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t is A BILL NO, 98-188 5,,V
A.. SPONSORED BY COUNCILMAN Nelson af`
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING AN
AGREEMENT WITH WALKER & ASSOCIATES, INC., FOR AERIAL SURVEY4
4 SERVICES.
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BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON MISSOURI, AS " ' +
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FOLLOWS: x<'
Section 1. The Mayor and City Clerk are hereby authorized to execute ans: •°
agreement with Walker & Associates, Inc., for Aerial Survey Services. , sk '
Section 2. The Agreement shall be substantially the same in form and content as
that Agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval. 4 „
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residing Officer Mayor
rES : APPROVED AS TO FO!RW,
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City Clerk Cit Counselor
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CONTRACT FOR PROFESSIONAL SERVICES 'Y
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THIS AGREEMENT,made and entered into on this day ofV' J 1999,by and between
the City of Jefferson City, Missouri a municipal "City"
y, p corporation, hereinafter referred to as the
7v� with offices at 320 E. McCarty Street,Jefferson City, Missouri,65101,and Walker and Associates
Inc.,hereinafter referred to as the Consultant and/or Walker with offices at 1650 Headland Drive,
Fenton, Missouri, 63026. '`''x''' '
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WITNESSETH:
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WHEREAS, the City desires to engage the Consultant to render certain technical and
F+ professional services as to the Aerial Survey Services hereafter described in Exhibit A. -
WHEREAS, the Consultant made certain presentations and statements to the City with
respect to the provision of such services and the City has accepted said proposal to enter into a
contract with the Consultant for the performance of services by the Consultant.
NOW THEREFORE for the con i
s deration herein expressed,it is agreed by and between the
' City and the Consultant as follows:
1. Scope of Services. The City agrees to engage the services of the Consultant to perform the
r° services hereinafter set forth in connection with the project described in Exhibit A attached hereto
and incorporated herein by reference. .,,tit_;;,.,-_;.,.�',;•
} 2. Additional Services. The City may add to consultant services or delete therefrom activities
of similar nature to those set forth in Exhibit A,provided that the total cost of such work does nottyrts �y,4
, exceed the total cost allowance as specified in paragraph 6 hereof. The Consultant shall undertake
such changed activities only upon the direction of the City. All such directives and changes shall be
in written form and approved by the Director of Public Works and shall be accepted and
countersigned by the Consultant or its agreed representatives.
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3. Existing Data. All information data and reports as are existing,available and necessa for
the carrying out of the work,shall be furnished to the Consultant without charge by the City,and the ;`,, Ery° =r'.
City shall cooperate with the Consultant in every reasonable way in carrying out the scope of
services.The Consultant shall not be liable for the accuracy of the information furnished by the City.
4. Personnel to be Provided, The Consultant represents that the Consultant has or will secure
at its expense all personnel required to perform the services called for under this contract by the
Consultant. Such personnel shall not be employees of or have any contractual relationship with the a t '
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City except as employees of the Consultant.All of the services required hereunder will be performed
by the Consultant or under the Consultant's direct supervision and all personnel engaged in the work
�.^ shall be fully qualified and shall be authorized under state and local law to perform such services. �4 x} t
s;v)) t; The Consultant reserves the right to use the services of subconsultants when, in the Consultant's
March 26,1999 r }
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opinion, it is appropriate and customary to do so. Such persons and entities include, but are not
limited to, surveyors, scanning services and specialized consultants.
5. Notice to Proceed. The services of the Consultant shall commence as directed in the Notice A,
to Proceed and shall be undertaken and completed in accordance with the schedule contained in
I Exhibit B.
6. Compensation. The City agrees to pay the Consultant Forty-Seven Thousand One Hundred
Dollars ($47,100.00), which shall constitute complete compensation for all services to be rendered }
under this contract. The final payment will be subject to receipt of a requisition for payment and a
statement of services rendered certif}ting that the Consultant fully performed all work to be paid for Sr't,j
in such progress payments in conformance with the contract. It is expressly understood that in no
event will the total compensation and reimbursement to be paid to the Consultant under the terms
of this contract exceed the sum of Forty-Seven Thousand One Hundred Dollars($47,100.00)for all ;
services required unless specifically and mutually agreed to in writing by both the City and '
' Consultant.No change in compensation shall be made unless there is a substantial and significant
difference between the work originally contemplated by this agreement and the work actually
required. Such compensation will be paid based on itemized statements.
The Consultant will submit invoices to the City for services accomplished during each
calendar month. For services provided,the amount of each monthly invoice will be determined on
the"percentage of completion",whereby the Consultant will estimate the percentage of total services ' A`r;
accomplished during the invoicing period.
7. Failure to Perform, Cancellation. If, through any cause, The Consultant shall fail to fulfill
in timely and proper manner its obligations under this contract,or if the Consultant shall violate any
a of the covenants,agreements,or stipulations of this contract the City shall thereupon have the right r`�
to terminate this contract by giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least five (5) days before the effective da of such
termination. The Consultant or the City may terminate this contract upon thirty (30) days prior
written notice. In the event of termination, all finished or unfinished documents, data, studies, i <jyKt' ;i"
surveys, drawings, maps, models, photographs, and reports or other materials prepared by the ; +
Consultant under this contract shall, at the o tion of the Cit , become its property, and the
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'. compensation for any satisfactory work completed on such documents and other materials shall be yTYtfs;t1v4:.
determined and paid by the City.Notwithstanding the above,the Consultant shall not be relieved of
liability to the City for damages sustained by the City by virtue of any such breach of contract by the
Consultant.
8. Assignment. The Consultant shall not assign any interest in this contract, and shall not
transfer any interest in the same whether by assignment or novation ,without prior written consent 41=s. "J�'
of the City thereto. An such assignment is ex ressl subject to all rights and remedies of the Cityr
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under this agreement, including the right to change or delete activities from the contract or to
- 2 - March 26, 1999X+,
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' terminate the same as provided herein, and no such assignment shall require the City to give any
notice to any such assignee of any actions which the City may take under this agreement,though the
City will attempt to so notify any such assignee.
9. Confidentiality. Any reports,data or similar information given to or prepared or assembled
.;
by the Consultant under this Contract which the City requests to be kept as confidential shall not be
`i made available to any individual or organization by the Consultant without prior written approval
of the City. `....... r'
10. Nondiscrimination. The Consultant agrees in the performance of the contract not to
discriminate on the rounds or because of race,creed,color,national origin or ancestry,sex,religion,
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handicap, age or political affiliation, against any employee of the Consultant or applicant for
employment and shall include as similar provision in all subcontracts let or awarded hereunder.
' 11. Independent Contractor. The Consultant is an independent contractor and nothing herein
shall constitute or designate the Consultant or designate the Consultant or any of its employees as
agents or employees of the City.
12. Benefits not Available. The Consultant shall not be entitled to any of the benefits established 'j;r
for the employees of the City nor be covered by the Workman's Compensation Program of the City.
13. Insurance. Contractor shall procure and maintain at its own expense during the life of this
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contract
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(a) Workmen's Compensation Insurance for all of its employees to be engaged inr_r.'r
work under this contract. '''"'uJf
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(b) Contractor's Public Liability Insurance in an amount not less than$1,000,000 for
,al all claims arising out of a single occurrence and$100,000 for any one person in a single
accident or occurrence, except for those claims governed by the provisions of the
Missouri Workmen's Compensation Law, Chapter 287, RSMo., and Contractors ,ys :f�„ ,;
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Property Damage Insurance in an amount not less than$1,000,000 for all claims arising
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out of a single accident or occurrence and $100,000 for any one person in a single V '
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accident or occurrence. t
c Automobile Liability Insurance in an amount not less than $1,000,000 for all :1sy7f
,.% claims arising out of a single accident or occurrence and$100,000 for any one person in
•., a single accident or occurrence.
(d) Owner's Protective Liability Insurance - The Contractor shall also obtain at its
r own expense and deliver to the City an Owner's Protective Liability Insurance Policy”
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naming the City of Jefferson as the insured, in an amount not less than $1,000,000 for �f;64,'!
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all claims arising out of a single accident or occurrence and$100,000 for any one person
in a single accident or occurrence,except for those claims governed by the provisions of
the Missouri Workmen's Compensation Law, Chapter 287, RSMo. No policy will be
:1 accepted which excludes liability for damage to underground structures or by reason of
blasting, explosion or collapse. 1p4tx :kY v
e Subcontracts-In case any or all of this work is sublet,the Contractor shall require
the Subcontractor to procure and maintain all insurance required in Subparagraphs (a),
(b), and (c) hereof and in like amounts.
(f) Scope of Insurance and Special Hazard. The insurance required under Sub-
paragraphs(b)and(c)hereof shall provide adequate protection for the Contractor and its
subcontractors, respectively, against damage claims which may arise from operations
under this contract, whether such operations be by the insured or by anyone directly or
indirectly employed by it,and also against any special hazards which may be encountered
jin the performance of this contract. t{a ^'
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NOTE: Paragraph(f)is construed to require the procurement of Contractor's protective ;-``
insurance (or contingent public liability and contingent property damage policies) by a ;f
! general contractor whose subcontractor has employees working on the project,unless they
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general public liability and property damage policy (or rider attached thereto) of thee ,=tJ.', J;
general contractor provides adequate protection against claims arising from operations
`N by anyone directly or indirectly employed by the Contractor.
14. Liability. The parties mutually agree to the following: kid"u `�a ;}tb
(a) In no event shall the City be liable to the Consultant for special, indirect or
consequential damages, except those caused by the City arising out of or in any way <;:47:,x°t;.•::: ..
connected with this Contract. The maximum liability of the City shall be limited to the °4{
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amount of money to be paid or received by the City under this Contract. tU� ' P'-,"!{'
r (b) The Consultant shall defend, indemnify, and hold the City harmless from and '�°� '� _`„
against claims,losses,and liabilities arising out of personal injuries,including death and
damage to property which are caused b the Consultant arising out of the services the
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i~ Consultant is providing.
15. Documents. Reproducibles of tracings and maps prepared or obtained under the terms of thisr
Contract shall be delivered upon request to and become the property of the City upon termination
`? or completion of the work. Copies of basic survey notes and sketches, charts, computations, and
other data prepared or obtained under this Contract shall be made available,upon request,to the City {
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without restrictions or limitations on their use. When such copies are requested,the City agrees to
r pay the Consultant its costs of copying and delivering same. '^
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i
teratr
a CADD Documents, The CITY and WALKER agree that all CADD documents
prepared shall conform to the specifications listed in PART 2 of this agreement. The
CITY acknowledges WALKER's mapping products, including all documents on
electronic media, as instruments of professional service. Nevertheless,the digital maps
prepared under this agreement shall become the property of the CITY upon the
completion of services and payment in full of all monies due to WALKER. ;Q;.,�t; ►..
�r4rcYf�}f
b Reuse of Documents. All documents including Drawings and Specifications
i prepared or furnished by ENGINEER (and ENGINEER'S independent professional
sir's.,.:..•,;x:.•'•
associates and consultants) pursuant to this Agreement are instruments of service in '?:w.:•1,��;,,,,,,,,, ,,,,
respect of the Project and ENGINEER shall retain an ownership and property interest
•,i Sri.,,r;.:a;.r;.•, '� ;
therein whether or not the Project is completed. OWNER may make and retain copies
for information and reference in connection with the use and occupancy of the Project = r•`= =a 1 :`
by OWNER and others; however,such documents are not intended or represented to be
suitable for reuse by OWNER or others
. o son extensions of the Project or on any other
��t 1
project. Any reuse without written verification or adaptation by ENGINEER for the
specific purpose intended will be at OWNER's sole risk and without liability or legal
exposure to ENGINEERr;r t, U
or to ENGINEER's independent professional associates or
consultants and OWNER shall indemnify and hold harmless ENGINEER and
ENGINEER's independent professional associates and consultants from all claims +;.,,.�'r�:•,
damages, losses and expenses including attorneys' fees arising out of or resultin g t:•'." �'� �
<� therefrom. An such verification or adaptation will entitle ENGINEER to further '* )�'''
.ii Y P
compensation at rates to be agreed upon by OWNER and ENGINEER. ENGINEER
shall not use any of the documents without the consent of OWNER. All fees, royalties
or copyright payments due for reuse of any document shall belong solely to owner.
r.{•S��'^ y k ri
' 16. Nonsolicitation. The Consultant warrants that he has not employed or retained any company
.� or person,other than a bona tide employee working solely for the Consultant,to solicit or secure this
Contract, and that he has not paid or agreed to pay any company or person, other than a bona fidet=rfr}f '{ JyF is
employee working solely for the Consultant,any fee,commission,percentage, brokerage fee,gifts, ry,lttx>
or any other consideration, contingent upon or resulting from the award or making of this Contract. G ;r,.r �l; ,; •}
For breach or violation of this warranty, the City shall have the right to annul this Contract without ,{r* "'?
liability,or,in its discretion to deduct from the Contract price or consideration or otherwise recoverr' .if'
the full amount of such fee, commission, percentage, brokerage fee, gifts, or contingent fee.
•IG$'il'. ''
A
>l 17. Books and Records. The Consultant and all his subcontractors shall maintain all books
,
documents,papers,accounting records,and other evidence pertaining to costs incurred in connection 's
A with this Contract, and shall make such materials available at their respective offices at all
reasonable times during the Contract and for a period of three(3)years following completion of the
�j Contract.
18. Delays. The Consultant shall not be liable for delays resulting from causes beyond the
`j vfinrya.
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a reasonable control of the Consultant; the Consultant has made no warranties,expressed or implied,
which are not expressly set forth in this Contract; and under no circumstances will the Consultant
' be liable for indirect or consequential damages.
19, Notices. All notices required or permitted hereunder and required to be in writing may be
sk given by first class mail addressed to the City of Jefferson,c/o City Clerk and c/o Director of Public
Works,320 East McCarty Street,Jefferson City,Missouri,65101,and Walker and Associates, Inc., f :
63026.The date and delivery of an notice shall be the date "
1650 Headland Drive,Fenton,Missouri, ry y
x
i falling on the second full day after the day of mailing.
EXECUTED THIS °`"DAY OF (� 1999.
.
WALKER AND ASSOCIATES, INC. CITY OF JEFFERSON
;7 Title: �i't�i c�s��t'�►z-r� Mayor
`j ATTEST: ST: Ft
�t:. � , .b. +mod,.�•�,
t' " Title: ' /.T�VrS/T City Cl
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'" APPROVE S TO RM:
bt City Co selor
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` EXHIBIT A
ur. N •t}•,..1i�
SCOPE OF SERVICES ')
for
' AERIAL SURVEY SERVICES
for
a' CITY OF JEFFERSON, MISSOURI ,,
For aerial survey services of an area containing approximately 1700 acres located North of the A*��; ;
tt•
Missouri River at Jefferson City, as defined on Attachment I and Attachment IL ' �s,w��y,'�•� �.;
' 1.0 Aerial Photography
x.� WALKER shall provide black and white aerial photography at a scale of 1 —400 photo scale , ;;.
suitable for preparation of a topographic map to scale 1"=SO'. One(1)set of 9"x9" aerial photo •��>�t��
;k4
;-��;.:;��„?�
contact ',' .
prints will be furnished for your use.
t•: r f,, ,
2.0 Field Control 44:t4r'Y
Prior to obtaining aerial photography, Central Missouri Professional Services shall target
strategic locations and furnish the necessary vertical and horizontal survey points to control the
aerial photography for mapping. The horizontal datum will be Missouri State Plane Coordinates,
NAD83, U.S. Foot and the vertical datum will be NAVD88.
7 �
` i 3.0 Digital Mapping.
All cultural,man made features identifiable on the aerial digitized _
photos will be d�I,itized utilizing First-
Order
Order Analytical Stereo Plotters. Vertical elevation data will be digitized in the form of a Digital :
terrain Model (DTM). A combination of strategically placed mass points (X,Y,Z points) and
breaklines will be digitized. The DTM file can be delivered in a 3-D vector-point file in an
AutoCAD format or an ASCII file format. We shall tie into the existing mapping at Cedar City.
Contours will be generated at P intervals from the Triangulated Irregular Network(TIN)surface.file.
t A paper check plot will be provided at 1" = 50' scale, 1' contour intervals. Digital data will be
f
delivered on 3.5" disks or CD-ROM in an AutoCAD format.
Procedures will be employed which should result in map accuracies conforming to National Map IS7
Accuracy Standards (See Attachment I and Attachment 11). No field edit or accuracy ests ?}
included in our proposal fee. y are
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"ATTACHMENT I'i
WALKER ASSOCIATES,INC.
~M1? STATEMENT CONCERNING 1DIG11TAL DATAfld"PING
r< 43
GATB FRED BY PHOTOGRAMMETRIC 16tIETRODS
topographic trap pr a`
Digital planimctric and to hie 9 ovided on electronic media and/or represented on hard copy
plots will be collected by photogrammetrfc methods. Reasonable procedures will be adhered to with re
I;=.0 to photo scale,equipment,calibration and operator experience to achieve the accuracy acquired by the scope
of work.
4'
4 t a Y
S, ,stn. tr �
�•5
The data collection procedure
is designed w meet the requirements of National Map Accuracy Standards(90'%
of all contours to be within one half contour interval except where ground is obscured and 90%of horizontal t �`•-<
S>' in areas obscured by vegetation or shadows "'`
positions steal!be within 1/40 inch at spocified trap
scale). Mapping
not meet accuracy standards and the contours in those areas will be represented as dashed lines in the
` a r
may lineate differently in the Digital Terrain Model,therefore,the
digital file, Thcsc suspect areas arc not de d�Y Y
4' ti�f
acct should tyke precautions when doing earthwork quantities, profiles and cross�sections from a TI
u=
h file. If t cicvations are shown in those areas,they arc approximate. If the resulting map plots are altered
either by digital or hoto/racchanical means,there is no assurance
` from the specified scale and contour it*rva! p
of the trap accuracy. + ;
' The accuracy of the data presumes there is no disoernablo error in tin ground control survey.
It is the responsibility of the user to dctcrtnine that scale,contour interval and accuracy ue satisfactory for the
intended use.
1.0
The gathering of map data by pliotogtat metric methods is not an exact science. Therefore,it is important
Y veri data accuracy. The US Department of Transportation in their
� that the user perform field testing to fy map
"3 " ors for Aerial Sure s and mapping by Photogrammetric Methods for .
Referennce Guide Outlinc-SpeedCali
Highways" Mapping Guidelines" published jointly by the Amaican Society for
and "L
!-
Photognuumetry and the American Congress on SUM—fing and Mapping describe procedures for field testing m. ;
by the user and corrections by the Photogratnm q
a, ctrist if rc uired. +
Thu Deputmsnt of Tramportarion Reference Guide Outline states(Section 91)in part that, "The engineer shall r �•
do whatever testing, editing
and checking he deems necessary
and shall make whatever horizontal distance ' '
and angle measurements he deems necessary to t4st cite position accuracy of topographic and planimetric
' contours shall be b the` rofile method
features on the map. Method of testing w onus Y �p
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