HomeMy Public PortalAboutORD12723 r
9 I
r
BILL NO. 97-139
SPONSORED BY COUNCILMAN Nill es
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING TIME
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH COLE COUNTY,
MISSOURI FOR PROVISION OF COMMUNICATIONS SERVICES. '?(
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS, `
SS i
Section 11. The Mayor and City Clerk are hereby authorized and directed to execute
an agreement with Cole County, Missouri for provision of cornmunications services. f `
t Section 2. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
-,` Section 3. This Ordinance shall be in full force and effect from and after the date of ti
its passage and approval.
j
Passed: Approved:
y Presiding Officer Mayor {
ATTEST: APPROVED AS TO FORM: °I
6a
d t{ •a
fix{d
A�ityCl rk City Counselor
44 S It jN,
r
�y
4
F4
1'�Gjc st� f C 1 ; t .., '""'�{^^* d c±:t s' �•�i PRO
��iYrz�.1 I�lit' �� I� � - r _.,��.�_ ?_i_ _� .. _- .. ,-. ,.. .. v ♦ .....a� 5.. 4
tY'• x xv, r��+c�17.'S r' �i.� .�} `.x. .`r': r t f' ai i` Is. +��j
CITY OF JEFFERSON
AGREEMENT TO FURNISH JOINT
COMMUNICATIONS SERVICES TO COLE COUNTY
FOR THE PERIOD JANUARY 1, 1998 THROUGH DECEAMER 8.1, 2002
, i
i
THIS AGREEMENT is made by and between the City of Jefferson, Missouri, a Missouri municipal
corporation, hereinafter referred to as the "City" and Cole County, hereinafter referred to as the"County."
i
The purpose of this document is to establish a mutual understanding of the services to be provided by the City to
the County. This agreement is entered into with the approval of the Commission of the County, and the City
Council of the City. The services included shall be twenty-four (24) hour per day dispatch for the Sheriffs
department and fire departments and districts which are members of the County which are listed in Exhibit A i
including the answering of calls, radio and tone dispatching, emergency contact information, data processing
associated.with Computer Aided Dispatching(CAD), and associated communications services. s
2. Hof lE'ers4nne1 for Services.
The County and City mutually agree to the following regarding personnel:
A. The City will provide to the County information concerning the names, salaries, and benefits of
all employees in the Communications Division upon request.
r B. The City will station at least two(2)employees at the Communications Console at all times,who
will give priority to communications functions while on duty.
All decisions concerning individuals employed in the Communications Division shall be the sole responsibility of
the City.
YE
3. it�a f
The City shall be responsible for training all employees referenced above. The Joint Communications Operations
Committee scat forth in paragraph 10 may recommend contents for inclusion in employee training programs. All
costs of the training program shall be paid by the City.
4-
Y
All services provided by the City under this agreement shall be delivered at 401 Monroe,Jefferson City,Missouri
by the Jefferson City Police Department. Training may be provided off-site as deemed necessary by the City.
fi.. Pro-viding t 401 Monroe,,
{ The City agrees to provide space at 401 Monroe,Jefferson City, Missouri, for all radio, telephone,and any other '
electronic hardware and equipment necessary for the base communications between the center and the County
members. City may provide space at other City-owned locations for communication equipment.
f' FN=bM gment,
''A. The City through its Purchasing Agent shall facilitate the purchasing, storing, and distribution of all
supplies and materials under the provisions of this agreement.
B. All County property located at 401 Monroe during the term of this agreement shall be maintained and
serviced by the City but shall be insured for loss by the County.
�1Y�Yrt
J
+ i C:\Irai.ew+tneblaevie��It nmmunirwlm��naYtrrt lDf)1•/1q�.finalyl.wlMl . .y .
rat, � •
I4 t t T �4� il
�R 5 ,&7#2i?'tdtxc:.H�.•F>"sY.vh�.t�cs
1
! tt Y
11 1�.f'^-•.µ.ms. �., ti
yes S
nos,
j
... t
...,
�IN7CrfiaiY � L _.._ � . ... .: ,...
a
I
• t
i
. I
C. The County shall provide radio equipment within the county outside the city limits at its sole coat and
=jr.4 expense,
]yj ntenance a Lquigment. f
Maintenance of equipment shall be the responsibility of the title holder except that all items of equipment
?, ( physically located at 401 Monroe Street shall be maintained by the City with the costs shared according to the
formula set out in paragraph 14.
`ervices.
{
i
Basic communications services to be provided under this agreement by employees referenced in paragraph 2A l
above, shall commence or continue on a county-wide basis as of the date of this agreement. {
' i
; . 9. data�►YYn.�s3
All data entered into the City's Computer Aided Dispatch(CAD)system for all County member departments will
i remain the property of the County. The County agrees to pay the City all reasonable costa for the data entries.
Upon termination of this agreement,or any extension of this agreement,City agrees to provide file tapes to County
at County's cost. City shall have the right to maintain and keep duplicate copies of all data.
10. sT. ft Vii? prnunications Operations CQ mmnittee.
A. P ass.
A Joint Communications Operations Committee will be formed from representatives of the several County
members,including the City of Jefferson. The Joint Communications Operations Committee will advise
the Jefferson City Police Department on call answering and communications procedures for law
enforcement and fire communications throughout Cole County,including response to mutual aid calls into
other counties.
B.
The Joint Communications Operations Committee shall consist of a member from the Jefferson City Fire
Department, a member of the Jefferson City Police Department, a representative of the Cole County e
Sherifrs Department, two (2) representatives of other agencies who agree to terms of the Joint
Communications Agreement,one(1)member of the legislative body of the City,and one(1)member of the
legislative body of the County.
i
4 ,
C. �errass anal Meegf(gL
r:
# . : The Joint Communications Operations Committee shall meet at least quarterly and its members shall
> have two(2)year terms which may be renewed by the appointing authority.
D. Attenslauce at Meetings Required.
All persons appointed to the Joint Communications Committee shall attend at least two-thirds(=)'of the f
regularly scheduled meetings of the Joint Communications Committee. Should any member of the Joint
Communications Commission fail to attend two-thirds 2/3 of the meetings occurrin
( ) g gin any one(1)year
measured from the time of their appointment, their position on the Joint Communications Comm'
aeion
shall be deemed vacant and a replacement shall be named as provided. In computing attendance, no ,
allowances shalt be made for any excuses. The standard ahaII be in absolute meetings held as a
" ' denominator,
meetings attended as the numerator.
r
1}
The Joint Communications Operations Committee shall monitor the performance of the Communications:
Center of. the Jefferson City Police Department and will make re
commendationa for improved
+"'7 C:VMa'\etot+ustaVervica�llsrmaunicnioe►�muictAli9T•200Y.fuq��2�pt1
. 2 -
] ' 1 :
•�}raY�wM�"+W.ahitstf.`dS'�4+'iu4i.h�il,tt�-�..—'�.....�.f•L;91M 4'w�.1�..�+...t ;.. .�
o � t
r ry
NOW
� .++�r.-a.+�wo�+�w^�aa'wrow.pw.�r�a'�'r{aw'xa*u+�a'w�w 101LafYF!ll.�iAR1ffl9,
communications. The City agrees to make reasonable efforts to follow the Joint Communications
Operations Committee recommendations.
A. This agreement shall begin on the 1st day of Janus 1998 and terminate '
r3'� sixty(60)months thereafter,
on December 31, 2002, The amount to be paid shall be calculated on an annual basis after the initial
twelve(12)months of the terns, on a twelve(12)month basis as set out herein. The twelve (12)months
basis shall be a January 1 through December 31 period. The County shall,six(6)months prior to the date
of termination of this agreement, notify the City,in writing,of its desire to continue joint communications !
with the City. Should the County holdover beyond the termination date, this agreement shall continue
on a month-to-month basis,at a reasonable consideration as determined by the City. During the holdover
period, all the terms of the agreement, except the amount of consideration, shall remain in full force and
effect. In no event shall the holdover period extend beyond twelve(12)months.
t
B. This agreement shall be contingent upon receipt of sufficient tax revenues and appropriations by both the
City and the County to cover all the expenses and payments referenced in this agreement.
C. Should any amounts due the City for compensation from the County under this agreement remain unpaid
for more than sixty(60)days after receipt by the County of appropriate documentation from the City,the
City may terminate this contract by giving the County thirty(30)days notice of its intent to terminate.
I
12. ble Lase•
The Laws of the State of Missouri shall govern the validity,performance, and enforcement of this agreement.
13. fMeUa &XD IlarttnentS to eJolllf Co?21n1UniCatDOIIiG
<�
� The consideration for services provided to the County by the City maybe adjusted, if additional departments or t
districts contract for communications with the City. Changes in consideration shall be mutually agreed upon by
the County and City,at such time as additional communications services are requested. Prior to commencement
!! of any communications services,all necessary information concerning boundaries,covered units,covered incidents,
i protocols and other items needed for operations must be provided the City.
t
14. Up Wgratiam rand Payment Schedule,E
' f
A. In consideration for providing the services enumerated in this agreement, the County shall pay the City
its share of the fixed and variable costs as determined by the application of the formula established herein
to the budget for the City's fiscal year. That sham for January 1, 1998 through December 31, 1998,shall
be One Hundred Seventy-Four Thousand One hundred Twenty-Seven Dollars 174 12 '
Y ($ 7)payable in equal
monthly iastallments. To determine the County's share of fixed costs, the County shall pay the percent
of fixed costs represented by its population outside the City compared to the total population of the County.
Variable costs shall be paid on the basis of the percentage of calls attributable to County residents who
are not within the City. I
B. Fixed costs and variable costs shall be calculated based on the attached Exhibit B,which includes specific
numbers for total costs, which will vary from year to year, but the percentage assigned to fixed and
',.
variable shall be as set out on the attached Exhibit B.
C. The County shall pay the City upon presentation of appropriate documentation and statements by the ,
City.
;t D. The County shall pay the City within thirty(30)days after the receipt of the statement and appropriate
documentation as referenced in this section.
�:_,),5. Qnsid Ationls fQr 1998
A. The dispatching function for Sheriffs administrative channel shall be changed from the Cole County
Courthouse to the Missouri Adjutant General's radio tower at 1946 Vieth Drive through installation of ..
C:\tract m1lrtYla\aervlaW'!1 eunwuairatirw4.ntny IiRf/•21i41•find r2w,u!
. 3 - ..
tj r•:x
��4 r
,
A91h�•fN3MiBRIS O'N1SNt�QQfY�OeuiiSS[s�a.rsa�ais�a: a�F .
telephone lines, tone keying modules in base station and reprogramming radios to utilize the repeater
system. Current function at the courthouse will be retained as a backup by installation of relay module
in the dispatch consoles. j
1t. City agreos to make changes in the functions of Channels 1 and 3.
C. County has acquired a 12 signal voting receiver comparator which the County agrees to swap in return
for the City's 4 signal voting receiver comparator.
'tt
16. g i.
All notices required or permitted,hereunder and required to be in writing may be given by first class mail. If to 4
,. City, notice shall be sent to the Police Chief at 401 Monroe, Jefferson City, Missouri 65101 and to the City
Counselor at 320 East McCarty,Jefferson City,Missouri 65101. If to the County, notice shall be sent to the Cole
County Commission at the Cole County Courthouse, Jefferson City, Missouri 65101, and to the Cole County
Prosecutor at the Cole County Courthouse,Jefferson City,Missouri 65101. The date of delivery of any notice shall
by the date falling on the serond frill day after the day of its mailing.
1?. AM m
This agreement is to be binding on the successors and assigns of the art'� g g parties hereto and is not to be assigned by
either party without first obtaining the written consent of the other.
i
18. ruination.
r
Thus Agreement may be terminated by either party upon one hundred and eighty(180)days written notice to the
other by certified U.S.mail, return receipt requested.
�DIN WITNESS WHEREOF,the parties hereto have caused this Agreement to be executed on the day and year
indicated below.
Executed this f day of April, 1998, Executed this .d day of April, 1998,
on'behalf of the City of Jefferson,Missouri on behalf of the Commission of Cole County,
Missouri
Title:
ATTE f
ATTEST:
' City C k Title:
APPRO ,Di ORM:
Y : /
r 'ity Cb or /e County Auditor s
}..
-Mrs I MlT•:t=1 final . 4. •,i.
i l
e4 ,
pro+ E. ..a t �� }t�.�s.m2i"«'��t�ti V'�d o..•.ii 'ib' s'r. ... �,'r.,: t ' '.:^'^ ,.. dlr
$ T;,,
7�4 r.
S��.i.rs r Y . r.,--••.-t r t — .. _ .„.-___ .— .•-•.•----•.•r.•..... i x��5 1*�t r' t^:•
r
•n 4 %
M�13,i--;�
jj}}+���+ ��`��
�IfifIR�/�r
1
d
�` t EXHIBIT A
t �
SHERIFF'S DEPARTMENT, FIRE
DEPARTMENTS
AND-DISTRICTS THAT ARE AMWERS OF COLE COLl1VTY MISSOURI
,
L Cole County Sheriffs Department
2. Cole County Fire Protection District
r
it J. Jefferson City Fire Department E
{ 4. Regional West Fire Protection District
d ;
;1 5. Eugene Volunteer Fire Department r
6. Russellville Rural Fire Association a
,.
'�. St.Thomas Volunteer Fire Department ,a
r f3. Taos Fire Department, Inc.
a.
y.q}
x. 7 s 1 i.•, .Y t rl
r it
NW+d\cnNruu` �Bltaao�unkx�rmuA�aAiW�wpd
t 4a
y-. . �.V'Anal �,r��'Nratt S.d- �* �S'F1'^���'�t. i�'+��'�74+47i25p`+''St�'.1�,�e l��.s'�,"'ro .:°�+�"n�.�.a'!�" �� ,e` cd�' f S� '. ,a t+�.",h'��" •C .'�
vi
�fi,� � 4f✓"� �4 Y I S ):ry fJ 1, Y L �d :.�_ , ..tL` k t iYl.,����i `r � ,,v- £, N..+, .�
� � j', ��" liX� �'d r e�Y�t 1��;��r 1� .� �+� 1tµ4j1✓: �z � rl, :4 t d ? 5( N . a ra ��
dR7 • d s.
�yi Y
A! ".
{u''��SS ;{..{�' �S"yP.hy 1`�z"•:'')q`l t( r' 3 3 P: 1. y !:. + y�
o .3���,�rdy,�1,�1+;�.F�Z y{r ��e ?t�'^I�c 4 CY e Y 1 .' t a �ls. `r t1r �1 ♦ di t�', 4JS'' '�1'�f
r' BXIYIBIT B
CITY OF JEFFERSON/ COUNTY OF COLE
9-1-1 COSTS
Period January 1, 1998 through December 31, 1998
Total Cost Fixed Fixed Cost Variable Variable Cost
Cost% Cost%
16 Dispatchers $464,015 25% $ 116,004 75% $ 348,011
j TCO supervisor 43,990 25% 10,998 75% 32,992
j DP supervisor o $40,213 8,043 100% 8,043 0% 0
,Advertising 721 0% 0 100% 721 �
Postage 0 0% 0 100% 0
Printing 258 0% 0 100% 258
Operational supplies 1,667 0% 0 100% 1,667
Telephone 1,852 0% 0 100% 1,852
Dues and Publications 511 0% 0 100% 511
Equipment rent(lines) 120,563 25% 30,141 75% 90,422
Meetings cat conferences 190 0% 0 100°x6 190
Training&education 754 0% 0 100% 754
Building and grounds 0 0% 0 100% 0 j
maintenance
Equipment maintenance 895 0% 0 100% 895
Clothing expense 4,864 25% 1,216 75% 3,648
Uniform cleaning 1,880 25% 470 75% 1,410
Radio maintenance 1,700 100% 1,700 0% 0
i
Maintenance agreement
'hardware 8,177 100% 8,177 0% 0
Software 16,867 100% 16,867 0% 0
New Equipment 0 100% 0 0% 0
TOTALS $676,947 $ 193,616 $483,331
x 45% x 18%
County Share $ 174,127 $ 87,127 $ 87,000
.1:., � R V►an`aairrq'.uv4vS°!1 a`anuaitaf,luu\rahSis b.wql
1
f
5