HomeMy Public PortalAboutCPC Packet 051023
Town of Brewster
Community Preservation Committee
2198 Main St., Brewster, MA 02631
cpcmeeting@brewster-ma.gov
(508) 896-3701
MEETING AGENDA
2198 Main Street
May 10, 2023 at 4:00 PM
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum
of the members of the public body will attend the meeting in person and members of the public are welcome to attend
in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance
with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a
courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the
virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public
with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should
make plans for in-person vs. virtual attendance accordingly.
Members of the public who wish to access the meeting may do so in the following manner:
Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID: 837 7728 4808 Passcode: 326439
To request to speak: Press *9 and wait to be recognized.
ZoomWebinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09
Passcode: 326439
To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized.
When required by law or allowed by the Chair, persons wishing to pro vide public comment or otherwise participate in
the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast
live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov),
or Video recording (tv.brewster-ma.gov).
1. Call to Order
2. Declaration of a Quorum
3. Meeting participation statement
4. Recording Statement
5. Public Announcements and Comment – Members of the public can address the
Community Preservation Committee on matters not on the meeting’s agenda for a
maximum of 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the
CPC is unable to reply, but may add items presented to a future agenda
6. Financial Update
7. Recap of Town Meeting results regarding CPC Article
8. Discussion and possible vote to spend $2000 of FY24 Administrative Funds for Open
Space consulting services retainer
9. Discussion and possible vote to extend award for Freeman’s Fields project for one year
10. Request for members to complete Cape Cod Commission Housing Survey
11. Project Updates
12. Discussion regarding member CPC terms and renewals.
13. Approval of Minutes from 3/22/23
14. Matters Not Reasonably Anticipated by the Chair
15. Next Meeting: June 14, 2023
16. Adjournment
Date Posted: Date Revised: Received by Town Clerk:
5/8/23
Community
Preservation
Committee
Faythe Ellis
Chair
Sarah Robinson
Vice Chair
Sharon Marotti
Treasurer
Elizabeth Taylor
Clerk
Roland Bassett, Jr.
Christine Boucher
Bruce Evans
Peggy Jablonski
Paul Ruchinskas
CPC Assistant
Beth Devine
Community Preservation Committee: FY24 Forecast as of 5/8/2023
3,435,339$
1,223,691$
358,153$
1,581,844$
Pre FY24
10%10%10%
Open Space/Recreation Housing Historical
$ 1,933,167 $ 130,859 $ 287,924 $ - $ 1,083,388 3,435,338.61$
$ 158,184 $ 158,184 $ 158,184 $ 1,107,291 1,581,844.03$
$ 2,091,351 $ 289,043 $ 446,109 $ 1,107,291 $ 1,083,388
Open Space/Rec Housing Historical "30%"
$ (49,050)
$ (94,400)
$ (46,183)
(79,092)$
Spring 2023 TM (Approved )
Housing Coordinator (70,580)(70,580)$
(55,000)$
(55,000)$
(125,000)$
(9,670)$
Total YTD Obligations - fy24 $ (189,633) $ - $ - $ (79,092) $ (315,250)
$ 1,901,718 $ 289,043 $ 446,109 $ 1,028,199 $ 768,138 4,433,207.44$
Total net available from all accounts
[5] Reserved for Rec, Housing and Historic per original formula
Juniper Hill Wellfleet ($100,000)
FORWARD Phase 2 ($120,000)
Accessible Outdoor Furniture ($9670)
FY-24 Estimated Funds available
fy24 Estimated Unreserved Fund Balance as of 07/01/2023 with
Adjustments
FY-24 obligations as of 07/01/2023
BBJ Property Bond #1
BBJ Property Bond #2
Bates Property Bond
Administration Expense [3]
107 Main Street Orleans ($50,000)
FY-23 Estimated total balance forwarded [1]:
FY-24 Estimated local tax revenue:
FY-24 Estimated State contribution [2]:
Total FY-24 Estimated funds available:
Budgeted Reserved for
CPA
Undesignated Fund
Balance (5)
FY-23 Carryover balances from FY23 including Actual
Unreserved Open Space Fund Balance with Original Match(4)
FY-24 Estimated revenue
[4] Open Space carryover is reserved for Open Space only per the original formula.
[1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional
(2) State Match revenue is projected at 30%
[3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $4,350 state
Coalition dues.
BONDS
BONDS
Housing Trust 5 Year-Plan FY23-27
11.16.22
FY23 FY24 FY25 FY26 FY27
Carryforward Balance 1,195,879 1,190,879 893,879 714,569 1,053,821
Anticipated Revenues 1,891,900 2,870,580 2,344,461 2,519,557 2,425,927
Appropriations 1,896,900 3,167,580 2,523,771 2,180,304 2,567,196
End Balance 1,190,879 893,879 714,569 1,053,821 912,553
FY23 FY24 FY25 FY26 FY27
Projects:Funding Source
Housing Coordinator CPA- Salary Only 66,900 70,580 74,461 78,557 82,877 Benefits paid by the Town-approx. 35K/ year
Housing Program Asst.BAHT Salary Only -42,000 44,310 46,747 49,318 19 Hours- new non-benefitted position
Rental Assistance CPA 150,000 150,000 150,000
Preservaton of SHI Homes CPA 300,000 200,000
Buy Down Program CPA 300,000 300,000
Housing Production Plan CPA 30,000
212 Yankee Drive BAHT 75,000
Town Development of Other Properties BAHT 500,000 500,000
Outside Applications for Funding BAHT 50,000 50,000 50,000 50,000
Millstone Road Community Housing CPA/BAHT 1,000,000
Legal Expenses CPA/BAHT 5,000 5,000 5,000 5,000 5,000
Housing Rehabilitation-Child Care Vouchers CDBG-Regional Grant 1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Town is lead community for Dennis, Wellfleet and Brewster
Total Appropriations:1,896,900 3,167,580 2,523,771 2,180,304 2,567,196
Sources
Short Term Rentals Allocation 375,000 400,000 420,000 441,000 463,050 Financial Forecast 5% escalator
CPA Housing Coord. Wages 66,900 70,580 74,461 78,557 82,877
CPA Rental Assistance 150,000 150,000 150,000
CPA for SHI Homes -200,000
Proceeds on Re-sale of SHI Homes 150,000
CPA Buy Down 300,000 300,000
CPA Housing Production Plan 30,000
CPA Millstone Rd. Community Housing 250,000
Grants & Donations
Community Development Block Grant (CDBG)1,300,000 1,500,000 1,700,000 1,700,000 1,700,000
Total Revenues:1,891,900 2,870,580 2,344,461 2,519,557 2,425,927
CPA Rev 216,900 820,580 224,461 378,557 262,877
CPA Exp 516,900 570,580 224,461 378,557 262,877 390,675.00 5 year average
Estimated annual CPA revenue 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225
Target Allocation Policy- Housing 30%447,691 458,884 470,356 482,115 494,167
TAP - Open Space 30%447,691 458,884 470,356 482,115 494,167
TAP - Recreation 10%149,230 152,961 156,785 160,705 164,722
TAP- Historic 10%149,230 152,961 156,785 160,705 164,722
CPA Recommended 20%298,461 305,922 313,570 321,410 329,445
1,492,304 1,529,612 1,567,852 1,607,048 1,647,225
APPLICATION FOR COMMUNITY PRESERVATION ACT
ADMINISTRATIVE EXPENSE FUNDING
PROJECT NAME
Date: 5/8/2023
Name of Person Submitting Request: Elizabeth Taylor
Daytime Phone Number: 774-216-1659
Email Address: etaylor@Brewster-ma.gov
Requested Amount: __$__2000_______________________
Expense Description: The retainer entails contracting with Mark Robinson, Executive Director of the
Compact of Cape Cod Conservation Trusts to advise the Open Space Committee on planning, outreach,
negotiations, appraisals and town meeting preparation for land acquisition projects as assigned by the Open
Space Committee. This is an annual retainer.
Administration Expenses Category: _XOpen Space _Historic Preservation __Recreation __ Community
Housing
CPC Action:
☐ Approved Amount: $______________ CPC Liaison:
☐ Disapproved ☐ Other Action:
Date CPC Chair Signature
Administrative Expenses Committed to Date in FY 20___: $_______________________
Form PE 6/14/2018
TOWN OF BREWSTER
2298 MAIN STREET
BREWSTER,MA 02631
PHONE:(508)896-9430
WWW.BREWSTERRECREATION.COM
WWW.TOWN.BREWSTER.MA.US
OFFICE OF
RECREATION COMMISSION
Dear Community Preservation Committee,
We are writing you today to ask for an extension for the funds that were
granted to the Recreation Department for our ongoing project for ADA
improvements to the Freemans Way field complex. We are working in
collaboration with the DPW to lower our costs and believe we can finish
the Freemans Way portion of the project with the roughly $72K that we
have left, but it will not be finished by the end of the fiscal year. The DPW
is involved in numerous projects including improvements to the CCSC
properties, road drainage, spring clean ups and we anticipate the work at
Freemans Way being pushed back to the fall or 2023. Because of all these
unforeseen circumstances, we are asking for a one-year extension, with a
chance to re-visit this again next year.
We hope you understand, and if you have any questions feel free to contact
us.
Regards,
Brewster Recreation Department
Brewster Recreation Commission
Dear Faythe,
Please share this survey with the CPC.
Thanks,
Jill
The Cape needs increased housing types and options. Share your thoughts on future housing
development and redevelopment by taking this 10-minute survey!
To inform development of the Cape Cod Regional Housing Strategy, the Cape Cod Commission
is surveying Cape Codders about their preferences for housing development and
redevelopment.
Here is the Survey link:www.capecodcommission.org/housingsurvey A flyer about the survey
is also a ached to this email, please feel free to share this email and flyer.
This survey is available in English, Portuguese, and Spanish, and asks a series of questions about
the design of housing, various housing types, appropriate locations for new housing
development and redevelopment, and other housing development considerations.
Questions can be directed to the Cape Cod Commission, via
frontdesk@capecodcommission.org or 508-362-3828.
For ques ons about Brewster Housing, please contact:
Jill Scalise
Housing Coordinator
Town of Brewster
2198 Main Street, Brewster, MA 02631
508-896-3701 ext. 1169
Brewster Town Offices are open to the public Monday through Thursday from 8:30 to 4:00pm, and by
appointment on Fridays. For the latest updates on Town services, please visit www.brewster-ma.gov
� Housing CapeCod
a0o THE REGIONAL STRATEGY
CAPE COD
COMMISSION
Increased housing types and
options are needed on the Cape.
Help us think about future
housing development and
redevelopment.
Take this 10 -minute survey, your
voice is important!
www.capecodcommission.org/
HousingSurvey
Where do you
envision housing in
your community?
I0 0
000
000
www.capecodcommission.org/housing
April 21, 2023
Nicole L. Anthony
14 Yankee Drive Brewster Ma.
508-240-4867
Jill Scalise
Brewster Housing Coordinator Brewster Town Offices
2198 Main Street
Brewster, MA 02631
Re: 14 Yankee Drive
Dear Jill,
It is with excitement and great pride that I write my new address on the top of my letter to you!
I want to thank you and everyone involved with Brewster Housing for giving me the opportunity to
purchase 14 Yankee Drive.
As you may know, I was born and raised in Brewster. Returning to my hometown and owning my own
place is a dream come true.
I have met several of my neighbors and they have been very welcoming. I recently painted the unit and I
am in the process of installing new flooring. I am excited to start furnishing and decorating. I am looking
forward to having my first cookout with friends and family this summer!
None of this would have been possible without the hard work and commitment from you and the
Brewster Housing team, I will continue to support the program and I can’t thank you enough!
Nicole Anthony-Owner
Community Preservation Committee
Minutes of March 22, 2023 Page 1 of 7
vd
2198 Main Street
Brewster, Massachusetts 02631-1898
(508) 896-3701
FAX (508) 896-8089
COMMUNITY PRESERVATION COMMITTEE
Hybrid Meeting w In-Person Quorum
Wednesday, March 22, 2023, at 4:00 p.m.
MEETING MINUTES OF MARCH 22, 2023
Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice-Chair Sarah Robinson,
Clerk Elizabeth Taylor, Roland Bassett, Bruce Evans, Paul Ruchinskas, Peggy Jablonski
Absent: Christine Boucher, Treasurer Sharon Marotti
Also Present: Cynthia Bingham, Select Board; Donna Kalinick, Assistant Town Manager
Chair Ellis called the meeting to order at 4:00 pm and announced a quorum.
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of
the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only,
access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for
remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or
terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise
required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its
representatives, should make plans for in-person vs. virtual attendance accordingly.
1.Public Announcements and Comment- none
2.Financial Update
Faythe said this is the standard information she sends out for every meeting – including the forecast
information and the Affordable Housing Trust (AHT) 5-year plan. No further questions.
3.Summary of warrant article presentations to Select Board/Finance Committee and follow up
discussion
Faythe said she would give a brief overview of the presentations - at the Select Board Meeting – she
went through the article itself item by item. She did talk a bit about regional projects before any
discussion. There was a question regarding asking other CPC’s when we did Brewster Woods and a
question about local preference in the towns of Orleans and Wellfleet. Donna Kalinick addressed the
local preference in each of the towns. Donna Kalinick said when Brewster Woods went through the
application process, this is a Brewster Housing Authority property – they put out the RFP and chose a
developer. At the time, the town was not as involved with that build than we ended up becoming. At that
time, the concept of regional asks was really new. The first one was for Cape Cod Village in Orleans
Approved:
VOTE:
Community Preservation Committee
Minutes of March 22, 2023 Page 2 of 7
and that was for a specific population. There were many reasons why, at that time, developers were not
asking for regional asks as they do now. Faythe said at the Finance Committee Meeting that came up
again and is helpful to that explanation from the Select Board. The committee had excellent questions
with different issues. There were questions about how Brewster citizens have benefited from regional
projects. And how developers decide which towns they apply to for funding. We had representatives
from all the projects including Jay Coburn from CDP who did an excellent presentation on how this
regional approach to funding has come about over the last few years. The good news is almost all the
lower Cape towns have something in the pipeline, which is recent. All of a sudden, this regional topic,
which Brewster raised a couple of years ago, the other towns weren’t ready when Brewster began
discussing this. Again, local preference came up. What is the benefit to Brewster? That came up
multiple times. She would say overall, they were supportive of a regional approach. Suggestions on
being more structured on how decisions are made and less subjective in those decisions. In both cases,
we ended up with support for the article. The Select Board was unanimous, FinCom had 1 no for the
article.
Donna Kalinick said the Finance Committee discussion was really good – delving into local preference
and how that worked, and also the benefit of the regional project. There was a discussion about how
many folks who used to live in Brewster had to leave Brewster because they couldn’t find housing and
how that was probably true for all other towns. We shifted to looking at the lower and outer Cape.
Looking at the lower cape region that may have had to leave because of housing, and, if the building
was in one of the other towns, they could still stay in the region. The other discussion was on cost of
buildings – how it has increased and how difficult it is to compare one building to another. As in the
Orleans project, what you have there is some demolition to an existing structure, less units being built so
infrastructure costs are higher because it isn’t spread out over every unit. There was a lot of discussion
about that. Where it’s located – the cost in Wellfleet or Truro is higher than in Orleans or Brewster. Also
if you want green efficient buildings, there are costs to that. Whether the land was donated or not.
Whether infrastructure costs are high, etc. Jay Coburn was arguing for density because you can spread
the infrastructure costs out by having more units. They asked if you have anyone reviewing the financial
information that comes with these applications. The developers have to go through a pre-application
process through the State, and then the State looks at the finances before issuing the pre-eligibility
letters. In most cases, a trust or the town putting out an RFP, they would hire someone to look at the
proforma. We don’t know what layer you want to take on top of that regarding the finances.
Paul said the Orleans project on a per unit cost is the least expensive. Part of the reason is that their
subsidy sources are limited. That is part of why Orleans has a lower per unit cost – under $500,000 per
unit which is staggering vs. some place like Wellfleet or Provincetown. The State does a quick look at
the eligibility letters, but not as in depth as when they get the funding applications. If he didn’t have to
recuse himself from two, he would have been able to review this for the Committee, but it is something
they should avail themselves of to have someone look at those proformas. He felt the Finance
Committee discussion was useful and positive. Cindy Bingham said she mentioned at the Select Board
Meeting whether the Planning Board or CPC would like to establish some sort of ceiling number.
Elizabeth asked if DHCD were the ones who decide what goes on our affordable housing inventory?
Donna Kalinick said they keep the record – on an annual basis, they submit those numbers to us. We
verify that and then they give us the final percentage. Who decides who gets credit for units is in the
guidelines from the Sate which we have to follow. The whole regional ask is new and happening more
on the Cape than elsewhere. She doesn’t see the state changing its rules. It will always be in the town
where the units are being built. This is in the guidelines for Comprehensive Permits. There has been
Community Preservation Committee
Minutes of March 22, 2023 Page 3 of 7
reluctance to change that because there is reluctance to opening up Chapter 40B because there are many
people who don’t understand it or think it is not a good regulation. Local preference is also in the 40B
guidelines. The one instance she knows about, the Village of Nauset Green. The Town of Eastham went
to Wellfleet and Orleans and received $100k from each. They asked DHCD for 10% local preference for
Orleans and Wellfleet. They ended up getting 65% local preference for Eastham which included people
who had kids in the Nauset School system, and 10% for Wellfleet & Orleans together. That is the only
place she is aware of that being done. Jill Scalise and Donna Kalinick reached out to DHCD last year
and asked specifically about the Nauset Region and additionally whether they would allow regional
preference based on towns contributing. They have really been tightening up their decisions around local
preference and were very noncommittal on whether they would allow or grant something like that. This
is a very complicated issue. She feels like the town has to make a decision. There’s a disconnect in this
process between the developers, the town, and the CPC. It’s not as simple as just asking for local
preference. They are not the entity who decides, it is the Town who decides. Donna Kalinick questions
the wisdom of going to so many towns to get small amounts of funding. It takes a lot of time and effort
and legal expense to do it this way. People feel comfortable coming to us as we are seen as leaders in
Housing. Faythe said she thinks geography plays a big role in it as well.
Peggy said she is heartened to see that every group is trying to understand the complexity of the issue
and trying to make the best decisions possible with the resources we have available. She would welcome
a discussion with other CPCs to try to have a regional approach. She worries about this a bit coming up
to the Town Meeting and how we will approach the comments that may ensue.
Faythe said she is anticipating we will have questions at Town Meeting. We have a letter of support
from the Housing Partnership. Would the Housing Trust like to do a letter of support as well. Paul said
yes. Faythe also said at the last Town Meeting, we sponsored a handout. We have not done that for
regular articles in the past, but might it be a conversation between the Housing Trust and the Housing
Partnership if this would be useful at Town Meeting this time. Donna Kalinick said she thinks she would
like to talk to Jill Scalise about that before she answers. She does think that part of the taping for Town
Meeting, it might be good to have someone from the CPC discuss the article on video. Faythe said she
was planning on speaking to it. Paul said his initial thought is that this isn’t easy to get down on a few
bullet points. He is having a hard time imagining a flyer not raising more confusion. Sarah said she
thinks a brief explanation of what local preference is would go a long way. Donna Kalinick said she
would talk with Jill Scalise about that as well. If there are questions directly related to Housing, the
Housing Coordinator is the person who should be answering those questions. There is a simple
definition for local preference, it just doesn’t apply in every circumstance, so it is confusing.
The essence in all the lotteries is, to Faythe, that 80-81% of the people came from Cape Towns, all local
people. Donna Kalinick said it has been in packets for many town meetings recently. It was amazing to
her how consistent the number was in the lotteries recently. In the number of applicants and the number
of applicants that got in to the lottery. In terms of the local ask, Brewster Woods was 70%, there were
more applicants that applied than were units available. For Serenity, the local preference was 50%
because we didn’t put any town resources in that project. This was a good opportunity to ask for less
than 70%. As it turns out, 50% met the local preference guidelines. There were a lot of market unit rents
available, which is unusual. In terms of aggregating the data, you are helping people who live in your
community and the people who live in those communities that surround your community. There is no
accounting for those that left the town because there were no places to live. We only have qualitative
evidence. We know that a percentage of those folks applied in both of those lotteries. Cindy Bingham
said the person who got the condo at Yankee Drive was a former Brewster resident. Donna Kalinick said
Community Preservation Committee
Minutes of March 22, 2023 Page 4 of 7
she grew up in Brewster, she works in Brewster, she went to Nauset Schools. She was no longer living
in Brewster because she couldn’t find housing. She is back! To say that just because you are in the local
preference pool doesn’t mean you have no connection to Brewster, or that we are building housing for
people who don’t live here. It is not true and not compassionate in any way to the reality of the place
where we live. She understands that this is difficult, this is a hard job. It is going to get harder and not
easier.
Faythe said we asked CDP a couple of years ago to have a regional discussion. She thinks we should ask
again. The committee agreed it would be good to ask again.
4.Review and possible vote on award letters
Accessible Outdoor Furniture:
Faythe asked if Rollie had looked at the draft, and if he had any recommendations for changes. Faythe
said she is addressing the letter to the new Director of the Council on Aging. She went through the draft
itself. Through the terms and conditions. Donna Kalinick said to say, “upon delivery or receipt” and then
ask for proof or installation separate from release of funds. Faythe will amend it to say that. We won’t
hold back funding based on installation, but we want proof of installation. Rollie said he believes it will
get installed by the DPW. He said there is supposed to be more site work done there first. Our other
expectations are that Mike Gradone and the DPW will pull it all together.
Motion to approve the COA Award with the edits discussed ready for town counsel review.
MOVED by Roland Bassett. Seconded by Paul Ruchinskas.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett –
yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Chair Ellis - yes.
VOTE 7-yes 0-no
FORWARD:
Sarah is the liaison, so that must be corrected. Faythe went through the letter. Terms and Conditions –
item 2 – no comments. Deliver note, mortgage, and restriction – sounds good. Restrict to hard
construction costs only. Applicant may request up to 90% of the award at 50% completion – Paul said
usually if bigger awards, we would spread it out over time; he feels this award is ok to give 90%. Hold
all funds until Certificates of occupancy; regular updates; three years out for completion – Paul said that
is good, so we don’t have to come back to extend the grant terms. Donna Kalinick asked about
withholding $12,000. Or 12%? Faythe answered $12,000.
Motion to approve the FORWARD Award Letter with those amendments to send to legal counsel
for final review and edit.
MOVED by Roland Bassett. Seconded by Bruce Evans.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett –
yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Chair Ellis - yes.
VOTE 7-yes 0-no
Paul recused himself for the next two discussions and votes –
Orleans project 107 Main Street $50,000:
Community Preservation Committee
Minutes of March 22, 2023 Page 5 of 7
Terms and Conditions – Donna Kalinick said she thinks they are better served to complete by 2026
because of the reality of how long things take to complete; Faythe included DHCD approved tenant
selection plan including regional preference – clarify it as not a condition of the award but as a request -
put in separate bullet, in addition, etc. Faythe said that was a good way to do it.
Motion to approve the Orleans Project Award Letter, 107 Main Street, for $50,000 with those
edits and move forward with submitting to Town Counsel for final review.
MOVED by Roland Bassett. Seconded by Bruce Evans.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett –
yes, Peggy Jablonski – yes, Chair Ellis - yes.
VOTE 6-yes 0-no
Wellfleet project:
Pushing date out to 2026 as well, as discussed on the others. She will modify item 2, including the tenant
selection plan sent to us; grant funds are restricted to hard construction costs for the 35 units intended for
people earning up to 100% AMI not for construction costs related to the 11 workforce units. Holdback
of $5,000 until 35 units have received certificates of occupancy; complete by 2026; liaison is Peggy.
Motion to approve the Wellfleet Project Award Letter draft with those edits to be submitted to
Town Counsel for final review.
MOVED by Roland Bassett. Seconded by Peggy Jablonski.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett –
yes, Peggy Jablonski – yes, Chair Ellis - yes.
VOTE 6-yes 0-no
5.New website launch
Faythe said the town launched the new website. Our committee has a page on the website. She asks each
of the members to spend time on the committee’s page, go through every tab, and check the links so we
can make sure that we have everything the way we want it to be. She gave an example of what she
caught referencing our old formula. We need to be able to update that website information. She asked if
she should send a list to someone? Donna Kalinick said we can do our own updates, but if we want to
post news on the main page, we have to seek permission. Our plan was to give it 30 days, we would try
to make all of the changes we can. If there are substantial updates, go ahead and send to the website
developers. Faythe said she was comforted in the past that it was reviewed before it was changed. Donna
Kalinick answered that committees that do not have staff support are not making their own changes.
Our project list – we need a revised version to upload as well. Please take a look through, and it will be
on the next agenda to discuss.
6.Approval of Minutes from 2/8/23, 2/22/23, & 3/8/23
2/8/23 – Paul said on pg 2, 2/3rds down, David Kaplan said $540,000 per unit – it’s operating costs
when talking, these would be the costs to develop the project; Orleans project on pg 5 & 6, the name
should be David Quinn not David Kaplan-- 5 or 6 times.
Motion to approve the 2/8/23 Minutes with those edits.
MOVED by Roland Bassett. Seconded by Bruce Evans.
Community Preservation Committee
Minutes of March 22, 2023 Page 6 of 7
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett –
yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Chair Ellis - yes.
VOTE 7-yes 0-no
Motion to approve the 2/22/23 Minutes as presented.
MOVED by Roland Bassett. Seconded by Peggy Jablonski.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett –
yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Chair Ellis - yes.
VOTE 7-yes 0-no
Motion to approve the 3/8/23 Minutes as presented.
MOVED by Roland Bassett. Seconded by Bruce Evans.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Sarah Robinson – yes, Roland Bassett –
yes, Peggy Jablonski – yes, Paul Ruchinskas – yes, Chair Ellis - yes.
VOTE 7-yes 0-no
7.Project Updates
Faythe said we got an email from Brewster Woods requesting final payout of that award. Jill
Scalise did the legwork to see what is outstanding. What is outstanding is confirmation from the
State that those units are added to our SHI. Once that is done, we will be able to do the final
award release. Donna Kalinick said it is fully leased up. When they send the final paperwork, we
will go through it to make sure it is all set.
Faythe got a reply from PBCB, and we will continue to move to finalize that award.
Faythe said we connected with Mike Gradone, and he will be at a future meeting. We are getting
there.
8.Announcements
Faythe said she included the Henchy letter in the packet because it was included in the FinCom packet.
She feels that in our conversation, it was covered. Sarah said the letter seems to have confusion around
developer fees. Faythe said we discussed that and limited what we are doing to hard construction costs.
Faythe said Spring is arriving. We have a total of 9 fish coming through the herring counter. Seagulls
won’t be there for a couple of weeks. They want easy meals. They see them coming in from the creek as
they school up there. It’s fun!
9.Items Chair could not anticipate - none
10.Upcoming meeting: Wednesday, April 12, 2023 4PM
MOTION made by Bruce Evans to adjourn the meeting at 5:21 pm. Paul Ruchinskas second.
Roll Call Vote: Elizabeth Taylor – yes, Bruce Evans – yes, Paul Ruchinskas – yes, Roland Bassett
– yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair – yes.
Community Preservation Committee
Minutes of March 22, 2023 Page 7 of 7
VOTE 7-yes 0-no
Respectfully submitted, Beth Devine, Recording Secretary
Packet of additional documents available on website for public review.