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M�Y
BILL NO, 2000-31
SPONSORED BY COUNCILMAN Vincent
/J/2-7
�i ORDINANCE NO,_ �/l
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH STOKES ELECTRIC
FOR ELECTRICAL SERVICES.
WHEREAS, Stokes Electric has become the apparent lowest and best bidder on the ��� ` : :`': '
L1.,p5k,��.�y���yKy��r��,
Electrical Services project;
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF ,j
JEFFERSON, MISSOURI, AS FOLLOWS: 4s`4 ,> ,w-;•`':
l,li
Section 1. The bid of Stokes Electric is declared to be the lowest and best bid and
is hereby accepted.
Section 2.The Mayor and City Clerk are hereby authorized to execute an agreement
with Stokes Electric for Electrical Services.
6� 1
to
Section 3. The agreement shall be substantially the same in form and content as $ j� :.;' ''
that agreement attached hereto as Exhibit A. /
�' ?411 ����'•���'�
-;1 Section 4. This Ordinance shall be in full force and effect from and after the date
of its passage and approvals `
Passed: 713 Approved:
elzx�,X_e
:'mil / �'•,���i~ t�;2µ�Y�`'�
residing Officer ayor �r�
APPROVED AS TO FORM:
ATTEST:
City Clerk City Counselor
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y CITY OF JEFFERSONkr
AMENDMENT TO ELECTRICAL SERVICES AGREEMENT
k, N
r WHEREAS, the City of Jefferson, Missouri, a municipal corporation, with offices at 320 East McCarty .? '
Street, Jefferson City, Missouri, 65101, hereinafter designated City, entered into an Agreement with
aa • Stokes Electric Co., with offices at 226 Madison, Jefferson City, Missouri, 65101, hereinafter referred to
;f as Contractor, on July 3, 2000;
"T" WHEREAS,the Agreement was for the performance of authorized electrical work for the City,which may
;t
,p involve service repairs, replacement or related work on all City electrical systems which include
r,.r;i• buildings, twenty-three (23) sanitary sewer pump stations and the Water Pollution Control Plant; and
WHEREAS, both parties wish to renew the Agreement for a one (1) year period.
MOW, THEREFORE, be it agreed as follows:
A. Paragraph 2 of the Agreement dated July 3,2000,is hereby amended to read as follows:
'r,Z
,:• 2. Contract Period.
This contract shall be in effect from June 15,2002 through June 15, is it' �i�•�'.,>i f,•
2003. ;
B. All other sections of the Agreement dated July 3, 2000, shall remain in effect as stated.
I T STIMONY WHEREOF, the parties have hereunto set their hands and seals this day of ?M„ ,•,
2002. .
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J CITY OF JEFFERSON, MISSOURI STOKES ELEC C CO
?°
M �����t• Ott
ayo President
ATTEST: ATTEST: ��
t y Cle it le:
APPROVED AS TO FOR
City Counselor @g'
H:\Contract Files\senrice\stokes electric\amendment 2002.03.wpd x'
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CITE'®F JEFFERSON
{ Y
'I Alt? NDMENT. TO ELECYRICAL USER VICES AGREEMENT
I
WHEREAS, the City of Jefferson, Missouri, a municipal corporation, with offices tit 3_0 Last McCarty Street,
Jefferson City,Missouri,65 10 1,hereinafter designated"City,"entered into an Agreement with Stokes Electric Co.,
{ with offices at 226 Madison, Jefferson City, Missouri, 65101, hereinafter referred to as "Contractor," on July 3,
2000;
WHEREAS,the Agreement was for the performance of authorized electrical work for the City,which may involve
_,;� ... ,• fit' ;.
service,repairs,replacement or related work on all City electrical systems which include buildings,twenty-three .
(23) sanitary sewer pump stations and the Water Pollution Control Plant; and
WHEREAS,both parties wish to renew the Agreement for a one (1) year period. ''
,o�jrftrri ,.
NOW,THEREFORE,be it agreed as follows: , yr� y .Rrr r„'a
,i A. Paragraph 2 of the Agreement dated July 3 2000 is hereby amended to read as follows: .I
2.
Contract Period.
' 1 his contract shall be in effect from June 1,,,4001 through June i,r,200.. v
•, With the consent of both parties, this contract may be extended to one t• °Ir�`�;`�.,ti•,.,r;
,
(1)additional one (1)year period,
B. All other sections of the Agreement dated July 3, 2000, shall remain in effect as stated.
r ti;•�+i't,f Yt, ��
IN TESTIMONY WHEREOF the parties have hereunto set their hands and seals this `d day of
2001.
k� bah r
i
"1 CITY OF JE FFERSON,MISSOURI CONTRACTOR
STOKES ELECTRIC CO.
•i ff�{ s� os•.At•.ri>
Mayor Preside
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ATTEST: AT'rEsT: alt: _` z•r:. .
j 3j1y(kr`n.l�
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Title:
ity Cle •k —�k.l��k.-�./`•L ''+'
APPROVED AS TO FORM:
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{ City Counselo {'
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CITY OF JEFFERSON ` _ j';^'fw r ,
ELECTRICAL SERVICE,SAGREEMENT
t S.1N r ,fS
THIS AGREEMENT' made and entered this .�h�� da of , 2000, b and. between the City of
Jefferson, Y � n, .r Y Y
Missouri,a municipal corporation,hereinafter referred to as- ity, and Stokes Electric Company,hereinafter
t "Contractor." t, r"
•'= referred o as
WHEREAS, the City of Jefferson, Missouri, is desirous of obtaining electrical services for elevators in certain City s "S'fit. .. r•`
>$'
buildings; and
WHEREAS,Contractor is willing to enter into this Agreement with respect to his employment and services upon the
terms and conditions herein set forth. ,i7,�.�,liFf.••,,,•
NOW THEREFORE, be it agreed as follows: =11'"t7;;;`ti '`^•"'
1. Scope of Services.
'• ISt�z1, �ltf ,.
.'.' The work of this agreement consists of the performance of authorized electrical work for the City of Jefferson.
Work required may involve service, repairs,replacement or related work on all City electricals stems which
Y Y rr� dy" _`✓t
include buildings, twenty-three (23)sanitary sewer pump stations and the Water Pollution Control Plant.
L Contract Period. ."r"•,',;;� ���•���.,'4:
41,f f. •n`1i tr+5 tiifT�Y,l,.:.
C=• This contract shall be in effect from June 15, 2000 through June 14,2001. With the consent of both parties,
the contract may be extended for two 2 additional one l year periods.
3. Contract Amount.
The amount of the contract shall not exceed Forty-Five Thousand Dollars $45,000.00 per year.
0 4. Payment.
Payment shall be made to Contractor b City on a monthly basis following the submission b Contractor of
Y Y Y y g Y
an iternized,detailed statement of services rendered which shall be presented to the Finance Department of the
City no later than the fifth (5'I')day of the month following rendition of the services. L �,{FtfrF cl
5. Indemnity. a r x• ,. f ,
'cF Contractor agrees to indemnify and hold harmless the City for any and all damages, injuries, actions, costs, ;
attorneys fees and other expenses whatsoever arising out of the performance of said work whether the ?'tn'f'•" %'.
TiT property or persons damaged are the servants and employees of the Contractor or third parties in no manner
connected with said work.
•::„ !� a y,i�
6. Response Time.
�` t y4tt
`$ Some repairs under this contract are of an emergency nature. Contractor shall respond within a two(2)hour vt�
period to any and all service requests pertaining to the sanitary sewer system or other requests which aret '
designated as emergency repairs. Contractor shall have a licensed electrician on call twenty-four(24) hours
per day, seven (7)days per week throughout the contract period. ,
For those repairs designated as non-emergency, Contractor shall be required to return the request for service
call within four(4) working hours and shall complete those repairs within forte-eight (48) hours unless the ;at'
repair time is expressly extended by the City. FIECE ED
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r'- Jul. 14 2000
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7. Prevailing Wage Law.
To the extent that the work performed by Contractor is subject to prevailing wage law,the Contractor and all
subcontractors shall pay not less than the prevailing wage hourly rate for each craft or type of workman
WO
required to execute this contract as determined by the Department of Labor and Industrial Relations of
Missouri, pursuant to Sections 290.210 through 290.340 inclusive, RSMo,
8. Rates.
XY
Service will be provided at the following rates:
j.
maintenance work prevailing wage work
(labor rate per hour) (labor rate per hour)
YEAR ONE
COST PER HOUR
is (normal working hours)
Foreman $39.60 $47.40
Journeyman 38.60 43.80
Shopman 28.00 28.00
V COST PER HOUR
(overtime work hours)
• Foreman 59.40 71.10
Journeyman 5790 65.70
Shopman 42.00 42.00
COST PER HOUR
(overtime, Sunday and holiday)
Foreman 79.20 94.80
Journeyman 77.20 87.60
Shopman 56.00 56.00
YEAR TWO
COST PER HOUR
(normal working hours)
Foreman
40.80 48.80
Journeyman 40.00 45.40
Shopman 29.00 29.00
COST PER HOUR
(overtime work hours)
4;
Foreman 61.20 73.20
Journeyman 60.00 68.10
Shopman 43.50 43.50
COST PER HOUR
(overtime, Sunday and holiday)
Foreman 81.60 97.60
Journeyman 80.00 . 90.80
Shopman 581.00 58.00
I 1ASecretaryTontract FilcAserviceWokes clectricTontrict 2000,wpd -2-
ail
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YEAR THREE ';;,.;
maintenance work prevailing wage work
(labor rate per hour) (labor rate per hour)
COST PER HOUR
' � �14 •.,,
. yi
(normal working hours)
' Foreman 42.80 51.40
Journeyman 41.80 47.60
Shopman 30,40 30.40 , .
q' COST PER HOUR
(overtime work hours)
Foreman 64.20 77.10 `a
Journeyman 62.70 71.40
t • . `'��
Shopman 45.60 45.60
COST PER HOURS `;`
(overtime, Sunday and holiday)
Foreman 85.60 99.80
Journeyman 83.60 95.20 ' � � t}
kt I r J o:•�.
K Shopman 60.80 60.80 "
9. Parts and Materials.
ra`y
'k City shall provide materials and supplies necessary to complete the work from the State of Missouri
convenience contract unless the City elects not to so provide. In the event the City does not provide materials ; x ,
or supplies,the Contractor shall provide same and will be reimbursed for his costs for which he shall provide
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invoices. All work shall be according to the provisions of the National Electrical Code and the provisions of � {`'�'
' the current and/or any revised Code as published by the National Fire Protection Association and adopted by
the City Council. qr Yf `
10. Unclassified Work.
Should the nature of a repair require labor, equipment and/or material not susceptible to classification under ' '
any items scheduled in the contract the City can authorize the use of the unclassified labor. The rule for
unclassified labor shall be the nun her of hours actually worked and the repairs plus reasonable travel time and
k`a.. Rfc
will consist of the individual's hourly rate plus hourly fringe benefits plus employer's payroll contributions
f with a fifteen percent(15%)additional for overhead and profit.
u�� c'� t •t�. ;y
Payment for equipment not susce susceptible to classification under an scheduled items in the contract will be
Y I Y � �
�+ limited to:
A. For equipment rent:d by the vendor, the actual rental paid plus fifteen percent (15%) for
overhead and profit,
B. For equipment owned by the vendor, the monthly rental rate charged by recognized rental
organizations times tl• number of hours the equipment was necessary for repairs plus
reasonable travel time from the storage location to the site, all divided by one hundred 'n>`•°
seventy-six (176)hours.
ra`�r
` Payment for material not susceptible to classification under any scheduled items in the proposal will be „•
applicable column price plus fifteen percent(15%)for overhead and profit. 3±
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') Prior to paymentbeingautliorized,theContractor shall submit an itemized breakdown ofthe unclassified labor,
i equipment and/or material. The breakdown shall include information and documentation sufficient to -i;, y1;:
substantiate the Contractors claim.
t mot.
H. Inspection. `I�r;t
Unless the nature and extent of the work is known to the City, the Contractor will first receive a request to
inspect the proposed work and provide a written report of the following to City Administrator or his designee:
?: A. Description of the work necessary,
B. A list of the materials, parts, and supplies needed to complete the work.
't C. An estimate of work hours.
12. Authorization to Repair. _`
Once the Purchasing Agent determines the estimate of work hours and material, parts and supplies required
are reasonable,the report will be forwarded to the appropriate department for preparation of a requisition for ,Sfl ';t;R.r
the work.
Upon receipt of the purchase order, or purchase order number for the work, the Contractor may begin work :.k4Y�, 4� 7; j.T
t as soon as the materials, parts and supplies are made available.
In the event that the repair is of in emergency nature, Contractor shall proceed to make the repair as
expeditiously as possible and secure all necessary paperwork after the repair is completed.
` 13. Normal Work Hours. `� '
j{ Normal working hours are 8:00 a.m. to 5:00 p.m. on weekdays. Overtime hours are 5:00 p.m. to 8:00 a.m., ��z,r
Sri
weekdays; Saturday, Sunday and Holiday hours from 12:01 a.m. to 12:00 p.m,
The quantity of work during normal work hours for which payment will be made will be for work man hours
actually performed at the site. ,,•{" ;y,;w;
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Payment for normal work hours will be paid for the quantity as above determined at the unit price shown
?. above, which price includes cost of labor, equipment normally associated with the type of repair, travel,
benefits, overhead, profit, insurance and else necessary therefor and incidental thereto. ;�;,1•'',.�',r:�-,�?': ;�"'
14. Overtime Work Hours. tk*,Cg°Y4t� ;�t
The quantity of work during the overtime work hours for which payment will be made will be the number of yf� N r
overtime work man hours actually performed at the site.
Payment for overtime work hours will be paid for the quantity as above determined at the unit price bid for the
item overtime work hours,in the proposal,which price includes costs of labor,equipment normally associated
with the type of repairs, travel, benefits, overhead, profit, insurance and all else necessary therefore and
incidental thereto,
15. Insurance.
Contractor agrees to obtain and maintain throughout the term of this contract itl :
o A. Workmen's Compensation Insurance for all of its employees to be engaged in work under this ,
' E contract.
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7� s .. ._(rt.•4 (�a .'.(r�.�rx`8.,'SYf.'� a.(�.,S...ko...�l�� r.� ','\ ;'t: •'tc+-f�...{•�'.Y2'.�•.•4r5i'S.•..t�'rS7j ��xt`�"t.'tYX�Lrd'.��is `S�Sa9t,�+�..�,t ... t. . r! :1
i3. Contractor's Public Liability Insurance in an amount not less than $2,000,000 for all claimsc? 4..' u...
arising out of a single occurrence and $300,000 for any one person in a single accident or '.-r
occurrence, except for those claims governed by the provisions of the Missouri Workmen's
Compensation Law,Chapter 287, RSMo.,and Contractors Property Damage insurance in an
amount not less than $2,000,000 for all claims arising out of a single accident or occurrence 2�� r Q,
and $300,000 for any one person in a single accident or occurrence. ��" � ;r }
'•- SY�t^t+�;,{y{ dot:.
C. Automobile Liability Insurance in an amount not less than $2,000, t {!r rc
000 for all claims arising
out of a single accident or occurrence and $300,000 for any one person in a single accident
or occurrence.
D. Owner's Protective Liability insurance-The Contractor shall also obtain at its own expense N�1
45;r5�r
and deliver to the City an Owners Protective Liability Insurance Policy naming the City of
' f��r
Jefferson as the insured, in an amount not less than $2,000,000 for all claims arising out of a
?: single accident or occurrence and $300,000 for any one person in a single accident or
occurrence, except for those claims governed by the provisions of the Missouri Workmen's
Compensation Law,Chapter 287,RSMo. No policy will be accepted which excludes liability
for damage to underground structures or by reason of blasting, explosion or collapse.
E. Subcontracts - In case any or all of this work is sublet, the Contractor shall require the
Subcontractor to procure and maintain all insurance required in Subparagraphs (a), (h), and 4`r,�� a,t,".-'•;.
(c) hereof and in like amounts.
K" F. Scone of Insurance and Special Hazard The insurance required under Sub-paragraphs(b)and
c hereof shall provide adequate protection for Contractor and its subcontractors �' ta '}
respectively, against damage claims which may arise from operations under this contract
whether such operations be by the insured or by anyone directly or indirectly employed by it, 1,. rt�r.•rc:: ,
and also against any special hazards which may be encountered in the performance of this
contract.
NOTE: Paragraph (f) is construed to require the procurement of Contractors protective insurance (or
` contingent public liability and contingent property damage policies) by a general contractor whoset' r ..
' subcontractor has employees working on the project, unless the general public liability and property damage 'a►�§ fi`
policy(or rider attached thereto)of the general contractor provides adequate protection against claims arising
from operations by anyone directly or indirectly employed by Contractor.
16. Failure to Perform.
fS
Should Contractor fail to provide services as set forth pursuant to this contract, or fail to meet any of the
w
contract provisions, this contract may be canceled at the sole option of the City upon giving Eve (5) days },• °'' .!;'
written notice to Contractor.
17. Cancellation.
'This contract shall be subject to cancellation by the City at any time following fifteen (15)days notice.
18. Notices. r 1 .
All notices,consents,authorizations,requests and statements hereunder shall be deemed to have been properly �1: ?
Y; given if delivered by and or mailed by first class United States mail,postage prepaid,to the City of Jefferson, s ';
320 East McCarty,Jefferson City, Missouri,65101,and if to the Contractor at Stokes Electric Company,226
Madison,Jefferson City, Missouri, 65 10 1. +
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FINANCE DEPARTMENT
}�4c`alitc}r}lt,m;d
PURCHASING DIVISI O
SUBJECT: Bid No. 1882 - Electrical Services - All City, Opened May 23, 2000 ;
BIDS RECEIVED: ''
'y�,s4 'ryx a.+i�•i4r tt.;yr•'r':�c'4
Stokes Electric Co., Jefferson City, MO
xr 77r r23',,
A total of fourteen additional bidders were sent the RFB but di d. They listed
d not return a bi are li
at the bottom of the attached bid tabulation. E'd ' 4 ''' `` r,f
FISCAL NOTE:
A number of accounts within the City are charged on an as needed as used basis. This bid
�
establishes fixed hourly rates for the services of three work classifications on both maintenance �
' : ;<_ ',:; „ •'
7{$` 'dM { t t
and prevailing wage work done during normal working hours, overtime hours and Sunday& '�:�-r.�.��;�r�•'}�� �.,a
Holiday hours. A total of$36,762.78 was expended under the past agreement with this vendor '
•,�.�- P P g
during the period June l 1999 through May 31 2000. Based on the total expenditure listed and
the increase in hourly rates it is estimated that the cost for the first year of this agreement will not
exceed $45,000.00.
PAST PERFORMANCE:
Stokes Electric of Jefferson City has performed electrical work under contract for the ,� ti ='=4H
past six years. All departments have rated their services satisfactory and recommended award
of the contract. t•• �
RECONMIEND ON:
Staff recommends the acceptance of the bid as received from Stokes Electric for firm
fixed hourly rates with a not to exceed contract amount of$45,000.00 for year one of
the bid. The City has the option of renewing the agreement for up to two additional one year
periods at the prices bid for year two and year three. N11
ATTACHMENTS - SUPPORTING DOCUMENTATION
Tabulation of Bids, Departmental Recommendation {,=t
Signature JiUa
Pur asing Agentt
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BREAKDOWN OF EXPENDITURES g.:
f ELECTRICAL SERVICES
Stokes Electric June 1, 1999 through May 31, 2000 $ 36,762.78 '
Public
Animal C
Public Works Police Buildings Fire Rescue Parks '�'' w;`;•'
902.58 628.87 61.88 185.14 398.05 117.43
510.59 130,35 601.97 63.63 22.35 891.65 _ ' rk:3 `
J 393.20 239.26 102.29 206.33 310.91 7,017.63
gyp' '°
135.70 445.56 354,07 80.31 220.27 '
164.10
1,472.14 1,527.62 314.77 374.69
59.60 1,213.49 66.60 104.30
281.02 1,367.47 2,793.48 151.51
r! 9,686.58 699.34 133.74 108.56
1,375.17 167.32
x,
278.77 ;
402.49
$13,441,41 $ 8,308.39 $ 4,596.12 $ 1,274.47 $ 951.58 �+ 8,190.81 ,k•
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City of Jefferson,Mh,sourl s`..
rebulatlon of Bids
Bid No.1882
ub: Electrical Services
a: May 23(2 000 Stokes Electric - --
AII CIhL - -__ - Jefferson City,MO
ITEM QTY UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL COST UNIT COST TOTAL C037
'---- ST
i Maintenance Prevailing Wage -
' dear One - - - --- --- - �;
Cost per hour Normal Wkg.Hrs -
Foreman _ $39,60 $47.40
i Journo man_ _ _ $38.60 $4380
Shopman - -$28.00 -
Cost per hour Overti--,R -
Foreman v_
I 359.40 $71.10
_
Journeymen $57.90 $65.70
Shopman °- - $42.00 $42.00 --- _ _ -- -- i'•f
Cost per hour Sunday&Holiday
-
Foreman _ $_79.20 $94.80 ---- -_
Journeymen _ _ __$77,20 $87.60 - _- --- _•__ -
Shopman $56.00 $56.00
Year Two
Cost Per hour Normal Wkg Hrs
Foreman _ $40.80 $48.80
Journeyman - _ $40.00 $45.40
Shopman -_- $29.00 --$29.00
Cost per hour Overtime Hrs
Foreman $61.20 - $73.20
• Jaumeyman --_-- __- -$60.00 $68.10
Sho men $43.50 $43.50
Cost per hour Sunday&Holiday_ _ _ ___ °` ', `'!'•+'
Foreman _ $81.60 $97.60
Journeyman _ _$80.00 $90.80
Shopman - $58.00 $58.00
Year Three _ __ _ _ _ a '..'rr,:.;,•,.;
Cost per hour Normal Wkg,Hrs - - - -- I
Foreman $42.801 $51.40 1
Journeyman $41.80 $47.60
i Shopman $30.40 $30.40
Cost per hour Overtime Hrs - -- -
'.j Foreman _ _ _ $64.20 $77.10
! -
Journeyman -- _ $62.70 _ $71.40
( Shopman $45.60 $45.60
? Cost per hour Sunda
Foreman y - $85.60 _$99.80
Journeyman - $83.60 _$95.20
$60.80- $6_0.00
Ilowin�bidders
Bid ackets were sent to o fo
j. n - _-- -- -_---• � -_- _ - r%�,�' ""1' ka';' .> .
_ with no responses:
Steve Bames Electric,Jefferson City,MO
r 1 Fischer Electrical Co ntractors,Je ff erso n i ty
Gooch Eioorlc,
Jofferson City,MO
Richard A Howortan,Jefferson City,MO
Meyer Electric Jefferson City,MO
+} Ott Electric,Jefferson ClY. MO r-
Rehogen Electric Contractin Jefferson CI
1 Schaefferkoetter Electric Lohm n,MO-
I Southerlin Electric go._,Jefferson City,MO
Strickland Electric,Jeff Sr on City,MO
'.;
Van Loo Electric'Jefferson C LMO -- _ _ Zi;.;;.;.u.. ,,.•h t;x
Freedom Electric,Jefferson City,MO tv{tt4}" i
( I I MPPT R/S Electric Jefferson City,MO _ t t.'°sA ,r•: L-fs;.
Double S Electric,Jefferson Clt�
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