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HomeMy Public PortalAboutPlanning Board -- 2023-04-26 Minutes\\\\\\\0\\\OR�IEyylsiip� Brewster Planning Board Approved: 05/10/23 �� gloEq a F 0 9 = 2198 Main Street vote: 7-0-0 Brewster, MA 02631-1898- �,_—�y (508) 896-3701 x1133 a , @ g'� brewplan brewster-ma. ov �/plll! I11I I I I I1111i1\1U\\\p MEETING MINUTES --------- Wednesday, April 26, 2023 at 6:30 pm Brewster Town Office Building Chair Madalyn Hillis -Dineen convened a meeting of the Planning Board at 6:30 pm with the following members participating: Amanda Bebrin, Charlotte Degen, Tony Freitas, Rob Michaels, Elizabeth Taylor, and Alex Wentworth. Also participating: Jon Idman, Town Planner, and Lynn St. Cyr, Senior Department Assistant. Hillis -Dineen declared that a quorum of the Planning Board was present. She read the Meeting Participation Statement and Recording Statement. 6:33 PM CITIZEN'S FORUM No citizen comments. 6:34 PM PUBLIC MEETING Maior Stormwater Management Permit. Case No. 2023-07: Applicant/Owner: Whiff letree LLC, through their representative Down Cape Engineering, Inc., has submitted a major stormwater permit application for property located at 0 Whiffletree Avenue and shown on Tax Map 6, Parcel 4, pursuant to Brewster Town Code Chapter 272 and its accompanying Regulations. Documents: • 02/27/23 Existing Drainage Area Sketch Plan • 04/06/23 Existing Conditions Site Plan • 04/06/23 Proposed Conditions Site Plan • 04/06/23 Erosion & Sediment Control Site Plan • 04/06/23 Detail Sheet • 04/06/23 Proposed Drainage Area Sketch Plan • 04/06/23 Drainage Calculations 04/13/23 Proposed Rain Garden Planting Detail • 04/13/23 Email from Danny Gonsalves, PE, Down Cape Engineering, Inc. • 04/13/23 Stormwater Operations and Maintenance Plan • 04/14/23 Staff Report • 04/14/23 Stormwater Management Permit Application Danny Gonsalves, PE, of Down Cape Engineering, Inc. was present along with Applicant Michael Wallace. Gonsalves stated that the property is currently a vacant lot. There are two single-family homes, a shared driveway, and associated septic systems and drainage. This is a major stormwater permit application because the project disturbs more than allowed by a minor permit. Gonsalves stated that there is a pond and a vegetated wetland at the back of the property, but the proposed work is 100' away so the Planning Board is the approving authority for the project. Gonsalves stated that roof runoff will be captured by subsurface infiltration roof drywells. He further stated that driveway runoff will flow into trench drains which will be piped to forebays and eventually to rain gardens. Low -impact designs were utilized with the bio -retention areas. He also stated that post -development runoff is projected to be less than current runoff. Taylor asked whether the Applicant would be putting in lawn and Gonsalves responded that some lawn would be put in and some of the property would remain trees, but nothing will be touched within the 100' buffer. Taylor asked about the use of fertilizer and herbicides and Gonsalves stated that none were proposed. He also stated that removal of PB Minutes 04/26/23 Page 1 of 3 invasive species was not proposed within the 100' buffer. Taylor noted that the property was very steep going down to the pond and that she was concerned about runoff. Taylor confirmed with Gonsalves that both homes would have walk out basements. Taylor stated that the homeowners need to be made aware that there should be no pruning, mowing, gardening, furniture, or arbors within the 100' buffer without review by the Conservation Commission. Taylor asked Idman if applicants are required to show wetlands offsite but within 100' of a property where a project is proposed on plans. Idman responded that it depends on the scale of the plan. Michaels asked whether the application needed to be reviewed by the Conservation Commission since the rain gardens are located so close to 100' buffer and work will probably need to be done within the buffer. Idman responded that according to the plan there is no grading or development within the 100" buffer. Idman further stated that the building permit application would be reviewed by the Conservation Agent. Under the Stormwater Management Bylaw and Regulations, the Planning Board and Conservation Commission have equal jurisdiction so one could not do more than the other. Degen stated that she appreciated the well-prepared application and Operation and Maintenance Plan. She asked whether the Operation and Maintenance Plan remains in effect if ownership changes. Idman responded that the Operation and Maintenance Plan is required to be recorded along with the permit and there is language included that states that the property owner is responsible for maintaining the stormwater facilities. Bebrin noted that this was the first application the Planning Board has seen using trench drains along the driveway. She appreciated the completeness of the application. Freitas confirmed with Gonsalves that the second forebay was for natural runoff. Idman stated that the stormwater plan is very well thought out, but the site is very challenging. He stated that it will be difficult to deploy construction not only on the site but to the site given the network of roadways. The owner will need to be thoughtful in his approach. Idman also noted that the height of buildings shown on the pre-existing conditions plan are the heights expected to be matched in the ridge height of the buildings. Mike Wallace, owner of 0 Whiff letree Avenue, stated that Cape Dreams will be building the proposed homes and they have a reputation for following appropriate procedures and being sensitive to the neighbors. Cape Dreams has already spoken to some of the neighbors about the project. Wallace stated that stormwater will now be part of the discussion when people are purchasing property. Wallace also stated that they hired a conservation consultant to determine the 100' buffer and a silt fence has been installed. Idman asked when the last wetland delineation was done and Gonsalves responded that a delineation was done within the last two years. Idman noted that the leaching facilities for the ponds are outside of the 300' pond buffer. He also noted that the lowest stormwater leaching facility had sufficient freeboard over the water table as it is believed to exist. Motion by Bebrin to Approve Ma'or Stormwater Management Permit., Case No. 2023-07, subject to the Conditions Required by the Stormwater Management Regulations. Second by Degen. Vote: 7-0-0. 6:51 PM PLANNING DISCUSSION Continued discussion on Planning Board ap lication forms. The Planning Board was provided a red -lined version of the required submission materials checklist noting changes discussed at the previous meeting. Idman noted an additional proposed change to the requirement to locate any trees 4" in diameter or greater. He proposed using the term specimen tree which is generally understood to mean trees of 10" or more. The Planning Board discussed this proposed change including that specimen trees and at a minimum any tree of 10" DBH should be identified. The Planning Board decided that the language currently in the checklist requesting identification of specimen trees should remain. Taylor suggested that "swimming pool" be added under the location PB Minutes 04/26/23 Page 2 of 3 and design of other site improvement section. She also suggested regulations for draining swimming pools. Idman responded that he would to speak to the Town Manager about making revisions to the illicit discharges section of the general bylaw to be more comprehensive when it comes to swimming pools. Taylor requested additional information under irrigation information to include that soil humidity sensors be used. Taylor asked that information on fertilizers and herbicides be required to be included in an application. Taylor stated that relevant resource mapping should include the Archeological Resource Map and contacting MA Historic as needed. Idman stated that some of the changes being requested are good discussion points but go beyond an application form. Michaels had changes to the stormwater management section and stated he would email the proposed changes to Idman for review. Idman explained that the standards under the stormwater management bylaw are not the same as the stormwater standards under site plan review. Idman further noted that the checklist was not for stormwater permit applications but for special permit and site plan review applications. Idman requested the Planning Board send email him revisions to the checklist. The Planning Board agreed to continue their discussion on the checklist. 7:15 PM APPROVAL OF MEETING MINUTES Ari- )royal of Meeting Minutes: April 12,.2023. The Board reviewed the April 12, 2023 meeting minutes. Motion by Degen to Approve April 12, 2023 Meeting Minutes, as amended. Second by Bebrin. Vote: 7-0-0. 7:17 PM COMMITTEE REPORTS Degen summarized the April 20, 2023 Select Board meeting including that the Recreation Department was recognized for their great Earth Day events; Brewster was recognized again for its outstanding water; Town Meeting will take place on May 1st at 6 pm; the Board of Health was recognized for their work during the pandemic; Brittany Taylor was introduced as the new Library Director; a group is documenting employee separation including retirement, leave, etc. and will memorializes practices in place since 2010; a report was given on the town hydration stations; a revolving fund and license agreement are being created for the Lower Road Community garden; COA is looking to add two additional members to their committee as alternates; a presentation was given on CORD and resources they offer; the Agricultural Commission provided a presentation on the evolution of Brewster farming; and the Town Manager is working with the schools on a three year rolling enrollment for consistent funding. Wentworth stated that the Vision Planning Committee is working on revisions to various sections of the Local Comprehensive Plan. Bebrin stated that the Bay Property Planning Committee is planning a public forum for May 20th at the bay property dining hall. First Light Beach will open on Memorial Day Weekend and will open full-time in June. The pool will open starting June 26tH 7:26 PM FOR YOUR INFORMATION The Planning Board noted documents from the FYI section of their packet including a public hearing notice from the Harwich Planning Board, a Chapter 91 notice for Captain Baker Road, a flyer on the May 91h, 10:30 am ribbon cutting ceremony at Brewster Woods; and revised 2022-2023 stormwater permit spreadsheets that include waiver information. 7:29 PM MATTERS NOT REASONABLY ANTICIPATED BY THE CHAIR The Planning Board requested lanyards, placards, or other identification for use when making site visits. Motion by Taylor to Adjourn. Second by Bebrin. Vote: 7-0-0. The meeting adjourned at 7:34 PM. Next Planning Board Meeting Date: May 10, 2023. Respectfully submitted, Lynn St. r, Senior Department Assistant, Planning PB Minutes 04/26/23 Page 3 of 3