HomeMy Public PortalAboutTBM 2013-04-17 FRASER BOARD OF TRUSTEES
MINUTES
DATE: Wednesday, April 17, 2013
MEETING: Board of Trustees Regular Meeting
PLACE: Fraser Town Hall Board Room
PRESENT
Board: Mayor Peggy Smith; Mayor Pro-Tem Steve Sumrall; Trustees; Philip Naill,
Eileen Waldow, Vesta Shapiro, Cheri Sanders and Adam Cwiklin
Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat
Havens; Public Works Director Allen Nordin; Town Planner, Catherine
Trotter; Police Chief, Glen Trainor, Plant Supervisor Joe Fuqua,
Mayor Smith called the meeting to order at 7:00 p.m.
1. Workshop: National Flood Insurance Program
2. Regular Meeting: Roll Call
3. Approval of Agenda:
Trustee Naill moved, and Trustee Cwiklin seconded the motion to approve the Agenda
as amended, moving the minutes to #8. Motion carried: 7-0.
4. Consent Agenda:
a) Minutes—April 3, 2013— moved to a discussion item
b) Resolution 2013-04-03 Authorizing Expenditures for the 2013 Sewer
System Annual Inspection and Cleaning Contract
C) Resolution 2013-02-02 Winter Park Ranch Line Share Agreement
Trustee Naill moved, and Trustee Cwiklin seconded the motion to approve the consent
agenda. Motion carried: 7-0.
5. Open Forum:
6. Updates:
7. Public Hearings:
8. Discussion and Possible Action Regarding:
a) Resolution 2013-04-01 Entering Into a Contract With J. T. Kopp
Construction for the Construction of the Pretreatment Dry Lime Feeder Addition
at the Upper Fraser Valley Wastewater Treatment Plant
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Trustee Waldow recused herself from the discussion due to a conflict of interest
regarding her company's involvement as a sub-contractor for JT Kopp.
TM Durbin briefed the Board on his level of confidence on awarding the bid to JT Kopp.
Trustee Sumrall moved, and Trustee Naill seconded the motion to approve Resolution
2013-04-01 entering into a contract with J. T. Kopp Construction for the Construction of
the Pretreatment Dry Lime Feeder Addition at the Upper Fraser Valley Wastewater
Treatment Plant. Motion carried: 6-0.
b) Resolution 2013-04-02 A Resolution Authorizing Expenditures for the 2013
Street Projects
PW Nordin briefed the Board on the current status of chip seal program. Plans are to
continue the process on the remaining streets with the exception of the Village at Grand
Park.
Phase 3, the final phase, of the Wapiti Drive drainage improvements would be
completed in 2013.
Trustee Sumrall moved, and Trustee Waldow seconded the motion to approve
Resolution 2013-04-02 A Resolution Authorizing Expenditures for the 2013 Street
Projects. Motion carried: 7-0.
C) Resolution 2013-04-04 Authorizing Expenditures for 2013 Water System
Improvement Projects
Specifically for a radio transmitter unit for the Town wells. This was originally approved in
2012 the contractor chosen for the work exceeded the contract due date so it was
brought back in 2013.
Trustee Cwiklin moved, and Trustee Waldow seconded the motion to approve
Resolution 2013-04-04 Authorizing Expenditures for 2013 Water System Improvement
Projects. Motion carried: 7-0
d) Resolution 2013-04-05 Authorizing Expenditures for the Purchase of a
New Compact Excavator and Attachments
PW Nordin outlined the need for an excavator and street sweeper.
Trustee Cwiklin moved, and Trustee Waldow seconded the motion to approve
Resolution 2013-04-05 Authorizing Expenditures for the Purchase of a New Compact
Excavator and Attachments. Motion carried: 7-0
e) Resolution 2013-04-06 Authorizing Expenditures for the Purchase of a
New Street Sweeper
PW Nordin briefed the Board on the need to purchase a new street sweeper due to the
inability to find replacement parts and the condition of the 21 year old sweeper.
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Trustee Cwiklin moved, and Trustee Sumrall seconded the motion to approve
Resolution 2013-04-06 Authorizing Expenditures for the Purchase of a New Street
Sweeper by pursuing Option 2 with the caveat of Option 2 falls through the Resolution
will come back to approve option 1 with a max of not to exceed $260,000. Motion
carried: 6-1.
f) Minutes —April 3, 2013
The Town received a request to add information to the April 3rd minutes. TM Durbin
outlined the Town's process of taking action minutes. Trustees requested the sign-in
sheets be attached to the draft minutes in the Board packet.
Trustee Naill moved, and Trustee Shapiro seconded the motion to approve the minutes.
Motion carried: 7-0.
9. Community Reports:
Trustee Naill reported Wipeout was successful.
10. Other Business:
Trustee Shapiro moved, and Trustee Sumrall seconded the motion to adjourn. Motion
carried: 7-0. Meeting adjourned at 8:40 p.m.
Lu Berger, Town CI
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