HomeMy Public PortalAboutORD12893 f
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$.. BILL NO. 98-170
SPONSORED BY COUNCILMAN McDowell
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
1
MAYOR AND CITY CLERK TO EXECUTE A CAPITAL ASSISTANCE GRANT
AGREEMENT WITH THE MISSOURI HIGHWAY AND TRANSPORTATION
DEPARTMENT FOR PURCHASE OF ONE SMALL BUS.
z` BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute
a Capital Assistance Grant Agreement with the Missouri Highway and Transportation
Department for the purchase of one small bus.
Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
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Section 3. This Ordinance shall be in full force and effect from and after the date of
t € its passage and approval. 1
Passed: /�'1 cG� I ( �i % Approved:
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Presiding Officer Mayor
a%. ATTEST: APPROVED AS TO FORM:
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Cle It}/ COU sel r
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MILPI' {
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missoul 105 West Capfto/A venue
t J ¢ P.O.Box 270
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Department Jefferson C*MO 65102
(573)751-2551
of Transportation Fax(573)526-4709
www.modot state.mo,us i
Henry Hungerbeeler, Director
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May 6, 1999
Mr. Thomas E. Hood
Transit Division Director
Department of Public Works
820 East Miller Street
Jefferson City, MO 65101
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y> Dear Mr. Hood: .
RE: Project MO-18-XO19
Enclosed is an executed Section 5311 grant agreement. This,agreement provides federal
E assistance to purchase a van on behalf of the city. Please retain this
h' grant agreement throughout
the useful life of this vehicle.
Sincerely,
f David Awbrey r
Assistant Administrator of Transit
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Enclosures
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CCO FORM: TC5A Protect No. MO-18-X019
Approved: 1/92 (KR)
Revised: 4/99 (BDG)
Modified:
MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION
NONURBANIT.ED AREA PUBLIC TRANSPORTATION
CAPITAL ASSISTANCE GRANT AGREEMENT
THIS GRANT AGREEMENT is entered into by the Missouri Highway and
Transportation Commission (hereinafter, "Commission") and the City of Jefferson
(hereinafter, "Grantee").
W ITNESSETH:
WHEREAS, the Grantee has applied to the Commission for a grant of funds
made available to the Commission under Chapter 53 of Title, 49 U.S.C. (§5311) to
defray a portion of the costs of a general public transportation project carried out by the
Grantee; and
WHEREAS, the Commission has awarded funds available pursuant to said act
to the Grantee with the understanding that such funds will be used for projects pursuant
to' this Agreement for the purposes specified in Grantee's application for §5311
,J assistance (Appendix A).
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
representations in this Agreement, the parties agree as follows:
(1) PURPOSE AND SOURCE OF FUNDS:,.The purpose of this Agreement is
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to assist the Grantee in financing the project's expenses that are eligible for federal
financial assistance.
(A) Capital Costs: Such capital costs are estimated to be the amount
appearing in the Grantee's estimated capital project budget(Appendix A).
(B) The Commission will make a grant from available federal funds in
an, amount not to exceed .ei h °
t g ty percent (80/o) of the capital costs in a manner
consistent with the administrative rules of the United States Department: of
`'}3 Transport ation as contained in the :Federal Transit Administration Circular 9040.:1 g
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dated July 1, 1988. .
(C) The Grantee will provide funds from sources other than (a)
F unauthorized restricted federal funds; (b) receipts from the use of the project facilities
and equipment or; (c) revenues of the general public transportation system in which
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such facilities and equipment are used, in an amount sufficient together with the grant
pursuant to this Agreement, to pay the actual project cost. <
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(D) The Commission's maximum contribution to costs of the approved
project is eight percent (80%) or $66,556, whichever is less. Costs in the project
budget are estimates and funds not necessary to carry out the project may be
withdrawn by the Commission upon written notification to the Grantee.
(2) SCOPE OF WORK AND BUDGET: The Grantee will undertake and
complete the project specified in the approved project application and budget (Appendix
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A).
(3) USE OF PROJECT FACILITIES AND EQUIPMENT: The project facilities
and equipment shall be used to provide general public mass transportation service
within the Grantee's transportation service area, substantially as described in the
project description (Appendix A). The Grantee agrees to observe the property
management standards as set forth in OMB Circular A-102, Attachment N, or OMB ,
Circular A-110, Attachment N, as appropriate, as now or hereafter amended in order to ,.
protect the interest of the United States Department of Transportation. Exceptions to `
the requirements of Attachment N must be specifically approved by the Commission. If
during the period, any project facilities/equipment are not used in mass transportation f
service, whether by planned withdrawal or casualty loss, the Grantee shall immediately
notify the Commission and shall remit to the Commission a proportional amount of the j
fair market value, if any, of the property, which shall be determined on the basis of the !
ratio of the grant made by the Commission to the actual cost of the project. Fair market .
value shall be deemed to be the value of the property as determined by competent
appraisal at the time of such withdrawal from use or misuse, or the net proceeds from
public sale, whichever is approved by the Commission. In the event of loss due to
r'..` casualty or .fire, the damages paid by the insurance carrier or payable from the {
self-insured reserve account shall be considered fair market value. In no event is '
salvage value to be considered fair market value.
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(A) The Grantee shall keep satisfactory records with regard to the use
of the property and submit to the Commission upon request such information as is '
required in order to assure compliance with this.section and shall immediately notify the a
z} Commission in all cases in which project facilities/equipment are used in a manner
different from that described in the project description. The Grantee.shall
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maintain in amount and form satisfactory to the Commission.such insurance as will be
adequate to protect project facilities/equipment throughout the period of required use.
' The Grantee shall also submit to the Commission at the.beginning of each calendar
a year, a certification that the project facilities/equipment are still being used .,in
accordance with the terms of paragraph (3) of this Agreement and that no part of the
local contribution to this cost of the project has been refunded or reduced, except as
authorized above.
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(4) PROJECT TIME PERIOD: The project period " shall be from I
Marc i
h 29, 1999 until the equipment ment is
q p disposed of in accordance with paragraph (1).
(5) DISPUTES: Any disputes that arise under this Agreement shall be
decided by the Commission or their representative, the chief engineer.
(6) LABOR PROTECTION: The Grantee agrees to accept and abide by the
terms and conditions of §5333(b) of Chapter 53 of Title 49, U.S.C., absent a waiver by
the United States Department of Labor.
(A) The Grantee agrees that it is the exclusive party responsible under
the terms of the §5333(b) Warranty and that the State of Missouri, actin g through the F
R Commission, assumes no obligation under the terms of the §5333(b)Warranty.
(B) The Grantee shall be solely financially responsible for the
application of the conditions of§5333(b).
(7) AUDITS INSPECTION AND RETENTION OF RECORDS: The
Commission and the .United States Department of Transportation, or any of their
representatives, shall have full access to and the right to examine, during normal
business hours and as often as the Commission or the United States Department of r
Transportation deems necessary at no charge to the Commission and/or it's designees
or representatives, all of the Grantee's records with respect to all matter; covered by
this contract. Such representatives shall be permitted to audit under the guidelines of
OMB Circular A-128 "Audits of State and Local Governments," or OMB Circular A-133,
"Audits of Institutions of Higher Education and Other Nonprofit Institutions," examine
and make excerpts or transcripts from such records and other matters covered.by this
contract. Such rights shall last for three 3
eriods: ( ) years beyond the longer of the following `
b P (a) the period during which any property acquired with funds provided j
pursuant to this Agreement is used for purposes for which the federal financial (,
assistance is extended, or for another u
p rpose involving the provisions of similar
} services or benefits; or (b) the period during which the Grantee retains ownership or
possession of such roe :Y
J p p rty; or (c) the end of the project time period specified in
Par
agraph (4). All documents, accounting records and other material pertaining to
costs incurred in connection with the project shall be retained by the Grantee for three
(3) years from the date.of final payment to facilitate any audits or inspections.
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(8) PROPERTY MANAGEMENT STANDARDS: The .Grantee's services
' rendered and reimbursable expenses incurred shall be those allowable under the
y Common Rule, 49 C.F.R. Part 18, and FTA Circular 4220.1 B (Third Party,Contracting `
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Guidelines).'
j (9) REPORTS: The Grantee shall advise the Commission regarding the . p
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progress of the projects at such times and in such a manner as the,Commission' may ;
require including but not limited to meetings and interim reports.
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(10) INSURANCt: The Grantee shall maintain in amount and form
satisfactory to the Commission such insurance as will be adequate to protect It in case
of accident. If permitted by law, the Grantee may maintain a self-insurance program in
lieu of purchasing insurance coverage. The Grantee shall verify compliance with this
section by submitting a copy of its certificate of insurance, or if self insured, a copy of its
self-insurance plan.
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(11) INDEMNIFICATION: The Grantee shall be responsible for injury or
damages as a result of any services and/or goods rendered under the terms and
I conditions of this Agreement. In addition to the liability imposed upon the Grantee on
the account of personal injury, bodily injury, including death, or property damage,
suffered as a result of the Grantee's performance under this Agreement, the Grantee
assumes the obligation to save harmless the Commission, including its agents,
' employees and assigns, and to indemnify the Commission, including its agents,
employees and assigns, from every expense, liability or payment arising out of such
wrongful or negligent act or omission, including legal fees. The Grantee also agrees to
hold harmless the Commission, including its agents, employees and assigns, from any
wrongful or negligent act or omission committed by any subcontractor or other person
employed by or under the supervision of the Grantee for any purpose under this
Agreement, and to indemnify the Commission, including its agents, employees and
assigns, from every expense, liability or payment arising out of such wrongful or
negligent act or omission.
(12) NONDISCRIMINATION ASSURANCE: With regard to work under this
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. .Agreement, the Grantee agrees as follows:
(A) Civil Rights Statutes: The Grantee shall comply with all state and
federal statutes relating to nondiscrimination, including but not limited to Title VI and {
Title VII of the'Civil Rights Act of 1964, as amended (42 U.S.C. §2000d and §2000e, et
seq.), as well as any applicable titles of the "Americans with Disabilities Act" (42 U.S.C.
§12101, et seq.). In addition, if the Grantee is providing services or operating programs r
on behalf. of the Department or the Commission, it shall comply with all applicable
provisions of Title it of the "Americans with Disabilities Act."
(B) Executive Order: The Grantee shall comply with all.the provisions `
of Executive Order No: 94-03, issued by the Honorable Mel Carnahan, Governor of
Missouri, on the fourteenth (14th) day of January 1994, which executive order :is
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Incorporated herein by' and is made a part of this Agreement. ,This Executive.
Orderr;which promulgates a Code of Fair Practices in regard to nondoscrimination, : is
Incorporated herein by reference and made apart of this Agreement. This Executive
Order'prohibits discriminatory practices by the state, the Grantee or its subcontractors
t based on race, color,religion, national origin, sex, age, disability or veteran status.
(C) Administrative Rules: The Grantee shall comply with the
administrative rules of the United States Department of Transportation relative to
nondiscrimination in federally-assisted programs of the United States Department of i
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°z Transportation (49 C.F.R. Part 21) which are herein Incorporated by reference. and
t made part of this Agreement.
(D) Nondiscrimination: The Grantee shall not discriminate on grounds
of the race, color, religion, creed, sex, disability, national origin, age or ancestry of any
Individual in the selection and retention of subcontractors, including procurement of
materials and leases of equipment. The Grantee shall not participate either directly or
indirectly in the discrimination prohibited by 49 C.F.R. §21.5, including employment }
practices.
(E) Solicitations for Subcontracts, Including Procurements of Material !
and Equipment: These assurances concerning nondiscrimination also apply to
subcontractors and suppliers of the Grantee. These apply to ail solicitations either by
competitive bidding or negotiation made by the Grantee for work to be performed under
a subcontract including procurement of materials or equipment. Each potential
subcontractor or supplier shall be notified by the Grantee of the requirements of this
Agreement relative to nondiscrimination on grounds of the race, color, religion, creed,
sex, disability or national origin, age or ancestry of any individual.
t4. (F) Information and Resorts: The Grantee shall provide all information
i and reports required by this Agreement, or orders and instructions,issued pursuant to
this Agreement, and will permit access to its books, records, accounts, other sources of
information, and its facilities as may be determined by the Commission or the United
States Department of Transportation to be necessary to ascertain compliance with
Y4f other contracts, orders and instructions. Where any information required of the Grantee
is in the exclusive possession of another who fails or refuses to furnish this information,
the Grantee shall so certify to the Commission or the United States Department of
Transportation as appropriate and shall set forth what efforts it has made to obtain the
information.
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(G) Sanctions for Noncompliance: In the event the Grantee fails to
comply with the nondiscrimination provisions of this Agreement, the Commission shall
impose such contract sanctions as it or the United States Department of Transportation
may.determine to be appropriate, including but not limited to:
1. Withholding of payments .under this Agreement until. the
Grantee complies; and/or
r 2. Cancellation, termination or suspension of this Agreement,
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in whole or in part, or both. '
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(H) incorporation of Provisions: The Grantee shall include' the
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provision of ara ra h 12 of this Agreement in eve subcontract ° includin ;
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Procurements of materials and leases of equipment, unless exempted by the statutes,.
.:: executive order, administrative rules or instructions issued by ,the Commission or the
United States Department of Transportation. The Grantee will take such action with
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` respect to any subcontract or procurement as the Commission or the United States
Department of Transportation may direct as a means of enforcing such provisions,
including sanctions for noncompliance; provided that in the event the Grantee becomes
involved or is threatened with litigation with a subcontractor or supplier as a result of
such direction, the Grantee may request the United States to enter into such litigation to
protect the interests of the United States.
(13) SECTION 504 ASSURANCES AND THE AMERICANS WITH
DISABILITIES ACT OF 1990: The Grantee shall comply with all the requirements
imposed by the United States Department of Transportation regulations implementing
the Rehabilitation Act of 1973, as amended, and the Americans with Disabilities Act of
1990, (and any subsequent amendments) set forth in 49 C.F.R. Parts 27, 37, and 38,
as well as all applicable regulations and directives issued pursuant thereto by other
federal departments or agencies.
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(14) DISADVANTAGED BUSINESS ENTERPRISE: The Grantee agrees to
prepare and submit for Commission approval a Disadvantaged Business Enterprise
plan as defined in 49 C.F.R. Parts 23 and 26, dated February 2, 1999, if the Grantee
receives a total of two hundred fifty thousand dollars ($250,000) or more of financial
assistance from the United States Department of Transportation, Federal Transit
Administration.
(15) INTEREST OF MEMBERS OF OR DELEGATES TO CONGRESS: No
member of or delegate to the Congress of the United States shall be admitted to any
'* share or part of this contract or to any benefit arising from this Agreement.
(16) CHARTER AND SCHOOL BUS PROVISION: The Grantee shall not
provide charter or sightseeing services outside its service area as defined in the
approved application for§5311 assistance (Appendix A)with equipment purchased with
project funds. Within the service area, charter and sightseeing services may only be
t' provided on an incidental basis. "Incidental" is defined as those operations which do
not interfere with regular service as proposed in the project application. The following
uses are presumed not to be incidental:
�. A Weekday charters which occur durin g peak rush hours; I
(B) Weekday charters which require vehicles to travel more than fifty
(50) miles beyond the service area;
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(C) Weekday charters which require the use of a particular vehicle for
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more than a total of six(6) hours in any one service day; and ,
(D) The Grantee shall not engage in school bus operations exclusively ', }
for the` transportation of students and school personnel in competition with private
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school bus operators with project equipment.
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*' (17) REIMBURSEMENT CONDITIONS: Reimbursement by the Commission
Is subject to the following conditions:
(A) Reimbursement will be made by the Commission on an Incremental
basis. Reimbursement is subject to approval by the Commission. All requisition forms
shall be in an appropriate format approved by the Commission.
(B) Requisitions requesting reimbursement for capital expenses shall
F :3 be in accordance with the approved estimated capital project budget (Appendix A).
(18) AMENDMENTS: Any change in this Agreement, whether by modification }
or supplementation, must be accomplished by a formal contract amendment signed and '
approved by the duly authorized representatives of the Grantee and the Commission. j
(19) SUBCONTRACTS: None of the project activities described in Appendix A
shall be subcontracted without the prior written consent of the Commission. All
subcontracts shall be subject to the terms and conditions of this Agreement. The
Grantee, however, shall remain responsible for the proper completion of the project
notwithstanding any subcontract.
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(20) TERMINATION: This Agreement may be terminated upon any of the
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following conditions:
(A) If for any cause, the Grantee shall fail to fulfill in a timely and proper
`---' manner its obligations under this Agreement, or if the Grantee shall violate any of the
covenants, agreements, or stipulations contained herein, the Commission shall have,
the right to terminate this Agreement if such default or violation is not corrected within
twenty (20),days after written notice is sent to the Grantee describing such default or
violation. !
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(B) The Commission may terminate this Agreement without recourse in
the event that, for any reason, federal funds are not appropriated, allotted, or available
' to:the.Commission for the purpose of meeting the Commission's obligation hereunder.
The Commission will provide written notice of such termination to the Grantee at least
five (5),days prior to the effective date of termination.
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(C) Either.party may terminate this Agreement at any time by.giving
written notice to the other party, of such termination and specifying the effective date
` thereof at leastforty-five (45) days in advance of such termination date. f t
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(21) SOURCE OF COMMISSION FUNDS: The.obligation of the:Commission
' for,financial assistance in the project is contin ent upon this Agreement being a pp roved
by the Federal Transit .Administration and the United States Department of
Transportation, and u'pon� federal funds being allocated to, and approved, for the
project. VI
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(22) LACK OF WAIVER: In no event shall payment of grant funds to the
` Grantee by the Commission constitute or be construed as a waiver by the Commission
of any breach of covenants, or any default which may exist on the part of the Grantee
and the making of any such payment by the Commission while any such breach or
default shall exist, shall in no way impair or prejudice any right or remedy available to
the Commission with respect to such breach or default.
(23) SECURITY: The Grantee agrees that upon purchases with funds
provided under this Agreement of any equipment for which a title certificate may be
obtained or is required under the laws of the State of Missouri that the Grantee will
` execute such documents as may be necessary to protect and secure a lien upon
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equipment in favor of the Commission, if so requested by the Commission. Any and all i
;. ; fees required to be paid to secure and maintain said lien shall be paid by the Grantee.
(24) PURCHASE OF VEHICLES AND/OR PROJECT EQUIPMENT: The.
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Commission reserves the right to procure all new vehicles on behalf of Grantee unless
waived. The Commission reserves the right to review and concur in the Grantee's
specifications and advertisement for purchase of transit equipment. The Commission
wily concur in award of bid by the Grantee prior to execution of the Agreement between
the Grantee or any bidder.
(25) BUY AMERICA: The Grantee agrees to abide by the provisions of the
Buy America requirements of the Chapter 53 of Title 49, U.S.C., and applicable federal
regulations (49 C.F.R. Part 661).
(26) VEHICLE DISPOSITION REQUEST TO DISPOSE OF VEHICLEW OR
EQUIPMENT: The Grantee required to submit a written request for an inspection of the
vehicle(s) or equipment they wish to dispose of, to be conducted by the Commission.
This inspection will determine if the useful life of the vehicle(s) or equipment has
reached minimum standards for vehicle useful life:
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Station wagon 100,000 miles
Vans and minibuses
(straight or modified) 100,000 miles
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Bus body on medium
f'r,
200,000 miles :
duty chassis
Transit buses (over 30 ft:) 350,000 miles
` (A) Disposition Procedure: A Grantee may sell a ,vehicle to a third
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partythrough a variety of approved processes including:
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1. A vehicle may be sold outright to a third party through a variety of
approved processes, including advertised sealed bids, auto auction or the average of F
- three (3) competent appraisals.
2. A vehicle may be sold by the Grantee to itself. In this case the
implicit price to.be paid by the Grantee will be the average wholesale value of the
vehicle as specified in the most recent National Automobile Dealers Association
(NADA) Official Used Car Guide.
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(B) Division of Disposition Proceeds: If a vehicle is sold outright to a f
third party, the Grantee may retain twenty percent (20%) of the proceeds plus one
hundred twenty-five dollars ($125). The balance must be paid to the department within
ten (10)working days. 1
If a Grantee sells a vehicle to itself, the Grantee must pay eighty
percent (80%) of the NADA wholesale value to the department within ten (10) working
days.
(C) Replacement of Disposed Equipment: Vehicle(s) or equipment 1
disposed of before requesting replacement by application for federal funding will not be '
considered eligible for replacement at a future time.
(D) Action Upon Termination: Upon termination of the project and
cancellation of this Agreement under the provisions of the subsections of this section,
control of all vehicles and equipment contained in Appendix B will revert ownership to
' the Commission and will be available for immediate transfer and reassignment. To that
end, the Grantee will sign over and deliver title of the vehicle to the Commission within
seven (7) days of Commission's mailing written notice of termination.
(27) COMMISSION_REPRESENTATIVE: The Commission's chief engineer is
designated as the Commission's representative for the purpose of administering the
provisions of this Agreement. The Commission's representative may designate by ,
written notice other persons having the authority to act on behaif'of the Commission in
furtherance of the performance of this Agreement.
(28) ASSIGNMENT: The Grantee shall not assign, transfer or, delegate any
interest in this Agreement without the prior written consent of the Commission.
� (29) WAGE LAWS: The Grantee and its subcontractors shall pay the 9k
prevailing.hourly rate of wages for each craft or type of workmen required to execute
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this project work as determined by the Department of Labor and Industrial Relations of
Missouri, and they shall further comply in every respect with the minimum wage laws of
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Missouri and the United Mates. Federal wage rates under .the Davis-Bacon or other
federal acts apply to and govern this Agreement also for such work which,is performed #
at the jobsite, in accord with 29 C.F.R. Part 5. Thus, this Agreement is subject to the
"Contract Work Hours and Safety. Standards Act", as amended (40 U.S.C. §327, et
SC' S _
1
1 seq:) and its implementing regulations. The Grantee shall take the acts which may be
required to fully inform itself of the terms of, and to comply with, state and federal laws.
f.
(30) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed f
acco ding to the laws of the State of Missouri. The Grantee shall comply with all local,
state and federal laws and regulations relating to the performance of this Agreement.
(31) VENUE: It is agreed by the parties that any action at law, suit in equity, or
other judicial proceeding to enforce or construe this Agreement, or regarding its alleged ,
breach, shall be instituted only in the Circuit Court of Cole County, Missouri.
CONFIDENTIALITY: The Grantee shall not disclose to third parties
(32) CONFID P
confidential factual matter provided by the Commission except as may be required by
statute, ordinance, or order of court, or as authorized by the Commission. The Grantee
shall notify the Commission immediately of any request for such information.
(33) NONSOLICITATION: The Grantee warrants that it has not employed or
retained any company or person, other than a bona fide employee working for the
Grantee, to solicit or secure this Agreement, and that it has not paid or agreed to pay
any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty, i
the Commission shall have the right to annul this Agreement without liability, or in its
discretion, to deduct from this Agreement price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent
fee.
(34) SECTION 5311 STATE MANAGEMENT PLAN: The Grantee agrees to
the terms and conditions of the Missouri Department of Transportation's §5311 State
Management Plan incorporated in this Agreement by reference.
(35) ASSIGNMENT OF CAPITAL EQUIPMENT: Appendix B lists the county 1
or area where the capital equipment is assigned. if the Grantee becomes financially
unable to operate within the assigned county, in the judgment of the Commission, the
Grantee will relinquish the titles of the items in Appendix B to the Commission. The
' Commission will assist the Grantee in recovering twenty percent (20%) of the current
fair market value although it is not obligated to do so and may take possession of
vehicles without doing so. Capital equipment once assigned can not be reassigned to
another county unless the Commission concurs. The Commission will be the first lien
holder on all capital equipment unless waived:
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IN WITNESS WHEREOF, the parties have entered into this Agreement on the
h ' last date written below.
IqExecuted by Grantee this day of 191-(
Executed by the Commission this 'day of 19f�
MISSOURI HIGHWAY AND
TRANSPORTATION COMMISSION CITY OF JEFFERSON :
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By
By -e!�CEcri�
Title � -ectoc multimodal Opmww Title —
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Attest: Attest: I
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Secretary to the Commission
Title
Approved as to Form
Commission Counsel
4 Ordinance No
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APR-07-1999 15:1B JEFFERSON CITY TRANSIT 314 636 3632 P.03
APPLICATION p ' 311 ASSISTANCE
PROJECT PERIOD (November 1, 1998 thru October 31, 1999)
August 27, 1998 REVISED: November 25, 1998
DATE:
APPLICANT'S NAME: City of Jefferson CONTACT P ERSON: Tom Hood
STREET ADDRESS: 320 E. McCarty Street P.O. BOX
CITY, STATE, ZIP: Jefferson City, MO 65101
COUNTY; Cole PHONE NUMBER: (573) 634-6479
General description of project: The Jefferson City Transit System provides general public
( transportation +zthin the City limits of Jefferson City. The Transit System provides fixed route,
tripper route, park and ride, shuttle and curb•to-curb dial-a-ride paratransit, transportation sea�iCes.
The stem operates Monday through Friday between the hours of 7:00 a.m. and 5:30 P seven. fixed
sy
the �+lnter, fall and spring peals hours a total of eighteen buses are operated as follows: ,
route coaches, two shuttle route coaches, six tripper route school type buses, and three modified
vehicles nith lifts used to provide paratransit Handi-NNheels service.
r--e The administration of the system is provided through the City's Department of Public Works
assistance from the City's Finance Department,++rith overall project management done by the Transit
Division Director. At the present time, the Director of Public Works acts as the chief administrator
of the Transit Division. The Finance Department assists with bookkeeping and purchasing.
Transit System buses will travel approtimately 290,000 miles and provide approximately 350,000
� unlinked passenger trips this fiscal year.
I The City works+with several local service agencies to help provide transportation. The local sheltered
workshop (Capital Projects) relies on our system to provide transportation for their employees to UVO
workshop facilities.
The City is also requesting capital funding for the following items:
1, pu)rhase of one new modified van. The City has twenty two revenue vehicles in it's fleet and
eighteen vehicles in operation during the peak hour of the day. With the additio d ,
the
requested vehicle, the spare rati o +vould be 21%. This vehicle is needed to provide
response paratransit service and as a backup vehicle to be used in place of a coach on regular
routes and the shuttle service. The ridership on our paratran sit service continues to increase
and it is necessary to have four buses in use at times. We also have two buses running from
7:00 a.m.to 5:30 p.m. providing shuttle service from a lot on Industrial Drive to the dove to\
State offices. ' -
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APR-07-1999 15 18 JEFFERSON CITY TRANSIT 314 636 3632 P.04
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.2. ' Purchase of one replacement modified vAPFBNDMrAd replace a 1994 modified van (VIN:
I FDIC.E30GXRHC:12018, Vehicle Number 627). Current mileage for this vehicle is 106,642
and estimated mileage at the time a replacement vehicle is delivered is 140,000.
3. Purchase of two small buses to replace one school bus type tripper route bus and one regular route
coach. This would replace a 1988 Chevrolet/Wayne school type bus (VIN:
1GBJ6P1B5jVl 14337). The school type bus has in excess of 100,000 miles on it and is
equipped with poorer plant type air-conditioning that is not operating and can not be
economically repaired. This bus is used for part: and ride service, tripper routes, and as a
bacicup vehicle for regular fixed routes. The Flevble coach is 12 years old and has over 300,000
miles on it. It is used as a regular fixed route coach. This request does not increase the total
number of vehicle in our fleet.
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4. Purchase of a replacement personal connputn• (CPU only). This would replace the operations
assistant's personal computer (central processing unit only, keyboard and monitor are still
operational). This unit is netv,-orked with our dispatching/record keeping system and is used
on a daily basis.
5. Purchase of a replacement fuel management system. The current system was used to record fuel
used, mileage and the employee fueling the vehicle. It also tracked usage of the vehicle wash
and Nvas used to charge back other departments for usage. This system is inoperable and we
were informed that repair cost %ill be in excess of 50% of the cost of a new system. The
original fuel management system Nvas purchased at the time the Transit/Central Maintenance
facility was built in 1983. Because the new system would be used for all City vehicles and not
just the Transit vehicle the cost stated is 60% of the total estimated cost of a neNv system..
6. Purchase of one replacement transit coach. This would replace a forty passenger
Chevrolet/Wayne school type bus (VIN:. !GBJ6P1B7JVl 14856). This bus has over 100,000
nules on it and is equipped A ith power plant type air-conditioning that is not operating and can
+ not be economically repaired. Replacing this vehicle with a coach will allow us to keep air-
conditioned comfortable vehicles on our Fixed and shuttle routes. This request does not
increase the total number of vehicles in our fleet. Our spare ratio during the peak time of day
is bettiyeen 21% and 25% depending on the demand for paratransit "Handi-Wheels" service.
1 Proposed Capital Funding: Proposed Operating Funding:
Federal $416,000 Federal $387,174.50
Local 8104,000 Local $387,174.50
Total $520,000 Total $774,349.00
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Authorized Official
Thomas E. Hood
r ; Transit Division Director
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RPF2-07-1999 .15 19 JEFFERSON CITY TRANSIT 314 636 3632 P.05 j
MMIA CITY OF JEFFERSON
ESTIMATED CAPITAIL BUDGET
T'�I1tU OCTOBER 31,'
IVO1rEMBER I+ �qq8 1x99
.' I ESC ON
U ��_
16 All . . . . . . . . . . . . . . . . . . . . . .. . . . . .•l00
1.
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3. ach . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..
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4.
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" Purchase of one replacement transit coach . . . . . . . . . . .. . . . . . . . . . . . 250,000
6.
TOTAL PROJECT BUDGET . . . . . . . . . . . . . . . .520,000
FEDERAL SECTION
- 80% . . . . . . . . . . . . . .
. 416,000"
LOCAL- 20% . . . . . . . . . . . . . . . . . . . . . . . 104,000"
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Revised 11/30/98
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City of Jefferson
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APPIENDIX
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The commission and grantee acknowledge the following equipment purchase under
agreement MO-18-X019. This equipment is subject to all terms and conditions of the
agreement and this appendix is appended to and made part of said agreement. APPENDIX B
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hall be amended as necessary, by the Commission's representative, as to the assignment of
equipment purchased`under this grant agreement by identification number and area to be !
served.
TYPE OF
„ COUNTY I
VEHICLE ASSIGNMENT VIN 7
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BUS COLE
.. .. .. , J
TYPE OF COUNTY
EXPENSE ASSIGNMENT
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