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BILL NO. 2000-26 ;A,
f-' •Fats.•. ,i �, w.;;,
SPONSORED BY COUNCILMEN Stella and Jackson
ORDINANCE NO. G` 71 `
v
a`6iW(Y9Yt AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE it, t
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH U. S. BANCORP
PIPER JAFFRAY FOR FINANCIAL ADVISOR SERVICES.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS � •� � - g•�tf.�.
' FOLLOWS: ,�t `
AT
ttj Section 1. The Mayor and City Clerk are hereby authorized and directed to execute '
an agreement with U.S. Bancorp Piper Jaffray for Financial Advisor Services.
e
Section 2. The agreement shall be substantially the same in form and content asr:
that agreement attached hereto as Exhibit A. T
{Jz Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
. � Passed: !� ' ��/ 1��� Approved: to �C/ -'2d LV A ,
'
Presiding O icer Mayor � .
ATTEST: APPROVED AS TO FORM: j. . .
t City C rk ity C n elor `'.;
ors
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AMENDMENT TO THE
is�r.».�`.:�z��;ys(d.,.i.•,
FINANCIAL AD VISOR YAIG'REEMENT
;TWEEN THE CITY OF JEFFERSON, MISSOURI AND U.S. BANCORJP RIPER JAFFRAY
WHERE,AS, the City of Jefferson, Missouri, a municipal corporation, hereinafter designated
"City," with offices at 320 East McCarty Street, Jefferson City, Missouri, 65101, entered into
an Agreement with U.S. Bancorp Piper Jaffray, with offices in at Plaza West Building, Suite
'y 1200, 4600 Madiso Avenue, Kansas City, ssouri 64112 hereinafter referred to as
h'> ;I
t` "Consultant" on June 20, 2000, �`•#t'55, �t�3.r %•
WHEREAS,the Agreement was for financial advisory services on a contract basis; and
i {�k"',rl'fff{ti�k.F'1•L1.'(
WHEREAS,both parties wish to renew the Agreement for a final three (3) year period. f��1sa{ [
` NOW, THEREFORE, be it agreed as follows: '`'
A. Paragraph 3 of the Agreement executed June 20, 200, is hereby amended to read
as follows: J'°;t.
: 1. Agreement.
City does hereby contract with Consultant to provide financial advisory services as
-� herein provided for a final period of three 3) years, commencing upon motion-Mrolz"ix
terminating on July 1, 2003 and terminating on June 30,z-Ge 2006. Witlrthe Consent
of bud%pat .
• , 'tTriaq-llC-CXtC2Tt�Cti-f0
Consultant hereby accepts said contract and agrees to perform all work and services ui .;�
` accordance with the terms and conditions hereof. , �4axtiat
B. All other sections of the Agreement executed June 20 2000 shall remain in effect
as stated. 0 -,
X
1.
IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals this day l
of May, 2003.
CITY OF RSON,MISSOURI U.S.BANCORP PIPER JAFFRAY
w+Y.v'r'itopj'.r
i' am, Ma ging Director Lan illin h or
t.
ATT
'Y. �•' I 't aij.Fv
Phyllis Powell, City Clerk A. Todd Goffroyrk&aging Director
H
1%
APPROVED AS TO F J'
} JJJA772
SIX Ci y Counsel RM
H;\Contract Flies\Professional Services\t1S,BANCORP PIPER JAFFRAY\Amendment 2003-06,wpd S '
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..r.—, 0-714
j FINANCL4L AD VISORYAGREEMENT
BETWEEN rY,L,. xp �rF ,
K.
THE CITY OF JEFFERSON MISSOURI 'S' ```
Lk t3AL AND
CITY OF JEFFERSON U.S. BANCORP PIPER JAFFRAY si.k�ta,n•:`,:'
THIS AGREEMENT is made and entered into this da of June, .
y 2000 by and between the City of
Jefferson, Missouri, a municipal corporation, hereinafter referred to as Cit Y, and U.S. Bancorp Piper
Jaffray, hereinafter referred to as "Consultant."
i?a WITNESSETII: rl= ` + . 'f
WHEREAS,City desires to obtain professional financial advisory service on a contract basis; and
WHEREAS,after a selection process, Consultant has been selected by the City; and
t} ,'j c
WHEREAS,Consultant has experience and knowledge in performing financial advisory services.
�lY'If4�t�r�31'y,ttsF,A,.
NOW,THEREFORE for and in consideration of the mutual promises, covenants and conditions herein t';t:4'r rig-,Ft�rPf-
!'r+ contained, the parties hereto agree as follows:
I'! 1. Scope of Services
A. Plamiins?and Development
F-- 1. Prepare multiple debt models which include cash flow requirements, issuance costs and
escrow requirements, if any,
2. Analyze each proposed financing, including funding alternatives, to determine methods
ofstrengthening marketability,and recommend the best method of marketing consistent with `� rtRti44
current economic and market conditions, and rating agency criteriaa `�a ' '
g Y .
3. Assist in obtaining the most favorable rating possible by directing preparation of
appropriate information and by accompanying City representatives to meetings with rating
.'� t;•+ „
agencies. Analyze the City's credit with reference to standards, national trends, etc., and ii;�.�'�R�.'
i it L
advise on measures to be taken to improve ratings. 1:, <�,x��,(;..•
f A
4. Coordinate the work of other professionals providing information in connection with the t ;F fk'{���,•:��,,
proposed financing.
5. Provide assistance in soliciting proposals and in making recommendations concerning
escrow, verification and paying agent selection decisions.
6. Review outstanding debt on a timely basis and, when appropriate, recommend `
refinancing.
7. Assist staff in preparation of studies, reports,and other special projects as requested by t{ ,
the City. N
8. Solicit trust services for debt financing issues as necessary.L fit' i
IlAsecretary\Contract Files\Proressionnl ServicesM.S.BANCORP PIPER JAFFRAY1Contrnct 2000.wpd
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B. Marketirzc,
X{
Marketing {cry„�zr 1: y,
1. Prepare an analysis of the types of sale alternatives and advise the City on whether
44d�
to do a competitive or a negotiated sale. ��' X
t r1� rp
'<t 2. Coordinate the preparation of documents with bond counsel and distribute the
,,}f+ p p � ��t
{I",�.
necessary materials, authorizing resolutions and other documents involved in the + ,•r
,rtz sale.
5�?.47�1•,t r qip:.
3. Assist with the preparation of an official statement on behalf of the City and with y➢ ,, x ', yr4k;
the cooperation of the City. Advise the City of the requirements of Rule 15c 2-12
and conformance thereto. Coordinate review and revision with City staff and bond rfi¢s""f}}'t�
counsel. The official statement shall be subject to final review and approval by the
City prior to issuance.
r.
4. Advise on the timing of the bond sale,taking into consideration such factors as changing
.i+:• economic conditions other sales current and projected market trends and convenience to
the City.
c 5. Prepare a preliminary credit analysis and a rating presentation to obtain the highest , ;' ;F�
possible rating on this bond issue. Prepare City participants for the rating presentation and
,{• assist the City in making the presentation.
G. If a competitive sale is selected Consultant will:
' a. Assist in publicizing the issue with the official statement, notice of sale, bid forms
and such other means necessary and advisable to develop nationwide public and
institutional interest. The official statement will be distributed to potential investors and
L. purchasers of the City's securities across the nation. Those lead underwriters who are
most likely to be syndicate managers will he personally contacted. �;`�,•'�� ;.,r,:'*ti�5�:
i
b. t°u14 t�F `�
Advertise the bond sale in nationally-prominent financial publications, as may be
appropriate to the sale, in addition to coordinating state and local publication
q �;i,{ #}r': ? :;•_,.
re uirements. pfl� y'(
'ry
'
C. Conduct informational meetings if necessary and desirable with the investment
community,including investment bankers and institutional investors,to establish interest
in the offering.
t�r
d. Prepare a timetable of events leading to the sale and delivery of an offering.
ytt. �xtrS
p.n e. Receive and tabulate bids, attend the bid opening and the City Council meeting
;F relevant to bid approval to assist with the evaluation of bids and advise on the
acceptability of the best bid. y c
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7. If a negotiated sale is selected Consultant will:
a. Assist in the preparation of an RFP for underwriting services. awl;
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r' �dtlj,'�'�•2�{J�t�n;'�'t'
b. Provide a list of firms to distribute the RFP to.
c. Receive,review and prepare an analysis of the proposals. This analysis will provide No'tiffs
Y comparative information using a weighted average evaluation scoring approach. ,� � ��;�,;;x
. Assist in the interview of finalists and the selection of underwriters. k}� ,
j
e. Coordinate the underwriting effort with the senior manager to insure both proper �b� e : ••,
timing and appropriate pricing. ' }., .
C. Bond Closin =• JJ,,,. ">'
1. Direct,coordinate and supervise bond closing details in conjunction with bond counsel.
2. Furnish prompt recommendations for the investment of bond proceeds to maximize '"-, `?'t�+
{ earnings if requested by the City. '` ` ' t'"'
3. Direct,coordinate and supervise origination of the transcript,and provide the City with
�.•�Skt'Lu',
bond and interest records showing required semi-annual payments and other useful
f information. °
Iif 4. Solicit bids on investment of idle funds, if requested by the City..?. , •tir ?
5. Meet with the City to critique the transaction and to determine what if any, changes
should be made to effect future quality and procedural improvements or changes.
D. Work Products. Consultant will provide the following work products for each debt offering:
i l� k^r l' •1: tF•^py ,
1. Pre-sale analysis,
2. Offering s t
atement,
jr�hil�X7{ti rr}"a f•
3. Postsale analysis, and µ� r? :AI�4;:`:
4. Such other analysis, including analysis of funding alternatives,cash flow prqjections and
materials necessary for financial planning and bond sale purposes.
f rrltf,%"
E. Other Services `t ; � c
1. Meet with City staff and/or City Council regarding the capital requirements of the City, "
as requested by the City.
2. Conduct such investigations and prepare special studies or reports as requested by the
City staff and/or City Council.
3. Provide technical assistance in connection with each transaction concerning arbitrage
restrictions and other tax law matters. '{
3
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.� ' l�.f�y„t ti � •'
4, Advise the City regarding secondary market disclosure requirements relating to Si:C Rule
r � 15c 2-12.
2. Fees
The following is Consultant's fee schedule for providing financial advisory services to the City of Jefferson
•± City,Missouri relating to revenue bonds issued to fund improvements to the City's wastewater system. Ourk {' {� �
fee will be contingent upon a successful closing of the each issue and, if for any reason an issue does not �t`'tfs'""t
close, no fee would be payable to U. S. Bancorp Piper J affra y.
We will not charge the City any fee for general consulting advice between bond issues. We are glad to be a
resource to our clients and routinely provide bond related information that is helpful to our clients. Inti ;;'s ;
1 addition,we will not charge any fee for preliminary debt calculations,outstanding bond issue spreadsheets, '>;``''•,Y ``Z'`'^ ,'
feasibility calculations or other general information.
, r�r3'.Ai tiir
The proposed fees shall be the same whether the City chooses a negotiated or competitive sale and shall be
}{ valid during the entire initial term of the contract. Our fees shall include all out of-pocket expenses except * •`}'`=iy� >r
those incurred, if any, relating to out-of--state travel such as a rating trip. These types of expenses shall be
subject to the pre-approval by the City.
r' For any financing issued through the State Revolving Fund Program our fee shall be$7,500 for the first issue
' ��jh fib��x rr{•'�'Syt,,
1 and$5,000 for subsequent issues, if any. For any financing issued through conventional means(non SRF)
our fee shall be$10,000 for the first issue and $7,500 for subsequent issues, if any. 'tk` w All
3. A
IreemeLpt.
City does hereby contract with Consultant to provide financial advisory services as herein provided
for a period of three(3)years,commencing upon execution and terminating on June 30,2003. With
the consent of both parties,the contract may be extended for one(1)additional three(3)yyear peri od.
Consultant hereby accepts said contract and agrees to perform all work and services in accordance
with the terms and conditions hereof. } „ �• ��;
•,
4. Failure to Perform Cancellation. t'4'4e""' G s
If, through any cause,the Consultant shall fail to fulfill in time!y and proper manner its obligations
under this contract,or if the Consultant shall violate any of the covenants,agreements,or stipulations
of this contract,the City shall thereupon have the right to terminate this contract b
� Y p b y giving written •.rxy?�;r��i�,y�' ,
notice to t13e Consultant of such termination and specifying the effective date thereof; at least five ";��: `;�•yi��}��k= 'N
(5)days before the effective day of such termination. "file Consultant may without cause terminate r > t �f i'•,;,
}Ian a sg 7t ”
this contract upon 90 days prior written notice. In either such event all finished or unfinished pPgyFj,j}t+
•;}lt�l'Y�1`il'a`f S�cR
documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other ;y`'r7i?;'`;,
materials prepared by the Consultant under this contract shall,at the option of the City, become its
property, and the compensation for any satisfactory work completed on such documents and other s "� '°• ;€',
materials shall be determined. Notwithstanding the above, the Consultant shall not be relieved of
liability to the City for damages sustained by the City by virtue of any such breach of contract by the
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5. Amendment.
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The terms of this A gicement can only be amended by written agreement between the parties hereto. :i[���trJe''•;
6. Assignment.
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t Neither City nor Broker shall assign or transfer its interest in this Agreement without the written
other.
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consent of oer.` „
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7. Nondiscrimination. '
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t, The Consultant P agrees in the performance of the Contract not to discriminate on the grounds or `'i'f +4` >}'
g � � • ><ttis�.l.,
because of race, creed, color, national origin or ancestry, sex, religion, handicap, age or political
affiliation, a g ainst any employee of the Consultant or applicant for employment and shall include .r.,.',
,
as similar provision in all subcontracts let or awarded hereunder.
8. Professional Liability Insurance.
Consultant shall maintain throughout the term of this Agreement professional liability errors and
a`f omissions insurance with coverage with limits in amounts not less than One Million Dollars
($1,000,000.00).Consultant shall furnish to City a certi ficate issued by Broker's professional liability
insurance carrier, showing that the above-mentioned insurance has been issued and is in full force
and effect; and providing thirty (30) days' written notice to the City prior to any cancellation,
termination, non-renewal, or reduction of said insurance. 'yt'
9. Compliance With Laws,
In the performance of this Agreement, the parties shall abide by and conform to any and all
applicable laws of the United States, State of Missouri, and ordinances,regulations and policies of
>' the City of Jefferson, Missouri.
ti 10. Law to Govern.
This Contract shall be governed b the laws of the State of Missouri as to both interpretation and t•;aj ? �'4c:>"
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•,�1 f�ii;,J 7 t'�1��',y
performance.
11.
Hold Harmless.
4ti Consultant agrees to defend, indemnify and hold harmless the City, its officials, employees, .
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representatives and volunteers from and against any and all claims, demands, defense costs or ,t�?
liability of any kind or nature arising out of or in connection with the Consultant's negligent
performance,or negligent failure to perform, under the terms of this Agreement.
sr 12. 'Termination. `
` terminate this Agreement b giving the other art one hundred eighty 180 days
Either art ma
}�+�', ,pry written notice. In the event the City
F elects to terminate this Agreement any time prior to the end of 49.
YYYf>� the third year for any reason other than C'onsultant's breach of contract or negl igence,then,upon said � ?
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termination, the City shall pay to Consuhant all unpaid annual fees through the effective date of
termination abased on the number of days of the term year then elapsed.)
13. Notices.
t
f All notices required to be in writing may be given by first class mail, faxed or hand delivered with
receipt, addressed to City of Jefferson, c/o City Clerk and/or c/o the Finance Director, 320 East
McCarty Street, Jefferson City, Missouri, 65101; and U.S.Bancorp Piper Jaffray, Plaza West
j
Building, Suite 1200, 4600 Madison Avenue, Kansas City, Missouri 64112. The date of delivery
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f` of an notice shall be the date of actual receipt or, if mailed, the second full day after the day of its
Y p y y
mailing.
tf Y# J °
,A�t.P�.)Ij.1
EXECUTED this 2�) day of June, 2000.
CITY OF JEFFERSON,IVIISSOU U.S. BANCORP PIPER JAFFRAY
IVA om Rackers, Mayor llin ham M g in Director
'
'
ATTEST:
A. : +
Phyllis Powell Cit Clerk A. Todd Goffoy, ManaiWi0birector
APPRO ED AS M: ;yfi ��^��' '
/•
+�sA,fa��•!t,4�,
B. Alle iarner,Cityt6iGselor
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MEM00" RANDUM
TO: File
FR OM: Steve Schlueter, Director of Finance ,�+{taf��:lx#t'r,'f{r�• :,
SUBJECT:
Reference Check on U.S. Bancorp Piper Jaffray
DATE: June 1, 200()
j' During the course ofinterviewin r b U.S. Bancorp Piper Jaffra
p p� y, a Statement of
Qualifications was presented to the interview panel. Section 5 of that handout included a
reference list of eight cities that utilize their set-vice. I called four of those cities and the results
'+ of those conversations are °"'`-',�:
., c, as follows: <<:w� sh;f",,,7=�
Kirksville
.[i 1. City of[{ir Scot Wrighton - City Manager �
Mr. Wrighton advised that the City of Kirksville has been a client for several years and
U.S. Bancorp Piper Jaffray has served as Financial Advisor on a number of financing projects :� xh=' frtt r'
l,�x��''�t�ucis•� ,
' including water refinancing. They have assisted on numerous occasions in discussions on
alternatives to current financing plans, EIERA and other topics. Their relationship has always
been on a very informal basis and Mr. Wrighton was quick to point out that they have advised the dr,t����Y•��„?'��;,,,�,
city of various issues that would not generate any fees but that Piper Jaffray was always willing
to help anyway they could. Most of the work was done with Mr. Goffoy.
City of Belton - Ron Trivitt - City Administrator
The City of Belton has utilized the financial advisor services of U.S. Bancorp Piper
Jaffray for the last 15 years and they have been an integral part of every bond issue. Some of
these bond issues have been through the SRF, but most have been stand alone issues. They have '; ? ;°
presented options on financing projects, refinancing and have been very creative to offerorx:., .r ;kv`'r�'
innovative options for the city to pursue. Todd Goffoy has been the main contact for the firm. '" � � ;; '
3. City of Cape Girardeau - John Riehbourg - Finance Director
The City of Cape Girardeau has utilized the services of U.S. Bancorp Piper Jaffray for the
majority of the last 10 years. During that time the city has totaled approximately $25 million for
water and sewer related bond issues. The city feels that one of the biggest advantages in dealing
rs(;(
r with Piper Jafti•ay has been the creative financing options that have been presented such as
�
a backs and other refinancing options. The informal relationship A;t '? `
port Y
utilizing sales tax support pay
that exists allowing the city to seek financial advice on numerous issues and that is a tremendous
asset to the city. ,
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4. City of Warrensburg- Jim London - City Manager 1.
>k , The City of Warrensburg has utilized the services of U.S. Bancorp Piper Jaffray for a .k
number of years and has been involved in bond issues ranging from $8 million through SRF to '•
x $7 million through stand alone issues. These bonds have helped fund a new Fire Department,
Community Center and most of the funds used to pay these back have been through the ''/z cent
sales tax and some refinancing alternatives. The city respects Jack Dillingham as a Financial
Advisor and as a citizen who is active in the community through his economic development
$ "9
participation. They seek the firs advise on numerous financing issues, most of which never
m
yields a dime in fees, but the firm sees fit to help on every occasion. j
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