HomeMy Public PortalAboutORD12727 BILL NO. 97-142
SPONSORED BY COUNCILMAN Councilman Councilman Vincent
ORDINANCE NO. 7,1 "/
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AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE j'..
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH OLIGSCHLAEGER f
;f ENTERPRISES FOR MAINTENANCE OF WOODLAND/FAIRVIEW AND LONGVIEW
CEMETERIES. 1=
WHEREAS, Oligschlaeger Enterprises has become the apparent lowest and best bidder
on the Woodland/Fairview and Longview Cemeteries Maintenance project;
..l D BY THE COUNCIL OF THE CITY OF
NOW, THEREFORE, BE IT ENACTE
JEFFERSON, MISSOURI, AS FOLLOWS: � ;f
Section 1. The bid of Oligschlaeger Enterprises is declared to be the lowest and
best bid and is hereby accepted.
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Stin 2 The Mayor and City Clerk are hereby authorized to execute an agreement '
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with Oligschlaeger Enterprises for Woodland/Fairview and Longview Cemeteries T.
Maintenance.
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Section 3. The agreement shall be substantially the same in form and content as
k that agreement attached hereto as Exhibit A.
` Sedion 44. This Ordinance shall be in full force and effect from and after the date of
its passa ge and approval.
Passed: 3 9 --- Approved:
Presiding Officer Mayor
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ATTEST: APPROVED AS TO,F9
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`s CITY OF JEFFERSON
AMENDMEN T TO CONTRACT FOR CEMETERY MAINTENANCE
WHEREAS,the City of Jefferson,Missouri,a municipal corporation,with offices at 320 East McCarty,Jefferson City,
h, Missouri, 65101, hereinafter designated "City," entered into a Contract with Bradley Oligschlaeger, a sole
t" proprietorship, with offices at 9602 Pleasant Hill Road, Jefferson City, Missouri, 65109, hereinafter referred to as
.� "Contractor,"can March 4, 1998;and
WHEREAS, the Contract was for maintaining the grounds and lawns of the Fairview, Woodland and Longview
Cemeteries in the City of Jefferson;and
WHEREAS,the parties wish to renew the Contract for a final one(1 year period. i
NOW,THEREFORE,be it agreed as follows:
i
i. Paragraph 2 of the Contract dated March 4, 1998, is hereby amended to read as follows:
2. Contract Period. 4!
This contract shall be in effect from April 1,2000 through March 31,2001. The City may
' extend this contract on a month-to-month basis beyond this period, not to exceed six (6)
months.
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2. All other sections of the Contract dated March 4, 1998 shall remain in effect as stated
including the compensation rates for year three.
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IN TESTIMONY WHEREOF,the tarties have hereunto set their hands and seals this day of April,2000.
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CITY OF JEFFERSON,MI
OLIGSCHLAEGER ENTERPRISES
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CITY OF JEFFERSON ' I
CEMdETERYMAINTENANCE CONTRACT
's, ! THIS CONTRACT made and entered this day of March, 1998 by and between the City of Jefferson,
Missouri, a municipal corporation, hereinafter referred to as "City," and Bradley Oligschlaeger, a sole.
proprietorship, hereinafter referred to as"Contractor."
WHEREAS
, the grounds and lawns of the Fairview, Woodland and Longview Cemeteries in the City of �
Jefferson need to be maintained; and
WHEREAS,Contractor is willing to enter into this Contract with respect to his employment and services upon
the terms and conditions herein set forth.
NOW, THEREFORE,be it agreed as follows:
1. Scoge of Serviceg I
Contractor agrees to perform the services related to lawn maintenance of City cemeteries, said services more
particularly described in Exhibit A attached hereto. Said cemeteries for work to be performed are: the Fairview
and Woodland Cemeteries located at East McCarty Street,Jefferson City,Missouri, and the Longview Cemetery,
located on Scott Station Road,Jefferson City,Missouri. j
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2. Contract Period,
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This contract shall be in effect from April 1, 1998 through March 31, 1999. With the consent of both parties, the
contract may be extended for two (2) additional one (1) year periods. The City may extend this contract on a !s
1 month-to-month basis beyond the three(3)year period, not to exceed six(6) months.
3. Contract Amount,
The amount of this contract shall not exceed Thirty-Two Thousand Four Hundred Dollars($32,400.00),at the rates
specified in paragraph 4.
4.
Service will be provided at the following rates:
SERVICE UANTITY UNIT PRICE TOTAL PRICE
YEAR ONE
care and maintenance of Woodland and Fairview 12 months $ 600.00 $ 7,200.00
rs.
Cemeteries as specified
care and maintenance of Longview Cemetery as 12 months 260.00 3,000.00
specified
R YEAR TWO
}} ` care and maintenance of Woodland and Fairview 12 months 660.00 7,800.00
Cemeteries as specified
t�sF,n`5 care and maintenance of Longview Cemetery as 12 months 27b.00 3,300.60.
p, { specified !'
YEAR THREE .
h care and maintenance of Woodland and Fairview 12 months 650.00 7,800.00 '
Cemeteries as specified
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care and maintenance of Longview Cemetery as 12 months 275.00 3,300.00
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specified
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Payment shall be made on a monthly basis to Contractor by City upon submission of an itemized statement
accompanied by the monthly activity report as noted in Exhibit A attached hereto.
6. Indemmnity.
Contractor agrees to indemnify and hold harmless the City for any and all damages, injuries, actions, costs,
attorney's fees and other expenses whatsoever arising out of the performance of said work whether the property
or persons damaged are the servants and employees of the Contractor or third parties in no manner connected with
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sai work.
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Insurance, �
Contractor agrees to obtain and maintain throughout the term of this contract.
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A. Mrkmen's Compensation Insurance for all of its employees to be engaged in work under this i
contract.
B. Contractor's Public Liability Insurance in an amount not less than $1,000,000 for all claims S
{ arising out of a single occurrence and $100,000 for any one person in a single accident or
occurrence, except for those claims governed by the provisions of the Missouri Workmen's '
Compensation Law, Chapter 287, RSMo, and Contractor's Property Damage Insurance in an
amount not less than$1,000,000 for all claims arising out of a single accident or occurrence and
$100,000 for any one person in a single accident or occurrence.
C. Automobile Liability Insurance in an amount not less than$1,000,000 for all claims arising out {
of a single accident or occurrence and $100,000 for any one person in a single accident or
occurrence.
D. .
D. Clvrner's Protective Liability Insurancq-The Contractor shall also obtain at its own expense and
deliver to the City an Owner's Protective Liability Insurance Policy naming the City of Jefferson
as the insured,in an amount not less than$1,000,000 for all claims arising out of a single accident
or occurrence and$100,000 for any one person in a single accident or occurrence,except for those
claims governed by the provisions of the Missouri Workmen's Compensation Law,Chapter 287,
RSMo. No policy will be accepted which excludes liability for damage to underground structures
or by reason or blasting, explosion or collapse. i
E. Subcontracts - In case any or all of this work is sublet, the Contractor shall require the
Subcontractor to procure and maintain all insurance required in Subparagraphs(a), (b), and(c)
hereof and in like amounts.
F. The Certificates of Insurance furnished to the City showing proof of compliance with these
insurance requirements shall contain a provision that coverage under such policies shall not be
canceled or materially changed until at least fifteen days prior written notice has been given to
the City,
[ 8. Failure to Perform.
Mt Should Contractor fail to provide services as set forth pursuant to this contract,or fail to meet any of the contract
�t f provisions, this contract may be canceled at the sole option of the City upon giving five(5)days written notice to
Contractor.
9. Cancellation, i.
�a This contract shall be subject to cancellation by the City at any time following fifteen(15)days notice. .
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All notices, consents, authorizations,requests and statements hereunder shall be deemed to have been properly C
Y Y , postage prepaid, if to the City at City of
given if delivered b and or mailed b first class United States mail
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Jefferson, c/o Director of Planning and Code Enforcement, 320 East McCarty Street, Jefferson City, Missouri, .
65101, and if to the Contractor to Bradley Oligschlaeger,9602 Pleasant Hill Road,-Jefferson City,Missouri,65109.'
IN:'W,ITNESS WHEREOF,the parties hereto have set their hands and seals on the day and year first above
writ4en.
=' CITE'OF JEFFERSON, MISSOURI CONTRACTOR
OLIGSCHLAEGER ENTERPRISES
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' EXHIBIT A
SCOPE OF SERVICES
A. Fairview and Woodland Cemeteries
1. Contractor shall provide maintenance and repair of the cemetery grounds located on East McCarty Street, j
Jefferson City,Missouri in accordance with the terms and conditions set herein.
2. Contractor shall mow the grass and vegetation as often as needed to keep vegetation four inches(4")or
less.
3. Contractor shall trim grass and vegetation along the cemetery wall and maintain the wall free from the
i entanglement of vines and other vegetation.
4. Contractor shall trim grass and vegetation around all grave markers,headstones,and other appurtenances
of the cemeteries.
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i 5. Contractor shall cut and remove all brush and undergrowth from the hillside on the Chestnut Street and
East Miller Street side of the street property lines and maintain the hillsides free of brush and
+ undergrowth.
f 6. Contractor shall maintain all areas free of litter and unsightly debris. Contractor shall remove limbs,
leaves and litter from the cemetery grounds as needed,but not less than one(1)timer per week.
7. Contractor shall secure a site to dispose of all litter and yard waste in accordance with applicable laws.
8. Contractor shall maintain headstones and section markers in proper alignment and position.
9. Contractor shall remove and dispose of grave decorations as needed or requested,but not less than four '
(4)times per year.
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10. Contractor shall level and re-seed all sunken grass areas as needed or requested by the City. E
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11. Contractor shall provide fertilizer, grass seed and pesticide(weed and insecticide)to maintain growth and
healthy condition of all vegetation.
12. The cost of overall seeding and fertilization shall be at request only and shall be shown as a separate cost
outside of the regular maintenance costs. The area to be covered will be 5.83 acres. Contractor shall be
responsible for all supplies,equipment, and labor to make the stated applications as requested.
! 13. The City may request the application of pesticides as needed. The application of any pesticide must be by
1 a state licensed applicator and according to applicable rules and regulations of the State of Missouri.
Contractor shall notify the City prior to any application of pesticides.
14. Contractor shall eliminate and keep away destructive vermin(including ground hogs)from harboring on
the premises.
B. Longview Cemetery
1. Contractor shall provide maintenance and repair of the cemetery grounds located on Scott Station Road
in Jefferson City,Missouri in accordance with terms and conditions set herein.
2. Contractor shall mow grass and vegetation as often as needed to keep vegetation less than four inches 4"
in height. p ve g
- 3. Once Contractor has started mowing, it must be completed in a two (2) day period, unless weather
f conditions do not permit the completion thereof.
r 4. Contractor shall trim grass and vegetation on both sides of the cemetery fence and maintain the fence free
from the entanglement of vines and all other vegetation. This must be coordinated at the same time as
mowing is being done and as needed between mowing of the grounds.
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5. Contractor shall trim grass and vegetation around 11 grave markets, headstones,and other appurtenances
of the cemetery. This also must be coordinated and done at the same time as items 3 and 4 above.
6. Contractor shall trim and care for shrubbery as directed by the City.
7. Contractor shall maintain all areas free of litter and unsightly debris weekly. Trash and debris must be
disposed of properly by Contractor and not stored on the cemetery premises.
8. Contractor shall maintain the entrance road and the inner roadway free of mud and debris. Contractor
{ shall remove snow and ice as requested for funerals or by request from the City.
. 9. Contractor shall maintain all headstones and section markers in proper alignment and position.
! 10. Contractor shall maintain fences, gates and storage buildings in good condition and good repair with
materials provided by the City for repairs.
11. Contractor shall remove and dispose of grave decorations as needed or requested, but not less than four
(4) times per year.
12. Contractor shall level and re-seed all sunken grass areas as needed or requested by City.
! 13. Contractor shall provide fertilizer, grass seed and insecticide( p approved by City to maintain growth and a
healthy condition of vegetation as determined by City.
14. The cost of overall seeding and fertilization shall be at request only and shall be shown as a separate cost
outside of the regular maintenance costs. The area to be covered will be 9 acres. Contractor shall be
i responsible for all supplies, equipment, and labor to make the stated applications as requested.
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15. The City may request the application of pesticides as needed. The application of any pesticide must be by
a state licensed applicator and according to applicable rules and regulations of the State of Missouri. 4
Contractor shall notify the City prior to any application of pesticides. j='
C. Reports I
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1. Contractor or Contractor's designee shall be available to meet with City representatives upon request.
2. Contractor must submit a monthly statement of maintenance activity with the billing statement.
3. Contractor shall maintain a monthly log of all service performed that month,if any. The monthly log shall
r remain at a mutually agreed upon location accessible to both Contractor and the designated contact person
t for the City. The City shall maintain a monthly log of any service inadequately performed.
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4. The City shall maintain a monthly log of any service inadequately performed that month. The City will
i monitor services weekly and will require Contractor to correct the services inadequately performed within
twenty-four(24)hours. Contractor niust come to City Hall and indicate on this form that he has corrected
the service that was inadequately performed. The log will be in City Hall accessible to both Contractor
and the Director of Planning and Code Enforcement or his designee.
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. C:\tnei�evntnetw4ervrn4�I�ehlapMr\in�e u(wrY IDlIN•reruual w�wl �
AC-QRD CERT'IFICAT'E QF .LIABILITY:INSt.IPANCkLIC3S 1 ATC(MMfOD/YY)
03/05/98
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
�er-Dent & Company HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
:. Box 1046 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
witkferson City MO 65102-1046 COMPANIES AFFORDING COVERAGE
COMPANY
PhonoNo. 573-634-2122 Fax No 573-636-7500 A Michigan Mutual
INSURED
COMPANY
B
COMPANY
Oligsch.laeger Enterprises C . 1
9602 Pleasant Hill Road COMPANY 3 C Q J
Jefferson City MO 65109 D
COVERAG ES
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION
LTR DATE(MM/DI.WY) DATE(MM/DOM) LI411TS
GENERAL LIABILITY GENERAL AGGREGATE S 1,000,000
A X COMMERCIALGENERALLIABILTTY CPP1295264 02/21/98 02/21/99 PRODUCTS-COMP/OPAGG S 1,000,000
CLAIMS MADE �OCCUR PERSONAL E ADV INJURY $ 500,0000
OWNER'S&CONTRACTOR'S PROT EACH OCCURRENCE $ 500,0000
FIRE DAMAGE(Any one fire) $ 50,000
MED EXP(Any one person) $ 5,000
AUTOMOBILE LIABILITY
A X ANY AUTO CA1295263 02/21/98 02/21/99 COMBINED SINGLE LIMIT $ 500,000
ALL OWNED AUTOS BODILY INJURY =
1 SCHEDULED AUTOS (Per person)
HIRED AUTOS BODILY INJURY
NON-OWNED AUTOS (Per acddent) _
` PROPERTY DAMAGE ;
GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $
ANY AUTO OTHER THAN AUTO ONLY:
EACH ACCIDENT S
AGGREGATE S
EXCESS LIABILITY EACH OCCURRENCE S
UMBRELLA FORM AGGREGATE S
OTHER THAN UMBRELLA FORM S
WORKERS COMPENSATION AND X TORY lAlMffs DER
1 E6IPLOYERS'LIABILITY EL EACH ACCIDENT S 1�,000,000
A
THE ART�NEORS/PROPRIETOR/ X INCL WC1295265 02/21/99 02/21/99 EL DISEASE-POLICY LIMIT j$ 1,000,000
OFFICERS ARE: EXCL EL DISEASE-EA EMPLOYEE S 1 000 000
f OTHER
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DESCRIPTION OF OPERATIONS/LOCATIONS/YEHICLESISPECUL ITEMS
:,.:
F !i HOLDER... ..• :;: •
. . .........:,.:..:;:.. . : .. ....�
A
NCELLA ON. :::.::�:`:•
CJEFF—I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF,THE ISSUINO COMPANY WILL ENDEAVOR TO MAIL
1 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LF.FT,
City of Jefferson BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
320 E. McCarty Street D UPON THE COMPANY,ITS AGENTS OR REPRESENTATIVES.
Jefferson City MO 65101 A THOPA—ZED RESE ATNE A
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IFINANCE DEPARTMENT ►
PURCHASING DIVISI®N �
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SUBJECT: Bid 1739 - Cemetery Maintenance-Planning& Code Enforcement
Opened January 20, 1998
BIDS RECEIVED:
Year One Year Two Year Three Total Bid
Oligschlaeger Ent., Jefferson City, MO 10,200.00 11,100.00 11,100.00 32,400.00
Jack Deeken Land., Jefferson City, MO 14,520.00 14,520.00 14,520.00 43,560.00
Nolan Ent., Lohman, MO 16,500.00 16,500.00 16,500.00 49,500.00
Drinkard Land., Jefferson City, MO 16,500.00 17,100.00 17,700.00 51,300.00
Mueller Land., Jefferson City, MO 121,236.00 124,884.00 127,368.00 373,488.00
'I Casteel Const. & Land, Jefferson City, MO 32,400.00 32,400.00 --- 64,800.00
FISCAL NOTE:
u'F 1000-3300-2040-0000
1997-98 Budget $ 25,000.00
r Expended 1,655.93
Bid 1739 10.200.00
Balance $13,144.07
PAST PERFORMANCE: The City has not worked with this vendor in the past, however
through the evaluation of this bid it is felt that Oligschlaeger Enterprises of Jefferson City,.
Missouri will be able to meet the scope and requirements as listed in Bid 1739.
Y RECOMMENDATION: It is the recommendation of staff to award an agreement to
Oligschlaeger Enterprise of Jefferson City, Missouri for cemetery maintenance for the period
March 1, 1998 through February 28, 1999 at a cost of$10,200.00. If the City chooses to renew, .
y this bid carries up to two additional one year renewals with specific rates bid as year two and
;af� k three. All bids for options one and two exceed the anticipated cost and will be'rejected.
s t
,'ry ATTACHMENTS - SUPPORTING DOCUMENTATION
3 x' Tabulation of Bids,,
Srgnature: _ h
;chasing AgentP,anning& Code Enforcement Director .
777 '
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CITY OF JEFFERSON
AMENDMENT TO CONTRACT FOR CEMETERY MAINTENANCE
i
WHEREAS, the City of Jefferson, Missouri, a municipal corporation, with offices at 320 East McCarty,
Jefferson City, Missouri, 65101, hereinafter designated "City," entered into a Contract with Bradley
Oligschlaeger,a sole proprietorship,with offices at 9602 Pleasant Hill Road,Jefferson City,Missouri,65109,
hereinafter referred to as "Contractor," on March 4, 1998; and
WHEREAS, the Contract was for maintaining the grounds and lawns of the Fairview, Woodland and
Longview Cemeteries in the City of Jefferson; and
WHEREAS, the parties wish to renew the Contract for a one (1) year period.
NOW, THEREFORE,be it agreed as follows:
1. Paragraph 2 of the Contract dated March 4, 1998, is hereby amended to read as follows:
2. Contract Period.
This contract shall be in effect from April 1, 1999 through March 31, 2000. With the consent
of both parties, the contract may be extended for one (1) additional one (1)year period. The
City may extend this contract on a month-to-month basis beyond the three(3)year period,not
to exceed six(6)months.
2. All other sections of the Contract dated March 4, 1998 shall remain in effect as stated
• including the compensation rates for year two.
IN TESTIMONY WHEREOF,the parties have hereunto set their hands and seals thisday of June,
1999.
CITY OF JEFFERSON, MISSOURI CONTRACTOR,
OLIGSCHLAEGER ENTERPRISES
1 tayor Title:C)
ATTEST: ATTEST:
A- �vz�
ityy k - Title:
APPROVED AS-TO FORM: „
• City Counsel
I1:\Sandy\contracts\service\oligsehlaeger\amendment 1000.00.wpd