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AIMML BILL NO. 99-112 CORRECTED
SPONSORED BY COUNCILMAN Nil es °,;' ' ' X.
ORDINANCE NO.
i AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CAPITOL
INSTALLER'S FOR OVERHEAD DOOR REPLACEMENT AT FIRE STATIONS 3 AND 4. r`1
WHEREAS, Capitol Installer's has become the apparent lowest and best bidder on
Overhead Door Replacement at Fire Stations 3 and 4;
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
' �
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. The bid of Capitol Installer's is declared to be the lowest and best bid
and is hereby accepted.
Section 2.The Mayor and City Clerk are hereby authorized to execute an agreement ` -,
with Capitol Installer's for Overhead Door Replacement at Fire Stations 3 and 4.
g y
Section 3. The agreement shall be substantial) the same in form and content as
that agreement attached hereto as Exhibit A. s'?'
Section 4. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
Passed: a v Approved:
3s .• �,.
Presiding W&er Mayor
ATTEST:
City Clerk }�
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ACORD CERTIFICATE OF LIABILITY INBURANCF
pA1'E(MM/DO/Yl')
PIDN2
tir
CAPIT21 03/13/00
PRODUCER
Nau ht Jefferson City 'PHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Nau ht-
�;„�t ,?.��;�:�?�;��°? �?
9 5 / y ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
1441 Christy Drive HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
O Box 1768 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
ferson City MO 65102 j COMPANIES AFFORDING COVERAGE
COMPANY — •
P�toneNo.•-573-634-2727 FnxNo, 573634-7762 A American States Insurance Co.
INSURED
COMPANY
REVISED B
O COMPANY
' Capit)(l Installers Inc C rtl'i °' +'"/':`�
r[, '`!,
3012 S. Ten Mile Drive —�— — - 'i'" � '
COMPANY
Jefferson City MO 65109 c r; -
COVERAGES _v. ('4st' $(I fSkid
t'
THIS IS TO CERTIFY'iHAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED �R THE POLICY PERIOD
i INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACTOR OTHER DQCUMENT JI -
CERTIFICATE MAYBE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, r':'!•if�i `•ar,"'ti`."'
t� EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO I POLICY EFFECTIVE P�OLICY�EXPIRATION
� "
LTR TYPE OF INSURANCE POLICY NUMBER DATE MM/DD/YY— DATE MM/DD/YY i LIMITS
GENERAL AGGREGATE I s 2, �(
GENERAL LIABILITY I O Q O,O O Q
A X COMMERCIAL GEi4ERALLIABILITY CC7807943
07/01/99 07/01/00 PRODUCTS•COMP/OPAGG
ES 2,000,000 �3r'•? !,'_l 3,i:'
— CLAIMS MADE ff X OCCUR
1_.--1 PERSONAL&ADV IIJJURY S500,000
X OWNER'u&CONTRACTOP,'SPROT OCP- PENDING I 02/22/00 02/22/01 EACH OCCURRENCE $ 500,000
3A,,,m••4{1:,,, ;.,,.
2,000,000 AGGREGATE (Any — $200j000
'` ----. ..--------__--__----- . FIRED_ ne rfre> I ��{•�{t'_1x^:'r,.?;;'�1
DAMAGE o r &
11,000,000 r
'f t4Y?-°fd}'.E.,,
OCCQRENCE � MED ExP(Any one person) S100,00
�1: 'r'r':t;!''•' .'?
AUTOMOBILE LIABILITY I Mr xr/�..t^`•r,' •,
COMBINED SINGLE LIMIT $ 1,000,000
A X ANY AUTO CC6442965 07/01/99 07/01/00
ALL OWNED AUTOS ---'— ?cpis li ?�t fz •;'r}+;
,; -- BODILY INJURY
SCHEDULED AUTOS I (Per person) S tnXl Vr
X I HIRED AUTOS I jtt%A:'�tilnY•',r'�, }!` f,,
—l BODILY INJURY S
X NON-OWNED AUTOS i I (Per accident)
— - —� . ------
! PROPERTY DAMAGE
i
GARAGE LIABILITY
AUTO ONLY-EA ACCIDENT 5 � _ `sY�r;x��y,}�f;���,SVjti,„1•;
j --1 ANY AUTO I OTHER THAN AUTO ONLY: J�a q
EACH ACCIDENT 3 — ((�>�{�df�d1�nle l.'
AGGREGATES4 Z` ;f;, u,'
EXCESS LIABILITY
__.._._ I EACH OCCURRENCE 5 2,0 0 0,0 0 0
A XI UMBRELLA FORM SU04606320 07/01/99 07/01/00 AGGREGATE s
�f
, OTHER THAN UMBRELLA FORM
WORKERS COMPENSATION AND WC STA7U• 0TH•
EMPLOYERS'LIABILITY I I C STA T
EL EACH ACCIDENT x 5 0 0,0 0 0 � 1,'ri'
A I THE PROPRIETOR/ I INCL WC1039666 07/01/99 I r_�
PARTNERSIEXECUTIVE -- I / /99 I O7/O1/0O ELDIuCASE•POLICYLIMIT $ 500,000
;��t.�.�'' �«,C'{s,t;v:••{-
.,.
4
OFFICERS ARE: EXCL rit - .�(r ir147j pf';
I _ i ! EL DISEASE•EA EMPLOYEE ,S S O O,O O 0 � �rl a I
OTHER '�yi,, t
` r rlh
A Equipment Floater CC7807943 i 07/01/99 07/01/00 � � kl,•^� v�fi' I;
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS
F RQ: Replace Overhead Doors at Fire Station #3, 2104 Industrial Drive and
Fire Station #4, 820 Ellis Blvd, Jefferson City, Mo; Cost of Job: $16,195. q } ;f�4�(yz'•.-
CERTIFICATE HOLDER CANCELLATION ' '#
CITY OF SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Mf f;'trltl
EXPIRATION DATE THEREOF,THE ISSUING COMPANY WILL ENDEAVOR TO MAIL +'.
3 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED 1'0 THE LEFT,
City o f Jefferson City BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY n; X73 1n,A -
320 E. McCarty OF ANY KIND UPON THE COMPANY,ITS AGENTS OR REPRESENTATIVES.
Jefferson City MO 65101 AUT E REPRESENTATIVE
ACORG 25-S(1/95) " A. ORD CORPORATION 1988':
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131,92-7
CITY OFJEFFER,SON ',r <:::
' CONSTRUCTION ONTRAI CT 'y #
't :t�rSy ,�3'e � (/"!j' ••-• trryt�.,+v��•1�}r`�',;
T` rI'IiIS CONTRACT, made and entered into this cta,y of � � • , 2000, by and between Capitol
Installers, Inc., a Missouri Corporation, hereinafter referred to as Contractor, and the City of Jefferson,
Missouri, a municipal corporation of the state of Missouri, hereinafter referred to as "City." Any reference w�
to City shall mean the City of Jefferson, Missouri.
St} r
} r WITNESSETH:
THAT WHEREAS, Contractor has become the lowest responsible bidder for furnishing the supervision, �;r,^����#s4�;.:,_•,a
labor, tools, equipment, materials and supplies and for constructing the following City improvements:
Replacing Overhead Doors at Fire Station #3 2104 Industrial Drive and Dire Station #4 820 Ellis
Blvd., .Jefferson City, Missouri,the parties to this contract agt•ee to the followings
' 1. Scope of Services.
Contractor agrees to replace overhead doors at. I�ire Stations #3 and #4 as more particularly- described in Exhibit "A."
T 2. Manner and Time for Completion.
.••;,Tait. Y�t�,}�V h'Ifi•.1 an•if�dl
• Contractor agrees with the City to furnish all supervision, labor, tools, equipment, materials and
supplies necessary to perform,and to perform,said work at Contractor's own expense in accordance
•max is , r
with the contract documents and any applicable City ordinances and state and federal laws,within
thirty(30) calendar clays from the date Contractor is ordered to proceed,which order shall be issued
by the City within ten (10) days after the date of this contract. ,� h'?"
3. Prevailing Wages 1
To the extent that the work performed by Contractor is subject to prevailing wage law, Contractor
shall pay a wage of no less than the"prevailing hourly rate of wages” for work of a similar character
in this locality, as established by Department of Labor and Industrial Relations of the State off � �•3ir;
fSS.
iV'Iissour1,and as established by the Federal hourly rate of wages for this project because Contractor
has obtained the prevailing hourly rate of wages from the contents of Annual Wage Order No. G in
which the rate of wages is set forth. The Contractor further agrees that with the work to be performed
try i %;? '
under the terms of this contract. The record shall show the actual wages paid to the workmen ins.;kt•"t`v
connection with the work to be performed under the terms of this contract. A copy of the record shall y� ',.
be delivered to the City each week. In accordance with Section 290.250,RSMo,Contractor shall forfeit
to the City Ten Dollars ($10.00)for each workman employed,for each calendar day or portion thereof
' that the workman is paid less than the stipulated rates for any work done under this contract, by the j�-+t.• V, :
Contractor or tiny subcontractor under the Contractor.
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4. Insurance.
Contractor sliall procure and maintain at its own expense during the life of this contract;
s A. WOI•l{I11eI1's C011ll)('nstLti011 lIlstll•£1nCe 1'01' all Of its employees t0 be engaged lIl W01'1C 'y? 3`$}`'F•''
1
t_ under this contract.
B. Contractor s Public L iability lnsura,nce in an amount not less than $2,000,000 for all
claims arising out of a single occurrence and$300,000 for any one person in a single
' accident or occurrence, except for those claims governed by the provisions of the
' t Missouri Workmen's Compensation Law, Chapter 287, RSMo, and Contractor's
Property Damage Insurance in an amount not less than $2,000,000 for all claims :x I , <f{f
arisin •out of a single accident or occurrence and $300,000 for an in a
single accident or occurrence. Y one person
C. Automobile Liability Insurance in an amount not less than $2,000,000 for all claims
arising out of a single accident or occurrence and $300,000 for any one person in a
single accident or occurrence.
: .:.' D. Owners Protective Liability Insurance. the Contractor shall also obtain at its owls
.! expense and deliver to the City an Owner's Protective Liability Insurance Policy �7 ' 3�" `r
naming
the City and the City as the insured,in an amount not less than $2,000,000 for
all claims arising out of a single accident or occurrence and $300,000 for any oneJ (.k ;j ,
�••'� person in a single accident or occurrence, except for those claims governed by the
z.: provisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo. No
policywill be accepted which excludes liability for damage to underground structures
or by reason of blasting, explosion or collapse. j; } e
'{ {K L. Subcontracts. In case an or all of this work is sublet the Contractor shall require the
Y q
• Subcontractor to procure and maintain all insurance required in Subparagraphs (a),
(b), and (c) hereof and in like amounts.
r Scope of Insurance and Special Hazard. The insurance required under Sub-
paragraphs(b)and (c)hereof shall provide adequate protection for Contractor and its
r^tf4' •
sllbcoIlti•a•ctors,respectively,against damage clahns Which may arise from operations
r+ under this contract,Whether such operations be b the insured or anyone directly
,.�.. p Y Y y Y ,f, .
or indirectly employed by it, and also against, any special hazards which may be
•,,',t.t encountered in the performance of this contract.
!K,
NOTE: Paragraph (f) is construed to require the procurement of Contractor's protective insurance ;1
(or contingent public liability and contingent propertydalnage policies)by a general Contractorwhose
,yes Jh
' subcontractor has employees working an the project,unless the general public liability and property
Jitr�l. J'
damage policy (or rider attached thereto) of the general Contractor provides adequate protection
against claims arising froin operations by anyone directly or indirectly employed by Contractor. t r
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II:\sccretarv\contrnct Flles\c•onsiructlon\capital Installer's Incid:apitol Installer's Inc•Door I(clrlarrment•0verhead•Flre Department CI(XX).wpd 2
OUR 6,
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` 5. Contractor's Responsibility for Subcontractors.
Ylra<, �....pr ,
It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions
of its subc:ontr:.tctors,a.nd of persons either directly or indirectly employed by them as Contractor is
IM
" r• ,�r
`` for the acts and omissions of persons it directly employs. Contractor shall cause appropriate �RL " ;<=ir,l,.��
provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to
•,;" . Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and =t
to give Contractor the same power regarding termination of any subcontract as the City may exercise
over Contractor under any provisions of this contract. Nothin g con s contract s create in this YY� w rip
any contractual relations between any subcontractor and the City or the City or between any �, I• '
subcontractors.
G. LigUidated Damages.
The City may deduct Two Hundred Fifty Dollars ($50.00)from any amount otherwise due under this <fif f}jy.
contract for every day Contractor fails or refuses to prosecute the`Arork,or any separable part thereof, -
'
with such diligence as will insure the completion by the time above specified,or any extension thereof, "��� ;;
or fails to complete the work by such time, as long as the City does not terminate the right of
Contractor to proceed. It is further provided that Contractor shall not be charged with liquidated
damages because of delays in the completion of the work due to unforeseeable causes beyond
Contractors control and without fault or negligence. on Contractors part or the part of its agents.
7. Termination.
•r'i ,' �gYCi��l
The City reserves the right to terminate this contract by vin at least five 5 days prior written
notice to Contractor,without prejudice to any other rights or remedies of the City should Contractor
be adjudged a bankrupt, or if Contractor should make a general assignment for the benefit of its
creditors,or if a receiver should be appointed for Conti-actor or for any of its property,or if Contractor ``; -;
;.,t'.• should persistently or repeatedly refuse or fail to supply enough properly skilled workmen or proper
' material,or if Contractor should refuse or fail to make prompt payment to any person supplyinglabor '�tv
%) or materials for the work under the contract, or persistently disregard instructions of the City or fail
to observe or perform any provisions of the contract. tMi%i
8. City's Right to Proceed. "sira'.;
In the event this contract is terminated pursuant to Paragraph 7,then the City may take over the work iSi :kM iti;'
frt: and prosecute the same to completion,by contract or otherwise,and Contractor and its sureties shall $ "; =s'
be liable to the City for any costs over the amount of this contract thereby occasioned by the City. In1`` 't
',.:..
4„ Y i
any such case, the City may take possession of, and utilize in completing the work, such materials, x•.t..�'_..,�r
appliances and structures as may be on the wort:site and are necessary for completion of the work.
t'f!' r r ally
s, I'lre foregoing provisions are in addition to, and not in limitation of, the rights of the City under
r,
other provisions of the contract, city ordinances, and state and federal laws,
,y.
F• �F.'r
I1A.Secretar;^,Contract Fllesk:unstnualon\Capttnl Installer's Ina\Cnpltol Installer's Inc-Door Replacement•Overhead-Fire Department 2000.wp(I
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` 9. Indemnity. ;•� "��`•
Contractor agrees to defend, indemnify,and save the City and the City harmless from and against all
r claims,suits and actions of every description,brought against the City and from all damage and costsy; ':frt
b reason or on account of an injuries or damages received or sustained h any � �kt
�+ y Y injuries �, ,y y person or persons, �;���t
or their property, by Contractor, its servants, agents or subcontractors in the construction of said '1� 'w'
work, or by any negligence or carelessness in the performance of the same,or on account of any act
or omission of Contractor, its servants,agents,or subcontractors,or arising out of the award of this
contract to Contractor. T't y,ppppp}}�h:
.t:
10. Payment for Labor and Materials. . ,
Contractor agrees and binds itself to pay for all labor done, and for all the materials used in the a ',tt`.r
..
construction of the work to be completed pursuant to this contract. Contractor shall furnish to the fir;;'<'`r,
City a bond to insure the payment of all materials and labor used in the performance of this contract.
X
i 11. Sales Tax Exem tp ion•
t:+ Section 144.062,RSMo allows Contractors and subcontractors to purchase materials for tax exempt
projects with project-specific exem ption certificates approved by the Department of Revenue. The
=,,�'r•�'���'w1`',•,
City will supply a certificate to the Contractor for this project after approval is obtained from the
Department of Revenue.
12. Payment.
The City hereby agrees to pay Contractor the work clone pursuant to this contract according to the
' payment schedule set forth in the Contract Documents upon acceptance of said work by the City ands- ''`'
.j• in accordance with the rates and/or amounts stated in the bid of Contractor dated December 11 1999 ; ;i
which are by reference made a part hereof. No partial payment to Contractor shall operate as
h: approval or acceptance of work done or materials furnished hereunder. The total amount of this
contract shall not exceed Sixteen Thousand One Hundred Ninety-Five Dollars ($16,195.00).
13. Contract Documents.
The contract documents shall consist of the following: �;�•, '!!',�a��
a. This Contract e. Signed Copy of Bid
rr4' b. Addenda Provisions
t'. General
c. Information for Bidders g. Special Provisions '"
�? d. Notice to Bidders li. Technical Specifications '��"
�! This contract and the other documents enumerated in this paragraph,form the Contract between the
parties. These documents are as fully a part of the contract as if attached hereto or repeated herein.
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14. Nondiscrimination. . s :y
Contractor agrees in the performance of this contract not to discriminate on r•
the ground of because ,•.
of race creed color, national on in or ancestry, �
creed, , (; y,sex, religion, handicap, age, of political opinion oil
affiliation,against any employee of Contractor or applicant for employment and shall include a similar �
;t: . �;::
provision in all subcontracts let or awarded hereunder.
zed ,• ,.�,
15, Notices. , ;k
All notices required to be in r�THinginay be given by first class mail addressed to Robert Iieunicic,Fire iO,
Chief,City of Jefferson,320 East McCarty,Jefferson City,Missouri 65101,and Capitol Installer's, file. �-�' f�'°
,^
at 3632c West Truman Blvd.,Jefferson City,Missouri 65101. The date of delivery of any notice shall
t: be the second full day after the day of its mailing,
IN
16. Jurisdiction. '-�
-•r This agreement and every question arising ilerewlder shall be interpreted according to the laws all d
statutes of the State of Missouri.
IN NVITNESS WHIF,, EOIi the parties hereto have set their hands and seals thi�l7�/ clay of"j- '-� .
2000. J p , �.
I$:, CITY OF JEFFERSON CAPITOL INSTALLER'S,INC.
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ATTEST:
it ATTEST:
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CITY CLERK Title:
.h �•HR'tl
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APPROVE,D AS TO F
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' Jefferson City hire Department ='f
Specifications
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for 'r
rrr Overhead Door Replacement
Fire Station 4.820 Ellis Blvd.
` Two [2] 14 1/2x 10 Model 592 Thermocore Insulated Sectional Doors, [4] (i x 24 Windows,Torsion Spring, 25,000 » >'
r, cycle, l6' Horizontal tracks, Side and Header Seals. Remove ►lid doors,
Two [2] 16'Trolley Type Door Openers, Model.1ST 1%2111' I I'I, 1111)Volt, Iqulpped with tinter to close. Pneumatic
safety edge, receiverwith external antenna [1 ] I Iznt; mitter,
Fire Station 3.2104 Industrial Drive
'Two [2] 13 1/2x 13 1/4 Model 592 Polyurethane, Iusuln.tod Seelional Door H [4] (3 x 211 Thermal Windows, 25,000
,r C cle Torsion Springs-, Low Headrootn'Tracic, Real. Moulted, Side and Flettcler Soul, Rc�nu)ve old doors,
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One 1 rear door 13 1/2x 13 1/4 Model i"i172 1'0l urel•ittne Intsult�(ecl ic�etiontal Door.
[ ] [ ] y [3] 6 x 24 Thermal
'tl Windows,25,000 Cycle Torsion Spring, Low I-leadrootta Tvl ck, Roar Mowtted, Sido and Header Seal. Remove old
door.
Three [3] Trolley'Type Door Openers, Model -1ST I leavy Duty '/2 111' 1 111, 115 Vole e(iull)Ived with tinier to close.
Pneumatic safety edge, Receiver with External Antenna, 11 I 'I'van.snilfter,
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t'ss "flx FINANCE DEPARTMENT
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PURCHASING DIVISION x,• �'�`�'
SUBJECT: Bid No. 1856 - Overhead Door Replacement Station 4 and Station 3 - Fire
j Department, Opened on December 14, 1999
BIDS RECEIVED: ''
Capital Installers, Jefferson City, MO $16,195.00
5" Dulle Overhead Doors, Jefferson City, MO $17,535.00
FISCAL NOTE:
1000-3200-7000-0030
' Building/Grounds Improvements
Budget 1999-2000 $ 80,200.00 `
b: Expended -0_ ax'
�' Encumbered -0- 4 T
; ,..•.• �'��`�'
v.' Bid 1856 16.195.00
64 005.00 '
Balance $
PAST PERFORMANCE: '
The City has purchased items from Capital Installers in the past and has been satisfied
r) with products and services.
I•yr'
t; RECOMMENDATION:
Staff recommends the acceptance of the low bid meeting specifications as receive rom „.
Capital Installers of Jefferson City, Missouri in the amount of$16,195,00. '
l - SUPPORTING DOCUMENTATION ATTACHVENT5
Tabulation of Bids, Departmental Recommendation
;_
•' . Signature (I�JIJOd - _`'+ ------
Pu using ent Fire Chief �7
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U MEMORANDUM
To: James Hartley, Purchasing Agent/Finance Department
From: Robert Rennick, Chief/Fire Departmee
Subject: Bid 1856
Date: January 3, 2000
Based on research done by the Purchase Department comparing the Dulle Overhead Door
and Capital Installers bids in the R-value rating, the test showed a product rating of 3 and
4 respectfully. The difference was summarized as minimal.
The Fire Department has both models of doors in use and have had minimal problems of
either product. Both bids exceed the line item budgeted amount. However, this amount of
i. difference would be made up from Capital Purchases -Land/Improvement accounts 7000
0030.
It is recommended to award this bid to Capital Installers,
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