HomeMy Public PortalAboutGolf Commission Packet 4.25.23MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Golfcommission@Brewster-ma.gov
Location: 2198 Main Street
Date: April 25, 2023
Time: 4:00 PM
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This meeting will be conducted in person at the time and location noted above. This means that
at least a quorum of the members of the public body will attend the meeting in person and
members of the public are welcome to attend in person as well. As a courtesy only, access to the
meeting is also being provided via remote means in accordance with applicable law. Please note
that while an option for remote attendance and/or participation is being provided as a courtesy
to the public, the meeting will not be suspended or terminated if technological problems
interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise
required by law. Members of the public with particular interest in any specific item on this
agenda should make plans for in -person vs. virtual attendance accordingly.
Members of the public who wish to access the meeting remotely may do so in the manner shown
on our posted agenda.
Meetings may be joined by:
1. Phone: +1 312 626 6799 or +1 929 436 2866
Webinar ID: 881 4407 8985
Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
2. Zoom Webinar:
https://us02web.zoom.us/j/88144078985?lewd=M05KQnNsR1ROT2FzZEpkSFZDWUVO
Zz09
Passcode: 049087
To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized.
8R:ms-v Jay Packett
Director of Operations
Colin Walsh
Course Superintendent
Golf Commission
Anne O'Connell
Chair
Andrea Johnson
Vice Chair
Rob David
John Kissida
Wyn Morton
David Valcourt
The Captains Golf Course
1000 Freemans Way
Brewster, MA 02631
(508) 896-1716
www.CaptainsGolfCourse.com
When required by law or allowed by the Chair, persons wishing to provide public comment or
otherwise participate in the meeting may do so by attending the meeting in person or by
accessing the meeting remotely.
Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster
Government TV Channel 18), Livestream (livestream.brewster-ma.;,ovi, or Video recording (tv.brewster-
ma.gov).
AGENDA
• Call to Order
• Declaration of a Quorum
• Meeting Participation Statement
• As required by the Open Meeting Law, we are informing you that the Town will be video and audio
taping as well as broadcasting this public meeting. In addition, if anyone else intends to either
video or audio tape this meeting they are required to inform the chair.
• Public Comment
• Superintendent's Report
• Director's Report
• Update FY23 HVAC Project
• Course Operations Questions and Concerns
• Strategic Planning Updates (Commission)
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 3/28
• Future Agenda Items and Meetings (5/9; Room B)
• Matters not anticipated by the Chair
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
SUBTOTAL
GENERAL EXPENSES
OiVGrease
Diesel Fuel
Heating
Gasoline
Electricity
Electricity -Irrigation Pump
R&M Equipment_
R&M Irrigation
Proffess ionaVTech nical
OSHA Training
Phones
Alarm
Office Supplies
Score Cards
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial Supplies
Rubbish RemovaVSanitation
Seed & Sod
Tee & Green
Landscapina
Topsoil & Sand
Fertilizer
Fungicide
Insecticides
Misc. Wetting Agents/Lime
Cart Lease
Clubhouse Fum./Repair
Credit Card Expense
Environmental Monitoring
Safety Clothing Allowance
Mileage -Maintenance
Meetings/Travel
Dues and Subscriptions
Clothing Allowance-Admin
Advertisin g'Promotions
CVEC Administration Charges
BUDGET STATUS rev. 3/31/23
FY 2023
Expended thru
March Budget
$ 730,528.64 $1,001,971.00 $
$ 343,521.30 $ 518,540.00 $
$ 43,021.62 $ 61,184.00 $
$ 4,731.00 $ 15,197.00 $
$ - $ $
$ • $ - $
$ $ $
$ 1,121,802.58 $ 1,598,892.00 $
$ 3,744.92 $ 3,200.00
$ _ 13,233.40 $ 10,500.00
$ 12,476.77 $ 14,000.00
$ 9,074.76 $ 9,000.00
$ 39,033.06 $ 48,760.00
$ 16,739.98 $ 23,320.00 $
$ 82,660.42 $ 88,000.00 $
$ 36,648.14 _ $ 37,000.00 $
$ 12,170.13 $ 4,500.00 $
$ $ 2,500.00 $
$ 1,064.44 $ 1,600.00 $
$ 3,057.31 $ 2,200.00
$ 5,351.03 $ 9,500.00
$ 2,985.00 $ 5,000.00
$ 21,490.70 $ 12,000.00
$ 5,411.62 $ 13,000.00
$ 7,696.46 $ 8,000.00
$ 10,220.69 _ $ 22,000.00
$ 12,027.36 $ 20,000.00
$ 20,053.00 $ 29,000.00
$ 12,766.20 $ 12,000.00 _ $
$ 3,170.56 $ 5,000.00 $
$ 18,178.02 _ $ 31,500.00 $
$ 79,604.75 $ 96,000.00 $
$ 138,627.37 $ 126,000.00 $
$ - $ 16,000.00 $
$ 47,829.86 $ 58,000.00 $
$ 74,000.00 $ 111,000.00 $
$ 36,623.79 $ 50,000.00 $
$ 59,356.59 $ 75,000.00 $
$ 2,119.19 $ 3,000.00 $
$ 3,244.70 $ 9,000.00 $
$ 88.45 $ 450.00 $
$ 1,060.00 $ 2,500.00 $
$ 4,208.00 $ 4,100.00 $
$ - $ 4,060.00: $
$ 21,731.84 $ 50,000.00 $
$ 2,734.38 $ 4,688.00 $
$ - $ $
$ - $ $
$ $
$ $ $
$ $ S
$ $ $
$ $ $
SUBTOTAL $ 820,692.89 $ 1,021,318.00 1 $
Other Expenses:
Transfer to Trust
Pro Shop Purchases
Capital
Indirect Costs
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
General Liability Insurance
Retirement/Pension Eyp.
Transfer to General Stabilization
SUBTOTAL
$
$ 117,868.54
$ 205,356.00
$ 511.64
$ 26,767.76
$ 222,420.25
$ 15,351.26
$ 21,547.75
$ 10,605.00
$ 68,262.24
$ 238,554.00
$ 400,000.00
$ 927,244.44
GRAND TOTAL $ 2,869,729.89
$ 21,000.00
$ 230,000.00
$ 205,356.00
$_ 671.00
$ 55,080.00
$ 343,608.00
$ 23,976.00
$ 20,000.00
$ 16,480.00
$ 81,198.00
$ 238,554.00
$ 400,000.00
$ 1,635,923.00
%of
Budget
Balance Spent
271,442.36
175,018.70
18,162.38
10,466.00
72.9%
66.2%
70.3%
31.1%
475,089.44 70.2%
(544.92) 117.0%
(2,733.40) 126.0%
1,523.23 89.1%
{74.763 100.8%
9,726.94 80.1%
6,580.02 71.8%
5,339.58 93.9%
351.86 99.0%
(7,670.13) 270.4%
2,500.00 0.0%
535.56 66.5%
(857.31) 139.0%
4,148.97 56.3%
2,015.00 59.7%
(9,490.70) 179.1%
7,588.38 41.6%
103.54 98.7%
11,779.31 46.5%
7,972.64 60.1%
8,947.00 69.1% Seed & Sod
(766.20) 106.4% Tee & Green
1,829.44 63.4% Landscaping
13,321.98 57.7% Topsoil & Sand
16,395.25 82.9% Fertilizer
(12,627.37)' 110.0% Fungicide
16,000.00 0.0% Insecticides
10,170.14 l 82.5% Misc. Wetting Agents/Lime
37,000.00 ; 66.7%
13,376.21 ! 73.2%
15,643.41 79.1%
880.81 70.6%
5,755.30 36.1%
361.55 19.7%
1,440.00 42.4%
(108.00) 102.6%
4,000.00 0.0%
28,268.16 43.5%
1,953.62 58.3%
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
Contractual Obligations
SUBTOTAL
GENERAL EXPENSES
Oil/Grease
Diesel Fuel
Heating
Gasoline
Electricity
Electricity -Irrigation Puma
R&M Equipment
R&M Initiation
Proffessional/Tech n ical
OSHA Training
Phones
Alarm
Office Supplies
Score Cards
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial Supplies
Rubbish Removal/Sanitation
Cart Lease
Clubhouse Fum./Repair
Credit Card Expense
Environmental Monitoring
Safety Clothing Allowance
Mileage -Maintenance
Meetings/Travel
Dues and Subscriptions
Clothing Allowance-Admin
Advertising. Promotions
200,635.11 80.4%
SUBTOTAL
Expended thru
March
606,781.50
327,606.26
37,916.61
2,815.50
6,500.00
981,619.87
FY 2022
Budget
890,037.00
579,478.00
50,000.00
16,560.00
6,643.00
$ 1,542,718.00
$
$
$
% of
Budget
Balance Spent
283,255.50 68.2%
251,871.74 56.5%
12,083.39 75.8%
13,744.50 17.0%
143.00 97.8%
561,098.13 63.6%
$ 2,818.94 $ 3,000.00 $ 181.06
$ 7,559.06 $ 10,000.00 $ 2,440.94
$ 9,212.29 $ 14,000.00 $ 4,787.71
$ 8,070.55 _ $ 8,500.00 $ 429.45 _
$ 37,738.80 $ 46,000.00 $ 8,261.20
$ 11,927.14 $ 22,000.00 $ 10,072.86
$ 69,579.20 $ 80,000.00 _ $ 10,420.80
$ 18,647.94 $ 35,000.00 $ 16,352.06
$ 9,407.80 $ 4,500.00 $ (4,907.80).
$ - $ 2,500.00 $ 2,500.00
$ 1,013.47 $ 1,600.00 $ 586.53
$ 3,105.40 $ 2,200.00 $ (905.40)
$ 6,035.35 $ 9,500.00 $ 3,464.65
$ 3,045.37 $ 4,000.00 $ 954.63
$ 10,775.15 $ 12,000.00 $ 1,224.85
$ 3,370.67 $ 13,000.00 $ 9,629.33
$ 6,176.21 $ 8,000.00 $ 1,823.79
$ 18,160.40 $ 20,000.00 $ 1,839.60
$ 18,828.97 $ 26,000.00 $ 7,171.03
$ 9,988.42 $ 25,000.00 $ 15,011.58
$ 5,690.09 $ 12,000.00 $ 6,309.91
$ 1,500.00 , $ 5,000.00 $ 3,500.00
$ 19,401.70 $ 30,000.00 $ 10,598.30
$ 29,827.60 _ $ 80,000.00 $ 50,172.40
$ 129,716.67 $ 120,000.00 $ (9,716.67).
$ 3,219.69 $ 15,000.00 $ 11,780.31
48,090.00 $ 55,000.00 $ 6,910.00
74,000.00 $ 111,000.00 $ 37,000.00
15,898.00 $ 35,000.00 ! $ 19,102.00
52,857.16 $ 57,000.00 i $ 4,142.84
2,983.57 - $ 3,000.00 $ 16.43
4,084.93 $ 9,000.00 $ 4,915.07
$ 450.00 $ 450.00
130.00 $ 2,500.00 $ 2,370.00
3,569.99 $ 4,100.00 $ 530.01
$ 4,000.00 $ 4,000.00
19,271.90 $ 50,000.00 $ 30,728.10
- $ - $
- $
- $
- $
- $
- $
- $
- $
- $
94.0%
75.6%
65.8%
94.9%
82.0%
54.2%
87.0%
53.3%
209.1%
0.0%
63.3%
141.2%
63.5%
76.1%
89.8%
25.9%
77.2%
90.8%
72.4%
40.0%
47.4%
30.0%
64.7%
37.3%
108.1%
21.5%
87.4%
66.7%
45.4%
92.7%
99.5%
45.4%
0.0%
5.2%
87.1%
0.0%
38.5%
$ 665,702.43 $ 939,850.00 $ 274,147.57 70.8%
Other Expenses:
$ 21,000.00 0% Transfer to Trust _
$ 112,131.46 51% Pro Shop Purchases
$ Capital
$ 100% Indirect Costs
$ 159.36 76% Life Insurance
$ 28,312.24 49% Unemployment
$ 121,187.75 65% Health Insurance
$ 8,624.74 64% Medicare
$ (1,547.75) 108% Compensated Absences
$ 5,875.00 64%, Workers Compensation
12,935.76 84% General Liability Insurance
100% Retirement/Pension Exp.
100% Encumbrances
308,678.56 57% SUBTOTAL
$
$ 4,254,133.00 $ 984,403.11 67%I GRAND TOTAL
$ 21,000.00
_ $ 79,917.81
$ 17,595.00
$ 129,324.00
$ 400.26
$ ___11,442.92
$ 151,919.90
$ 11,260.88
$ 1,193.00
$ 9,646.00
$ 70,511.92
$ 251,300.00
$ 6,237.30
$ 761,748.99
21,000.00
230,000.00
100,000.00
129,324.00
652.00
54,000.00
298,518.00
$ 15,000.00
$ 16,000.00
$ 78,834.00
$ 251,300.00
$ 6,237.30
$ 1,223,016.30
$
150,082 19
82,405.00 I
251.74
42,557.08
146,598.10
10,890.12
13,807.00
6,354.00
8,322.08
461,267.31
100%
35%
18%
100%
61%
21%
51%
51%
8%
60%
89%
100%
100%
62%
2,409,071.29 $ 3,705,584.30 $ 1,296,513.01 65%
FY23 Capital $ 12,507.53 $ 730,000.00. $ 717,492.47 2%
FY22 Capital 8 192,666.88 b 982,000.00 $ 789,333.12 20%
CAPITAL SPENDING
FISCAL YEAR 2022
Tree work and Grinding
HVAC/Boiler upgrades
Pump house protection
Clubhouse/Pavilion carpeting
Clubhouse window and door replacement
Maintenance facility study
Sink hole repairs
Maintenance equipment replacement
Kitchen equipment replacement
Driving range equipment/balls
Rental clubs/pushcarts
TOTAL
Sink hole repairs
Cart path improvements
Forward tees
HVAC/Boiler upgrades
Clubhouse surrounds
Kitchen equipment
Maintenance equipment replacement
Irrigation replacement design
Allocated
$
$
$
$
$
$
$
$
$
$
$
$ 982,000.00
35,000.00
265,000.00
10,000.00
25,000.00
280,000.00
20,000.00
40,000.00
232,000.00
25,000.00
20,000.00
30,000.00
FISCAL YEAR 2023
Allocated
20,000.00
120,000.00
15,000.00
75,000.00
30,000.00
15,000.00
380,000.00
75,000.00
TOTAL $ 730,000.00
Expended Remaining
$ 16,488.00 $ 18,512.00
$ 230,573.60 $ 34,426.40
$ 3,356.25 $ 6,643.75
$ 15,735.60 $ 9,264.40
$ 15,049.70 $ 264,950.30
$ - $ 20,000.00
$ 6,003.24 $ 33,996.76
$ 19,943.48 $ 212,056.52
$ 12,560.20 $ 12,439.80
$ 10,514.19 $ 9,485.81
$ 6,509.40 $ 23,490.60
$ 336,733.66 $ 645,266.34
Expended
6,507.53
6,000.00
$ 12,507.53
Remaining
20,000.00
113,492.47
15,000.00
75,000.00
30,000.00
15,000.00
374,000.00
75,000.00
$ 717,492.47
CAPTAINS GOLF COURSE COMPARISON REPORT
MARCH
Mar -18 Mar -19 Mar -20 Mar -21 Mar -22 Mar -23
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 100,912.00 $ 128,693.00 $ 25,272.00 $ 128,115.00 $ 258,683.00 $ 220,771.00
RESIDENTS - Moming $ 69,736.00 $ 75,868.00 $ 26,298.00 $ 66,551.70 $ 130,952.00 $ 149,620.40
RESIDENTS -Twilight $ 7,650.00 $ 11,596.00 $ 2,340.00 $ 17,316.00 $ 19,760.00 $ 19,960.00
CHARTER NON-RESIDENTS $ 4,137.00 $ 4,344.00 $ - $ 6,080.00 $ 5,205.00 $ 3,610.00
NON-RESIDENTS $ 115,450.00 $ 133,151.00 $ 15,768.00 $ 189,211.00 $ 355,700.60 $ 354,694.96
NON-RESIDENT TWILIGHT $ 6,770.00 $ 8,004.00 $ 1,400.00 $ 29,179.00 $ 48,071.00 $ 37,600.00
AFP COLLEGIATE $ 2,170.00 $ 3,054.00 $ $ 3,612.00 $ 4,630.00 $ 3,750.00
AFP JUNIOR $ 820.00 $ 472.00 $ - $ 816.00 $ 1,265.00 $ 1,312.00
SUBTOTAL $ 307,645.00 $ 365,182.00 $ 71,078.00 $ 440,880.70 $ 824,266.60 $ 791,318.36
GREEN FEES:
18 HOLE GREEN FEE $ 8,849.00 $ 6,981.00 $ 2,829.00 $ 9,258.00 $ 11,495.00 $ 10,270.00
TWILIGHT GREEN FEES $ 1,575.00 $ 3,391.00 $ 2,058.00 $ 4,917.00 $ 3,835.00 $ 2,475.00
BACK 9 GREEN FEES $ 182.00 $ 182.00 $ 428.00 $ 2,071.00 $ 1,830.00 $ 3,645.00
ADVANCED RESERVATIONS $ 2,800.00 $ 200.00 $ 100.00 $ 3,128.00 $ 2,490.00 $ 200.00
SUBTOTAL $ 13,406.00 $ 10,754.00 $ 5,415.00 $ 19,374.00 $ 19,650.00 $ 16,590.00
CARTS:
18 HOLE CART
9 HOLE CART
SUBTOTAL
$ 2,625.60 $ 3,833.08 $ 2,005.56 $ 7,793.12 $ 7,273.76 $ 6,994.96
$ 595.65 $ 1,749.41 $ 1,286.31 $ 4,314.09 $ 2,426.15 $ 3,660.64
$ 3,221.25 $ 5,582.49 $ 3,291.87 $ 12,107.21 $ 9,699.91 $ 10,655.60
DRIVING RANGE $ 1,657.00 $ 3,683.00 $ 2,025.00 $ 2,774.00 $ 7,146.00 $ 6,294.00
PULL CARTS $ 71.52 $ 170.43 $ 68.67 $ 125.10 $ $ 93.18
SNACK BAR RENT $ $ $ - $ - $ $ -
GIFT CERTIFICATES $ (392.00) $ (2,137.00) $ (635.10) $ (1,773.00) $ (4,486.68) $ (1,340.65)
CREDIT BOOK $ (367.93) $ (68.84) $ (32.17) $ (9.50) $ (775.62) $ (322.49)
PRO SHOP SALES $ 9,976.28 $ 12,389.91 $ 3,065.56 $ 15,774.64 $ 22,330.48 $ 7,538.86
MISC. SALES $ $ $ - $ $ - $
SUBTOTAL $ 10,944.87 $ 14,037.50 $ 4,491.96 $ 16,891.24 $ 24,214.18 $ 12,262.90
TOTAL REVENUE $ 335,217.12 $ 395,555.99 $ 84,276.83 $ 489,253.15 $ 877,830.69 $ 830,826.86
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH MARCH (3 months )
YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022 YEAR 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 136,247.00 $ 154,771.00 $ 246,562.02 $ 171,288.00 $ 272,236.00 $ 249,321.00
RESIDENTS - Morning $ 79,033.00 $ 84,777.45 $ 122,871.00 $ 83,214.70 $ 139,356.00 $ 168,430.40
RESIDENTS - Twilight $ 8,925.00 $ 12,042.00 $ 18,864.00 $ 18,720.00 $ 19,760.00 $ 21,040.00
CHARTER NON-RESIDENTS $ 5,516.00 $ 4,344.00 $ $ 6,080.00 $ 5,205.00 $
NON-RESIDENTS $ 155,200.00 $ 169,869.00 $ 230,894.00 $ 250,531.00 $ 376,500.60 $ 424,974.96
NON-RESIDENTTWILIGHT $ 9,310.00 $ 8,004.00 $ 24,910.00 $ 32,448.00 $ 48,071.00 $ 42,144.00
COLLEGIATE $ 2,170.00 $ 3,442.00 $ 1,183.00 $ 4,833.00 $ 4,630.00 $ 3,750.00
JUNIORS $ 1,005.00 $ 472.00 $ 776.00 $ 1,292.00 $ 1,265.00 $ 1,312.00
SUBTOTAL $ 397,406.00 $ 437,721.45 $ 646,060.02 $ 568,406.70 $ 867,023.60 $ 910,972.36
GREEN FEES:
18 HOLE GREEN FEE $ 17,652.00 $ 11,905.00 $ 12,755.00 $ 16,163.00 $ 19,990.00 $ 21,745.00
TWILIGHT GREEN FEES $ 4,107.00 $ 4,610.00 $ 5,665.00 $ 7,722.00 $ 5,895.00 $ 5,660.00
BACK 9 GREEN FEES $ 260.00 $ 182.00 $ 470.00 $ 3,865.00 $ 3,595.00 $ 8,200.00
ADVANCED RESERVATIONS $ 4,100.00 $ 1,900.00 $ 10,692.20 $ 6,850.00 $ 3,290.00 $ 21,113.45
SUBTOTAL $ 26,119.00 $ 18,597.00 $ 29,582.20 $ 34,600.00 $ 32,770.00 $ 56,718.45
CARTS:
18 HOLE CART $ 6,332.64 $ 6,161.32 $ 8,122.47 $ 11,747.07 $ 9,894.08 $ 17,913.67
9 HOLE CART $ 1,843.43 $ 2,749.77 $ 4,057.60 $ 6,546.63 $ 3,943.27 $ 8,194.83
SUBTOTAL $ 8,176.07 $ 8,911.09 $ 12,180.07 $ 18,293.70 $ 13,837.35 $ 26,108.50
DRIVING RANGE $ 4,348.00 $ 5,169.00 $ 5,229.00 $ 2,774.00 $ 8,939.00 $ 10,839.00
PULL CARTS $ 203.28 $ 285.24 $ 153.36 $ 275.65 $ $ 173.16
SNACK BAR RENT $ - $ - $ $ $ $
GIFT CERTIFICATES $ 1,136.41 $ (820.90) $ (4,192.73) $ 484.00 $ (2,715.68) $ (834.36)
CREDIT BOOK $ (750.12) $ (378.13) $ (520.59) $ (25.10) $ (1,167.48) $ (877.91)
PRO SHOP SALES $ 15,118.03 $ 16,248.10 $ 16,693.83 $ 17,409.42 $ 25,264.15 $ 13,727.45
MISC. SALES $ $ $ - $ $ 8.00 $ 287.15
SUBTOTAL $ 20,055.60 $ 20,503.31 $ 17,362.87 $ 20,917.97 $ 30,327.99 $ 23,314.49
TOTAL REVENUE $ 451,756.67 $ 485,732.85 $ 705,185.16 $ 642,218.37 $ 943,958.94 $ 1,017,113.80
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH X11ARCfri (9 months
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early
RESIDENTS - Morning
RESIDENTS - Twilight
CHARTER NON-RESIDENTS
NON-RESIDENTS
NON-RESIDENT TWILIGHT
COLLEGIATE
JUNIORS
SUBTOTAL
146,233.00 $ 172,751.00 $ 259,233.02 $ 194,400.00 $ 279,607.00 $ 249,801.00
82,125.00 $ 83,982.45 $ 126,211.00 $ 82,421.70 $ 143,623.00 $ 171,710.40
12,208.00 $ 16,529.00 $ 24,296.00 $ 25,416.00 $ 22,568.00 $ 26,988.40
5,516.00 $ 4,344.00 $ - $ 6,080.00 $ 26,005.00 $
162,580.00 $ 179,034.00 $ 241,348.00 $ 275,131.00 $ 358,504.60 $ 427,054.96
11,291.00 $ 10,158.00 $ 28,018.00 $ 39,484.00 $ 50,871.00 $ 44,454.00
2,685.00 $ 4,182.00 $ 2,128.00 $ 6,054.00 $ 5,851.00 $ 4,200.00
1,725.00 $ 1,557.00 $ 1,164.00 $ 1,516.00 $ 1,849.00 $ 1,312.00
424,363.00 $ 472,537.45 $ 682,398.02 $ 630,502.70 $ 888,878.60 $ 925,520.76
GREEN FEES:
18 HOLE GREEN FEE $ 970,548.55 $ 1,010,025.34 $ 1,045,402.58 $ 1,332,424.58 $ 1,170,145.49 $ 1,237,201.56
TWILIGHT GREEN FEES $ 114,190.00 $ 116,006.20 $ 122,058.00 $ 184,607.88 $ 157,021.89 $ 158,468.50
BACK 9 GREEN FEES $ 49,039.20 $ 57,989.04 $ 68,312.00 $ 88,488.95 $ 121,346.25 $ 188,195.01
ADVANCED RESERVATIONS $ 75,796.28 $ 55,487.00 $ 64,748.60 $ 33,953.80 $ 37,644.25 $ 68,319.00
SUBTOTAL $ 1,209,574.03 $ 1,239,507.58 $ 1,300,521.18 $ 1,639,475.21 $ 1,486,157.88 $ 1,652,184.07
CARTS:
18 HOLE CART
9 HOLE CART
SUBTOTAL
DRIVING RANGE
PULL CARTS
SNACK BAR RENT
GIFT CERTIFICATES
CREDIT BOOK
PRO SHOP SALES
MISC. SALES
SUBTOTAL
356,703.67 $ 365,384.71 $ 364,332.37 $ 473,937.52 $ 454,720.58 $ 469,190.51
78,116.66 $ 87,704.83 $ 93,124.74 $ 116,707.10 $ 103,652.27 $ 120,938.53
434,820.33 $ 453,089.54 $ 457,457.11 $ 590,644.62 $ 558,372.85 $ 590,129.04
87,511.00 $ 87,651.00 $ 91,326.00 $ 123,140.00 $ 114,616.00 $ 108,616.50
6,558.68 $ 6,313.45 $ 5,564.55 $ 7,027.73 $ 3,218.78 $ 4,659.40
34,000.00 $ 26,500.00 $ 28,202.16 $ 10,000.00 $ 25,000.00 $ 24,603.05
(1,742.52) $ (4,506.54) $ (3,151.91) $ 7,117.60 $ 12,802.14 $ 9,130.06
5,563.09 $ (4,965.77) $ 2,028.40 $ 4,985.20 $ 16,936.55 $ 12,182.38
174,714.65 $ 192,813.61 $ 186,066.00 $ 172,436.51 $ 198,101.34 $ 182,148.19
$ $ $ $ 6,231.27 $ 4,585.71
306,604.90 $ 303,805.75 $ 310,035.20 $ 324,707.04 $ 376,906.08 $ 345,925.29
TOTAL REVENUE $2,375,362.26 $2,468,940.32 $ 2,750,411.51 $ 3,185,329.57 $ 3,310,315.41 $ 3,513,759.16
FY 2023 Projections by month
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Contractual Obligations
Indirect Costs
Transfer to Capital Stabilization
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
$
JUL
12,000
449,961
150,082
24,929
47,000
5,000
688,972
154,899
134,505
25,300
671
28,629
23,976
20,000
16,480
238,554
81,199
21,000
214,006
400,000
1,359,219
(670,247)
AUG SEP
6,000 $ 3,886 $
449,961 $ 262,477 $
157,229 $ 107,202 $
32,719 $ 21,813 $
46,000 $ 30,000 $
5,000 $ 5,000 $
$ $
- $ - $
696,909 $ 430,377 $ 292,930
OCT
168,735
78,614
15,580
25,000
5,000
154,899
129,449
23,000
28,629
335,976
360,932
138,930
105,177
16,100
28,629
288,836
141,542
121,364
59,668
10,350
28,629
220,011
72,920
NOV
56,245
28,587
6,232
15,000
2,500
108,564
111,782
53,600
4,600
9,200
28,629
207,811
(99,247)
$
DEC JAN FEB
- $ - $ 248,047
18,748 $ 18,748 $ 18,748
7,147 $ 5,003 $ 3,573
1,558 $ 3,116 $ 3,116
5,000 $ 10,000 $ 2,000
2,000 $ $
- $ $
- $ - $
34,453 $ 36,867 $ 275,485
102,201
36,407
5,750
9,200
28,629
182,188
(147,734)
105,395
36,407
9,200
28,629
179,631
(142,764)
79,845
45,509
9,200
28,629
163,183
112,302
MAR APR
554,458 $ 393,957 $
37,497 $ 56,245 $
5,717 $ 28,587 $
3,116 $ 12,464 $
20,000 $ 25,000 $
2,500 $ 5,000 $
623,288 $ 521,254 $
108,589
71,804
9,200
28,629
218,221
405,067
118,170
107,200
39,100
9,080
28,629
302,179
219,075
MAY JUN
189,683 $ 51,069
112,490 $ 224,980
57,174 $ 85,761
14,022 $ 17,138
30,000 $ 45,000
5,000 $ 5,000
72,517 $
480,887 $ 428,949
151,705
111,245
52,900
28,629
344,479
136,408
249,115
120,347
52,900
28,629
450,991
TOTALS
1,459,100
1,874,837
714,677
155,804
300,000
42,000
72,517
4,618,935
1,596,892
1,011,318
230,000
671
55,080
343,548
23,976
20,000
16,480
238,554
79,437
21,000
214,006
400,000
4,250,962
(22,042) $ 367,973
ACTUAL ACTUAL PROJECTED ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED
REVENUES: JUL AUG ACTUAL OCT NOV DEC JAN FEB MAR APR MAY JUN
Season Passes $ 11,760 $ 1,040 $ 868 $ 480 $ 200 $ 200 $ - $ 119,654 $ 791,318 $ - $ $ $
Green Fees $ 570,713 $ 525,489 $ 282,925 $ 153,986 $ 51,928 $ 10,425 $ 29,833 $ 10,295 $ 16,590 $ - $ $ $
Cart Fees $ 189,156 $ 172,527 $ 108,149 $ 63,896 $ 28,874 $ 5,905 $ 9,671 $ 5,862 $ 10,656 $ - $ $ $
Driving Range $ 38,823 $ 29,933 $ 14,676 $ 8,044 $ 2,892 $ 3,410 $ 1,852 $ 2,693 $ 6,294 $ $ $ $
Pro Shop Revenues $ 53,722 $ 50,051 $ 25,524 $ 22,143 $ 9,853 $ 7,127 $ 3,667 $ 2,522 $ 7,539 $ $ $ $
Restaurant Rent $ 5,000 $ $ - $ 18,103 $ 1,500 $ - $ - $ - 6 $ $ $ $
Solar Array $ - $ - $ - $ - $ $ $ $ - $ - $ - $ $ $
Miscellaneous $ 1,936 $ (338) $ 1,657 $ 1,043 $ $ $ - $ 287 $ - $ - S $ $
Gift Certificates $ (5,971) $ (4,086) $ (1,126) $ (2,550) $ 1,495 $ 22,202 $ 213 $ 293 $ (1,341) $ - 6 - $ $
Credit Book $ 2,515 $ 5,806 $ 4,697 $ 2,480 $ (1,188) $ (1,250) $ (630) $ 75 $ (322) $ - $ - 5 $
TOTAL REVENUES $ 867,655 $ 780,421 $ 437,371 $ 267,625 $ 95,554 $ 48,019 $ 44,607 $ 141,680 $ 830,734 $ - $ - $ $
EXPENSES:
Wages $ 129,686 $ 163,498 $ 156,236 $ 144,965 $ 133,749 $ 148,356 $ 81,297 $ 80,664 $ 83,352 $
Operating Expenses $ 58,451 $ 129,019 $ 100,166 $ 94,397 $ 71,942 $ 158,586 $ 73,771 $ 42,189 $ 92,161 $
Pro Shop Purchases $ 21,367 $ 23,719 $ 24,557 $ 13,367 $ 4,301 $ 11,735 $ 3,292 $ 8,580 $ 6,950 $
Life Insurance $ 56 $ 56 $ 112 $ - $ 53 $ 46 $ 50 $ 43 $ 96 $
Unemployment $ $ - $ $ - $ - $ 1,631 $ 3,598 $ 12,185 $ 9,354 $
Health Insurance $ 21,337 $ 24,929 $ 23,133 $ 46,266 $ $ 22,835 $ 42,302 $ - $ 41,619 $
Medicare $ - 5 - $ - $ 6,503 $ $ 5,796 $ - $ - $ 3,052 $
Compensated Absences $ 2,308 $ 3,000 $ - $ - $ 16,240 $ - $ - $ - $ - $
Workers Compensation $ 10,605 $ - $ - $ - $ - $ - $ - $ - $ - $
Retirement/Pension $ 238,554 $ - $ - $ - $ - $ - $ - $ - $ - $
Liability & Property Insurance $ 68,262 $ - $ - $ - $ - $ - $ - $ - $ - $
Transfer to Trust $ - $ - $ - $ - $ - $ - $ - $ - $ - $
Indirect Costs $ - $ 205,356 $ $ - $ - $ - $ - $ - $ - $
Transfer to Capital Stabilization $ 400,000 $ $ - $ - $ - $ - $ - $ - $ - $
Capital $ - $ $ - $ - $ - $ - $ - $ - $ - $
FY23 Capital $ - $ $ - $ - $ - $ $ - $ - $ - $
TOTAL EXPENSES $ 950,626 $ 549,576 $ 304,204 $ 305,497 $ 226,284 $ 348,987 $ 204,310 $ 143,661 $ 236,584 $
SURPLUS/(DEFICrf) $ (82,972) $ 230,845 $ 133,167 $ (37,872) $ (130,730) $ (300,968) $ (159,704) $ (1,981) $ 594,150 $
TOTALS
925,521
1,652,184
594,695
108,617
182,148
24,603
4,586
9,130
12,182
3,513,666
1,121,803
820,683
117,868
511
26,768
222,420
15,351
21,548
10,605
238,554
68262
205,356
400,000
3,269,729
243,937
MONTH: Mar -23
DATE DAY ! 18
1 WED_ 10
2 THU
3 FRI 4
4 SAT
5 SUN
6 MON
7 TUE
8 WED
9 THU
10 FRI
11 SAT
12 SUN
13 MON
14' TUE
15 WED
16 THU
17 FRI
18 SAT
19 SUN
20 MON
211 TUE
22 _WED
23 THU
24 FRI
25 SAT
26 SUN
27 MON
281 TUE
29 WED
30 THU
31 FRI
TOTALS
March -22
March -21
March -20
March -19
March -18
March -17
March -16
March -15
March -14
March -13
March -12
March -11
March -10
March -09
March -08
March -07
March -06
March -05
March -04
March -03
March -02
March -01
March -00
GUEST PLAY
B-9 TWI-LT PP COMP OTHER
1 - 2
2 2 -
2 1
17
13 1
3
18
10
2 F
2 1
3
4
6
2
8 10
18 6 9
17 13 8
2 7 3
1 9 4
13 5 4
8 6 7
1 4 2
27 10 13
35 11
32 15 14
15 6 5
1
71 2 5
2 2
7 5 5
268 128 99
294 72 146
261 59 243
81 18 92
183_LL 5 157
209 7 84
T08. 1 4 -
14 56
739 15 115
84 2
323 23
67
MEMBER PLAY GRAND
TOT-GST 18 B-9 TWI-LT TOT-MBR TOTALS COMMENTSIWEATHER
13 57 14 3 74 87 Sunny, 45deg
4 4 2 - 6 _ 10 Rainy, 40 deg
7 49 23 2 74 81 Partly Sunny, 43 deg
- - - Closed, Rain
19 53 _ 9 6 68 87 Cloudy, 42 deg
15 56 12 2 70 85 Windy, 43 deg
3 12 2 14 17 Cold, Windy, 40 deg
21 5 - 26 26 Cold, Windy, 37 deg
10 23 8 8 39 49 Sunny, Windy, 42 deg
24 98 20 8 126 150 Sunny, 44 deg
- 7 7 7 Rainy, 41 deg
14 45 _ 13 8 66 80 Cloudy, 38 deg
7 39 9 2 50 57 Cloudy, 40 deg
- - Closed, Rain, Nor'easter
_ - - Closed, Rain, Nor'easter
18 48 12 4 64 82 ' Sunny, 48 deg
33 _ 79 24 3 106 139 Cloudy, 43 deg
42 37 25 4 66 108 Overcast, 45 deg
12 42 2 1 45 57 Sunny, Cold, 38 deg
- - 14 44 5 2 51 65 Sunny, 42deg
22 i 77 19 20 116 138 Sunny, 60 deg_
22 1 91 32 13 136 158 Cool, Breezy, 45 deg
8 20 6 5 31 39 Overcast, Rainy, 50 deg
13
6 12
243 14
579 _ 1
196 10
233
214
369
236
149
163-
289
445
440
516
220
233
248
190
19 213
20� 159
15
36
7
16
50
30
19-- 113
83 1 63
194
157
39
62
108
313
28
23
6
12
41
31
34 30
12 31
18 14
30 34
53 24
66 31
40 55
19 35
32 25
142 12
95 51-
137 31
162
50 64 40 9 113
46 26 13 39
163 _ Overcast, 50 deg
85 _ PM Rain, Cool, 43 deg
62 77 26 14 117 179 Sunny, 55deg
26 ' 92 _ 28 10 130 156 _ Sunny, 50 deg
1 ! _ 24 24 25 _ Rainy, Cloudy, 40 deg
15 _ 73 22 12 107 122 Nice, 48 deg
4 _ 19 _ 19 23 _ Sunny, Windy, Cold, 37 deg
17 79 14 13 106 123 Partly Sunny, 41 deg
508 1,356 385 149 1,890 2,398 . Closed 3 Days
530 1,318 313 263 1,894
607 1,977 310 723 3,010
219 582 44 157 783
370 747 100 153 1,000 _ 1,370 Closed 12 days
306 412 , 62 88 562 868 , Closed 19 days
196 594 155 79 828 1,024 Closed 6 days
318 964 209 331 1,504 1,822 Closed 4 days
Closed 31 days
2,424 Closed 6 Days _
3,617 Closed 2 days
1,002 Closed 18 days-2Snow/16COVID
167 361 89 120 570 737 Closed 16 days
597 702 177 196 1,075 1.,672 Closed 6 days
554 1,166 384 201 1,751 2,305 Closed 2 days
880 934 218 208 1 , 360 2,240. Closed 1 day
428 654 34 185 873 1,301 Closed 12 days
529 906 52 181 1,139 1,668 Closed 9 days
470 645 97 261 1,003 1,473 Closed 2 days
675 916 113 253 1.282 1,957
524 794 91 175 1,060 1,584
i
249 288 53 41 382 631
300 691 80 74 845 1,145
604 553 47 99 699 1,303
934 1,205 100 284 1,589 2,523
740 i 721 I 10 26 757 1.497
824 1,214 119 48 1,381 2,205
Closed 6 days
Closed 10 days
Closed 26 days
Closed 18 days
Closed 23 days
Closed 3 days
Closed 13 days
Closed 5 days
CALENDAR YEAR 2023 PLAY TOTALS
_ _,
Member
Play %
GUEST PLAY
MEMBER PLAY
TOTAL
PLAY
Monthly
Totals
18 hole
green
152
186
268
Prepaids
-
-
-
Back 9
w/mbr
95
60
128
Twilight
green
53
Misc.
15
24
13
Guest
Play
315
346
508
18 hole play
1,100
791
1,356
Back 9
play
285
212
385
Twilight
play
138
101
1491
Member
Play
1,523
1,104
1,890
January
1,838
83%
February
76
99
1,450
76%
79%
March
2,398
April
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
#DIV/0!
#DIV/0!
#DIV/O!
May
-
-
-
-
-
-
June
-
-
-
J
-
-
-
-
-
-
-
#DIV/0!
gust
-
-
-
-
-
_
-
-
-
-
-
#DIV/0!
September
-
-
_
-
-
-
-
-
-
-
-
-
-
#DIV/O!
#DIV/O!
October
-
-
- _
-
-
-
-
-
-
-
November
-
-
-
-
-
-
_
-
-
-
-
#DIV/0!
December
-
-
-
-
388
7,407
10,569
11,480
-
#DIVIO!
1,169
43,213
40,903
36,110
3,247
882
8,671
7,995
4,517
46,543
52,823
48,648
TOTALS
606
-
283
228
52
5,686
79%
g 1,650
2,760
1,376
564
2022
25,465
6,471
6,867
30,465
34,259
3,240
89,756
3,939
8,265
8,682
2021
26,122
1,201
93,726
56%
531
4,728
84,758
57%0
2020
23,830
2,503
_
22,138 1,769 2,344 6,082 2,591 34,924
26,234 5,425 6,833 38,492
73,416
52%
51%
52%
2019
22,289
I
2,032
3,932 36,253
I
25,608 6,171 6,363 38,142
74,395
2018
1,888
6,112
6,534 2,926
5,477 38,380
73,477
2017
21,905 1,907
1,825
35,097
26,477 6,426
2,357
1,809 6,595 4,206 38,869
27,309 7,663 5,577
2016 i
23,902
40,549
79,418
51%
48%
2015
6,117 3,435
5,605 5,502
25,318 2,216
1,174
38,260
24,845
35,952
74,212
2014
23,422 2,405
929 5,885 3,867 36,508
5,975 3,932 36,052
26,145
72,560
50%
49%
1,138 6,311
36,906
25,748 6,108 3,769
2013
23,220 2,438
3,799
35,625
72,531
2,636 1,231
6,161 3,618
2,963
51%
51%
51%
48%
49%
48%
2012
23,523
37,169
28,694 7,121
38,778
75,947
3,242
36,385
37 954
74,339
2011
23,723
843
5,128 3,449
28,422 6 854 2,678
2010
878
6,782
3,442
20,652 3,180
6,594
4,457
35,761
27,379
37,603
73,364
22,986
IL
5,218
36,196
75,017
2009
3,517 2,089 5,011
38,821
26,929
6,107
3,160
4,582 1,204 5,837 5,816 40,963
38,874
79,837
2008
23,524
25,997
6,959
5,918
2007
24,113 4,858 1,177 6,544 6,577 43,269
29,758
40,581
83,850 '
7,470
3,353
22,099 7,080
5,828 6,962 43,454
31,342
42,372
2006
1,485
7,376
3,654
85,826
49•%
2005
4,601 6,404 41,692
28,879
41,018
16,577 11,948
2,162
7,270 4,869 ,
82,710
50%
2004
16,731 12,074 1,858 4,602 5,472
7,250 4,212 41,540
82,277
40,737
30,078
50%
2003
17,168 12,342 1,912 4,371 5,397
28,837 6,065 3,800 38,702
41,190
79,892
48%
48%
46%
47%
2002
15,353
5,482
30,641 7,111 3,205 40,957
85,937
17,705
1,953
4,487
44,980
13,280
5,034
7,039 1,837 39,039
85,065
2001
21,699 1,943
4,070 46,026
30,163
2000
14,082 18,987
3,480 2,382
28,967 4,375 2,879 36,221
76,931
1,779
40,710
# AFP 2021 # AFP 2022
Residents
Early 376 333
Morning 243 280
Twilight 139 124
College 29 17
Junior I 18 16
Totals 805 770
Non Resident
Unrestricted
Charter
Twilight
College
Junior
Totals
Grand Total
J
318
5
116
15
6
460
268
102
13
3
386
1265 J 1156
4/24/2023
268
234
82
13
12
609
223
78
5
2
308
917
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of March 28th, 2023
Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), John Kissida, Jeff
Odell, and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent,) Rob Harris
(CCMGA) Bill Meehan (Finance Committee Liaison)
THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: https://reflect-brewster-
ma.cablecast.ty CablecastPublicSiteishow, 6448?channel=1
Chairperson Anne O'Connell called the meeting to order at 4:00 p.m.
Declaration of a Quorum — Five Golf Commissioners present and accounted for which constitutes a
quorum.
Public Comment — No public comments.
Superintendent's Report - Colin Walsh, discussed various updates related to the maintenance of the golf
course. All the union staff are back in place, and seasonal hires are starting to return. The team is working
on cleaning up the Starboard side of the golf course in preparation for opening this Saturday. They are
also preparing for aeration, which will involve aerating 20 acres of fairways, 7.3 acres of tees, and 3.5
acres of greens in two to two and a half days. Mr. Kurt Raver is conducting a maintenance facility study,
and the irrigation system is being charged. They also hired a tree service company to thin up trees and
improve their health. The team widened the 14th forward tees and will lay 1100 square feet of bent grass
sod and 3100 square feet of bluegrass sod on Thursday and Friday. They filled a sinkhole and are
planning to pave the cart path around the back of the pro shop, first tee on the Starboard, first tee on the
Port, second hole on the Starboard, and the entire length of the car path from the tee to past the green on
number five Starboard. The morale of the staff is good, and they are looking forward to a great season.
Director's Report — Jay Packett provided a financial update on the Captains Golf Course. The budget
status review showed that they are on par with the previous year's budget, but there are some looming
pricey projects. In February, the golf course made $3,000 more than the previous year, with memberships
being the main driver behind the increase. The fiscal year revenue is over $250,000 higher than the
previous year, again due to memberships and greens fees. The projections provided did not paint the
truest picture, but March membership revenues are already over $609,000, which will help the bottom
1
line for FY 23. The month of February was their best February in over five years, despite being closed for
10 days due to a brutal cold snap. Play totals for the year so far show that 76% of February play was by
members, while January was 83%. Jay Packett anticipates that number dropping slightly in the coming
months. Overall, the financial update was positive, and Jay Packett will keep a tight watch on the budget
as they move forward. Discussion continued the topic about the financial status of the golf course. It was
noted that fiscal years 2020 and 2021 should be discounted when comparing the current month's numbers
to previous years, as they were unusual due to early enrollment and the COVID-19 pandemic,
respectively. Despite this, there was some concern about the negative bottom line projections for the
current fiscal year. The course's revenues were higher than the previous year, but expenses were slightly
higher as well due to the need for additional staff during busy periods. Some expenses had exceeded their
budgets, but the professional technical line item was the most significant due to proactive and reactive
expenses such as pest control and deep tine aerification. The Golf Commission agreed to re-evaluate the
numbers in two weeks.
Jay Packett continued to discuss several ongoing projects related to the golf course. He mentioned that the
restaurant is set to open on April 6 and that work is being done to prepare the loading dock area. There is
a delay in getting the required material from Home Depot, and if it is not resolved soon, they will
consider other options. The men's bathroom is also being worked on, and a countertop company has been
hired to lay laminate, which will be installed next Monday, causing temporary closure of the men's room.
The gutters near the service entrance door behind the bar were damaged due to a major ice damage last
winter, and Lou Moreno will be fixing it. Lastly, the wood section on the deck area of the restaurant needs
to be replaced and Lou Moreno has already picked up the supplies for the repair. Jay also mentioned the
bulkhead, they do have it and it needs to be attached to the building, but is awaiting the required material,
which will take a few more weeks. Jay has informed Sean Sullivan (Freeman's Grill) of this and
emphasized the need to resolve it soon.
Jay Packet noted Peggy McAvoy from Friends of the Captains sent an email update. With the key points
being that they are running a birdhouse contest on the golf course where people can win prizes by taking a
picture of a bird on one of their new birdhouses and sending it to the Friends. The Friends are organizing
a driving range ball popping party on April 26 at 3 PM. Tools will be provided, but people can also bring
their own three -pronged or two -pronged tools and staff will be on site to help pick up and wash the balls.
They will also hold a closest -to -the -pin contest on both golf courses with prizes for first and second place,
and a random pick for anyone who lands on the green. The Friends have adopted two planting areas on
the golf course and are looking for volunteers. They are also searching for someone to help as a
tournament director for their annual golf tournament in September. Jay Packett also noted that the article
capital item regarding windows and doors is a placeholder for now until the general bid opening on April
29th at 11 o'clock. From there, a decision will be made on the total price.
Update FY23 HVAC Project (Jeff Odell) - Jeff Odell noted there is a delay in the shipment of a
supplemental air component for the HVAC project, which is causing concern because the kitchen had to
close during high season due to heat. The component was supposed to ship on April 16th, but as of April
24th, it was still in production. The decision needs to be made about whether to wait for it to arrive and
shut down the kitchen again in the shoulder season, or to wait until after the busy season and shut down in
the winter. A shutdown is expected to take about three days to a week. The project had a four -day
shutdown due to a water sprinlder pipe in the way of one of the components, which was resolved. Sean
Sullivan prefers to lose business in the winter rather than shutting down once the kitchen is open.
However, if the component arrives in the next few days, they will have to decide whether to wait until
after Freeman's function scheduled for April 10th or to proceed with the installation. Discussion
followed regarding the decision to close during the late fall and early winter months when there is less.
The alternative is to shut down once the business is already open, which is difficult due to the planning
required and the potential impact on staff and food inventory. However, the decision is not final, and if
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there is a need to change it, there will be further discussions. The conversation continued about supply
chain issues and who is responsible for delays and associated costs. John Kissida raised concerns about
warranty and responsibility for the HVAC system. There is mention of an email confirmation from the
engineering firm and HVAC company that the system will function without fault.
Discussion on Project Manager position included in proposed FY24 Golf Department Budget (John
Kissida)
John Kissida requested to discuss the project manager position, which has been included in the proposed
FY 24 budget that was approved by the Select Board. However, John Kissida expressed concerns about
the lack of discussion surrounding the position, including the project description and the fact that the
Commission never voted for the position. He also questioned the necessity of a full-time position for a
project that is several years away and suggested a temporary or part-time position instead. The budget for
the position is $100,000.
Jay Packett discussed the new position. He believes that the position will be more of a business manager
role than a project manager role, and that the individual will have many responsibilities beyond dealing
with capital projects. They will attend meetings, deal with contracts, and handle administrative tasks such
as payroll and bill processing. This person will be on site, which will increase efficiency and productivity.
Jay Packett is 100% in favor of this position and believes it will make everyone's job easier. There have
been minor discussions about the position's future, but nothing is set in stone. Donna Kalinick will still
oversee this individual for certain things. The discussion about the position was ongoing. Concern is
about the cost of the position, which is $100,000, and that the commission doesn't fully understand the job
duties. There are worries about the possibility of creating a bottleneck and that the administration's costs
have already increased significantly. There is also a discussion about indirect costs and how they will
affect the commission's fmances in the future. Members of the Golf Commission discussed their concerns
about the lack of detailed information about the position and its budget. They also discussed whether they
could make a recommendation. They agreed to put a motion on the agenda for the next meeting to
discuss the issue further. They also talked about the benefits of the position, including the medical
benefits and the fact that the individual would be certified in procurement. They suggested that they
would need more information to make an informed decision and that they didn't want to divide the
commission over the issue.
Other Strategic Planning Updates (Commission)
John Kissida - John Kissida met with Friends of Captains to discuss projects on the golf course. Several
people stepped up to take on these projects, as there will be a whole bunch of new areas on the golf course
that will need assistance with the changes by the Starter Shed. John Kissida also mentioned the possibility
of engraved pavers as a way to raise funds for the golf course. He noted Colin has done an amazing job on
the cart paths, but they took more time than anticipated due to the county contract. However, they have
some great areas that will be a significant improvement. John Kissida has been providing technical
assistance on this front and thanks Colin and friends for their efforts to beautify captains. Jeff Odell
echoed these comments.
Questions and Comments from Associations and Liaisons —
Bill Meehan liaison to the finance committee and expressed concern about the lack of consensus among
the commissioners regarding the project management position budget line item. He urged the commission
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to reach a consensus before the town meeting and offer their assistance if needed.
Review and Approve Minutes (2/28) - Approved with amendments.
Future Agenda Items and Meetings (4/11) - Anne O'Connell noted the golf commissioners had
previously agreed to hold monthly meetings but after hearing today's discussion, they have decided to
have both meetings in April, one to focus on the finance team and the other to address regular matters.
The first meeting was already scheduled for the 11th, and the second one will be added on the 25th. They
also requested membership numbers and asked for any additional agenda items that were not already
discussed.
Matters not anticipated by the Chair: Jay Packett spoke about sinkholes in the car park and the DPW's
efforts to fix them. The asphalt was torn up, and material was laid down to create a two and a half -inch
lip. Jay Packett talked of plans for the other sinkholes and expressed gratitude for the DPW's efforts,
which made the car park safer, and highlighted the importance of one department helping another in
Brewster.
A motion to adjourn was made by Anne O'Connell - Motion was approved.
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