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BILL NO. 2000-17 '”
SPONSORED BY COUNCILMAN Blaney
;
ORDINANCE NO.
�•y(j.� of i�ix.�'.
4 r f�rA
AN ORDINANCE OF THE CiTY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH DIVERSIFIED
INDUSTRIAL MECHANICAL CONTRACTORS FOR TWIN POST HOIST.
r
WHEREAS Diversified Industrial Mechanical Contractors has become the apparent
lowest and best bidder on the Twin Post Hoist; *`
NOW, 1 THEREFORE BE IT ENACTED BY THE COUNCIL OF THE CITY OF t;rw/: . . yaj
r JEFFERSON, MISSOURI, AS FOLLOWS: , ukt•;
Section 1. The bid of Diversified Industrial Mechanical Contractors is declared to ' • :;r;.
be the lowest and best bid and is hereby accepted.
r Section 2.The Mayor and City Clerk are hereby authorized to execute an agreement a ?¢,
with Diversified Industrial Mechanical Contractors for Twin Post Hoist. ` `
Section 3. The agreement shall be substantial) the same in form and content as
J
;f that agreement attached hereto as Exhibit A.
Section 4. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
1 p 9 pp
�Pass7
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ed: Approved: � t
esidiny Officidr Mayor Rig
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ATTEST: APPROVED AS TO FORM:
City Clerk ity Co 4ar
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MEMO
Q F F I 11/• E �i(;•�,;04 4ft� 11:,�}
T'a•• Jim Hartley
2 i/'!+t�+}Y Tj�•�j i'yJti�ri•yyySSS..����••i':�
Pram: Marty Brose
#1877
Subject Twin Post Hoist Replacement Bid
Date:
May 10,
2000
disappointed that only one bid was received for replacing the twin post
1 We were disapp Y r and "',a'`1• r `'"w�"y4
for 17 yeas is1:, F•;:f+ t.:
hoist at Central Maintenance. The current hoist has been in service o4t.h, k:f
in poor condition. Reviewing the bids we found you sent the bid packet to thirteen (13)
Y
vendors and advertised the bid in the local newspaper. The responding bidder was not �F,f �.�a4�i ,
. on the vendor list.
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���t5�', �'+art;•,;'` ',
Tom Hood and Darrell Ranabargar have checked with some of the vendors listed . #:`< ; r?
to find out why they didn't bid. One vendor said he was concerned about meeting the bond
requirements. Another claimed he didn't get the packet, but his secretary confirmed it was
' received. '� i':`r `;
Our budget for this work was $20,000. The figure was based on information from
a local vendor for replacing the lift with an equal capacity lift. That information was
received over a year ago, and since that time an equal type lift was discontinued according
:,•' ,?t5�e`"rrlF''gi.tr,.'.;1;
. .a to the same vendor. The lift that was bid is the manufacturer's recommended replacement4��h.`� v,
and has a 75,000 lb. capacity. We requested 43,000 lbs. capacity lift. The proposed lift
will be able to use the existing pit and lines without extensive demolition. Tom Hood and
Darrell Ranabargar recommend that we accept the bid, and feel the bid price is fair based �: 'A,0
H on the additional capacity and upgraded features which includes an air lock, higher ;� �
capacity pump etc.
The bid of$39,729.67 is $19,729.67 over budget. We will get 48% of the total cost
,,.�; paid for by a Transit grant. The grant will pay for $19,070.24, and the City's share will be
$20,659.43. The budgeted City share is $10,400, therefore we need to supplement the (/FyK,
local share of $10,259.43. ; .'
r � ��� 4•:tl
'. Our revenues in Transit are coming in over budget and should be more than enough
1: supple
a ro riation bill will be introduced with bills to
to offset the overrun. A supp Pp p
approve the grant contract, and the equipment installation agreement at the June 5, 2000 � 1 ,. n
°v meeting.
•i {
We recomme nd accepting the bid of Diversified Industrial Mechanical Contractors
..,, of Jefferson City. 6,
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C.\WPD0C5\MA8\FINANCE\post hoistmem.wpd
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f(n������r}.,'au,>t.r .. .�.�r�A!t'ID"1W!R'SKt4'�H!Y.t�.�'�)��11?!�t'i;�1'S'�:}"F�t;� �`���!„�it9t�,t;+l i'7gGY5�'!�!l tA�ijGf�t,Y.�'s/1�1'a•flbktiart+aeuuY«kidn'tr xk+tKU.+ir�iie�+n+k,��:vem+eaw++CmwNia>twH#i.�ti+'�ax;i��� "•t. .}' ° ,`�•">
FINANCE DEPAR'TM1ENTF }�
qty r ii••;`'�i'
PURCHASING DIVISION
'e SUBJECT: Bid 1877 - Twin Post Hoist Replacement, Transit Division
Opened April 18, 2000
iYyA 'J k_
BIDS RECEIVED:
4
Diversified Industrial Mechanical Contractors, Jefferson City, MO $39,729.67 $j{q$�}; ` fir}1'
f' A��1v� �6Vti t'�•`
Atlas Equipment, North Kansas City, MO No bid trn
Jr
A total of 12 additional bidders were sent the RFB package but did not respond. '> r'
`. They are listed on the tabulation of bids. ''M` {t'F'i:: ,
FISCAL NOTE:
6300-6300-7000-0020 ;`{f ' {A• r l r
$:
Purchase of Equipment
Budget 1999-2000 $ 20,000.00
ah 'i
Bid 1877 $ 39,729,67 `b
Balance $ 19 729.67
The negative balance will be covered as indicated in the attached departmental recommendation. ��'' ��4 `•'
PAST PERFORMANCE: The Public Works Department does not have experience with the only
bidder to respond however, Staff feels that Diversified Industrial Mechanical Contractors of fir �rt �;
; Y L
Jefferson City, Missouri will complete the project as specified and bid. ;
RECOMMENDATION: It is the recommendation of staff to award the bid to the only bidder, ft ;f
Diversified Industrial Mechanical Contractors of Jefferson City, Missouri in the amount of v,
$39,729.67. °'..
M
�
y ATTACHMENTS - SUPPORTING DOCUMENTATION
Tabulation of Bids and Department Recommendation ,,jF
Signature:
urchasing Agent Pub is Works Director
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DIVERSIFIED INDUSTRIAL JEFFERSON BANK of MISSOURI
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ELF SON CITY 101 ,
Al , MECHANICAL CONTRACTORS,L.L.C.L LC 7 / t
110 MID AMERICA RD. ).,r 7/ 60.167/
JEFFERSON CITY,MO 85100
f ; r 6/21/00
City THE of Jefferson **39,729.67
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Jefferson City, MO 65101
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DIVERSIFIED w{ ,k
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INDUSTRIAL F; 11 V,
CHANICAL CONTRACTORS
110 Mid America Road Jefferson City,MO 65109
Phone(573)634 8247 Fax(573)634-8248 E-Mail dime @midamerica.net f r "
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KI June 21, 2000 00
j`1 LEGAL p�
'Beverly J. Casady c17-Y OF JEfiFE SF_!yr
ON
f a Administrative Secretary, Law Department,,: }k
City of Jefferson
320 East McCarty Street ]
Jefferson City, MO 65101 "� `'' ► °'r
Dear Ms. Casady:
Enclosed is a signed copy of the Agreement between the City of Jefferson, Missouri, and sa
Diversified Industrial Mechanical Contractors. Additionally, enclosed is a check, in the
a} amount $39,729.67,for a cash Performance Bond, and a Certificate of Insurance.
Another Certificate of Insurance,naming the City of Jefferson as certificate holder,will be
faxed directly to you from our insurance company.
Sincerely,
1�1
Roger J.
Co-Owner 2 "
Diversified Industrial Mechanical Contractors
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• CITY OF JEFFERSON
EQUIPMENT INSTALLATION AGREEMENT
THIS AGREEMENT made and entered this klCy ofJune,L000,b and between the Cit of.ie Y y fferson,Missouri,
a municipal corporation,hereinafter referred to as"Cit y,"and Diversified Industrial Mechanical Contractors,hereinafter
to as "Contractor."
referred
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'1 WHEREAS,the City is desirous of replacing the twin post adjustable lift at its Central Maintenance Facility; and = 4"'
4.� WHEREAS, Contractor is willing to enter into this Agreement with respect to the services upon the terms and
{ conditions herein set forth.
;) PLOW,THEREFORE, be it agreed as follows:
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1. Scope of Services.
The work of this Agreement consists of providing and installing a twin post adjustable lift at the City of
#i Jefferson's Central Maintenance Facility,820 East Miller Street,Jefferson City,Missouri,according to
the specifications more particularly described in Exhibit "A." 'y. 'r'.r•3'; r. '
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r 2. Manner and Time for Completion Contractor agrees with the City to furnish all supervision, labor, tools,
equipment,materials and supplies necessary to perform,and to perform,said work at Contractor's own expense
in accordance with the contract documents and an applicable City ordinances and state and federal laws,
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within ninety(90)calendar days from the date Contractor is ordered to proceed, which order shall be issued '
by the Purchasing Agent within ten (10)days after the date of this contract. ''
3.
Payment.
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! Payment shall be made to Contractor by City on a monthly basis following the submission by Contractor of ?rsxsz{'
an itemized, detailed statement of services rendered, which shall be presented to the Finance Department of
' the City no later than the fifth (S''')day of the month following rendition of the services.
4. Indemnity.
Contractor agrees to indemnify and hold harmless the City for any and all damages, injuries, actions, costs, Yf,gff.{. afijxs�`',
attorney's fees and other expenses whatsoever arising out of the performance of said work whether the
i property or persons damaged are the servants and employees of the Contractor or third parties in no manner tt'
connected with said work. ,i.,t
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ge Law.
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S. Prevailing W 't' 4
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To the extent that the work performed by Contractor is subject to prevailing wage law,the Contractor and all
subcontractors shall pay not less than the prevailing wage hourly rate for each craft or type of workman
required to execute this Agreement as determined by the Department of Labor and Industrial Relations of
Missouri, pursuant to Sections 290.210 through 290.340 inclusive, RSMo.
6. Pricine +•
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Pricing shall be as included with Contractor's response quoted on the bid sheet.
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A Invoices shall be sent to the Finance Department, City of Jefferson,320 Cast McCarty Street,Jefferson City,
�< Missouri 65101 or to the specific addresses requested by the authorized agent for any other entity that may �„c•,�;;��,����,��,/. ;�
I' choose to participate under the cooperative procurement provisions.
8, erg icls►ted I{)at<ma
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The City may deduct Two Hundred Fifty Dollars($250.00)from any amount otherwise due undo this contractt;t
434'd'�tiA�� 1 .,1y
for every day Contractor fails or refuses to prosecute the work, or any separable part thereof, with such
diligence as will insure the completion b the time above specified, or an extension thereof, or fitils to
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complete the work by such time, as long as the City does not terminate the right of Contractor to proceed. Il ; ;; r . .;.,
is further provided that Contractor shall not be charged with liquidated damages because, of delays in the
completion of the work due to unforeseeable causes beyond Contractors control and without fault or
negligence on Contractor's part or the part of its agents.
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9. 1ngi►rtance. ,YVlt � .
11 Contractor agrees to obtain and maintain throughout th m e ter of this Agreement .,,;;�;�1..•��',,, ..`
y
A. Workmen's Compensation Insurance for all of its employees ees to be engaged ged in work under this
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contract.
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B. Contractor's Public Liability Insurance in an amount not less than $2,000,000 for all claims
arising out of a single occurrence and $300,000 for any one person in it single accident or
occurrence, except for those claims governed by the provisions of the Missouri Workmen'stYi <'19
Compensation Law,Chapter 287,RSMo,and Contractor's Property Damage Insurance in tut 'Ps" 1,t, 1
- i amount not less than $2,000,000 for all claims arising out of a single accident or occurrence ', + �
,t ✓.,!�!f. t3` is ,t +'i�'
,,.. and $300,000 for any one person in a single accident or occurrence. ;y'
,t ± C. Automobile Liability Insurance in an amount not less than $2,000,000 for till claims arising
out of a single accident or occurrence and $300,000 for any one person in a single accidenty' j`,t
or occurrence.
D. Owner's Protective Liability htsurance. Contractor shall also obtain tit its own expense and
deliver to the City an Owner's Protective Liability Insurance Policy mmning the City cif
Jefferson as the insured, in an amount not less than$2,000,000 for all elufnts arising out 01,11
w t� single accident or occurrence and $300,000 for any one person in a single accident or
occurrence, except for those claims governed by the provisions ofthe Missouri Worknielt's
l p Chapter287,RSMo. No policy will be aceepted which excludes liability
Compensation Law,
for damage to underground structures or by reason of blasting, explosion or collapse, t,, I''
4'QjjT t{ftlj'� yy!!
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E , Subcontracts. In case any or all of this work is sublet, Contractor shall require tilt
Subcontractor to procure and maintain all insurance required in Subparagraphs(a), (b), andfa3
(c) hereof and in like amounts.
F. Scope of Insurance and Special Hazard. The insurance required under Sub-paragraphs(b)and
' (c) hereof shall provide adequate protection ('or Contraetor and its subcontractors,
;�°i,
respectively, against damage claims which may arise from operations under this contract, ,
y whether such operations be by the insured or by anyone directly or indirectly employed by It,
and also against any special hazards which may be encountered in the pt I'orntance of this
x; x contract. 1 ,'
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• NOTE: Paragraph is construed to require the procurement ofContractor's protective insurance or
contingent public liability and contingent property damage policies) by a general contractor whose
subcontractor has employees working on the project, unless the general public liability and property
y
damage policy(or rider attached thereto)ofthe general contractor provides adequate protection against Jr
L claims arising from operations by anyone directly or indirectly employed by Contractor.
10. Contractor's Responsibility for Subcontractors. it is further agreed that Contractor shall be as fully
responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or r '
indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs.
'{ Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind
i all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of
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subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may V,t 0
exercise over Contractor under an provisions of this contract. Nothing contained in this contract shall create
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any contractual relations between any subcontractor and the City or between any subcontractors.
H. Governing 1Law.
It is agreed that this Agreement shall be governed by,construed and enforced in accordance with the laws of
the State of Missouri as to both interpretation and performance.
j
' 12. I3
enefi ts Not Available. `<``'`�:;;;;-��,��• ,"
Employees of the Contractor shall not be entitled to any of the benefits established for the employees of City lst?1r;' 1;;�.;•;,`::.�
' nor be covered by the Workman's Compensation Program of City.
13. Modification of Agreement.
Any modification of this Agreement or additional obligation assumed by either party in connection with this ,'T� i �„?'':
Agreement shall be binding only if evidenced in writing signed by each party or an authorized representative
t of each party. '<1,yrr$�a`GStU i•'
14. No Waiver.
The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions ;,:�t.y,
of this Agreement,or the waiver of any breach of any of the terms and conditions of this Agreement,shall not
be construed as thereafter waiving any such terms and conditions, but the same shall continue and remain in
•; full force and effect as if no such forbearance or waiver had occurred.
15. Failure to Perform.
Should Contractor fail to provide services as set forth ursuant to this A reement or fail to meet an of the ''^F�a r"rr =�: `. `'•
Agreement provisions,this Agreement may be canceled at the sole option of the City upon giving five(5)days
written notice to Contractor. '(� '�1' ' '
16. Notices. E �`igttAP+ ,.tqJ'
All notices,consents,authorizations,requests and statements hereunder shall be deemed to have been properly
't given if delivered by and or mailed by first class United States mail,postage prepaid,to the City of Jefferson,
320 East McCarty, Jefferson City, Missouri, 65101, and if to the Contractor at Diversified Industrial
` Mechanical Contractors, 110 Mid America Road, Jefferson City, Missouri,65109.
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IN WITNESS WHEREOF,the parties hereto have set their hands and seals on the day and year first above written.
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Exhibit A
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,�ciifications
SAS
!!! Contractor shall replace the existing Rotary model 41012E in th ground twin post hoist. This unit has a
:'.�, {fat 5.t1J•t-Yid S��N' .
43,000 pound capacity. The front hoist is 18,000 pounds and the rear hoist is 25,000 pounds. The moveable
;.' post is in a trench approximately twenty feet long by two feet wide and eight feet deep and rides in a metal ';= '� � ;'.'..
i! track that is cast in both sides of the trench a few inches below the surface of the floor slab.
Contractor shall provide and fully install the replacement unit. Contractor shall replace the existing twin post �; �
>> ] adjustable Rotary lift with the same or a compatible brand unit completely with the exception of a short(less :7 j ': :>
•; than ten feet) section. of underground galvanized pipes, which are two or three inch diameter, from the
hydraulic pump to the front of the adjustable hoist trench. Vendor must drain any fluids from removed unit. :r,;� � •>> ;,,;i
,'•
The removed unit shall be properly disposed of by the vendor however, appropriate fluids can be placed in
the Central Maintenance receptacle on site. If compatible or comparable unit is bid the vendor shall be fulll: ta�;
,'.,. P P P a y , {,� K � :H
responsible for all modifications to any existing equipment or premises for a complete fully operational
installation at no additional cost to the City of Jefferson.
All hoses,pipes,etc. in the trench shall be replaced. The hydraulic pump and reservoir shall be replaced. The
' current three phase electrical service at the pump should be sufficient.
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The rear non-adjustable post of the hoist is set in the ground with the top poured solid in the floor slab. This
';�_,� will have to be removed and replaced. }�f ''
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The moveable post is in a trench approximately twenty feet long by two feet wide by eight feet deep and rides
in a metal track that is cast in both sides of the trench a few inches below the surface of the floor slab. '`k "t��i' e
The hoist must have a minimum of 43,000 pounds capacity-front hoist 18,000 pounds and rear hoist 25,000
pounds. The hoist must have a wheelbase range from 108" to 306" and must include all necessary pumps, '" F W a:
tank, valving and hoses. ?� s'r`
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