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'{ A' BILL NO. 99-67
'iilt!
SPONSORED BY COUNCILMAN Rick Nilges
,+ r C,1
c ORDINANCE NO ' r.&
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE ''s
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SOMMERS FLOOR t
}' COVERING FOR CARPETING AND INSTALLATION IN CITY HALL ADMINISTRATION s'
OFFICES. " {
!. ,r WHEREAS, Sommers Floor Covering has become the apparent lowest and best bidder ;t
on the Carpeting and Installation in City Hall Administration Offices project;
�I j C t,V•`Y.
<<; NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS: €' y uAi .
' Section 1. The bid of Sommers Floor Covering is declared to be the lowest and best
bid and is hereby accepted.
Section 2.The Mayor and City Clerk are hereby authorized to execute an agreement
with Sommers Floor Covering for Carpeting and Installation in City Hall Administration .
Section 3. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A. + a;
tt , Section 4. This Ordinance shall be in full force and effect from and after the date of
its passage and approval.
Passed: Approved:
MA
residing Off' er Mayor ':
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ATTEST: APPROVED AS TO FORM:
ty Cler ity Counselor
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FINANCE DEPARTMENT['
PURCHASING DIVISIOIo1
Administration and Parks
SUBJECT: Bid 1845 - Carpet- Police, Fire
Opened September 16 1999
BIDS RECEIVED: Base Bid Totals # .
i k Sommers Floor Covering, Jefferson City, MO $ 28,795.00x4
David Wilbers Floor Cover,, Jefferson City, MO $ 36,958"84
,t
;2=fk Beautiful Home Interiors, Jefferson City, MO $ 37,386.28 � �'"�, `
;2 Jefferson City Distributors Jefferson City MO $ 41,879.00
i•
�•�. FISCAL NOTE: . �`*'`'`
' 1000-1800-2000-0000 1000-3100-7000-0030
Non Departmental -Repairs & Maintenance Police - Purch/Improv Bldg/Grounds _ ` ' ,t.,
�: •:>> 1998-99 Bud g et $35,425,00 1999-2000 Bud g et $10,000.00
` Expended $22,728.00 Bid 1845* $14,282.00 a q`
•`t,
Encumbered 66,00 Balance 4,282.00)
Bid 1845 $ 9,228.00 `gin
Balance $ 3,403.00 s-4L �j ks
*Includes item 1 5 and an additional three rooms at the police department at the base bid unitiz t,
price of$22.50 square yard (84 sq. yds @ 22.50 = $1,890.00),
?;.;. The negative balance in the Police Department account will be covered by transferring $1,880,00
l r from the 1998-99 building and grounds maintenance account and $1,890.00 from the 1998-1999
purchase of equipment account. The remaining $512.00 will be transferred from the 1999-2000 '
building and grounds maintenance account.
t:
PAST PERFORMANCE: Sommers Floor Covering of Jefferson City has completed projects for
the City satisfactorily in the past. Staff feels that Sommers will complete this project as specified
iAv
and bid.
F 4. RECOMMENDATION: It is staff s recommendation to award the base bid (items 1, 2 5) and _ + V`
three additional rooms at the Police Department for a total award of$23,5 10.00. Item 6 ;�Yy ,.?;:
Carpeting for the Ice Arena, will be awarded administrative) through the Parks and Recreation
•• p g y g
Department.
,:fix r�� :{;
ATTACHMENTS - SUPPORTING DOCUMENTATIONa
-'` Tabulation of Bids Departmental Recommendation
Signature 1 ,• ���// '?,:`
City Administr or Polic Chief
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r VWasid6gent `
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Thomas P. Rackers
®f Jefferson
I 1 1 g Mayor
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Finance Department-Purchasing
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320 East McCarty Street _ K„
Jefferson City,MO 6S101 '
573-634-6324 s
C.'
Fax 573-634-6329 ass
' MEMORANDUM
TO: Mayor
f�}r` Council Members 'Al
FROM: Richard A Mays �`. �1J� , ; : .
City Administrator J ty,
iF Roger Schroeder
r Chief of Police p `'
}4r� DATE: September 16, 1999 r'
RE: Bid No. 1845 Carpet
'a? 4 It is the recommendation of staff to award the bid for carpeting to the low bidder meeting �F
. i..,. .�
specifications, Sommers Floor Covering, Jefferson City, Missouri in the amount of$23,5 10.00.
.Sr"A d
z This amount includes carpeting a number of areas in the Police Department in the base bid
4` with an additional 84 square yards added to complete three additional rooms for a total amount of +'
` `r uj'S'ir.•3P�
? $14,282.00. Work in City Hall includes the Administrative Area on the upper level and the Fire
Administration offices on the lower level. In addition, the Parks and Recreation Department
requested bids for the Ice Arena. Those bids have been referred to that department for award.
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{ t�
CITY OF JEFFERSON
CONSTRUCTION CONTRACT
,
/ ' f, .f t•2'yi t. ' r
THiS CONTlZAC 1',made and entered into this day
of . 1999, by and between Sommers
Floor Covering&Interiors,hereinafter called"Contractor",and the City of Jefferson,Missouri,a municipal `'` ?;3%;^• `rt
"± corporation, hereinafter called "City.”
,itbi, �� �Ir?�tirar
` WITNESSETH: That Whereas, Contractor has become the lowest responsible bidder for furnishing the
•,'?I
supervision, labor, tools, equipment, materials and supplies and for constructing the following City
r'il'}1
improvements: Installation of carpet, cove base and treads and risers for the Police Department at 401 ;;y
Monroe Street, and the Administration Office and Fire Administration Office in the John J. Christ Y
Municipal Building, City Hall.
NOW THEREFORE,the parties to this contract agree to the following:
-
1. Scope of Services. Contractor agrees to perform the services related to floor coverings as outlined ,
in the attached specifications.`
L" 2. Manner and Time for Completion. Contractor agrees with the City to furnish all supervision, is94vY, ;, k
tfry;a
labor,tools equipment,materials and supplies necessary to perform, and to perform, said work atr'�"t •...,
r, Contractor's own expense in accordance with the contract documents and any applicable City 4'w
ordinances and state and federal laws,within ninety 90 calendar days from the date Contractor is
ordered to proceed,which order shall be issued by the Purchasing Agent within ten(10)days after x`x;s: ;, ;.
' the date of this contract. �?, rKSS�
3. Payment.
Aytfiis k1r� gt i.
Payment shall be made to Contractor by City on a monthly basis following the submission by
Contractor of an itemized, detailed statement of services rendered,which shall be pTesdnted to the
Finance Department of the City no later than flee fifth(51")day of the month following rendition of -pf;`rti5t';t?
the services.
4. Prevailing Wages. To the extent that the work performed by Contractor is subject to prevailing
r) rate of wages"for work
wage law,Contractor shall a a wage of no less than the"prevailing hou f .j
of a similar character in this locality,as established by Department of Labor and Industrial Relations
of the State of Missouri,and as established by the Federal Employment Standards of the Department
of Labor. Contractor acknowledges that Contractor knows the prevailing hourly rate of wages fors },M, ,
this project because Contractor has obtained the prevailing hourly rate of wages from the contents : F
of Annual Wage Order No. 6 Section 014 in which the rate of wages is set forth.Contractor further
x.
agrees that Contractor will keep an accurate record showing the names and occupations of all �4
--,,. workmen employed in connection with the work to be performed under the terms of this contract.
The record shall show the actual wages aid to the workmen in connection with the work to be
g P ' j
performed under the terms of this contract. A copy of the record shall be delivered to the Purchasing ,+• t z,:.nl
Agent each week. In accordance with Section 290.250, RSMo,Contractor shall forfeit to the City
i f'
4k . Ten Dollars($10.00)f'or each workman employed,for each calendar day or portion thereof that the
workman is paid less than the stipulated rates for any work done under this contract,by Contractor arsi
or any subcontractor under the Contractor.
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�. ! .�,i���,�F�;•'1:�`��....•"W, .t,t,�?ly:,, f, ,.,.,.... ,s.s. ,��a1..t..t, ..>�, 1.rl'1f 4f'�+•. `�j.,.��,�,...,t, r.n...a.t Yr'."'7Cr£t,.,.., „ r ...•.�.s.rs..�. .,.,.,t ..rrs�..(,.,... . ...r . tf�try/�+� ,..rt,
' Pricing shall be as included with Contractor's response quoted on the bid
' G. Insurance.
Contractor shall procure and maintain at its own expense during the life of this contract:
(a) Workmen's Compensation insurance for all of its employees to be engaged in work undertr.„ � gT.,
i; this contract.
;4 x ,ar;17,rt ?' f
i
t•, �”r..
(b) Contractor's Public Liability Insurance in an amount not less than$1 000 000 for all claims "� ���'�s�.
arising out of a single occurrence and $100 f 000 for an one person in a single accident or
yt'C4r
occurrence,except forthose claims governed by the provisions ofthe Missouri Workmen's : ,4k
Compensation Law, Chapter 287, RSMo, and Contractors Property Damage Insurance in
an amount not less than $1,000,000 for all claims arising out of a single accident or
occurrence and $100,000 for any one person in a single accident or occurrence.
(c) Automobile Liability Insurance in an amount not less than$1,000,000 for all claims arising :.}y�•' :.:
out of a single accident or occurrence and $100 000 for an one person in a single accident n'
g Y P g 3h�l,�t:
A,
It or occurrence. FS1 �S '``x3
(d) Owner's Protective Liability Insurance. Contractor shall also obtain at its own expense and s3rx A�
deliver to the City an Owner's Protective Liability Insurance Policy naming the City of
r"t�' r�x��Abu '!.•:;'•�t
a4 rat. Jefferson as the insured, in an amount not less than$1,000,000 for all claims arising out of
a single accident or occurrence and $100,000 for any one person in a single accident orF �
occurrence,except for those claims governed by the provisions of the Missouri Workmen's
'W
:'<fir Compensation Law, Chapter 287, RSMo. No policy will be accepted which excludes
xf;
liability for damage to underground structures or reason of blasting, explosion or `;±,
Y S g Y g, P
collapse.
try.^.i� t}}r.,r4yf.yt`r•:/,ti
(e) Subcontracts. In case any or all of this work is sublet, Contractor shall require the .�l�t�'�'�,�•':�i
Subcontractor to procure and maintain all insurance required in Subparagraphs(a),(b),and
(c) hereof and in like amounts.
(f) Scope of insurance and Special Hazard. The insurance required under Sub-paragraphs(b)
frf and (c) hereof shall provide adequate protection for Contractor and its subcontractors,
' „•
respectively, against damage claims which may arise from operations under this contract, ;;£ rrrr•,••' '
whether such operations be by the insured or by anyone directly or indirectly employed by r.
it,and also against any special hazards which may be encountered in the performance of this
contract. Illy, ;
NOTE: Paragraph is construed to require the procurement of Contractor's protective
'rot. insurance (or contingent public liability and contingent property.damage policies) by a ;
general contractor whose subcontractor has employees working on the project, unless the
general public liability and property damage policy(or rider attached thereto)of the general .;'
contractor provides adequate protection against claims arising from operations by anyone
directly or indirectly employed by Contractor. z1
11 311
e
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7. Contractors Responsibility for Subcontractors. it is further agreed that Contractor shall be as vrt#f J
fully responsible to the City for the acts and omissions of its subcontractors, and of persons either
directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it rr
directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts 2 Trawp ,. :
relating to this work to bind all subcontractors to Contractor by all the terms herein set forth,insofar,°i' ;:;"?
as applicable to the work of subcontractors and to give Contractor the same power regarding `'?';"`'''t '.:'
termination of any subcontract as the City may exercise over Contractor under any provisions of this h` f } :
y contract. Nothing contained in this contract shall create any contractual relations between any IN
subcontractor and the City or between any subcontractors.
8. Liquidated Damages.
The City may deduct Two Hundred Fifty Dollars($250.00) from any amount otherwise due under
i this contract for every day Contractor fails or refuses to prosecute the work, or any separable part j.rtfr r
thereof, with such diligence as will insure the completion by the time dbove specified, or any
t ' extension thereof,or fails to complete the work by such time,as long as the City does not terminate3,
the right of Contractor to proceed. It is further provided that Contractor shall not be charged with �s, :,�r: ;:F.
liquidated damages because of delays in the completion of the work due to unforeseeable causes ''ri�
beyond Contractors control and without fault or negligence on Contractors part or the part of its
Z'^ agents. ;{?"„41•,x} tKrr;7;,i
9. Termination. The City reserves the right to terminate this contract by giving at least five(5)days '
prior written notice to Contractor, without prejudice to any other rights or remedies of the City s•,.=•
should Contractor be adjudged a bankrupt, or if Contractor should make a general assignment for
the benefit of its creditors, or if a receiver should be appointed for Contractor or for any of its ��fi
property,or if Contractor should persistently or repeatedly refuse or fail to supply enough properly55spp
>� skilled workmen or proper material,or if Contractor should refuse or fail to make prompt payment
to any person supplying labor or materials for the work under the contract,or persistently disregardrY :
' instructions of the City fail to observe or perform an provisions of the contract.
h' P Y P (�J
10. City's Riaht to Proceed. in the event this contract is terminated pursuant to Paragraph 7,then the � n` r�'. "•
City may take over the work and prosecute the same to completion, by contract or otherwise, and M
- .
Contractor and its sureties shall be liable to the City for any costs over the amount of this contract
thereby occasioned by the City. In any such case the City may take possession of, and utilize in .
completing the work, such materials, appliances and structures as may be on the work site and are ct�'
necessary or completion of the work. The foregoing provisions are in addition to, and not in err'(`
rY P b 6 P ;
limitation of,the rights of the City under any other provisions of the contract,city ordinances,and .t^.,, ....��,....
state and federal laws. ¢f r,
11. Indemnity. Contractor agrees to defend, indemnify,and save the City harmless from and against
all claims,suits and actions of every description,brought against the City and from all damage and 'w
costs by reason or on account of any injuries or damages received or sustained by any person or1'; +.�„
t3 persons,or their property, by Contractor, its servants,agents or subcontractors in the construction ,
r of said work,or by any negligence or carelessness in the performance of the same,or on account of ,
any act or omission of Contractor, its servants,agents,or subcontractors,or arising out of the award ny.
t of this contract to Contractor. '
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i 12. Payment for Labor and Materials. Contractor agrees and binds itself to pay for all labor done, 3 ^:jy?rri:{ •A
and for all the materials used in the construction of the work to be completed pursuant to thisLr`
a. a,� 4ut Fy
i X; , contract. ` t{raj;x}
siirr 9:t�17,t ta�`'kyF,'it
13. Supplies. Contractor is hereby authorized and directed to utilize the City's sales tax exemption in
the purchase of goods and materials for the project as set out in Section 144.062, RSMo 1986 as � ;`•;r� ;•,•'.,:,,.,
amended. ,
14. The contract documents shall consist of the following: �';^Yt , .�
a. This Contract e. Signed Copy of Bid '}�k;s}t '��'• ..1
`a b. Addenda f. General Provisions
c. Information for Bidders g. Special Provisions , ;t',;;>::,
lv, �:3',
i d. Notice to Bidders h. Technical Specifications ,�-��1,f;�•s;
` This contract and the other documents enumerated in this paragraph,form the Contract between the yfiJ' r
parties. These documents are as fully a part of the contract as if attached hereto or repeated herein. ztA'Yf? 4'j,
15. Nondiscrimination. Contractor agrees in the performance of this contract not to discriminate on
I the ground or because of race,creed,color,national origin or ancestry,sex,religion,handicap,age,
or political opinion or affiliation,against any employee of Contractor or applicant for employment
and shall include a similar provision in all subcontracts let or awarded hereunder. ` fit.,
16. Notices. All notices required to be in writing may be given by first class mail addressed to the
Purchasing Agent, City of Jefferson, 320 East McCarty, Jefferson City, Missouri, 65101, and
Contractor at Sommers Floor Coverin, & interiors, 2632 Industrial Drive, Jefferson City, MO
65109. The date of delivery of any notice shall be the second full day after the day of its mailing. " ` £ ►t `;?ifi
1 ?,
17. Jurisdiction. This agreement and every question arising hereunder shall be interpreted according
r a{t
to the laws and statutes of the State of Missouri. w �" ,'',f"
;} IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of7
1999.
CITY O FFERSON, M S RI 'f���'`',��.�•�'��{r1s r-.:
` CONTRACTOR: t
► e:
ATTEST:
ATTEST:
V,y
;i 16ity Clerk
to
#4,6
APP VED 'OR Title: i+
.counselor
l,.. 21SN
t,
'Y4 • .
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TECHNICAL SPECIFICATIONS 1+,� r •'
Section 1; � t
Jefferson City Police Department, 401 Monroe Street, Jefferson City, Missouri,
The work shall consist of the purchase of all materials and labor required to remove and
Y� dispose of old carpeting, cove base, and stair treads and risers and replace with new as specif ed in
this request. The Police Department at 401 Monroe Street will require approximately 464 square
yards of carpeting, and 44 feet of cove base. Successful bidder shall supply all carpet, cove base ;
t;g IA �:r
molding, stair treads, risers and all supplies, equipment and labor required to fully install all
products bid. The Police Department will move all furniture files etc.
>.1 � � s
Locations and estimated measurements and quantities as listed below. Bidder is responsible for ,, _' ;tt
actual measurements.
4 yds
12 x 80 107 s
Detective Offices
Chief,Secretary,Conference and Hall 12 x 90 120 sq.yds `
�.t Capt.Johnsen Office 12 x 17 23 sq.yds
Capt.Bledsoe Office 12 17 23 sq.yds s • , tz.Y#,
Classroom,Stage 12 x 21 28 sq.yds �4 ,
,
Briefing Room 12 x 16 22 sq.yds
Research and Planning 12x 15 20 sq.yds
12 x 17 23 s yds
Training and Personnel 4 Y
r t
Interview 12 x 8 11 sq.yds
r;a Walls 12 x 24 32 sq.yds
Polygraph 12 x 13 18 sq.yds `;'k'
!p' 12 x 13 4 bd.ft.
'1>` Cave Base
" Record and Fiscal Affairs 12 x 18'6" 25 sq.yds
Reception 12 x 8'6" 12 sq.yds
Cove Base 12 x 8'6" 44 ft. ,' . :
R
APPROXIMATE TOTAL CARPET 464 sq.yd
r APPROXIMATE TOTAL COVE BASE 48 ft
".
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APPROXIMATE TOTAL STAIR TREAD 105 ft
APPROXIMATE TOTAL RISERS 110 ft
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eN �..
et supplied must meet or exceed the following specifications: Sfr t'4
Specifier 6.6 L"nhancer III+by Shaw Industries or equal
'Textured loop pile
Nylon B Shaw �,, �
100% Supra 6.6 Solution Q NY y ..
Face yarn:
1/8j' '`r' ; t>
Gauge: ,;�a.,p �,
8.5
Stitch per inch:
Pile face weight, oz: 28
,187 inches f�;` ra•',
Pile height, inch: p
Width:
polypropylene
backing:
Primary
pY R,.rMr
Enhance
} Secondary backing: Enhancer
or equal
I 10 year commercial w ear/Enhancer warranty
Warrant y;
O SIDE SEAMS
Expiration date: February 23, 2000 i'. „;>xt;:'=::;•LL«<.
Cove Base Molding supplied shall be appropriate for the installation described. Successful ntYt�s�xr'rJ��r� + r(
?� bidder shall supply all additional supplies, equipment and labor required to fully install the product height. M y, � �• ,:-;'• ..
Add
bid: Cove base shall be 1/8” vinyl with�T
.J
Section 2 Ve
' Jefferson City,Missouri.
xt' Lower Level 320 East McCarty Street, Jls ~
A. Fire Department,
;,fly d Depart , Low � �r s'•���<<�,;���{:'`';J
r. S•' r`t
st of the purchase of all materials an
The work shall consi d labor required to remove and
tE'
dispose of old carpeting and cove base and replace with new as specified in this request. a
Fire Department will require approximately 94 square yards oldina and all supplies, equipment equipment andrr ;`
base. Successful bidder shall supply all carpet, cove bas il
labor required to fully install all products bid. The Contractor will be responsible for moving all
.�`.� files, etc.
furniture,
ySf%�rrN±'Tr✓Y�
= All measurements are estimated only. Bidder is responsible for actual measuremen s.
Missouri
' �. St. Jefferson City, t`� ;�"
Upper
Level, 320 East McCarty
B. Administrator's Office, Upp
The work shall consist of the purchase of all materials and labor required to remove and
T and cove base and replace with new as specified in this request. The t�;�•�����,�;
dispose of old carpeting,
/(Y feet
Administrative Offices will require approximately 230 of carpeting and 600 a base.nabor
} u Successful bidder shall supply all carpet, cove base molding and all supplies, q R,rin
required to fully install all products bid. The Contractor will be responsible for moving all r'
furniture, files, etc. 'r
4.J!y}f
.'
All measurements are estimated only. Bidder is responsible for actual measurements. ,rJK
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