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Home My Public Portal AboutSelect Board -- 2023-04-03 Minutes,glP O ..e�E moo. °o P, $.� Town of Brewster = 3 M 2198 Main Street . Select Board o Brewster, MA 02631-1898 Town Manager -•� ; Phone: (508) 896-3701 www.brewster-ma.govSOS ry�° �armuum+nti MINUTES OF THE SELECT BOARD MEETING DATE: April 3, 2023 REGULAR SESSION TIME: 5:15 PM PLACE: 2198 Main Street Participants: Chair Whitney, Selectperson Chatelain, Selectperson Hoffmann, Selectperson Bingham, Selectperson Chaffee, Town Manager Peter Lombardi, Human Resources Director Susan Broderick, Assistant Town Manager Donna Kalinick, Finance Director Mimi Bernardo, Town Moderator Charles Sumner, Al DeNapoli, Amanda Bebrin, Sharon Tennstedt %�011 LU vraer ueclaration of a uorum Meetin Partici ation Statement and Recording SS#atm Chair Whitney called the meeting to order at 5:15pm, declared a quorum by announcing all members of the Board are present (Selectperson Chaffee attended virtually) and read the meeting participation and recording statements. Executive Session To conduct strategy sessions in preparation for negotiations with nonunion personnel or to conduct collective bargaining sessions or contract negotiations with nonunion personnel (Personnel Bylaw & Police Personnel Bylaw) To discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares (Police Officers Union, Police Superiors Union, Police Dispatchers Union, OPEIU & SEIU Library) Selectperson Hoffmann moved to enter executive session. Selectperson Chatelain second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. The Board returned to regular session at 5:57pm. -- - •--- • ..•�.,��C� o yaw vYE�u Police Officers Police Su eriors and or Police Dis etchers Union Contracts Mr. Lombardi reported that all employee agreements are ready to be voted on by the Select Board an d that they have been ratified by their respective bargaining units. Generally, these are 3 -year contracts with a 2.5% cost of living adjustment in each of the 3 fiscal years. There are included changes to wage scales where the current first step is being removed and a new top step in either FY24 or FY25 depending on the bargaining unit. Selectperson Chaffee recused herself from the Police Superiors Union Contract vote. Selectperson Hoffmann moved to approve the FY24-26 Police Personnel Bylaw, Personnel Bylaw, OPEIU, Police Officers and Police Dispatchers union contracts. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Select Board 4.03.2023 www.brewster-ma.gov Pagel of 8 OW111...........,...nq// .�°'°��E"'Sr""°/% Town of Brewster o'ce ° OQ dot gine N' e'�'Q�iii Select Board 2198 Main Street Town Manager c `— �~ Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov yam/ "Qo�ta9 s. is. '0..no�� Selectperson Hoffmann moved to approve the FY24-26 Police Superiors union contracts. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No. Public Announcements and Comment Hal Minis of 377 Tubman Road congratulated the Town on the website and the use of OpenGov for the budget information. Select Board Announcements and Liaison Re::orts None Town Manager's Report Mr. Lombardi shared the following updates: • The Town has applied for State grant funding through the Community Compact Best Practices program in the amount of $25K to help develop our second iteration of our 5 -year Age friendly community action plan and another $13K+ to support DEI policy audit and training for Town Officials. • The State supplemental budget that was approved last week included provisions to continue expanded open meeting law through Spring of 2025. The Expanded outdoor dining program was also continued through next Spring. • A pre -Town Meeting information session will be held on Tuesday April 18th at Town Hall. Allows for questions and comments from residents. • A round table discussion with relevant Town and School officials will be held next week. This will be broadcast on Channel 18 and will be available on the Town Website. • Fire Chief Moran will be out on medical leave for about 4 weeks, in his absence Deputy Chief Varley has been appointed to serve as Acting Chief. • Brittany Taylor has been hired as the new Library Director, Brittany was unanimously and strongly recommended. • The Town will be operating the Brewster Community Pool with in-house staff this summer, several job opportunities have been posted. The Town is offering competitive pay and training for lifeguards. • The Swap Shop will be opening on Friday April 14, 2023, hours will be Friday through Sunday 10am until 2pm, additional hours will be added for high season. The Swap Shop is for residents only. Consent Agenda a. Meeting Minutes: March 20, 2023 b. Acceptance of Grants and Gifts c. Facility Use Applications: Family Pantry of Cape Cod and The Anglican Church of the Resurrection (with Fee Waiver Request) d. One Day Liquor License Applications: Cape Rep Theatre e. One Day Entertainment License Application: Nichols (345 Robbins Hill Road) Select Board 4.03.2023 www.brewster-ma.gov Page 2 of 8 \\\\�,,,... yewsu� °o��PR,gr�9��, Town of Brewster Office of: Select 2198 Main Street Town Manager o� ;l >= Brewster, MA 02631-1898 Phone: (508) 896-3701 _ = www.brewster-ma.gov .od\\ f. Approve and Sign Updated Amendment to Local Initiative Program (LIP) Home Ownership Regulatory Agreement and Declaration of Restrictive Covenants for Two Affordable Habitat for Humanity Homes on Phoebe Way g. Town Landing and Public Beach Access Request: Point of Rocks Landing Selectperson Hoffmann moved to approve the Consent Agenda as amended for April 3, 2023. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Chatelain-abs, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No, 1 - Abs. Review and Vote on Select Board Policy for Brewster Community Pool Mr. Lombardi noted that the Recreation Commission recently approved rules and regulations subject to Town Counsel review, a draft version was included in the packet. Pool passes will be on sale starting next week through our mail in program, information has been sent to residents. The Town has developed frequently asked questions that will be available on the website. The draft policy is consistent with the First Light Beach policy and the rules and regulations adopted by the Recreation Commission. Mr. Lombardi reviewed that the plan is to require residents to purchase both a pool pass and a beach parking permit to allow access to the property. Check in will be at the gate house and if using the pool will have to show their pass to the pool attendant. The hours of operation are expected to be from lam until 6pm. Selectperson Chaffee recommended changing a part of the draft rules regarding commercial activities to require permission from the Town Manager. Selectperson Hoffmann moved to approve the Select Board Policy for Brewster Community Pool Residents Only as amended. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. 6:15pm Public Hearing: Change of Li uor License Classification: JDT Investments, LLC dl bl a the Kitchen Cafe 2671 Main Street It was noted that this is a continued hearing from the previous Select Board meeting. Ms. Kalinick shared that there was an Annual All Alcohol Beverage On -Premises Liquor License that became available recently. The applicants currently hold a Seasonal All -Alcoholic Beverage On -Premises Liquor License and request to transfer their Seasonal License to an Annual License. The applicant's attorney Al DeNapoli was present to answer any questions, there were no questions from the Board or the public. Selectperson Hoffmann moved to approve the change of liquor license classification JDT Investments, LLC d/b/a the Kitchen Cafe, 2671 Main Street. The change is from a Seasonal to an Annual All Alcohol Beverage On -Premises Liquor License. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham - yes, Selectperson Chaffee -yes, Selectperson Hoffmann -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Select Board 4.03.2023 www.brewster-ma.gov Page 3 of 8 \\\°°"��RE'"8r°"'% Town of Brewster 't of, � . E" .=F9 �� Select Board _ 2198 Main Street Town Manager Brewster, MA 02631-1898 C = Phone: (508) 896-3701 r www.brewster-ma.gov Selectperson Hoffmann moved to close the public hearing. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Discuss and Vote on Pro osed Chan es to Vision PlanninCommitteeChar e Mr. Lombardi shared that following the outcome of the Special Town Meeting in November and debrief sessions with Town Administration and members of the Vision Planning Committee it was agreed to refocus the charge to have clear understanding for committee members and residents about what the next several months will look like. The charge has been updated to focus the committees work on preparing a revised draft of the Local Comprehensive Plan (LCP) to recommend at Town meeting. Sharon Tennstedt, Chair of the VPC, commented that the committee will be focusing on a careful review of the text of the LCP, looking at all references to either the Drummer Boy Park Master Plan or to the previously included references to the Boardwalk. The committee will continue with educating the public on the LCP and its intent, including how it will be used to guide policy making and decisions, in particular to land use. The goal is to bring the revised LCP to Fall Town Meeting. Selectperson Hoffmann moved to approve the Vision Planning Committee Charge as printed in the packet. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Bingham - yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Discuss and Potential Vote on Proposed Drummer Boy Park Advisory Committee Charge- Joint with Town Moderator Mr. Lombardi shared that the development of the first Master Plan was adopted in the mid -nineties and the current plan was adopted at the Town Meeting in November 2021. The March Special Town Meeting voted to reconsider the acceptance of the plan and send the plan to a new committee for further study with a plan to report back to Town Meeting in May of 2024. A draft charge has been developed in communication with the Town Moderator, which was consistent with the motion made at the Town Meeting. Mr. Lombardi reviewed the following highlights: • The new committee charge will be to re-evaluate the 2021 Master Plan and decide whether any changes need to be made. • Any recommended changes to the Master Plan would not include any changes to Wing Island. • This is an ad hoc advisory committee. • Review the overall goals and recommendations that were identified in the plan considering the Town's Open Space and Recreation Plan. Continue outreach to the community in identifying future public uses. • The committee as proposed would consist of 7 members, appointed by the Select Board in consultation with the Moderator. Includes one representative from the Natural Resources Advisory Select Board 4.03.2023 www.brewster-ma.gov Page 4 of 8 NOaE'"39 �''u/� rF9�% Town of Brewster Office of: , AST• Select Board p 2198 Main Street Town Manager 3� a Brewster, MA 02631-1898 r t` _ y Phone: (508) 896-3701 �r www.brewster-ma.gov Commission, one from the Council on Aging Board, one from the Recreation Commission, and 4 at large members. The term is through May of 2024. The Select Board will appoint a liaison to the Committee, the advisory committee will be supported by Town Staff. Non-voting representatives from the Natural History Museum, Brewster Conservation Trust and the Brewster Historical Society. Mr. Lombardi reviewed the process, which will be consistent with the Select Board appointment policy. The Town Moderator will be involved in the screening process with the Select Board liaison. Chair Whitney noted that members of the Friends of Wing Island are welcome to apply as members at large. Ms. Kalinick mentioned for this Committee we don't have any further funding for consultants. The Town had received grants from the State to fund the consultation and engineering work that was completed in the Plan. This is the same with the Vision Planning Committee. Selectperson Hoffmann moved to approve the proposed charge of the Drummer Boy Park Advisory Committee as presented in the packet. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Selectperson Chaffee - yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Review and Vote to Place Proposition 2 % Nauset Regional and Brewster Elementary School O ,eratin ; Overrides on May 16, 2023 Local Election Ballot Mr. Lombardi shared that the Town is looking at an almost $965K operating override between the two, the Board voted at the last meeting to have two separate overrides. Language is included in the packet relative to placing the overrides on the May 16 ballot. For the Elementary School it is $316,878 and for the Regional School it is $647,720. The tax impact for the overrides, based on FY23 total valuation (which will be updated next year): • For the Elementary school override; a $.06 per thousand impact on the tax rate, approximately $35 for the medium single family residential home ($636K). • For the Regional School override; a $.11 per thousand or $71 in additional permanent increases to the tax levy. Ms. Bernardo noted that the tax impact of the High School project is a temporary increase, where these are permanent. Selectperson Hoffmann moved to place the proposition 2 % Nauset Regional and Brewster Elementary School Operating Overrides on the May 16, 2023 Local Election ballot. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Select Board 4.03.2023 www.brewster-ma.gov Page 5 of 8 Discuss and Vote on Spring 2023 Town Meeting Warrant Articles e Article 3: Elementary Schools Operating Override Seiectperson Hoffmann moved to recommend the Elementary Schools Operating Override as written in the draft warrant, Article #3. Selectperson Chatelain second. A roll call vote was taken. Selectperson Hoffmann - yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. e Article 5: Nauset Region Operating Override Selectperson Hoffmann moved to recommend the Nauset Regional Schools Operating Override as written in the draft warrant, Article #5. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chatelain-no, Selectperson Bingham -no, Selectperson Chaffee -no, Chair Whitney -yes. The Board vote was 2 -Yes, 3 -No. • Article 10: Capital and Special Projects o Changes that require revotes ■ Section 2, new item B Town Hall Window Replacement; a $75K appropriation from Free Cash. Town Meeting had previously appropriated funds for this project, completed the bid process and originally planned on giving flexibility to complete in two phases. Bids came in about $265K with the base bid plus the alternate, concerned if we wait for phase 2 the costs will escalate significantly. Request is to complete in one phase. ■ Section 5, item D- Walkers Pond Water Quality- a study was completed and are now looking at a less expensive potential solution. Reducing the amount from $80K to $50K from Free Cash. ■ Section 9, item D- Exterior painting of the water tanks, the article has been updated to reflect the full borrowing expenses of the project of $650K and identified the plan to issue short-term debt. Recent bids came in lower than anticipated. ■ Section 12- Captains Golf Course seeking $125K for window and door replacement, the bids came in significantly above what was anticipated. This item has been removed to identify the long-term plan for the project. Selectperson Hoffmann moved to recommend the changes within the draft warrant as printed in the packet for the addition of item 2B, the change of amount in item 5B, the change in amount and the source of item 9D and the omission of 12A. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. • Articles 15,16,17, 18, 20 and 21: Collective Bargaining and Non-union Personnel Obligations Selectperson Hoffmann moved to recommend the Police Patrol Officers Collective Bargaining Agreement as printed in the draft warrant, Article #15. Selectperson Bingham second. A roll call vote was taken. Select Board 4.03.2023 www.brewster-ma.gov Page 6 of 8 Town of Brewster Office of: Select Board Z ; 2198 Main Street Town Manager 3 s = Brewster, MA 02631-1898 o.. Phone: (508) 896-3701 s =� www.brewster-ma.gov Discuss and Vote on Spring 2023 Town Meeting Warrant Articles e Article 3: Elementary Schools Operating Override Seiectperson Hoffmann moved to recommend the Elementary Schools Operating Override as written in the draft warrant, Article #3. Selectperson Chatelain second. A roll call vote was taken. Selectperson Hoffmann - yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. e Article 5: Nauset Region Operating Override Selectperson Hoffmann moved to recommend the Nauset Regional Schools Operating Override as written in the draft warrant, Article #5. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chatelain-no, Selectperson Bingham -no, Selectperson Chaffee -no, Chair Whitney -yes. The Board vote was 2 -Yes, 3 -No. • Article 10: Capital and Special Projects o Changes that require revotes ■ Section 2, new item B Town Hall Window Replacement; a $75K appropriation from Free Cash. Town Meeting had previously appropriated funds for this project, completed the bid process and originally planned on giving flexibility to complete in two phases. Bids came in about $265K with the base bid plus the alternate, concerned if we wait for phase 2 the costs will escalate significantly. Request is to complete in one phase. ■ Section 5, item D- Walkers Pond Water Quality- a study was completed and are now looking at a less expensive potential solution. Reducing the amount from $80K to $50K from Free Cash. ■ Section 9, item D- Exterior painting of the water tanks, the article has been updated to reflect the full borrowing expenses of the project of $650K and identified the plan to issue short-term debt. Recent bids came in lower than anticipated. ■ Section 12- Captains Golf Course seeking $125K for window and door replacement, the bids came in significantly above what was anticipated. This item has been removed to identify the long-term plan for the project. Selectperson Hoffmann moved to recommend the changes within the draft warrant as printed in the packet for the addition of item 2B, the change of amount in item 5B, the change in amount and the source of item 9D and the omission of 12A. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. • Articles 15,16,17, 18, 20 and 21: Collective Bargaining and Non-union Personnel Obligations Selectperson Hoffmann moved to recommend the Police Patrol Officers Collective Bargaining Agreement as printed in the draft warrant, Article #15. Selectperson Bingham second. A roll call vote was taken. Select Board 4.03.2023 www.brewster-ma.gov Page 6 of 8 sp W.srF°G%,, Town of BrewsterOffice of: ,.�� 9 . ;2 A°';% Select Board 2198 Main Street Town Manager a = Brewster, MA 02631-1898 c� — Phone: (508) 896-3701 www.brewster-ma.gov � Selectperson Hoffmann -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Chaffee - yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved to recommend the Police Superior Union Collective Bargaining Agreement as printed in the draft warrant, Article #16. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Chaffee - abs, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No, 1 -Abs. Selectperson Hoffmann moved to recommend the Police Dispatchers Union Collective Bargaining Agreement as printed in the draft warrant, Article #17. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann - yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved to recommend the Ladies Library Union Collective Bargaining Agreement as printed in the draft warrant, Article #18. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Chaffee - yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved to recommend the OPEIU Collective Bargaining Agreement as printed in the draft warrant, Article #20. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee - yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Selectperson Hoffmann moved to recommend the Non -Union Personnel Wage Funding as printed in the draft warrant, Article #21. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann - yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Vote to Close and Post May 1 2023 Town Meeting Warrant Selectperson Hoffmann moved to close and post the May 1, 2023 Town Meeting warrant. Selectperson Bingham second. A roll call vote was taken. Selectperson Chaffee -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. FYIs None Matters Not Reasonably Anticipated by the Chair None Questions from the Media None Select Board 4.03.2023 www.brewster-ma.gov Page 7 of 8 \\0\\\1MXIIIIII I 1111111///////// �REw$Tu, IYe O ' Town of Brewster QJ �, a , 0 V _�°� � y Select Board ��: ; 2198 Main Street Town Manager 02631-1898 _ % Brewster, MA _ (pc — ' no r11V11C: f.riVvj aoiw-.12i71fIll. — www.brewster-ma.gov Next Mem April 24, May 1(Town Meeting), May 8, May 17, May 22, and June 5, 2023 Ad'ouI rnment Selectperson Hoffmann moved to adjourn at 7:29pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Selectperson Chaffee -yes, Chair Whitney -yes. The Board vote was 5 -Yes, 0 -No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: 4b'�ISigned: Dade t ,r 1, `�C. Selectperson Hol, ftnann, Clerk of the Select Board Accompanying Documents in Packet: Agenda, TM Report, Consent Agenda, Change of Liquor License Classification application, Proposed Drummer Boy Park Advisory Committee Charge, Vision Planning Committee Charge, Brewster Community Pool Policy, Schools Operating Override Ballot questions, Spring 2023 Town meeting warrant draft articles, For Your Information Select Board 4.03.2023 www.brewster-ma.gov Page 8 of 8