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BILL NO, 99-22
SPONSORED BY C
OUNCILMAN, Nilges
t t#{{r1YJ r"
♦(,.ybqo' ORDINANCE NO.
k:
AN ORDINANCE OF THE CITY OF JEFFERSON MISSOURI AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE AN AGREEMENT WITH THOMAS INDUSTRIAL COATINGS FOR PAINTING OF WEATHER
is€;> WARNING SIRENS AND AUTHORIZING SUPPLEMENTAL APPROPRIATION OF FUNDS AMENDING THE
1998-99 ANNUAL BUDGET WITHIN THE GENERAL FUND.
t' WHEREAS, Thomas Industrial Coatings has become the apparent lowest and best bidder on the Painting of ;ffYY
Weather Warning Sirens project;z i� J,6:•"-'<'
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON MISSOURI AS
,; •stP
FOLLOWS: ' "„aYir'
Section 1. The bid of Thomas Industrial Coatings is declared to be the lowest and best bid and is hereby
g y
accepted.
Industrial
Seclion 2.Coatings foePair�t Painting of Weather Warning Wa nin hereby
Si a sauthorized to execute an agreement with Thomas F�,;�����F�„yt�..•,.
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Section 3. The agreement shall be substantially the same in form and content as that agreement attached
hereto as Exhibit A.
Section 4. There is hereby supplemental appropriated within the General Fund to the Jefferson City
Police Department Budget Account the net amount $18,700.00 (Account Number 1000-3100-2080-0000). y ”
Section 5. This ordinance shall be in full force and effect from and after the date of its and
assa a �'•s €rr'"'
approval. p g
Passed: l l9`f
Approved:
t
IV.
;
Pre iding Officer mayor
ATTEST: APPROVED AS TO FO
Allil
City Cle ity Counse
All
CERTIFICATION BY MAYOR
7`' n
Pursuant to Article VII, Section 7.1(5.) of the Charter of the City of Jefferson, Missouri, I hereby certify that the sums
appropriated in the ordinance are available in the various funds to meet the requirements of this bill.
Mayor
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FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT: Bid 1817 - Painting Civil Defense Weather Warning Sirens, Police Dept.
+: Opened May 4, 1999 4
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BIDS RECEIVED: TF ' i" x'9•
f �� •�1 ki~"t.
Thomas Industrial Coating, Pevel y,
, MO $18,700.OQ
FISCAL NOTE:
o:
1000-3100-2080-0000 Repair and Maintenance Civil Defenseh
' Appropriated
$15 000.00
Expended 12,410.85
Bid 1817 >L '
$18,700.00
,ti> ; t •1. Balance (-$16,110.85) '
•( a �rt��t.;�
' A supplemental appropriation will be requested to provide funds for this project.
A PAST PERFORMANCE: The City does not have experience with this firm, however it is
ks ?iti
believed that the firm will complete the requirements of the bid satisfactorily.
RECOMMENDATION: It is the recommendation of staff to award this bid to Thomas Industrial
Y'y R�•y •�Yn{
Coating, Pevely, Missouri in the amount of$18,700.00,
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ATTACIDAENTS - SUPPORTING DOCUMENTATION
Tabulation of bids, department recommendation >s ` •a-;
Signature } ;
Pu sing Agent Police hief
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CIT'�' O.� JE�,�'ERSOIV
r CONSTRUCTION CONTRACT
THIS CONTRACT, made and entered into this 12th day of August, 1999, by and between Thomas Industrial
Coatings,Inc.hereinafter referred.to as"Contractor,"and the City of Jefferson,Missouri,a municipal corporation
of the state of Missouri, hereinafter referred to as"City." Any reference to City shall mean the City of Jefferson,
Missouri. :,`"
WITNESSETH• .`:, �t
°.'.
p g supervision, � t,
THAT WHEREAS, Contractor has become the lowest responsible bidder for furnishing the labor,
F
tools,equipment,materials and supplies and for constructing the following City improvements:Painting of Civil
Defense/Weather Warning Sirens.
NOW THEREFORE,the parties to this contract agree to the following:
1. Scotse of Services.
'.kxJ'�- X5:."4 fY••:I..,M
Contractor agrees to perform the set-vices related to painting of Civil Defense/Weather warning sirens as specified
in Bid No. 1817.
2, Manner and Time for Completion. }
��'Fi1�'�'C<f�•r.5'
Contractor agrees with the City to furnish all supervision,labor,tools,equipment,materials and supplies necessary
to perform, and to perform, said work at Contractor's own expense in accordance with the contract documents and
any applicable City ordinances and state and federal laws,within sixty(60)calendar days from the date Contractor ri* r4w
is ordered to proceed, which order shall be issued by the Chief of Police within ten (10)days after the date of this
contract. 'sx?ffi�£;,;}o;{f`�::'
3, Prevailing Wa es. ,nT4'4G:''.`
To the extent that,the work performed by Contractor is subject to prevailing wage law,Contractor shall pay a wage ;'41•ljXth •'i< ^,;,:
of no less than the"prevailing hourly rate of wages" for work of a similar character in this locality,as established by ;" ;il
Department of Labor and Industrial Relations of the State of Missouri, and as established by the Federal
Employment Standards of the Department of Labor. Contractor acknowledges that Contractor knows the prevailing f c��;x•�' t''fs,^
' hourly rate of wages for this project because Contractor has obtained the prevailing hourly rate of wages from the
contents of Annual Wage Order No. b in which the rate of wages is set forth. The Contractor further agrees that
Contractor will keep an accurate record showing the names and occupations of all workmen employed in connection
with the work to be performed under the terms of this contract. The record shall show the actual wages paid to the
r'e�t kyii+tY3'1..c.:
workmen in connection with the work to be performed under the terms of this contract. A copy of the record shall .'<;'"a,;;�,:kd 'rr ;•
be delivered to the Director of Finance each week. In accordance with Section 290.250,RSMo,Contractor shall forfeit
ach workman em
to the City Ten Dollars ($10.00) for e employed, for each calendar day or portion thereof that the
P Y rsat , �.r
F; workman is paid less than the stipulated rates for any work done under this contract, by the Contractor or any
subcontractor under the Contractor.
;r 4, Insurance.
•' Contractor shall procure and maintain at its own expense during the life of this contract: rlv,�.i;
A. Workmen's Compensation Insurance for all of its employees to be engaged in work under this
f . contract.
B. Contractor's Public Liability Insurance in an amount not less than$1,000,000 for all claims arising
Tis out of a single occurrence and$100,000 for any one person in a single accident or occurrence,except Y?{ ,
, • for those claims governed by the provisions of the Missouri Workmen's Compensation Law,Chapter
0 287,RSMo,and Contractor's Property Damage Insurance in an amount not leas than$1,000,000 �Y
for all claims arising out of a single accident or occurrence and$100,000 for any one person in a
single accident or occurrence.
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•+i:'wtai�t 1.'.•{:.i:{..�1,.'ileiii�lt�k �r31s,���:'�k`t..��;\7�'�,/'�it"il°� ,t� 1. .., ..:1, ... .. :.�it , r,.r ... ..{,Sr,j�Hii' l,^:j'1 a,�ff+ r �,'ll + e h..,..'�1t 4:r�'!�»•.�'ri6�":ns: ,j�.e,:'f.. S• ,,?Li•`
Q,4 ,,5
C. Automobile Liability Insurance in an amount not less than$1,000,000 for all claims arising out of
a single accident or occurrence and$100,000 for anyone person in a single accident or occurrence.
D. Owners Protective Liability Insurance. The Contractor shall also obtain at its own expense and
deliver to the City an Owner's Protective Liability Insurance Policy naming the Commission and
i"§ w
the City as the insured,in an amount not less than$1,000,000 for all claims arising out of a single
accident or occurrence and$100,000 for any one person in a single accident or occurrence,except •.� :-
for those claims governed by the provisions of the Missouri Workmen's Compensation Law,Chapter
287, RSMo. No policy will be accepted which excludes liability for damage to underground „-i,Is ,# <i r•
structures or by reason of blasting, explosion or collapses
F. Subcontracts. In case any or all of this work is sublet, the Contractor shall require the
i, Subcontractor to procure and maintain all insurance required in Subparagraphs (a), (b), and (c)
hereof and in like amounts,
F. Scone of Insurance and Social Hazard. The insurance:required under Subparagraphs(b)and(c) ��,;y�ft:;�.`� K,•;:,r
hereof shall provide adequate protection for Contractor and its subcontractors,respectively,against `,�3YN, ,;�: +,
damage claims which may arise from operations under this contract, whether such operations be .;;��:��a�;,�,�a•+' -.
by the insured or by anyone directly or indirectly employed by it, and also against any special �iii'rJ"r w '
't. hazards which may be encountered in the performance of this contract. :'Gt';;;nr•��� Ai�i 'y
NOTE: Paragraph q�"�
g p (f)is construed to require the procurement of Contractor's protective insurance (or contingent �, ''rr((yy,�,�;;x,;1(+.i•:,�•,.�r
:4 public liability and contingent property damage policies)by a general contractor whose subcontractor has employees
working on the project, unless the general public liability and property damage policy(or rider attached thereto)of
.1 the general contractor provides adequate protection against claims arising from operations by anyone directly or
rf indirectly employed by Contractor.
5. Contractor's Responsibility for Subcontractors_
It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its
subcontractors, and of persons either directly or indirectly employed by them as Contractor is for the acts and ,� K';•'° -•
omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all
subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth,insofar
as applicable to the work of subcontractors and to
pp give Contractor the same power. regarding termination of any +-j'' ' ;°.T``��`•Y�'-
subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this
1,?
contract shall create any contractual relations between any subcontractor and the Commission or the City or between ,t,�,•�p,' '�;c :'
any subcontractors. "-•$��� ` y}�� 7
6. Liquidated Damages.
The City may deduct Five Hundred Dollars($600.00)from any amount otherwise due under this contract for every
day Contractor fails or refuses to prosecute the work,or any separable part thereof,with such diligence as will insure
the completion b the time above specified, or an extension thereof, or fails to complete the work b such time, asIk%{VA
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.r,. l,••,�,,., •..
l ✓f tf r x„
Ion as the City does not terminate the right of Contractor to proceed. It is further provided that Contractor shall 1•�r�t:r�;'�:;�}; r
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not be charged with liquidated damages because of delays in the completion of the work due to unforeseeable causes
beyond Contractor's control and without fault or negligence on Contractor's part or the part of its agents.
7. Termination.
r `Ale,.
<< The City reserves the right to terminate this contract by giving at least five (5) days prior written notice to
' Contractor,without prejudice to any other rights or remedies of the City should Contractor be adjudged a bankrupt, . ',
or if Contractor should make a general assignment for the benefit of its creditors,or if a receiver should be appointed '
for Contractor or for any of its property, or if Contractor should persistently or repeatedly refuse or fail to supply r t;
enough properly skilled workmen or proper material,or if Contractor should refuse or fail to make prompt payment •' '
to any person supplying labor or materials for the work under the contract, or persistently disregard instructions of {4!�
Gt 3 Spt�,:t�t
the City or fail to observe or perform any provisions of the contract. the
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8. City's Riaht to Proceed.
In the event this contract is terminated pursuant to Paragraph"r,then the City may take over the work and prosecute
the same to completion,by contract or otherwise, and Contractor and its sureties shall be liable to the City for any
x costs over the amount of this contract thereby occasioned by the City, In any such rase,the City may take possession
of, and utilize in completing the work, such materials,appliances and structures as may be on the work site and are
necessary or completion of the work, The foregoing ``
provisions are in addition to and not in limitation of,the rights
Y P I , �
of the City under any other provisions of the contract,city ordinances, and state and federal laws.
9. Indemnity.
tx•f"'��1+ "t �+P MS
Contractor agrees to defend,indemnify,and save the Commission and the City harmless from and against all claims, 'it Ni
k:fir
suits and actions of every description,Draught against the City and from all damage and costs by reason or on account °•:y��,`�,�,, �,�f, ,
j g, y any person or persons or their property, by Contractor, its
a t.•:.iK ;.•c ;
of an y injuries or damages received or sustained h , , ,
servants, agents or subcontractors in the construction of said work, or by any negligence or carelessness in the
performance of the same,or on account of any act or omission of Contractor, its servants, agents,or subcontractors,
or arising out of the award of this contract to Contractor.
10. _Payment for Labor and Muterial5.
Contractor agrees and binds itself to pay for all labor clone, and for all the materials used in the construction of the
work to be completed pursuant to this contract. Contractor shall furnish to the City a bond to insure the payment
of all materials and labor used in the performance of this contract.
.+ 11. Sales Tax Exemption.
Section 144.062, RSMo allows contractors and subcontractors to purchase materials for tax exempt projects with :{'+?Wiil,'•>
project-specific exemption certificates approved by the Department:of Revenue. The City will supply a certificate to
the contractor for this project after approval is obtained from the Department of Revenue. j;,�,,,,'._•��,�•,)it,,,..�
12. Payment.
• try rtik
The City hereby
y agrees to pay Contractor the work done pursuant to this contract in a lump sum upon acceptance
of said work by the Chief of Police and in accordance with the rates and/or amounts stated in the bid of Contractor dated May
3, 1999 which are by reference made a part hereof. No partial payment to Contractor shall operate as approval or acceptancea1�`^,'.si4.,
of work done or materials furnished hereunder. The total amount of this contract shall not exceed Eighteen Thousand Seven
Hundred and.00/100thsDollars ($18,700.00). g
� •rYS;%rte f„�ft� �f"'?,
13. Contract Documents.
The contract documents shall consist of the following:
{iti{{��•��',ir3lt4t7��\�y l':,..
a. This Contract f. General Provisions
b, Addenda g. Special Provisions
c. Information for Bidders li. Technical Specifications
d. Notice to Bidders i. Drawings and/or sketches
e. Signed Copy of Bid
This contract and the other documents enumerated in this paragraph,form the Contract,between the parties. These �'��•�!,`�=�3 ��
documents are as fully a part of the contract as if attached hereto or repeated herein. 1;+?.rs ''��'r>?'``"•
14. Nondiscrimination.
Contractor agrees in the performance of this contract not to discriminate on the ground or because of race, creed,
color,national origin or ancestry,sex religion,handicap,age,or political opinion or affiliation,against any employee
of Contractor or applicant for employment and shall include a similar provision in all subcontracts let of awarded + •• .t
Ii hereunder, dr
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16. Notices. ` ' a
All notices required to be in writing may be given by first class mail addressed to the Chief of Police,City of Jefferson,
320 East McCarty,Jefferson City,Missouri,66101,and Contractor at-' P '
Y YAO�t��fy�+Li� ,rnt7�e30a . The date
of delivery of any notice shall be the second full day after the clay of its mailing. ' '
`:i•
16. .Jurisdiction. ���•
4
This agreement and Query question arising hereunder shall be interpreted according to the laws and statutes of the
State of Missouri. `
4
IN WITNESS WHEREOF,the parties hereto have set their hands and seals this )1;2?day of r 1999. `
Al
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II CITY OF JEFFERSON CONTRACTOR-THOMAS INDUSTRIAL `�' lst• 'c�yi',,�4;
COATINGS,INC. �, ):+
„ Mayor Title: r Y
ATTEST: ATTEST:
t
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Ci ry Clerk Title:e; " • 'a,'
APPROVED AS TO F001:
City Coun
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