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Home My Public Portal AboutVPC May 2, 2023 Meeting PacketVision Planning Committee Sharon Tennstedt Chair Town of Brewster Vision Planning Committee 2198 Main St., Brewster, MA 02631 brewplan@brewster-ma.gov (508) 896-3701 MEETING AGENDA 2198 Main Street, Room A Tuesday, May 2, 2023 at 3:30 PM This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in -person vs. virtual attendance accordingly. Amanda Bebrin Members of the public who wish to access the meeting may do so in the following manner: Vice -Chair 1. Phone: Call (929) 436-2866 or (301) 715-8592. Zoom Meeting ID: 819 3038 8203 and Passcode 317154 To request to speak: Press *9 and wait to be recognized. 2. Zoom Webinar: httpsalus02web.zoom.usli/81930388203?pwd=VHEvUURMM1ZFdUJNREJIbEN3SFdOZzO9 Andi Genser and enter Passcode 317154 To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized. Patricia Hess Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.clov), or Video recording Suzanne Kenney Alex Wentworth 1. Call to Order 2. Declaration of a Quorum 3. Meeting Participation Statement 4. Approval of April 10, 2023 meeting minutes Town Planner 5. Review of existing Summary papers, Actions and proposed updates Jon Idman 6. Review Action Items from the April 10th meeting Admistrative 7. Update from Bay and Pond Property Planning Committees Assistant 8. Matters Not Reasonably Anticipated by the Chair Ellen Murphy 9. Adjournment Select Board Date Posted: Liaison 4-25-2023 Kari Hoffmann Finance Committee Liaison Honey Pivirotto Date Revised: Received by Town Clerk: Page 1 of 2 TOWN OF BREWSTER VISION PLANNING COMMITTEE MEETING MINUTES Monday, April 10, 2023, at 3:30PM Sharon Tennstedt, Vice Chair, convened the Brewster Vision Planning Committee in person with members: Amanda Bebrin, Suzanne Kenney, Patricia Hess, Andi Gesner and Alex Wentworth were present. A quorum was determined. Also present: Kari Hoffman, Honey Pivirotto (remote), Jon Idman, Ellen Murphy, and Jillian Douglas The Chair read the Recording or Taping Notification: This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. To submit public comment or questions to the Vision Planning Committee, please email: brewplan@brewster-ma.gov. Review and approval of February 6th meeting minutes Amanda made a motion to approve the February 6th meeting minutes, Suzanne seconded the motion, a roll call was taken, and the February 6th meeting minutes were unanimously approved. Review revised draft Vision Planning Committee charge Sharon Tennstedt referred to the draft VPC charge included in the meeting packet. She stated it has been updated from the previous August 19, 2019, VPC charge. Sharon asked the Committee if they had a chance to review the updated charge and if there were any questions or comments. Andi asked what the differences were between the two charges. Sharon highlighted the changes stating that the focus of the updated charge is to address the process of changes/updates to the LCP. The membership has also been revised to reflect 7 Committee members. Currently there are 6 members plus one vacancy which will be posted on the Town website. Kari stated anyone who has interest in the VPC vacancy to contact Erika Mawn in the Town Administration Office. Sharon acknowledged that Jillian Douglas, a member of the public, joined the meeting. Discuss and develop a work plan and schedule for Committee activities Sharon referred to the table included in the meeting packet. She requested the Committee review any sections of the Plan that reference Wing Island, The Boardwalk and Drummer Boy Master Plan. She noted that it does not necessarily mean references to those items would automatically be deleted from the Plan. Some of the references are stated as history in the Summary papers but should be reviewed for wording. In relation to the outcome of the Special Town Meeting held on March 6th, events have occurred in Brewster since the final LCP draft last Fall. Sharon suggested the Committee review the Summary papers for possible updating. She reviewed the table, organized by Building Blocks, included in the meeting packet and suggested the assigned Committee member(s) review the Summary paper and action items associated with the Building Block for updates. Sharon informed the Committee there will be a committee assigned to review the Drummer Boy Master Plan. After reviewing the table, the Committee agreed on the assignments for each Building Block. Ellen will send out the latest Summary papers and Action plan for review. Once reviewed the documents will be sent back with track changes to Sharon and Ellen. Sharon, Amanda, and Jon will review the other sections of the LCP for any updates needed. Discuss Vision Planning Committee meeting schedule Due to the Town Meeting on Monday, May 1st, Sharon proposed to change the schedule and meet the 2nd and 4th Monday in May and resume back to the 1st and 3rd Monday schedule in June. Ellen to work with Town Administration for a schedule. Jon suggested that the Committee, when reviewing the Summary papers and Page 2 of 2 associated actions, should not feel compelled to make changes but instead flag any changes for further review. Suzanne had some concerns with Housing and Jon suggested that Jill Scalise also review the Housing section and associated actions. Sharon indicated that the goal would be to get all text and editing done by the end of June and then focus on community education closer to the Fall Town Meeting, so it is fresh in the public’s minds. Another public hearing in the October timeframe with Select Board and Planning Board will need to take place because the LCP is changing, and they will need to adopt the new LCP. The Committee discussed a community forum to address the purpose of the LCP. Patricia suggested a tactical plan weekly either formal or informal, in September and October to inform the public. Jon suggested general messaging during the summer months. The Committee agreed the messaging needs to be consistent. Kari suggested a sound bite of “What is an LCP?” Amanda suggested dusting off the FAQ that was drafted previously. The Committee discussed the term “Town Center” under the Building Block Community Character. Sharon suggested the intent is activity centers. Jon stated the term needs to be more general to include social and economic activity. The Committee agreed this was a hot topic and that this was reflected in the survey and discussions with the public. Resident Jillian Douglas provided her comments on the Town meeting. She indicated that the LCP came a long way, but the public was looking for more information on the Sea Camps purchase in the plan. The LCP should have outlined basic concepts to be carried forward and not specific actions. She expressed concern that although there was support for the LCP there were a few snags and political issues identified. Kari expressed a concern that the actions were implied but in fact they are not written in stone and in reality are topics to be discussed in the next 10+ years. The Committee discussed how to re-word and describe actions. Any issues that have been identified during the review of the Summary papers and the Action Plan should be sent to Sharon, Jon, and Ellen to frame for discussion at the next meeting. Update from Bay and Pond Property Planning Committees Amanda provided an update on the Bay Property. She indicated that the pool will be opening on June 26th and an FAQ about the pool went out with property tax mailings. The Town Administration office has begun processing pool permit applications. First Light Beach will be opening Memorial Day weekend. This year because of the pool opening the beach will open at 7am. A site condition public forum covering both the Bay and Pond Properties will be held on May 20th and will give the public an opportunity to provide input. The Recreation Department and Cultural Council will host one-day events in April and May. Suzanne provided an update on the Pond Property stating that the video is now available for viewing. The Pond property challenge is balancing access and conservation. A kayak event is planned for June 3rd and limited to 10 kayaks. The Recreation Department partnering with the Massachusetts Audubon Society are also planning events in the months ahead. Kari informed the Committee that a temporary sign will be hung at the entrance of First Light Beach. There will be information on the Pond property at the Bay property as well. A QR code has also been developed for access to information on the Town website. Matters Not Reasonably Anticipated by the Chair: None Amanda made a motion to adjourn the meeting, Andi seconded the motion, a roll call vote was taken, and the meeting was unanimously adjourned at 4:34 pm. Ac ons VPC Mee ng April 10, 2023 Ac on Responsibility Date Send in Word Ac ons and Summary papers to all Ellen Done Edit individually assigned building block, red ﬂag areas of concern or for change to bring back to commi ee and send to Sharon, Amanda; Sharon to forward to Jon All May 8 Review other building blocks and send any concerns and send any ques ons etc. to Sharon, Amanda: Sharon to forward to Jon All May 8 Next Mee ngs May 8 (needs conﬁrma on) and May 22 All May 8 and 22 Check calendar for possible May and June mee ng dates Ellen May 8