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HomeMy Public PortalAboutCPC Packet 051023 Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 MEETING AGENDA 2198 Main Street May 10, 2023 at 4:00 PM This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. Members of the public who wish to access the meeting may do so in the following manner: Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. ZoomWebinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to pro vide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). 1. Call to Order 2. Declaration of a Quorum 3. Meeting participation statement 4. Recording Statement 5. Public Announcements and Comment – Members of the public can address the Community Preservation Committee on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the CPC is unable to reply, but may add items presented to a future agenda 6. Financial Update 7. Recap of Town Meeting results regarding CPC Article 8. Discussion and possible vote to spend $2000 of FY24 Administrative Funds for Open Space consulting services retainer 9. Discussion and possible vote to extend award for Freeman’s Fields project for one year 10. Request for members to complete Cape Cod Commission Housing Survey 11. Project Updates 12. Discussion regarding member CPC terms and renewals. 13. Approval of Minutes from 3/22/23 14. Matters Not Reasonably Anticipated by the Chair 15. Next Meeting: June 14, 2023 16. Adjournment Date Posted: Date Revised: Received by Town Clerk: 5/8/23 Community Preservation Committee Faythe Ellis Chair Sarah Robinson Vice Chair Sharon Marotti Treasurer Elizabeth Taylor Clerk Roland Bassett, Jr. Christine Boucher Bruce Evans Peggy Jablonski Paul Ruchinskas CPC Assistant Beth Devine Community Preservation Committee: FY24 Forecast as of 5/8/2023 3,435,339$ 1,223,691$ 358,153$ 1,581,844$ Pre FY24 10%10%10% Open Space/Recreation Housing Historical $ 1,933,167 $ 130,859 $ 287,924 $ - $ 1,083,388 3,435,338.61$ $ 158,184 $ 158,184 $ 158,184 $ 1,107,291 1,581,844.03$ $ 2,091,351 $ 289,043 $ 446,109 $ 1,107,291 $ 1,083,388 Open Space/Rec Housing Historical "30%" $ (49,050) $ (94,400) $ (46,183) (79,092)$ Spring 2023 TM (Approved ) Housing Coordinator (70,580)(70,580)$ (55,000)$ (55,000)$ (125,000)$ (9,670)$ Total YTD Obligations - fy24 $ (189,633) $ - $ - $ (79,092) $ (315,250) $ 1,901,718 $ 289,043 $ 446,109 $ 1,028,199 $ 768,138 4,433,207.44$ Total net available from all accounts [5] Reserved for Rec, Housing and Historic per original formula Juniper Hill Wellfleet ($100,000) FORWARD Phase 2 ($120,000) Accessible Outdoor Furniture ($9670) FY-24 Estimated Funds available fy24 Estimated Unreserved Fund Balance as of 07/01/2023 with Adjustments FY-24 obligations as of 07/01/2023 BBJ Property Bond #1 BBJ Property Bond #2 Bates Property Bond Administration Expense [3] 107 Main Street Orleans ($50,000) FY-23 Estimated total balance forwarded [1]: FY-24 Estimated local tax revenue: FY-24 Estimated State contribution [2]: Total FY-24 Estimated funds available: Budgeted Reserved for CPA Undesignated Fund Balance (5) FY-23 Carryover balances from FY23 including Actual Unreserved Open Space Fund Balance with Original Match(4) FY-24 Estimated revenue [4] Open Space carryover is reserved for Open Space only per the original formula. [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional (2) State Match revenue is projected at 30% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $4,350 state Coalition dues. BONDS BONDS Housing Trust 5 Year-Plan FY23-27 11.16.22 FY23 FY24 FY25 FY26 FY27 Carryforward Balance 1,195,879 1,190,879 893,879 714,569 1,053,821 Anticipated Revenues 1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 Appropriations 1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 End Balance 1,190,879 893,879 714,569 1,053,821 912,553 FY23 FY24 FY25 FY26 FY27 Projects:Funding Source Housing Coordinator CPA- Salary Only 66,900 70,580 74,461 78,557 82,877 Benefits paid by the Town-approx. 35K/ year Housing Program Asst.BAHT Salary Only -42,000 44,310 46,747 49,318 19 Hours- new non-benefitted position Rental Assistance CPA 150,000 150,000 150,000 Preservaton of SHI Homes CPA 300,000 200,000 Buy Down Program CPA 300,000 300,000 Housing Production Plan CPA 30,000 212 Yankee Drive BAHT 75,000 Town Development of Other Properties BAHT 500,000 500,000 Outside Applications for Funding BAHT 50,000 50,000 50,000 50,000 Millstone Road Community Housing CPA/BAHT 1,000,000 Legal Expenses CPA/BAHT 5,000 5,000 5,000 5,000 5,000 Housing Rehabilitation-Child Care Vouchers CDBG-Regional Grant 1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Town is lead community for Dennis, Wellfleet and Brewster Total Appropriations:1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 Sources Short Term Rentals Allocation 375,000 400,000 420,000 441,000 463,050 Financial Forecast 5% escalator CPA Housing Coord. Wages 66,900 70,580 74,461 78,557 82,877 CPA Rental Assistance 150,000 150,000 150,000 CPA for SHI Homes -200,000 Proceeds on Re-sale of SHI Homes 150,000 CPA Buy Down 300,000 300,000 CPA Housing Production Plan 30,000 CPA Millstone Rd. Community Housing 250,000 Grants & Donations Community Development Block Grant (CDBG)1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Total Revenues:1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 CPA Rev 216,900 820,580 224,461 378,557 262,877 CPA Exp 516,900 570,580 224,461 378,557 262,877 390,675.00 5 year average Estimated annual CPA revenue 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 Target Allocation Policy- Housing 30%447,691 458,884 470,356 482,115 494,167 TAP - Open Space 30%447,691 458,884 470,356 482,115 494,167 TAP - Recreation 10%149,230 152,961 156,785 160,705 164,722 TAP- Historic 10%149,230 152,961 156,785 160,705 164,722 CPA Recommended 20%298,461 305,922 313,570 321,410 329,445 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 APPLICATION FOR COMMUNITY PRESERVATION ACT ADMINISTRATIVE EXPENSE FUNDING PROJECT NAME Date: 5/8/2023 Name of Person Submitting Request: Elizabeth Taylor Daytime Phone Number: 774-216-1659 Email Address: etaylor@Brewster-ma.gov Requested Amount: __$__2000_______________________ Expense Description: The retainer entails contracting with Mark Robinson, Executive Director of the Compact of Cape Cod Conservation Trusts to advise the Open Space Committee on planning, outreach, negotiations, appraisals and town meeting preparation for land acquisition projects as assigned by the Open Space Committee. This is an annual retainer. Administration Expenses Category: _XOpen Space _Historic Preservation __Recreation __ Community Housing CPC Action: ☐ Approved Amount: $______________ CPC Liaison: ☐ Disapproved ☐ Other Action: Date CPC Chair Signature Administrative Expenses Committed to Date in FY 20___: $_______________________ Form PE 6/14/2018 TOWN OF BREWSTER 2298 MAIN STREET BREWSTER,MA 02631 PHONE:(508)896-9430 WWW.BREWSTERRECREATION.COM WWW.TOWN.BREWSTER.MA.US OFFICE OF RECREATION COMMISSION Dear Community Preservation Committee, We are writing you today to ask for an extension for the funds that were granted to the Recreation Department for our ongoing project for ADA improvements to the Freemans Way field complex. We are working in collaboration with the DPW to lower our costs and believe we can finish the Freemans Way portion of the project with the roughly $72K that we have left, but it will not be finished by the end of the fiscal year. The DPW is involved in numerous projects including improvements to the CCSC properties, road drainage, spring clean ups and we anticipate the work at Freemans Way being pushed back to the fall or 2023. Because of all these unforeseen circumstances, we are asking for a one-year extension, with a chance to re-visit this again next year. We hope you understand, and if you have any questions feel free to contact us. Regards, Brewster Recreation Department Brewster Recreation Commission Dear Faythe, Please share this survey with the CPC. Thanks, Jill The Cape needs increased housing types and options. Share your thoughts on future housing development and redevelopment by taking this 10-minute survey! To inform development of the Cape Cod Regional Housing Strategy, the Cape Cod Commission is surveying Cape Codders about their preferences for housing development and redevelopment. Here is the Survey link:www.capecodcommission.org/housingsurvey A flyer about the survey is also aached to this email, please feel free to share this email and flyer. This survey is available in English, Portuguese, and Spanish, and asks a series of questions about the design of housing, various housing types, appropriate locations for new housing development and redevelopment, and other housing development considerations. Questions can be directed to the Cape Cod Commission, via frontdesk@capecodcommission.org or 508-362-3828. For quesons about Brewster Housing, please contact: Jill Scalise Housing Coordinator Town of Brewster 2198 Main Street, Brewster, MA 02631 508-896-3701 ext. 1169 Brewster Town Offices are open to the public Monday through Thursday from 8:30 to 4:00pm, and by appointment on Fridays. For the latest updates on Town services, please visit www.brewster-ma.gov � Housing CapeCod a0o THE REGIONAL STRATEGY CAPE COD COMMISSION Increased housing types and options are needed on the Cape. Help us think about future housing development and redevelopment. Take this 10 -minute survey, your voice is important! www.capecodcommission.org/ HousingSurvey Where do you envision housing in your community? I0 0 000 000 www.capecodcommission.org/housing April 21, 2023 Nicole L. Anthony 14 Yankee Drive Brewster Ma. 508-240-4867 Jill Scalise Brewster Housing Coordinator Brewster Town Offices 2198 Main Street Brewster, MA 02631 Re: 14 Yankee Drive Dear Jill, It is with excitement and great pride that I write my new address on the top of my letter to you! I want to thank you and everyone involved with Brewster Housing for giving me the opportunity to purchase 14 Yankee Drive. As you may know, I was born and raised in Brewster. Returning to my hometown and owning my own place is a dream come true. I have met several of my neighbors and they have been very welcoming. I recently painted the unit and I am in the process of installing new flooring. I am excited to start furnishing and decorating. I am looking forward to having my first cookout with friends and family this summer! None of this would have been possible without the hard work and commitment from you and the Brewster Housing team, I will continue to support the program and I can’t thank you enough! Nicole Anthony-Owner Community Preservation Committee Minutes of March 22, 2023 Page 1 of 7 vd 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Hybrid Meeting w In-Person Quorum Wednesday, March 22, 2023, at 4:00 p.m. MEETING MINUTES OF MARCH 22, 2023 Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice-Chair Sarah Robinson, Clerk Elizabeth Taylor, Roland Bassett, Bruce Evans, Paul Ruchinskas, Peggy Jablonski Absent: Christine Boucher, Treasurer Sharon Marotti Also Present: Cynthia Bingham, Select Board; Donna Kalinick, Assistant Town Manager Chair Ellis called the meeting to order at 4:00 pm and announced a quorum. This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. 1.Public Announcements and Comment- none 2.Financial Update Faythe said this is the standard information she sends out for every meeting – including the forecast information and the Affordable Housing Trust (AHT) 5-year plan. No further questions. 3.Summary of warrant article presentations to Select Board/Finance Committee and follow up discussion Faythe said she would give a brief overview of the presentations - at the Select Board Meeting – she went through the article itself item by item. She did talk a bit about regional projects before any discussion. There was a question regarding asking other CPC’s when we did Brewster Woods and a question about local preference in the towns of Orleans and Wellfleet. Donna Kalinick addressed the local preference in each of the towns. Donna Kalinick said when Brewster Woods went through the application process, this is a Brewster Housing Authority property – they put out the RFP and chose a developer. At the time, the town was not as involved with that build than we ended up becoming. At that time, the concept of regional asks was really new. The first one was for Cape Cod Village in Orleans Approved: VOTE: Community Preservation Committee Minutes of March 22, 2023 Page 2 of 7 and that was for a specific population. There were many reasons why, at that time, developers were not asking for regional asks as they do now. Faythe said at the Finance Committee Meeting that came up again and is helpful to that explanation from the Select Board. The committee had excellent questions with different issues. There were questions about how Brewster citizens have benefited from regional projects. And how developers decide which towns they apply to for funding. We had representatives from all the projects including Jay Coburn from CDP who did an excellent presentation on how this regional approach to funding has come about over the last few years. The good news is almost all the lower Cape towns have something in the pipeline, which is recent. All of a sudden, this regional topic, which Brewster raised a couple of years ago, the other towns weren’t ready when Brewster began discussing this. Again, local preference came up. What is the benefit to Brewster? That came up multiple times. She would say overall, they were supportive of a regional approach. Suggestions on being more structured on how decisions are made and less subjective in those decisions. In both cases, we ended up with support for the article. The Select Board was unanimous, FinCom had 1 no for the article. Donna Kalinick said the Finance Committee discussion was really good – delving into local preference and how that worked, and also the benefit of the regional project. There was a discussion about how many folks who used to live in Brewster had to leave Brewster because they couldn’t find housing and how that was probably true for all other towns. We shifted to looking at the lower and outer Cape. Looking at the lower cape region that may have had to leave because of housing, and, if the building was in one of the other towns, they could still stay in the region. The other discussion was on cost of buildings – how it has increased and how difficult it is to compare one building to another. As in the Orleans project, what you have there is some demolition to an existing structure, less units being built so infrastructure costs are higher because it isn’t spread out over every unit. There was a lot of discussion about that. Where it’s located – the cost in Wellfleet or Truro is higher than in Orleans or Brewster. Also if you want green efficient buildings, there are costs to that. Whether the land was donated or not. Whether infrastructure costs are high, etc. Jay Coburn was arguing for density because you can spread the infrastructure costs out by having more units. They asked if you have anyone reviewing the financial information that comes with these applications. The developers have to go through a pre-application process through the State, and then the State looks at the finances before issuing the pre-eligibility letters. In most cases, a trust or the town putting out an RFP, they would hire someone to look at the proforma. We don’t know what layer you want to take on top of that regarding the finances. Paul said the Orleans project on a per unit cost is the least expensive. Part of the reason is that their subsidy sources are limited. That is part of why Orleans has a lower per unit cost – under $500,000 per unit which is staggering vs. some place like Wellfleet or Provincetown. The State does a quick look at the eligibility letters, but not as in depth as when they get the funding applications. If he didn’t have to recuse himself from two, he would have been able to review this for the Committee, but it is something they should avail themselves of to have someone look at those proformas. He felt the Finance Committee discussion was useful and positive. Cindy Bingham said she mentioned at the Select Board Meeting whether the Planning Board or CPC would like to establish some sort of ceiling number. Elizabeth asked if DHCD were the ones who decide what goes on our affordable housing inventory? Donna Kalinick said they keep the record – on an annual basis, they submit those numbers to us. We verify that and then they give us the final percentage. Who decides who gets credit for units is in the guidelines from the Sate which we have to follow. The whole regional ask is new and happening more on the Cape than elsewhere. She doesn’t see the state changing its rules. It will always be in the town where the units are being built. This is in the guidelines for Comprehensive Permits. There has been Community Preservation Committee Minutes of March 22, 2023 Page 3 of 7 reluctance to change that because there is reluctance to opening up Chapter 40B because there are many people who don’t understand it or think it is not a good regulation. Local preference is also in the 40B guidelines. The one instance she knows about, the Village of Nauset Green. The Town of Eastham went to Wellfleet and Orleans and received $100k from each. They asked DHCD for 10% local preference for Orleans and Wellfleet. They ended up getting 65% local preference for Eastham which included people who had kids in the Nauset School system, and 10% for Wellfleet & Orleans together. That is the only place she is aware of that being done. Jill Scalise and Donna Kalinick reached out to DHCD last year and asked specifically about the Nauset Region and additionally whether they would allow regional preference based on towns contributing. They have really been tightening up their decisions around local preference and were very noncommittal on whether they would allow or grant something like that. This is a very complicated issue. She feels like the town has to make a decision. There’s a disconnect in this process between the developers, the town, and the CPC. It’s not as simple as just asking for local preference. They are not the entity who decides, it is the Town who decides. Donna Kalinick questions the wisdom of going to so many towns to get small amounts of funding. It takes a lot of time and effort and legal expense to do it this way. People feel comfortable coming to us as we are seen as leaders in Housing. Faythe said she thinks geography plays a big role in it as well. Peggy said she is heartened to see that every group is trying to understand the complexity of the issue and trying to make the best decisions possible with the resources we have available. She would welcome a discussion with other CPCs to try to have a regional approach. She worries about this a bit coming up to the Town Meeting and how we will approach the comments that may ensue. Faythe said she is anticipating we will have questions at Town Meeting. We have a letter of support from the Housing Partnership. Would the Housing Trust like to do a letter of support as well. Paul said yes. Faythe also said at the last Town Meeting, we sponsored a handout. We have not done that for regular articles in the past, but might it be a conversation between the Housing Trust and the Housing Partnership if this would be useful at Town Meeting this time. Donna Kalinick said she thinks she would like to talk to Jill Scalise about that before she answers. She does think that part of the taping for Town Meeting, it might be good to have someone from the CPC discuss the article on video. Faythe said she was planning on speaking to it. Paul said his initial thought is that this isn’t easy to get down on a few bullet points. He is having a hard time imagining a flyer not raising more confusion. Sarah said she thinks a brief explanation of what local preference is would go a long way. Donna Kalinick said she would talk with Jill Scalise about that as well. If there are questions directly related to Housing, the Housing Coordinator is the person who should be answering those questions. There is a simple definition for local preference, it just doesn’t apply in every circumstance, so it is confusing. The essence in all the lotteries is, to Faythe, that 80-81% of the people came from Cape Towns, all local people. Donna Kalinick said it has been in packets for many town meetings recently. It was amazing to her how consistent the number was in the lotteries recently. In the number of applicants and the number of applicants that got in to the lottery. In terms of the local ask, Brewster Woods was 70%, there were more applicants that applied than were units available. For Serenity, the local preference was 50% because we didn’t put any town resources in that project. This was a good opportunity to ask for less than 70%. As it turns out, 50% met the local preference guidelines. There were a lot of market unit rents available, which is unusual. In terms of aggregating the data, you are helping people who live in your community and the people who live in those communities that surround your community. There is no accounting for those that left the town because there were no places to live. We only have qualitative evidence. We know that a percentage of those folks applied in both of those lotteries. Cindy Bingham said the person who got the condo at Yankee Drive was a former Brewster resident. Donna Kalinick said Community Preservation Committee Minutes of March 22, 2023 Page 4 of 7 she grew up in Brewster, she works in Brewster, she went to Nauset Schools. She was no longer living in Brewster because she couldn’t find housing. She is back! To say that just because you are in the local preference pool doesn’t mean you have no connection to Brewster, or that we are building housing for people who don’t live here. It is not true and not compassionate in any way to the reality of the place where we live. She understands that this is difficult, this is a hard job. It is going to get harder and not easier. Faythe said we asked CDP a couple of years ago to have a regional discussion. She thinks we should ask again. The committee agreed it would be good to ask again. 4.Review and possible vote on award letters Accessible Outdoor Furniture: Faythe asked if Rollie had looked at the draft, and if he had any recommendations for changes. Faythe said she is addressing the letter to the new Director of the Council on Aging. She went through the draft itself. Through the terms and conditions. Donna Kalinick said to say, “upon delivery or receipt” and then ask for proof or installation separate from release of funds. Faythe will amend it to say that. We won’t hold back funding based on installation, but we want proof of installation. Rollie said he believes it will get installed by the DPW. He said there is supposed to be more site work done there first. Our other expectations are that Mike Gradone and the DPW will pull it all together. Motion to approve the COA Award with the edits discussed ready for town counsel review. MOVED by Roland Bassett. Seconded by Paul Ruchinskas. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett – yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Chair Ellis - yes. VOTE 7-yes 0-no FORWARD: Sarah is the liaison, so that must be corrected. Faythe went through the letter. Terms and Conditions – item 2 – no comments. Deliver note, mortgage, and restriction – sounds good. Restrict to hard construction costs only. Applicant may request up to 90% of the award at 50% completion – Paul said usually if bigger awards, we would spread it out over time; he feels this award is ok to give 90%. Hold all funds until Certificates of occupancy; regular updates; three years out for completion – Paul said that is good, so we don’t have to come back to extend the grant terms. Donna Kalinick asked about withholding $12,000. Or 12%? Faythe answered $12,000. Motion to approve the FORWARD Award Letter with those amendments to send to legal counsel for final review and edit. MOVED by Roland Bassett. Seconded by Bruce Evans. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett – yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Chair Ellis - yes. VOTE 7-yes 0-no Paul recused himself for the next two discussions and votes – Orleans project 107 Main Street $50,000: Community Preservation Committee Minutes of March 22, 2023 Page 5 of 7 Terms and Conditions – Donna Kalinick said she thinks they are better served to complete by 2026 because of the reality of how long things take to complete; Faythe included DHCD approved tenant selection plan including regional preference – clarify it as not a condition of the award but as a request - put in separate bullet, in addition, etc. Faythe said that was a good way to do it. Motion to approve the Orleans Project Award Letter, 107 Main Street, for $50,000 with those edits and move forward with submitting to Town Counsel for final review. MOVED by Roland Bassett. Seconded by Bruce Evans. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 6-yes 0-no Wellfleet project: Pushing date out to 2026 as well, as discussed on the others. She will modify item 2, including the tenant selection plan sent to us; grant funds are restricted to hard construction costs for the 35 units intended for people earning up to 100% AMI not for construction costs related to the 11 workforce units. Holdback of $5,000 until 35 units have received certificates of occupancy; complete by 2026; liaison is Peggy. Motion to approve the Wellfleet Project Award Letter draft with those edits to be submitted to Town Counsel for final review. MOVED by Roland Bassett. Seconded by Peggy Jablonski. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 6-yes 0-no 5.New website launch Faythe said the town launched the new website. Our committee has a page on the website. She asks each of the members to spend time on the committee’s page, go through every tab, and check the links so we can make sure that we have everything the way we want it to be. She gave an example of what she caught referencing our old formula. We need to be able to update that website information. She asked if she should send a list to someone? Donna Kalinick said we can do our own updates, but if we want to post news on the main page, we have to seek permission. Our plan was to give it 30 days, we would try to make all of the changes we can. If there are substantial updates, go ahead and send to the website developers. Faythe said she was comforted in the past that it was reviewed before it was changed. Donna Kalinick answered that committees that do not have staff support are not making their own changes. Our project list – we need a revised version to upload as well. Please take a look through, and it will be on the next agenda to discuss. 6.Approval of Minutes from 2/8/23, 2/22/23, & 3/8/23 2/8/23 – Paul said on pg 2, 2/3rds down, David Kaplan said $540,000 per unit – it’s operating costs when talking, these would be the costs to develop the project; Orleans project on pg 5 & 6, the name should be David Quinn not David Kaplan-- 5 or 6 times. Motion to approve the 2/8/23 Minutes with those edits. MOVED by Roland Bassett. Seconded by Bruce Evans. Community Preservation Committee Minutes of March 22, 2023 Page 6 of 7 Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett – yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Chair Ellis - yes. VOTE 7-yes 0-no Motion to approve the 2/22/23 Minutes as presented. MOVED by Roland Bassett. Seconded by Peggy Jablonski. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett – yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Chair Ellis - yes. VOTE 7-yes 0-no Motion to approve the 3/8/23 Minutes as presented. MOVED by Roland Bassett. Seconded by Bruce Evans. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett – yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Chair Ellis - yes. VOTE 7-yes 0-no 7.Project Updates Faythe said we got an email from Brewster Woods requesting final payout of that award. Jill Scalise did the legwork to see what is outstanding. What is outstanding is confirmation from the State that those units are added to our SHI. Once that is done, we will be able to do the final award release. Donna Kalinick said it is fully leased up. When they send the final paperwork, we will go through it to make sure it is all set. Faythe got a reply from PBCB, and we will continue to move to finalize that award. Faythe said we connected with Mike Gradone, and he will be at a future meeting. We are getting there. 8.Announcements Faythe said she included the Henchy letter in the packet because it was included in the FinCom packet. She feels that in our conversation, it was covered. Sarah said the letter seems to have confusion around developer fees. Faythe said we discussed that and limited what we are doing to hard construction costs. Faythe said Spring is arriving. We have a total of 9 fish coming through the herring counter. Seagulls won’t be there for a couple of weeks. They want easy meals. They see them coming in from the creek as they school up there. It’s fun! 9.Items Chair could not anticipate - none 10.Upcoming meeting: Wednesday, April 12, 2023 4PM MOTION made by Bruce Evans to adjourn the meeting at 5:21 pm. Paul Ruchinskas second. Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Paul Ruchinskas – yes, Roland Bassett – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair – yes. Community Preservation Committee Minutes of March 22, 2023 Page 7 of 7 VOTE 7-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review.