this Agreement without the written •� t Jr. ±w4', 4 rp, '� k v.'.,,fir.' consent of the other. I;A ' q Compliance With Laws. In the performance of this Agreement,the parties shall abide by and conform to any and all applicable }}�,,�r •.{� ry;. , ! laws of the United States, State of Missouri, and ordinances, regulations and policies of the City of ` Jefferson,Missouri. 10. Professional Liability Insurance. '�..nstiti'a�'•�ryFnt.�•,,, ,. r � Broker shall maintain throughout the term of this Agreement professional liability errors and omissions insurance with coverage with limits in amounts not less than One Million Dollars ($1,000,000.00). Broker shall furnish to City a certificate issued. by Brokers professional liability 4 insurance carrier, showing that the above-mentioned insurance has been issued and is in full force , , , ��d t .IfA pia, and effect; and providing thirty (30) days' written notice to the City prior to any cancellation, , ;,fiu+•; it � .�; •,�,;�``'�xr' }> , termination, non-renewal, or reduction of said insurance. 11. Hold Harmless. :., 2<` a?; Broker agrees to defend, indemnify and hold harmless the City, its officials, employees, , ' representatives and volunteers from and against any and all claims, demands, defense costs or �• ' liability of any kind or nature arising out of or in connection with the Broker's negligent performance, i 7 I1ASecretaryWontract FilesTrofessional ServicesWarsh USA IncTontract 1999-p0.wpd ¢ �q���aru+�rrc�st+a!nswanJrrwwna�«aw+•,.,r,..yw.,.d•«•�.•,:•-..,.�!�.*^r,f,�,.,,,�,, {� y,,,., tf1Y • ;.t M ."`; i it 'P 1 r t!f f > > �f :a rf tt tx iel 'J }1'•r4)J r'F+'r(19 t1n 1' i'*" • ^'!;`I!:"•'!;” *y.::� e,,tt JJ �, y.t t•U:'t• .s. !ri ) � tr i4�;y r 4.,+' .i; , {e.,i., .t lR�g , Pi'1a �`� 7 '��' ;+''���,. ',+ te,ff�,' �a r': 'rlJa,c a,,'. e:w v'i t t.,.? +,t ,:x';•'���"� �i�;!t P �;.�•�.t, " t�1 ,t> is pphc f "1 F .• 3t„;dtr'r!a }� ,.,':7`,,s.' 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'F kt: lr� )I' S t,�.y r y r u S M1r��t•ttt?�,,xt�..•�,"S 'b1 s�. j��' r' �&�"t•��'3Y� a;,t:z 1�'t•,� : :s,.. ... .. .x r) .� :.�y t#fJ'$tfi d��,'�.v.?dv: a+; ,''A. �;r b v�. r ifa i •,'.r 7 ;'. 'h s 4 r �. } F,7c '`�'.� '" °L F � { } �i �S (( f+ .� r'!,i# u. tvrG{,1•`sr '` t {fi ..+..;, i ,,, ,i � t r� to 1r r : � t� ffilir•�( ty r� 1';�f S '?. i4 ''1 t$ %,.`Alrrrf , fr n t + �'S ; t , t '3� F. <i' 1.�JAf i r •�t ti{,��'ia{,�L4... t<fs.74` .it ,,� +-1 ,�.. ' '3 4�, .*t Y a , r .✓ j r �} v,S � .N j st 1 1 '4.�f G H 't:�+ '• ';+'+a ..�';" rr 4 '�r:�:� {�p 7 _t 1 l,W :. ! t t% .n �r } Fj i � {t�r, � � � dfj. �i -'� �r � � rr .�{!h'•11: ,S Xir" i. , 'r 13 r t 'x :,t St{ 4 ! n . � t t 5 � ,, �f �1 . .r 1 ''�� ,••`�#fir , j?' t�. S. r t A {,' k .r F r1. Eb 1S � ae q''E1+�a-` ii Q;•ie�.,S '-'i �' S � �: 4,���•`�'�.�45 ,,;A{`.7 t,'���y}„),,;.. 1 y. } t3,• ay { .,,f•}P;; '{ ,J"�+.�nb�r''�! ,. i?A},r � �y,�t {�kA F {F I NR !'� `�', c �;� f r '; .�"�5.�"•,"S�i.. � !Y ` 'tk y� S' v,�.�i $��;•'}r'�i�k' + 1'��u`!��.��`is°.�W�,�'*�t"};t, ' 4u"r�#�S.a� "`;�r�,,}� ';�3�'S f�.�..� #f'�,s ��.'i�P*,'�"�t�s�,�'�w ; .fY ;,� a+ or negligent failure to perform, under the terms of this Agreement. It is understood the insuring contracts may include provisions that failure to provide timely information may void coverage and/or t x;; prohibit City from obtaining proper coverage. This is not the responsibility of the Broker. J5 .� ` u 12. Complete Agreement. This Agreement shall be the entire Agreement between the parties and shall supersede any written 'af or oral communication between the parties. Y r +r 13. Insuring Contracts. , 1 This contract does not precede any provisions included in the issued insuring contracts. Y f : ' 14. Notice. -`i All notices required to be in writing may be given by first class mail, faxed or hand delivered with r receipt,addressed to City of Jefferson c/o City Clerk and/or c/o the Director of Human Resources,320 n 1{TP East McCarty Street,Jefferson City, Missouri, 65101; and Marsh USA Inc., 2405 Grand Blvd., Suite �; �. � 1500, Kansas City, Missouri, 64108. The date of delivery of any notice shall be the date of actual receipt or, if mailed, the second full day after the day of its mailing. F EXECUTED this 15, 'da of ,2000. C� 'L'°q' �.,j�3.i. y�s?1• CITY OF JEFFERSON,MISSOURI MARSH USA INC. , Mayor Corporate Officer ATTEST: EST: .r' �• Ct Clerk Title: �,'�•�;`��a�'�'' �s`}>r'`;�:,'. T . -;A" APPROVE TO FOR City selor vPt ax N '? IhSecretaryWontract FilesTrofcssional Scrvices\Marsh USA hicTontract 1999-OO.wpd 8 , g n;4 + @ T,•X',y(;'y ;'t. ,�a k .n�`y4,:i+ �4��+adSv St.X,�,S'i. 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