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BILL NO. 99-15
SPONSORED BY COUNCILMAN BlanU--
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ORDINANCE NO.--
ITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
AN ORDINANCE OF THE C
MAYOR AND CITY CLERK TO EXECUTE A GRA NT AGREEMENT WITH THE
MISSOURI DEPARTMENT OF TRANSPORTATION FOR THE PURCHASE OF A
REPLACEMENT COMPUTER FOR THE TRANSIT DIVISION.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute
a grant agreement with the Missouri Department of Transportation for the purchase of a
replacement computer for the Transit Division.
Section The agreement shall be substantially the same in form and content as
Se 2.—
that agreement attached hereto as Exhibit A.
Sect—ion 3. This Ordinance shall be in full force and effect from and after the date of
rM
its passage and approval.
Passed: Approved:
—
04,
P`residing Officer Mayor
ATTEST: APPROVED AS TO FORM:
City U erk city Counse or
"jive. "I
pal,
E:)OC.30
105 West Capitol Avenue
Missouri P.O.Box 270
Jefferson City,MO 65102
Department (573)751-2551
Fax(573)526-4709
of Transportation www.mod6t.staIe,mo.us
Henry Hungerbeeler, Director
V ura
July 13, 1999
,
:fit,
Mr. Thomas E. Hood '
ern J
Transit Division Director
Department of Public Works
820 East Miller Street
Z Jefferson City, MO 65101
Dear Mr. Hood:
RE: Project MO-18-X019
Enclosed is an executed first amendment to the grant agreement which provides, federal
assistance to purchase a computer on behalf of the city. Enclosed is a request form to be used
when,requesting reimbursement.
Sincerely,
David Awbrey
Assistant Administrator of Transit
da/mar
Enclosure
4
"Our mission Is to preserve,enhance and support Missouri's transportation systems."
printed on recyded paper
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REQUEST FOR PAYMENT
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MISSOURI DEPARTMENT OF TRANSPORTATION ,?%'
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P.O. BOX 270 ;t' f:. :
JEFFERSON CITY, MO 65102
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FTA Contract M O-18-X019 Federal Grant Award(computer) $ $1,480
Invoice Number This request plus previous request
Award Balance
Reporting Period
Recipient Organization
of
Name: Jefferson, City
'ftS
Address: 820 East Miller Street
Jefferson City,MO 65101
Computation of Amount of Reimbursement
100% of Federal Local ,,1 •'.'. ;
Expenses Total Cost Share Share
Sry t'tr y�jr r�4i
Amount Requested $ j
r>.v Certification ' ' J '
I certify that to the best of my knowledge and belief that all expenses were in accordance with the grant ;' i`t'
' conditions/agreement and that payment is due and has not been previously requested.
Date Request Submitted
!° Signature of Authorized Official
Type or Printed Name and Title ”
yp Telephone Number (Area Code and Extension)
If you have an questions,please call 573 751-9082. Mail request for reimbursement to Missouri Department of
Y Y 4 ( ) q :fr•, �.t to
Transportation,Transit,P.O.Box 270,Jefferson City,MO 65102.
ACCOUNTING USE ONLYt r�1rt
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CCO FORM: TC2E3 Project No. MO-18-X019
' t
Approved: 9/96 (RMH)
Revised: 9/97 (RMH)
Modified:
f FIRST AMENDMENT TO THE MISSOURI HIGHWAY AND TRANSPORTATION
COMMISSION 5309 PUBLIC TRANSIT CAPITAL. ASSISTANCE GRANT a:;l•�;, f.-� .
AGREEMENT
THIS AMENDMENT is entered into by the Missouri Highway and
Transportation Commission (hereinafter, "Commission") and City of Jefferson
(hereinafter, "Grantee"), pursuant to the terms of a 5311 Capital Assistance Grant
Agreement between these said parties executed by the Grantee on April 19, 1999,
and by the Commission on April 29, 1999. '
WITNESSETH:
r' WHEREAS the parties previously entered into a 5311 Capital Assistancety,a{r3,, ...r,,.
Grant Agreement (hereinafter referred to as the "Agreement"). This Agreements
provided financial assistance to the Grantee for providing transportation services ing.f,�,;,xJr
r the form of a grant of funds made available to the Commission under Chapter 53 of rU' � •'
title 49 U.S.C.
WHEREAS, the parties to the Agreement have additionally agreed to formally
amend this Agreement and to be bound by the terms contained in the previous
.`" �t hid_{ Y,�s�{;a K''�•,"..
WHEREAS, in this First Amendment to the Agreement, the Commission
t agrees to provide the Grantee with additional financial assistance for the Grantee's F,.} z�?'•;:;,fY
M1rT�j.s r ti'i.t•rr,
general public transportation services.
NOW, THEREFORE, it is agreed that the said Agreement shall be amended
y as follows:
;f . (1) CAPITAL COSTS: Paragraph 1(D) of the Agreement is amended to ;u t"
increase the federal share reimbursement to the Grantee for net capital costs to an b' .
amount not to exceed the sum of sixty-eight thousand thirty-six ($68,036). These
' . capital costs are estimated to be the amount appearing in the Grantee's capital kCiFYS:''`r
'
project budget as set forth in the attached Appendix A and B. _
(2)
ALL TERMS OF THE AGREEMENT TO REMAIN EFFECTIVE: The
parties agree that all other terms of the Agreement entered into by the parties on
x; r•�a;.
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April 29, 1999, are to remain effective between the parties. The parties agree to be
bound by the terms of the Agree
1'. ment.
IN WITNESS WHEREOF, the arties have entered into this agreement on r
the last date written below. p g
`' Executed by the Grantee this day of ' 1999.
Executed b the Commission this ' r �
Y day of , 1999.
MISSOURI HIGHWAY AND
+; TRANSPORTATION COMMISSION CITY OF JEFFERSON
B
Title r= Director, Multimodal ons Title
;01
Attest: Attest: r
.r:`!�= !`+ i ✓ �iJI J '� t�✓ p /',(l,� I \/ � f�l '',ti. ':k, .,,a•j't
Secretary to the Commission I
Title I
.. •e-f is
Approved as to Form: r
Ap
;d + 1
Counsel for the Commission
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0 APPENDIX s A
o N Thomas P. Rachers
City ®,f Jefferson
Mayor
o ', y
» e Y a, k ,;
rep � F>.
' yr
5/14/99 '...,
�j Mr. David Awbrey
Assistant Administrator of Transit
Missouri Department of Transportation
P.O. Box 2701 '`` .
`..s Jefferson City, MO 65102
RE: Request for Capital Funding for the Purchase of
1~:-uipment 3 r•.{ ;�
x
LI:
'. Dear Mr. Awbrey
p
The City is requesting 80% capital funding for the purchase a personal
ersona M �rt
com uter and a fuel management s stem. Both items are replacements for existing
equipment and were referenced in the City's FY 98-99 Application for Operating `
Funding (see attached Revised Application and Public Hearing Notice).
The low bid for the fuel management system was submitted by Pic Supply
Co., 2533 W. Main St., Jefferson '
City, MO, in the amount of
Y $8,100 00. Transit
•x.,
usage of this equipment is approximately %60. We are requesting 80/ funding for
r, t
the transit related expense ($4,860.00) for this equipment.
Low b'
l., ¢
rd for the computer equipment (CPU, keyboard and software) is
$1,848.90.
If you have any questions call me at 634-6479
w,. Sincerely, �''
Thomas E. Hood ,
Transit Division Director
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APPLICATION FOR SECTIQ�]P j ,9J,&
t
PROJECT PERIOD (November 1, 1998 thru October 31 , 1999)
i .t .
ATE: August 27, 1998 REVISED: November 25, 1998
C1, , �PLICANT S NAME: City of Jefferson CONTACT PERSON. Tom Hood
STREET ADDRESS: 320 E. McCarty Street P.O. BOX 7
STATE, ZIP:
CITY Jefferson City, MO 65101
' +t'``oys�`1 ��I.,4.•r
COUNTY: Cole PHONE NUMBER: (573) 634-6479
•,'fir"�.iys�'{;',Y Y��tY..
General description of project: The Jefferson City Transit System prol general public
transportation iNlithin the City limits of Jefferson City. The Transit System provides fixed route
tripper route, park and ride, shuttle and curb-to-curb dial-a-ride paratransit, transportation services.
The system operates Monday through Friday between the hours of 7:00 a.m. and 5:30 p.m. During
the iNtinter, fall andspring Pal,, hours a total of eighteen buses are operated as follows: seven fixed
route coaches, two shuttle route coaches, six tripper route school type buses, and three modified
vehicles \Ath lifts used to provide paratransit "Handi-Wheels" service. 'M':'IM,
The administration of the system is provided through the City's Department of Public Worl,,s \Nith
ssistance front the City's f=inance Depar-tment,���th overall project management done b th..Transit
rvision Director. At the present time, the Director of Public V� orlcs acts as the chief administrator
of the Transit Division. The Finance De�ar-tment assists N\ith boold<ee rn and purchasing.
1 P� g P �,r:.ta;., r,.,.
Transit System buses N%rill travel approximately 290,000 miles and provide approximately 350,000
unlinked passenger trips this fiscal ),ear. ;'
L' f t, •It�i l tr.
'1
The City-\vorlcs ivith several local service agencies to help provide transportation. The local sheltered
f, workshop (Capital Projects) relies on ours stern to provide transportation for their employees to two
>,•,fir•:�;r. f','1 t=`•O�i ;
workshop facilities. �' �"� "'
r The City is also requesting capital funding for the follo;ving items:
1. Purchase of one new modified r;ari. The City has tiventy two revenue vehicles in it's fleet and
s 1 t p•,
eighteen vehicles in operation during the peak hour of the day. With the addition of the
requested vehicle, the spare ratio would be 21%. This vehicle is needed to provide demand
response paratransit service and as a backup vehicle to be used in lace of a coach on regular
P P P P g
routes and the shuttle service. The ridership on our paratransit service continues to increase
and it is necessary to have four buses in use at times. We also have two buses running from
�.�- �• R ';;::
7:.00 a.m. to 5:30 p.m. providing shuttle service from a lot on Industrial Drive to the downtown
State offices.
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2• Purchase of one replacement »todif ed van, This bus would replace a 1994 1liodified van (VIN:
• I FDKL-30GXR1-IC1201 S, Vehicle '.TUmber 627). Current mileage for this vehicle is 106,642
4
e a replacement vehicle is delivered is 140,000,
and estimated mileage at the tim
y Purchase of two small buses to replace one school bus type tripper•route bus aitd orte regular route u
µT
coach. This would replace a 1933 C:hevroletnNa}*tie school t ype bus (VIN: •.y�,'�t.;._rr,L�S; '
1GBJ6P1B5JV114337). The school type bus has in excess of 100,000 miles on it and is
equipped �N7th power plant type air-conditioning that is not operating and can not be
economically repaired. This bus is used for parr and ride service, tripper routes, and as a ' `St ' ; •:
backup vehicle for regular fixed routes. The Flexible coach is 12 years old and has over 300,000
miles on it. It is used as a regular fixed route coach. This request does not increase the total ;
i our fl
number of vehicle iieet. ';fJ
JY ?fi ,•;' is
r 4. Puy-chase of a replacement personal computer (CPU only). This would replace the operations
assistant's personal computer (central processing unit only, keyboard and monitor are still
operational). This unit is networked N\ith our dispatching/record keeping system and is used t ri4'rt
on a daily basis.
5. Purchase of a replaceiitertt fuel ricanage»tent system. The current system was used to record fuel 4•�r,; '+;fi+rt:.,,,
used, mileage and the employee fueling the vehicle. It also tracked usage of the vehicle wash
and was used to charge bacic other departments foi• usage. This system is inoperable and we " ;#;x,�`yrt
' were informed that repair cost will be in excess of 50% of the cost of a neN% s istein, The
original fuel management system was purchased at the time the Transit/Central maintenance
facility was built in 19S3. Because the new system Nvould be used for all City vehicles and not
just the "Transit vehicle the cost stated is 60% of the total estimated cost of a new system..
6. Puiclsase of one replacement transit coach. This would replace a fort passenger r;,.'�•,, '`r°'"
(` Che-,,roletJWa}me school type bus (VIN: !GBJ6P I B7JV l 14856). This bus has over 100,000
t Holes on it and is equipped���th power plant t� e air-conditionin that is not operating and case
p P T
g P
not be economically repaired. Replacing this vehicle with a coach x,711 allow us to keep air-
conditioned comfortable vehicles on our fixed and shuttle routes. This request does not �:tu?afar„0. ;
io�.y''
increase the total number of vehicles in our fleet. Our spare ratio during the peak time of day
is between 21*0/o and 25% depending on the demand for paratransit "Handi-VA eels service. r ';w6 ;4;h'
Proposed Capital Funding: Proposed Operating Funding:
:irk �•r'`'�'.'t+'�{y'1
5416,000 Federal $387,174.50
Federal `%{'
$104,000 Local $387,174.50
Locals :,:
Total $774,349.00
Total $520,000
KIN
'`. r a1TM
I'M r 1,4 / f
Authorized Official
.' Thomas E. Hood
Transit Division Director
Q.
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