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HomeMy Public PortalAboutORD12808 "iti 3i) c y'' BILL NO._ 9, ,�_ rr;z" SPONSORED BY COUNCILM8N Haake and Nelson ORDINANCE NO. � 1J AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE J " MAYOR AND C'IT'Y CLERIC TO EXECUTE AN AGREEMENT WITH RICH AND ';. ASSOCIATES, INC., FOR PARKING IMPROVEMENTS CONSULTING ENGINEERING {; SERVICES. WHEREAS, Rich and Associates, Inc., has been selected as the firm best qualified to provide professional services related to Parking Improvements Consulting Engineering Services; NOW, THEREFORE, BE I► ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: ,< Section 1. Rich and Associates, Inc. has been selected as the firm best qualified ; to provide professionai services related to Parking Improvements Consulting Engineering Services project. Section 2.The Mayor and City Clerk are hereby authorized to execute an agreement with Rich and Associates,Inc.for Parking Improvements Consulting Engineering Services. fSection 3. The agreement shall be substantially the same in form and content as . that agreement attached hereto as Exhibit A. Section 4. This Ordinance shall be in full force and effect from and after the date of , its passage and approval. i Ap Approved: A!Et+ residing Offiicer Mayor APPROVED AS TO FORM: � 'r � �� 111\ •-y',,>"t/t:'� s i� �iL r'3 ClerK City Counselor �g t cif "{tS f. d t.,.y tt .;,' ''tt - .. ... gib�'3'�rl` �`✓i` r ^t'. } i 7 .r zf}4 r e.tt r. o. CITY OF JEFFERSON �S�R�I�ES CONTRACT FOR PROFESSIONAL " THIS CONTRACT, made and entered into this 23`d day of October, 1998, by and be tween the City of Jefferson;, a municipal corporation of the State of Missouri, with offices at 320 East McCarty Street, +. Jefferson, City, Missouri, 65101, hereinafter- referred to as the "City," and Rich and Associates, Inc., a corporation of the state of Michigan, with offices at 25240 Lahser Road, Suite 2, Southfield, Michigan, 48034, hereinafter referred to as the"Consultant." WITMESSETH: THAT WHEREAS, the Cite desires to engage the Consultant to render certain technical and consulting services as to the Parking Consulting Services Project hereafter described in Exhibit A; and THAM WHEREAS, Consultant has made certain representations and statements to the City with respect o to the provision of such services and the City has accepted said proposal to enter into a contract with the Consultant for the performance of services by the Consultant. NOW THEREFORE,for the considerations herein expressed, it is agreed by and between the City and the j Consultant as follows: The City agrees to engage the services of the Consultant to perform the services hereinafter set forth in Exhibit' t A, attached hereto and incorporated herein by reference. 2 Add'ons or Didetigns to Service& � The City may add to consultant services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 7 hereof. The Consultant shall undertake such changed activities only upon the direction of the City. Ail such directives and changes shall be in written form and approved by the Public Works and shall be I accepted and countersigned by the Consultant or its agreed representatives. { ,; The Consultant will perform any additional work requested by the City which is not specifically covered in the scope of work as defined herein at a reasonable fee or compensation to be agreed to between the City and the f, 3 Consultant at the time any such service may be required. V i . F This Contract shall remain in ,force from the date of execution until September 30, 1999, unless sooner . terminated under paragraph 3 hereof or unless extended by agreement of the parties. 4. Data. All information,data and reports as are existing,available and necessary for the carrying out of the work,shall y ', '• be furnished to the Consultant without charge by the City, and the City shall cooperate with the Consultant in every reasonable way in carrying out the scope of services. The Consultant represents that the Consultant has or will secure at its expense all personnel required to C {.< J perform the services called for under this Contract by the Consultant.Such personnel shall not be employees !r.r ��i'.. 1 C:\In eei4xn:tretlulynf i.an•icen�rk'n d:uwVr4rnir�ct Ifk�'i.finaL�lr.1 . t. .:.�%k1VAw,.`.^i ir��fn,t'L.k+�s,::k�.i'i:.{i ,,. :t a,�.j�i,;. ... a;t• .. ,++. "^`^+.,.,,..,v.,,�,,,,,,�...►'.i'• i . t:. __. x s+ � i nfRl — �. !t�'25NRJ!lti719�'Y of the City or have any contractual relationship with the City except as employees of the Consultant. All of the services required hereunder will be performed by the Consultant or under the Consultant's direct supervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services. None of the work or services covered by this Contract shall be subcontracted without the written approval of the City. i 6. =dx The services of the Consultant shall commence as directed in the Notice to Proceed and shall be undertaken end completed in accordance with the schedule contained in Exhibit A. ?, Caarnea,W��31ttl2�t The City agrees to pay the Consultant in accordance with the rates set forth in Exhibit A which shall constitute full and complete compensation for the Consultant services hereunder. Such compensation will be paid in progress payments, as established by the City. The final payment will be subject to receipt of a requisition for pFayunent and a statement, of services rendered from the Consultant certifying that the Consultant fully performed all work to be paid for in such progress payments in conformance with the Contract. It is expressly understood that in no event will the total compensation and reimbursement to be paid to the Consultant under the terms of this Contract exceed the sum of Forty-Four Thousand Twenty-Five Dollars ($44,025.00) for all services required unless specifically and mutually agreed to in writing by both the City and Consultant. No ! change in compensation shall be made unless there is a substantial and significant difference between the work 1 originally contemplated by this Contract and the work actually required. 8. c t4 Performs&l•��� i If through any cause,the Consultant shall fail to fulfill in timely and proper manner its obligations under thus Contract, or if'the Consultant shall violate any of the covenants, agreements, or stipulations of this Contract, "^ the City shall thereupon have the right to terminate this Contract by giving written notice to the Consultant ! of such termination and specifying the effective date thereof, at least five (5)days before the effective day of -�° such termination. The Consultant or the City may terminate this Contract upon thirty(30)days prior written notice. In the event of termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the Consultant under this Contract shall, at the option of the City, become its property, and the Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. 1 j 9. i> r►tnen#� The Consultant shall not assign any interest in this Contract, and shall not transfer any interest in the same (whether by assignment or novation).without prior written consent of the City thereto. Any such assignment 4 is expressly subject to all rights and remedies of the City under this Contract, including the right to change or delete activities from the Contract or to terminate the same as provided herein, and no such assignment shall t require the City to give any notice to any such assignee of any actions which the City may take under this Contract, though the City will attempt to so notify any such assignee. 10. Confidontit� � Any reports, data or similar information given to or prepared or assembled by the Consultant under this Contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Consultant without prior written approval of the City. I1. Ncndigcrimi_nns dQn. The Consultant agrees in the performance of the Contract not to discriminate on the grounds or because of race, �^ creed,color,national origin or ancestry,sex,religion, handicap, age or political affiliation,against any employee of the Consultant or applicant for empktyrnent and shall include as similar provision in all subcontracts let or awarded hereunder. i 1.: C"�trrn�aattnrwy:rtlwrvirc.\rich 2 - &+ -W\-W-Ir�t IWO linnl.ayd - S The Consultant is an independent contractor and nothing contained herein shall constitute or designate the ;;. Consultant or any of its(agents or employees as agents or employees of the City. 13, AYAUaUP. The Consultant shall not be entitled to any of the benefits established for the employees of the City nor be covered by the Workman's Compensation Program of the City. i 14. MAUWY, The parties mutually agree to the following: (a) In no event shall the City be liable to the Consultant for special, indirect or consequential damages,except those caused by the City's negligence arising out of or in any way connected with a breach of this Contract. The maximum liability of the City shall be limited to the amount of money to be paid or received by the City under this Contract. (b) The Consultant shall indemnifv and hold the City harmless from and against all claims,losses and liabilitiett arising out of personal injuries,including death, and damage to property which are caused by the acts, errors and omissions of Consultant for which they would be otherwise legally liable, arising out of or in any way connected with this Contract. „i Peproducibles of tracings and maps prepared or obtained under the terms of this Contract shall be delivered upon request to and become the property of the City upon termination or completion of the work.Copies of basic i survey notes and sketches,charts,computations, and other data prepared or obtained under this Contract shall be trade available, upon request,to the City Nvithout restrictions or limitations on their use. When such copies ! are requested, the City agrees to pay the Consultant its costs of copying and delivering same. ' 16. NQn $ -)L The Consultant warrants that he has not employed or retained any company or person,other than a bona fide employee working solely for the Consultant,to solicit or secure this Contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission,percentage,brokerage fee, gifts,or any other consideration,contingent upon or resulting from the .J award or making of this Contract. For breach or violation of this warranty, the City shall have the right to E annul this Contract without liability,or, in its discretion, to deduct from the Contract price or consideration, or otherwise recover the full amount of such fee, commission,percentage,brokerage fee,gifts,or contingent fee. Y 17. &12k9 axiom Reco �. r"`.. The Consultant and all his subcontractors shall maintain all books,documents,papers,accounting records,and other evidence pertaining to costs incurred in connection with this Contract, and shall make such materials available.at their respective offices at all reasonable times during the Contract and for a period of three (3) years following completion of the Contract. 18. D. 's.. 'The Consultant shall not be liable for delays resulting from causes beyond the reasonable control of the Consultant; the Consultant has made no warranties, expressed or implied, which are not expressly set forth in this Contract; and under no circumstances will the Consultant be liable for indirect or consequential :... , damages. 3 _ { f C•;\lr�ciVuntr�ctaVl�wuretvwir�•!t it•n+r\nmlrxrl 111!lt;•finnl.wlxl ' 1 : All noiaces qu d or'permitted hereunder and required to be in writing may be given by first class mail resaed to the City of Jefferson, clo Public Works, at ;320 East McCarty Street, Jefferson City; Missouri, 651,01, and Riau and Associates,Inc.,2524"0'L-hser Road, Suite 2,Southfield,Michigan, �SA34. The date and delivery of any notice shall be the date falling on the second full day after the day of mailing. 201. �il�d�Y. SL�a9{ ll: This Contract shall be governed by the laws of the State of Missouri as to both interpretation and performance. IN"WITNESS W.IIFj]�,EOF,the parties hereto have set their hands and seals this Y of October, 1998. CITY OF JEFFERSON, MISSOURI CONSULTANT I RICH AND ASSOCIATES, INC. �1. Mayor President t ATTEST: ATTEST: 1 r ,C1-e Secretary 1 APPROVED AS TO SO t ` ;`•. ity Cou or t fi t 1 X ,. .. ,of s+rvicr��nch n.,.,c�tvntn[4 1lMY{•finnLw wl { a C`Vmci�eonttxt+�P 1y�v' � r �� �tiw(Mt�'4+ .?k�5t'N?f'a•p,aTv+£tn'r'itt(4S�}'�i �{C'� �� �11 �..+,. ! 4 ...! z f: r :� S � # r Y✓w- { { r .r S 'v de Gf n'�,'4 k.11, } 2-102 tr ititi :q�i to � �• Y! Y, c ii tr - ,�J t a t xi J . �e Contents'Fable �oContents A Proposed Scope of Work � Parking Consulting Services �. JL y City pf Jeff ers�n i Jeflirson City;Afissouri i ' jun,e 17, 1998 Sunimaiy......................................................................................... .1 Phase One - .Parking Needs 1 L Assessment........................................2 i Phase Two - East High Garage Feasibility Study.............:..........18 Phase Three - Main Garage Improvements................................:.24 ProposedFee........ .•.......................................................................21 { r'+ «.aK^Y Sa+,�.ka,�r�C4w,...t .y'�,;�.. '. . . .r •. .. t r� r. Proposed Scope* of' Work 6/16/98 { F The proposed scope of work is divided in to the following three phases; r ti t i Phase Z = i Needs Avsessment (Pages 2 - 17) � Parking , a A parking needs assessment will be completed of the downtown study area defined by State St. on the North, the Rex Whitton Expressway on the South,Jackson St. on the Bast and Bolirar St.on the�1Jest♦ The purpose of this analysis is to determine the near- 1 term., mid-term and long-term parking needs of the study area taking into consideration ; r current conditions and the impact of proposed developments, including the proposed Convention Center.Based on the projected needs,the study team will develop a parking improvement program combining capital improvement and parking system management . P recorr�rr►endations to meet the long term parking needs of the study area. Phase East High Garage Feasibility Study (Pages 18 - 15') ....+f The second phase of the proposed scope of work is the analysis of the design and economic feasibility of the proposed East High Parking Garage. The purpose of this phase it to analyze the site of the proposed garage to determine the feasibility of developing a structured parking garage, the efficiency of the designs and the feasibility i of the proposed project including capital costs,operating costs and revenue generation. y Phase 3 Afaain Garage,Operations Review and Improvements (Page 20) i Phase three involves the analysis of and recommendation of improvements to the �.. existing 1Vinin Garage, The purpose is to study the cunrent operations and recommend improvements including wayfinding, parking access and revenue control systems and z P circulation., t V. �' t ;`A.tv„•s-.w her..rlwr.4't<b-3'Jb'f r'+�,bYq..:r.�nytlll,Y;r�yr .i,h„ yk;,K c i ., f � s� .y r�s ilc •:i �' �u f .n.t. ._..: «..t...e.� :x ''' t .4: ff ' — r.4 ,„-.. i 4'`•...�.��s �''zl; '� � ��r n ��� r . 4 on HOW Proposed. Scope of 'work 6/16/98 PIMSE ONE �1 Parking Needs Assessment Kicks-ofl'Meeting The project goals and objectives will be reviewed in the kick-off meeting.Meetings will be held with the City officials and community leaders to review the overall work ` A program and to discuss significant issues. We will also discuss with the City timing of Public Workshop Meetings. T A. DoSp ent / Inform ation Ggthering � � e During the lick-off meeting, Rich and Associates will request specific information and documentation completed by the City and/or other sources. This information could include,but would not be limited to: * past planning,parking, and/or traffic studies &counts 1 * land use square footage by block, 0 parking system revenue and expense information for the last S years, legal information as it pertains to City Financing, * current,74ture development and erpansion plans, * current zoning information, and 1 a a list of appropriate individuals to contact during the study. D. Parking Demand Standards j Prior to the first meeting,the project team will prepare a chart of standards that will be compared to the characteristics gathered from the fieldwork and data collection. These parking ' p g demand standards will come, from Rich and Associates database of previous studies and national standards. We will review these standards with the 1' im 7hrou8houi rtta seedy it is City to discuss their relevance.These standards will take into account size of metro l important for Ciro '. '.. v�5ci�rls and de technical area, daytime and evening/special event downtown activity, public transit use, committee to be kept density(,!f development and future development. ' appraised of Me project states At the conclusion C. 1 n rve v D e v e l o R me n t of each task,a Progress Menwrandx.,n will be As will be described in Task 1, our approach includes the completion of surveys ' diiaeabeat� and interviews of several study area user groups, business and community leaders. f` At this time we are proposing to survey business owners, their employees and '' k downtown pedestrians. ff. 1. r3 �. ._ I� y a, Proposed Scope• of Work � 4 6/16/98 ' 7-11.1 :; TASK i Vin• this task various inventories and surveys will be completed to quantify available { ne to r weld.°esertrch do paging and establish parking characteristics unique -to Jefferson. This is do � 1 Data collection establish a basis to project current and future parking demand. Purpose To complete a review and update of existing inventories of all off-street and on- street parking in the study area. 1 t Methodology 1.Review previous studies and current counts or inventories. 2.Complete a physical inventory of all public and private spaces and categorize by; ( J * on or off-street parking, { 0 use restrictions i.e. "customer"/"employee"only&hours of operation, E t , -` parking mix-long term vs. short term, 3y, a rate analysis(parking rates charged far hourly, daily, monthly), availability of parking -waiting lists for monthly lease parking, ' Z5 meter type or time restrictions, and :0 residential parking(on-street and o•/j`-street). erever passible we Results will update infocmaduc 1•Pig inventory shown on tables and maps(Refer to Table A) froin previous studies and current dam the City 2.Parking rate analysis. may have. 101aac3z l�u Mtbly Meter ftee �1$r. 1BHa F'�vt Tonal € .a 1 123 0 138 213 0 118 232 84 ; T . � i ( 2 27 102 110 98 312 133 151 933 1 3 0 Sl 0 77 0 0 63 1% �. 4 0 151 0 0 88 156 20 395 � < 5 0 0 0 567 21 133 18 739 4 0 81 0 0 55 232 70 438 Total ISO 388 268 953 478 772 85 ' 3,5 iw r � < s r , .. ..�� .--r.-..�.-��-� �..—...+....��....��• T...�w.�i"�'�w•s�•,aww�a,r-.�o.+raw.ovwa.wrvas� •dt�I�Yi i Proposed Scope of �'V�r 6/16/98 # B. geVi„_c�v Airpose :. .� All of the land use in the study area will be analyzed. In order to accurately assess s both current and future parking needs, planned projects in the area will also be S+' T re%riewed far their impact on the parking system.We will review all buildings in the � study area including the occupied and unoccupied spaces. i The other non-City parking supply will also be located and categorized on the mug for its relationship to area demand generators and the City's parking. It will be important to show not only potential demand of the City's parking, but also � potential competition in the form of cheaper or more convenient parking supply from the private sector. Methodology 1.Complete building inventory review on each block in she study area. 2.Identify redevelopment opportunities in th e form.of vacant buildings,land,etc.. �.. 3.Analyze square footage of land use(to be provided by the City). 1 .Identify residential areas;surface parking,multi-family,etc.. 4. 1 Idestelt� 1.Land use and parking by blocky and total square footage. 2.Record of vacant building space. 3.List of potential redevelopment opportunities. 4.Record of vacant or underutilized land. C. ,� i�g. L1lilizgti�algss r Purpose will perform a utilization study of selected on-street and off- i Ruch and Associates street public and private parking spaces. This task provides average hourly occupancy figures which will support the demand projections and identify which,if an arkin areas are underutilized. We will use, where possible, existing information that has been generated by recent reports. z7 t Methodology 4 1.Record vehicle's license plate number in each space once every hour. 2.Completed from 9:00 a.m.to 5:00 p.m.. 3.At free and metered spaces,note any violations and citations issued. f `iii ny t.wSb .{'.;" t}i,i{.,,e .1SE•i. L1: t. ♦^""_ tx:t�i. , rt,�C oaf�lbi d.,# i3rt ii,t i 1 i Proposed Scope' of Work 6/16/98 ' ':I .7 r✓ Resuus 1.Using computer software written by Rich and Associates,determine: ;D geographic distribution of usage among all public grad private parking areas, including occupancy, average length of stay and turnover by block f ! t { and zone(refer to Table B), the occurrence of an,meter feeding activity, -z overtime violation and citations noted, and { • where vacant space occur(under utilization) 1 Z 2.Comparison with existing occupancy data,and data from the previous studies. .r T.eea Than Between Between More Then Total r? �.an�e 50% 5A96-75% 75%-O °16 SZ996 0� M1' A MI 4 2 0 1R } f 13 4 2 3 4 12 C 0 S 1 6 3 D 1 3 1 8 11 43 F 3 16 3 16 2 b 30 23 27 TOW1 17 97 Together with the rate analysis completed, we will be able to make economic projections of the revenue to be earned from the parking system including any proposed new parking areas based on current and future demand. KM 1 ury D. 1'nr Intejwievvsl n�-•— YS Purpose I'h�e. purpose of these surveys is to collect data specific to the land use types (parking demand generators) in the study area. This information consists of parking eharaceerisdcs of businesses and downtown employees to establish parking requirements by land use and modal split. area will be surveyed.We will A sample of each of the land-use types in the study Y 1 work. with the Committee on establishing the sample sizes of each land use type along with the independent variables that must be factored, as illustrated in Table C. 11 INN M S 'r � T .S'C'i«„ +fY.•Y7,t1 13N a,.: 't4f fii+. r.:i` if, h .... . w. .. . . . .a �- T_"""�. 3. � .��' ..._... _ ...�-�.r.,...�r....��.�.�, v�. .+ua�ura.�.n�uarww�wv�� v�na�van li�i}Iff i ' I Proposed Scope of Work 6/16/98 Land Use Type Sample Size Independent Variables Warehousing 3 Square Feet lndu,;UW, Park 3 Square Feet Library 1 Square Feet/Event Time Museum 1 Capacity/Events ` r Governn�ent Offices 3 Square Fet:t/Functions Entertainment Venue 2 Capacity/Time&#of Events Flank with Walk In Facilities 4 Square Feet/#Tellers&Windows E Ff. Bank with Drive In Facilities 4 Square Feet/#Tellers&Windows Fairdly Restauraiu 7 Seating Capacity y QUa:ity Restaurant 7 Seating Capacity Methodology ( r:+ 1.Interview business owners/managers and distribute questionnaires to employees. 2.Questions to managers typically include type of business, square footage of area, 1 number of full time and part time employees, estimated number of visitor-/customers during a typical and peak day, parking provided to the business,future plans,modal split, location parked,etc.. 3.AH businesses surveyed will be instructed to return the completed forms to the ( City Hall or Chamber of Commerce. Results 1.Establish parking generation requirements by land use 2.aetennine the following characteristics for employees: * modal split by classification (drive and park), 0 location parked, distance parked and amount paid, * perception of downtown parking. � f ` E. Egdg ra tt­aUrveIg In addition to the above surveys and interviews, we will also conduct, for one day, surveys of pedestrians downtown. Surveyors will be stationed at strategic locations } downtown and will randomly survey pedestrians. Information to be collected will I 11 include,but will not be limited to, method of arrival,location parked,length of stay f. downtown,and number of stops they will be making during their visit. {a �r• i n Proposed Scope' of `work r 6/16/98 Meetings will be held with City officials, developers, and leasing agents and others to reAew future development and redevelopment plans in the study area that could { potentially displace parking spaces, increase demand, and/or increase supply. This i will be necessary to program potential additional demand or additional future # competing supply(including Private)into a needs analysis.This information will be based on plans which the City or others currently have knowledge of for redevelopment and the likelihood of it proceeding. i { � A9eetings will be held with special land uses downtown that sigtvficantly irupaci r parking needs and operations.The purpose of these meetings is to discuss with each U organization their special parking needs based on current and projected utilizati on t of events and services, shared use parking opportunities, u:d opportunities to # P= cipate in the implementation of long term parking improvements. i The data collected during the fieldwork will be compiled and analyzed. The unique 4 T.%SK 2 characteristics of the different user groups in the City of Jefferson will be defined and t ' Parking Demand & charted for comparison. We will compare parking demand generation factors calculated i ' Slimly Projections from the study to national standards, local zoning and past studies. Refer to Table D on the following page. A. ,!Mrtt tzt Dgmand Fs SuRglly 1.Summarize parking characteristics by land use and needs by block 2.Project short term (ST), Iong terra (LT) and any residential parking needs for various times of the day such as 10:00 a.m.,noon,2:00 p.m.,5:00 p.m.. 3.Compare results of current demand projections for times noted in #2 above to utilization study results for those corresponding times to calibrate analysis. 4.Identify shared use parking impacts and opportunities. 5.In tabular and graphic form, show current parking supply and demand by block and block face. 3 : 6,Identify areas of underutilized parking and how the availability impacts surmnding blocks. � K i S i r VA •t i � , r r •r u , z gip.-.....a,._._�...__..._._�..__,._._..... ....... ._ . _ t.. r f. .t t Proposed Scope' of Work t 6/16/98 t 7.Divide the study area into zones, EBPA (Effective Block.Parking ktadius), (the � 7 tunes nigy include CBD, transitional, residential, Governmental areas, etc.). I 3 ficit conditions by block,block face'hhd zone. 8.Identify surplus or de ' 4.Measure the elasticity of the demand with the parking rates and other causal ! f factors such as transit availability and usage levels,enfore ertlent levels,etc;.. J w 4 ? as (1� City Itc&A Faom �artors s l Model Study t sod R S �s 7,and Use Type ITE _. Code _ -- -- ; prorewonsd Srvcs 4.11 t 6.67 4.00 3.30 3.3. i 9.08 6.67 6.87 6.27 SrbS ; Retail 3.07 6.67 2.99 2.75 2.41 ♦:" N/A 6.67 3.50 3.4.80 4.30 4.13 r .� ServIce ors OMCC 4.11 3.33 30 3.10 t Mixed-U st(2) N/A N/A 3.25 4.00 3.92 Hotel .80 l!coon 1/mom NIA 1/room 1/empl. i .Aptsr3mcnt 1.04 1.50e t.50 N/A 1.51! per DU per DU Ver DU per DU (1) Parking spaces per 1,000 square felt of space mixed-use is a combination of retail/o�ce and service once Demand & Su I ri t.Base future par king demand within the study area on the following; potential re-occupancy of vacant space in existing buildings, * new buildings to be constructed, or changes to existing buildings(potential infll development on existing surface lots), i Zi changes in land use and in traffic patterns, changes in parking operation (allocation, rates, time restrictions, enforcement), expansion of the existing parking system, and increased utilization of public transportation. n 1. 1 iOYSSItl►\'��XLrI�i '�711� /6f11 7Lfi�l/�S1lIM®diE"'-� _ --•��-yrle.m6.���..... _.. . = Proposed Scope • of Work ! 6/16198 k i 2.Complete future supply projections based on the following displacement of spaces due to new construction or expansion on existing '} surface lots, * proposed new parking supply associated with new developments a changes in supply due to any proposed street realignment } z impact on supply due to parking management plans, including changes to ' policies, space allocation, etc.. 3,Identify areas of parking surplus or deficit by block and zones. ; 4•Analyze different development/re-occupancy scenarios, 5.Forecast changes in parking demand on near term,mid tea t mid long term basis. , t 1.. Parking demand will be projected for a 15 year period. We w 'TASK 3 ill review with the City areas of current and future deficit-� or surpluses within each zone (sector) and in each Parking Demand & individual Mock as illustrated below in Table E. j Supply Analysis i A lain! Su Parking kiParkingDemand d Surplus/ Parkin s PP Y later ran-Street of Street Total L g Term St-fern Total (Deficit) In 2 23 279 302 79 68 165 137 I s! . 3 35 27 362 303 277 580 (218) . . i 4 20 22 42 45 60 105 (63) i y 25 57 82 65 31 96 (14) 139 163 196 (133) 154 142 13 24 98 (28) 14 15 S5 70 63 35 15 20 16 36 149 163 313 (276) ; 14 21 143 65 208 (187) � 16 7 � 608 . 617 32 71 103 514 i 20 9 nta! 1788 I r . i z ' f ' • till:.. w r '•f�'Ar �' to .r� + .. .. . . . t':. i Proposed Scope of Work .:; 6/16/98 i _• III Causal factors, such as .rate increases, enforcement, mass transit usage rates, envimnmental issues, etc., will be studied on each block and within each zone (sector). f i From this, strategies will be outlined for resolving deficiencies.. We will examine all 4 areas of the parking system including increasing or decreasing parking supply, parking rate structures, allocation planning, adjustments to parking policies and regulations, enf'or ement, etc.. We will also explore various other parking mitigation strategies to i influence demand(usage)levels.All of these options affect future costs and revenue,and this needs to be.factored into the overall analysis of recommendations. f t :,j ; s �• TASK 4 In the overall project scope,another important task is the analysis of the existing parking i system. In order to develop a comprehensive parking improvement program, an analysis Parking Operations of the existing system is required. As part of this analysis we will study the parking Review system of other cities germane to Jefferson regarding local policies. We will also study � the operating revenue and expenses of the current system. A. ODe„ration Review I 'w Ihuxing this task we will examine the historical revenue and operating expenses for the parldrng system for the last 5 years. This will include an analysis of both gross and net revenue, and the souiues. The sources will be from both off and on street parking,and fines. The type of parking, in terms of utilization of different parking i areas, will also be reviewed in order to make projections of future revenue and j expenses for the existing system. !f 4 In the operational review it will be important to look at rate increase histories within i tit both the public and private operations.Not only will the magnitude of the increases ` be important to review, but also the timing and effect on parking utilization each x time the rates have been increased. A review will also be made of the overall operations and projected capital improvement projects that may be required and should be budgeted for, as well as any increases in overall expenses.At this point revenue projections will be made,as i well as expense projections for the existing system. Finally a review of the existing ,I debt of the parking system and the corresponding debt service requirements and covenants will also be established. {t t t .___.._. �_.-�_-.,-_�......._.,�...Y....�.......�..�..,4vv..-...�-..........o�.............a.�..�.s.ar.,nve.m�+.+nr.r�■ �e WR�4Y�f,.�� i + �I i Kim Proposed Scope of Work :i 6/16/98 1 .. Mview of kExi ting >Parkirtg,Conditions :i The condition of each of the City's parking areas will be reviewed for level of service,, appearance, physical condition, signage and graphics, lighting, and traffic flow. We will also review the condition of the parking access and revenue control systems of each parking area. The purpose of this review is to assess the overall appearance and efficiency of each parking area to determine what improvements may be needed to increase the level of service provided and the marketing value of jthe parking system. C. Parking Policy Review In order to prepare a successful analysis, a review of the parking policies will be ' necessary.This is a review of the goal statement and policy of long term and.short term space allocation, parking rate increases and management. It will include examining policies for peripheral parking, parking meters and enforcement, weekend parking, etc.. We will also review policies and codes relating to the calculation of parking needs for new development or redevelopment projects. The purpose is to determine the effectiveness of the codes in insuring that proper parking is provided for these - projects. Also that the codes are not too restrictive to Iunder development/redevelopment activities. L rt D. Marketing_ Parkin An analysis will be made of the existing marketing and promotion strategies �a I implemented for the parking under the control of the City. Such issues as security, wayfinding, park and shop programs will be reviewed for their effectiveness. In the ! case of park and shop programs,we will assess the net impact on current and future parking revenue.We will study how parking rate increases(both public and private) have impacted the utilization of marketing promotions such as park and shop programs. Signage will be studied by conducting a video tape drive through the study area and selected parking areas. E. Enforcement The enforcement of policies will be reviewed along with the number of tickets written and the collection rate. The ticket history for the past S years will be requested for use in this analysis. U E�� f Proposed Scope* of Work � .,' 6/16/98 ;:,.k , t # ,: a�' �nvfia� i_ tjh�l� �Oa13iYltlllf��1� � As previously mentioned, a review of the parking systems and policies of other cities germane to Jefferson will be completed. We will' survey communities � c�tl g t ! regarding local policies concerning issues such as: ; degree of local government pa,rxicipation, ' use of development fees, exaction, in lieu of fees, etc., zoning and related requirements, 3 marketing and promotion strategies, Z transit/parking strategies .. parking rare history, and * cooperation and relationship with local private parking operatorslawners. This information gives credence to parking management and system strategies recommended as•part of the parking improvement program, and the rate and ultimately the revenue projections for both the existing and future parking system. j . ASK At this point a.second formal meeting will be held with the City and appropriate groups { Report/ to revievr the preliminary report. This report will contain our review of previous studies i ,Preliminary step and surveys, the data compiled from our counts and surveys, analysis of the parking ` Meeting current and future demand projections,and an assessment of future City parking � 8 system,cu.. system needs.We will also discuss preliminary parking system improvements. ;< Rrcommend DetaUed 5 Parking Progra M � Based on our analysis and projections of parking demand within the study area, the results of the meetings and review of the parking supply and demand analysis, we will begin the process of formulating a comprehensive parking improvement program. This grogram will be designed to address every aspect of the parking system in Jefferson. Our _ approach is to develop a near term, mid term and long term parking improvements r j combining recommended major capital improvements such as new .construction, with . parking system and management improvements. 0! p {a Y�. e •.•r .—...k .,,—• .. .v •. '�+ .r. •e r an�, .1 .r"".r tf, .ir r � ! �ssq .u.'�7'4 fi^fir .�'u•s' tfi....s..•f• t,t •, r. , .. r c. . . �... * : � F Proposed Scope of Work 6/16/98 i F TASK 6 In order to develop an accurate profile of the study area's current and future parking Profile - Current& environment, various meetings and interviews will occur with many community, civic Future Parking and business leaders. The purpose of these independent meetings and interviews is to solicit information and insight from key individuals and organizations on critical parking and urban development issues in downtown Jefferson. We will discuss issues relevant to 1. parking rates, accessibility, and their overall perception on the level of service the parking system offers the downtown. i We will also discuss with each person or group their thoughts on the future of Jefferson and haw they feel parking can play a key role in revitaR72tion. Discussions will be held jt rr.garding how current parking system policies impact, negatively or positively, , development opportunities. We will seek their input on what parking system improvements, including major capital investment and management/policy issues, can ; best create and/or sustain development in the downtown. Public Workshops will be held in Jefferson open to the general public in the affected zone/sector.The purpose of these workshops is to provide a forum for discussion on the findings of the parking supply and demand analysis, and strategies for meaningful � parking improvements. It has been our experience that providing an open forum during which the public can directly voice their concern over parking issues is critical to the successful implementation of a parking improvement program. ! � I z As part of this 'cask we will identify opportunities for improving parking management T ;Sri t r and development strategies, policies, structures, etc., The goal is to set in place a ir'atkirtg Management program that insures adequate and convenient parking is provided in the downtown.The { } &Development information collected from the public workshops, interviews with local businesses, f Strwe ies developers and organizations, as well as our stud of the parking management system ' F 8 pe g Y P g g currently in place,will be key to formulating effective management strategies. c; We will address all areas of the parking system including but not limited to: I 1. marketing and promotional activities (Coordination with local chamber, and other downtown associations/organizations, transit agenc)4 etc.), j2. zoning requirements and policies related to parking requirements for new construction or redevelopment, and shared use parking opportunities, 5 3. parking rate strategies for daytime, evening and weekend use(transient&monthly), E A. the appearance of existing parking areas, both lots and structures, including lighting, signage and security, L TJ s. r. . t .a Proposed Scope* of Work 6/16/98 5. improving parking accessibility and visibility to the general public through improved wagfinding for both public and private parking areas, ` d. parking access and revenue control systems to improve user accessibility and system accountability, :s ?, peaking policies related to space allocation planning, time and use restrictions, and parking policy enforcement, and weekend parking policies. � � r _ .�$ Following the review and confirmation of future demand projections,the next task is to +� ftirtber define a parking improvement program Detailed Parking Program a CBI A. rgliminary Facility Frozra rt Future Needs The first sub-task is to review with the City the parking need projections by user group and zone within the CBD. 1Ve will then collectively develop a preliminary i' program for new parking development. This preliminary program will serve as a i basis for analyzing sites, design guidelines, financing and operating strategies for ; ,> new parldng developments.The preliminary program will include an analysis of the • following: 4 Z review of any downtown development strategies anrdlor design guidelines, . * evaluate projected parking needs and relate to size of new structure(s), * evaluate user requirements(evaluate long term versus short tent needs), review any requirementslopportunities for potential mixed-use space such as retail and residential uses,and how that space can impact financial feasibility, i J review financing alternatives including use of bonds, special district, publiclprivate joint venture, in lieu fee assessment,privatization, ! } review currentffuture operations and requirements of user groups, 0 review parking design geometry and standards, * evaluate connection between parking with mass transit options, t 01 review timing of needs&construction phasing options(fixture expandability), 9 review,construction cost standards, ' :Z develop evaluation criteria and decision matrix , ia 6M i d. t 'S Proposed Scope* of Work 6/1619$ I � k Based on our review of the existing parking system, our comparison with other municipal systems, and information gathered from various surveys and interviews, we will develop a parking system management plan that will be integral to the { • overadl Parking Improvement Program. Our goal is to develop a plan to provide immediate impact on the existing parking system and strategies to be implemented i as new parking comes on line and the system expands. Recommendations will be ; made regarding: i 1 a system:policies and procedures, I maintenance of lots and structures, j 9 signage, waefndin f;and overall security presence in the parking areas, hours of operation and shared use opportunities, on-street and off-street enforcement, coordination of marketing and promotional activitie s, ' operations budget and staffing plait, ii space allocation planning, parking system rate adjustncent schedule and cr►3eriu for increases. Yh addition to parking system improvements we will also identify parking facility needs T AS K 9 by sector. The extent of this task will include the analysis of the number of parkang Recommended spaces needed in each sector based on projected demand levels and development Parkin Facility activities.We will identify a range of parking development needs in each sector based on E 8 , Projects dernand/supply deficiencies, shared-use impacts pacts and timing of needs on a short-term, �-o ram developed in Task 9 medium-term and .long-term basis. Using the preliminary p g P� � 3 we, will evaluate sites for new parking facilities (lots or structures) in each sector. This effort will take into consideration the proposed East high Garage site analyzed in Phase `. 2. a f . At this stage we will complete a financial analysis of the existing parking system and the TASK, 10 future conditions taking into account the recommended parking improvements. 7l his Financial Armlysi.s anal;iis will include,but will not be limited to the following: 1.review of past financing and covenants,if any,currently in place, 2,prelsaration of revenue projections based on the existing parking system and any additions or subtractions to the supply, 71 3,preparation of operating expense projections of new parking alternatives, J .. • 1/ i i Proposed Scope' of Work 6/16/98 4.review of existing revenue and expense information from the entire parking system, 5.analysis of parking system based on financing strategies including public/private partnership, special district financing, conventional financing, revenue/general obligation bonds,federal/state or county participation, 6.a review of legal implications of financing options, lTASK 1 We will then prepare an estimate of probable costs for proposed parking improvements j to include capital costs for new construction and upgrades to existing areas, and Cost Analysis operating costs. The Capital Costs related to new construction will include all costs associated with design and construction including property acquisition Costs, :. construction costs,and site preparation work. The Capital Costa will be less any additional funds that could be contributed to the project to off-set the total project costs. These funds could come from reserves, state and/or federal sourcgs, revenue from the sale or lease of commercial space within the proposed structure(s),public/private partnership,etc.. The,Finance Costs will also be prepared based on our review of financing alternatives of major capital improvements. Finance costs will include interest expenses, any interest I :» income derived, bond counsel expenses as well as applicable financing fees. The resulting annual debt service amount will be based on the total amount of bonds at current market rate and an amortization period of 25 years. Operating Costs will be based on our review of the current operations, and will include labor, materials, maintenance, marketing activities and debt service costs for new construction,plus annual capital improvements needed to existing parking. i The 20 year pro forma developed will be updated to include the new information TASK completed above. For each of the improvement options we will project the revenue 1 Pro Forma Analysis impacts and the corresponding operating and debt service costs. For each of the 20 years we will identify periods at which the parking system revenue does not meet operating ' expenses and any debt service coverage requirements.At each occurrence we will project rate increases necessary to maintain a self sufficient operation. At the same time we will j also investigate means/opportunities in which to reduce operating costs to offset the amount of any rate increases. yf <6- z f Nl E7Nl+elllfMr��m�rtwct5ecuc�wwe� . .�m�.ive�aa:.T . .: . Proposed Scope' of Work .. 6/16/98 .)- T,kS K 13 A third formal meeting will be held with the City and appropriate groups to review the Preliminary Report z i Preliminary Report 2. This report will contain our recommended parking improvement Meeting ogram. A presentation will be given to address the goals of the'individual improvement g, � initiatives and review with the City the recommended parking system improvements. I This meeting will be designed as a working session to review and discuss the merits of I i each recommendation and the feasibility analysis. t f - Based on the results of this meeting and any revisions made to the parking improvement S Parking program,the Final Parking Improvement Program will be completed. Final Report!' Improvement Program p S A. Sh2r#Te Reca nun endaflM � 1.Improve perception of parking ie signage,security,maintenance,marketing and promotional activities. + 2.Increase parking supply through improved efficiency in existing areas. 3.Modify parking system space allocation. t + lt.di r 4.Changes to parking ordinances,zoning,etc.. I —.� 5.Parking system management/operations improvements,policies,regulations, procedures,enforcement,etc.. r 6.Parking mitigation strategies. 7.Implementation(timing,sources,costs,funding). i 33. Mi!d-Terrn ImBrovemeLits 1.Identify need for new parking based on needs and development activities. 2.Consider land banking-surface parking now-structured parking in the future. 3.Financial impact,financing alternatives. y . 4.Vehicle and pedestrian traffic concerns. 5.Implementation(timing,sources,costs,funding). i C. Lgn&:berm Improvep&nq { 1.Identify new parking to be implemented based on revised supply/demand + analysis. 2.Site concerns for surface and structured parking options. 3.Parking mitigation measures (shuttle remote parking,vanpool,etc.). ' 4.Finan cial impact,financing alternatives. 'y 5.Implementation(timing,sources,costs,funding) F y;. =� Proposed Scope' of Work 6/16/98 MkSE'TWo ,l=ast High Garage Feasibility Study As stated on page one, the purpose of this phase is to determine the design and 1 econornic feasibility of developing the proposed East High Parking Garage. The completion of this phase will consist of the tasks described below. 3 A -F-asO Prol;ram Review � 1. Conduct project kick-off meeting with City officials walking tour of the site. din 2. Collect site information including limited 3 g but o n ted to scale ale rnaps of the downtown, c i KI recent aerial photographs,previously completed parking analyses and downtown • market studies,traffic studies,any available topographic information,city code I a� related to parking design requirements or guidelines,etc.. 3. Review previous/past studies and evaluate parking structure user requirements(ie potential mix of long term, short term and overnight parking). 4. Evaluate requirements for office and or mixed-use retail space within a parking k structure. c • B -bite and_Des en Analvsis } 1. Evaluate the site with respect to traffic flow and patterns to and from the site(both r vehicular and pedestrian). 2. Evaluate the dimensions of the site,determine if total area is sufficient for an efficient,cost effective design solution. 3. Develop alternate schemes for the site,including ground floor plan,typical and roof level plans and isometric. 4. Layout on the site,traffic flows,bay size,stall sizes,turning radii and overall structure dimensions,including potential office/mixed-use retail space. i 5. Locate points of vehicular ingress and egress. 6. Determine optimum size(number of car spaces)given site conditions and constraints,including height limitations. E 7. Estimate preliminary construction costs. E. Y 8. Develop preliminary revenue projections based on the Parking Needs Assessment, i ;r '.i �i i } 1 ' I Proposed Scope' of Work i j 6/16/98 C. I Anni�►sis i Based upon our review of the site and preliminary design analysis,we will submit to the j City a final report.In this report we will: 1. Summarize the program requirements for the proposed paining structure,outlining k goals,speck user requirements and preliminary design criteria related to the physical structure. 2. Provide an overview of the process and lice documentation and resources utilized in our analysis. 3. Provide parking structure design concepts. 4. Provide preliminary construction cost estimates and a probable design and construction schedule. 5. Summarize the pros and cons of the site and make recommendations as to the most feasible design.Provide additional comments on the appropriateness of the site with respect to area demand generators,site constraints,topography and dimensions. i ip, i FF. . 1t+ J �. .� y. •, t i F rt } 4. D t �.--Ttau,�da:.�a{;ty rtw.<Lr�'F !w Y..44•h turf+:}'..� F t_i J� ,.. w � r• . t "F t t,r z•---• ,....... _.... _ ,. .....».._......, ...:5. -...-......._.�..... �.I..�•h� M a .. t ............-;;t'' ? 2 � tvt2+{Y,y't'!. F "S i { r. t tip£ • z .. �•1.. r �r••..o.�•.�r.aw�wmnsr�'�+cwTrw�+.pr.ww�\..rau..�wi,w 1 Proposed Scope* of Work 6/16/98 ! I HAsE THREE i Prfain Garage Operations Review and Improvements [ 1 i Phase Three involves the analysis and recommendations of improvements to the existing fain Parking Garage. The purpose is to study the current operations ` and recommend improvements including wayfinding, parking access and r revenue control systems and circulation. The completion of this phase will i consist of the following: X. Review of existing operations including entry and exists, user types, operating and control(Pay on Foot) systems. 2. Review changes in the utilization of the parking garage and how the changes will impact the level of service, entry and exiting, and parking access and revenue control systems. { � i 3. Review of requirements for State use, including nesting system. l � 4. Review drainage of the parking decks. 5. Prepare recommendations and final report including schemes, cost estimates for each element,effects on operating costs and effects on revenue. , � yy t I + 1' ^itr t>fi/♦ri •erl��I F.i•'a\a}i,l y.,,,n:'l vJFlw - .. \ ♦: (\'.• ♦ • ..... rt.•'•lT•;. • ... ♦. ♦.. .. .. .. •. • i n �~lif , si•l H t� als s�wn•nw�rsaro. � —..--._._ J Proposed Fee J 6/16/98 } The following is our proposed fee to complete the work described above. We I have broken the fee down by phase and an estimated fee to complete the detailed design to bid the improvements to the existing Main Garage. We are also E including an estimate of man-hours for each phase. I One-Parking Needs Assessment $21,750 362 i Two - East High Garage Feasibility Study $ 3,800 48 I'hree-Main Garage Improvements $ 2,100 32 { t Detailed Design Main Garage Improvements-,t- L9,,375 144 I Total Not to Exceed Professional Fee 537,025 586 ^+ 1 tt t Note the above fee does not inchnde the cast of reimbursable expenses including costs associated with travel, communication,printing, shipping, etc.. At,this time wi�have estimated reimbursed expenses for the connplelion of .phases I through 3 at $5,000. reimbursed expenses diming the completion of the detailed design of improvements to the Afain Garage are estimated not to exceed$2,000. t 3 i i f �,r,".°°''PtitC'kas" 4•.'>w 's iC',::; y➢ i ', .. ` Y � �ildlfaNwlAih�Il76�IGI�IraArrYld��W�w(rz9r �c /A r -.��......� —__. '' ..• _ I 3 r , ( L j .. 3 I � .. , f�.: t . 4.R ( .. 4. .. I " {'' r .. .. . .. I lea. iu.W ..,.r. :'._. +...».,.;.�:.--::—_._,. ..._. .. . .. .... _----- _..... ....___.. ._...«.._..-.....»...,,... .�._... .. ' *'vk4le �p:, F� ;':• ern: t, 1t z. t �. . . ` ` .. t t ' f t. ;, , '1 1,�� I (.r;, t 1 i f.: '�Ew.t'{'.t i I 11 �ItI x . . { k. - . *� ,'1 .. t ( r " „ . ire! ,;. . ` etaild �psinA �� arag Improvement: . .. 4. . "z! t . n 'r. .' r r The Consultant will provide detail design and specifications for improvements r t©the�existing Alain Garage. This work will include design of a drive up pay station ' inte�r�tec�. ►ith the e�.is#ing automa#ed parking system and necessary mapageent T. .c ntrojs to implement the State parking on the upper levels. The Consultant and 11, ' y will agree to tl e' exact scope of services after the Phase Three review is .complete. - 11 t"y ' .. 'a l .. 1 V .1± 1ji t 11 rti.r t ,e: £{ t'. t;11 �!t .. f 11 t J F", . q1f:. .r' . + . ;I - " --, 1, . - I � � . � . I . I%Yt . .. �:: :, - � , , � . I I I I I � I I I I I I . -1Y.1 1 . )i r, 1 1 ,: ) li ' .'� .. /t1- J J. 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