HomeMy Public PortalAboutORD12787 g^51
BILL NO. 9_
SPONSORED BY COUNCILMAN Nilges
� ORDINANCE NO. --
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AN ORDINANCE OF THE CITY
OF JEFFERSON MISSOURI AUTHORIZING THE
MAYOR AND CITY CLERK TO CrXECUTE AN AGREEMENT WITH ROBINSON'S
CLEANERS, L.L.C. FOR UNIFORM CLEANING.
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,i WHEREAS, Robinson's Cleaners, L.L.C. has become the apparent lowest and best ►
bidder for Uniform Cleaning;
ENACTED BY THE COUNCIL OF THE CITY OF
NOW, THEREFORE, BE IT
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1. The bid of Robinson's Cleaners, L.L.C. is declared to be the lowest and'' t
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best bid and is hereby accepted. l
°i Section 2.The Mayor and City Clerk are hereby authorized to execute an agreement i
with Robinson's Cleaners, L.L.C. for Uniform Cleaning.
Section 3. The agreement shatl be substantially the same in form and content as
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that agreement attached hereto as Exhibit A. ,
Section 4. This Ordinance shall be in full force and effect from and after the date of
its passage and approval
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Passed:_—_9 T
.: Presiding Officer
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ATTEST:
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MEMO
To: Bob Kenney
From: Jim Hartley
Subject: Uniform Cleaning Services
Date: July 10, 1998
The current agreement was awarded from Sealed Bid 165.3 dated S�ptember''9, 1096.
During the second year of the bid, Pride Cleaners, Kansas City, Missoun was purc hased by. '
Robinson Cleaners. Locally, Pride Cleaners is known as Royal Cleaners and has several local
business locations. Robinson Cleaners has a bidding office in Columbia as well as business
} locations in Jefferson City.
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After the purchase, Robinson Cleaners honored the prices as bid in our agreement. At' the
time of renewal for the third year, Robinson Cleaners declined the renewal and asked to have tht !'
service rebid. As a result Bid 1773 was issued with only one response. The breakdown of our
current costs and the Year One bid costs for Bid 1773 are listed below. The estimated ouaratitne t
were the same for both price lists.
CURRENT COST BID 1773 - R ONE
Verpdor pick up and delivery
#
Shifts(long& short) 1.30/ea 1.45/ea
I; Trousers 1.30/e
a 1.45/ea
Jackets 2.30/ea no charge
Ties g
no charge no charge
Cleaning Uniform Coats (Fire) 3.10/ea 2.00/ea }
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E. Options: t
} f Sewing buttons rips &tears
P buttons n/c $3.00 per repair.
tears/rips .30/inch
TOTAL.ANINUAL COSH' $15,3.14.60
based' estimates listed in bid $15,08 00
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The following response were received from vendors who did not respond to the
city bid for cleaning of city uniforms:
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Concord Cleaners: Sent to president in Kentucky with no response.
Capitol City cleaners/Dix Road Cleaners: With present staff we are unable to handle the
additional business that the city contract would generate.
Jefferson Cleaners/Quality Cleaners: They had the impression that the bids are so low that
they could not compete.
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Royal Cleaners is owned by Robinson Cleaners who won the award of the new'.contact. {
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Missouri Vocational Industries : Could not bid all items so they submitted a. "No Bid". j
One Hour Martinizing: Contacted these people three times with no return call.
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CITY OF JEFFERSON
UNIFORM CLEANING CONTRACT ;
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THIS CONTRACT,made and entered this -11
4 day of August, 1998, by and between the City ofJe'l'erson
Missouri, a municipal corporation, hereinafter referred to as "City," and Robinson's Cleaners, L.L.C., .n
limited liability company of the State of Missouri, hereinafter referred to as "Contractor."
WHEREAS, the City is in need of obtaining cleaning services for City employees' uniforms; and
WHEItE 13, Contractor is willing to enter into this Contract with respect to bis employrlent and services
upon the terms and conditions herein set forth.
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NOW, THEREFORE,be it agreed as follows: j
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The scope of services for cleaning services for City employees'uniforms shall consist of the following:
A. Police Department
401 Monroe Street t "
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(1) Service shall be provided three times per week (Monday, Wednesday, Friday) with r
pick up at the Police Station, 401 Monroe Street. To maintain accountability,
Contractor shall supply heavy-duty cloth or plastic garment bags with appropriate
drawstring or twist tie closure,or sacks with accompanying plastic, or paper-covered
wire twist ties, in which individual personnel shall place their items to be cleared. i
Contractor must also provide a clothing hamper of sufficient size to contain a two(2.)
day or more supply of Fags filled with dirty garments. Contractor is to provide
personnel for accomplishing a clieck-in to ensure each garment is accounted.for as it
goes to the Contractor's site where the cleaning and pressing is actually accomplished,
as well as a check-out person to ensure that each garment is accounted for as it comes
back from the Meaning site. Each of these persons shall have a listing of each Police
Department person by name, and the number and type of each person's items to be
cleaned or processed by the Contractor for that particular delivery. Upon returrung
the cleaned clothing to the Police Department, Contractor shall provide, to an
appropriate department representative, a.copy of each check-in and check-out list that ,
Y Contractor's garment personne?,used to account for each garment. In addition, with
each delivery of returned garments,the Contractors delivery person shall leave with
the appropriate police representative, a counter ticket that indicates the number and
type of clothing article processed, the type of processing done, a total price for each �
type, and a sum total price of all items processed located at the bottom of the ticket.. t
This ticket shall be separate from the invoice or statement that is to be delivered to
the Finance Department,but shall reflect the same number of items and price as shall
be invoiced to Finance for each delivery.
(2) Contractor shall supply clothes racks on which his delivery person shall place cleaned
clothing in industry standard lightweight plastic garment protection bags. Clothing
shall be hung on Contractor supplied industry standards garment hangers.Contractor
shall mark each Police Department member name on a paper or other marksable
material tag which shall be fixed to the outside of each members garment bag or
group of bags that contain the cleaned garments. If a department rnember has several r
r: items cleaned at one time,so that several bags are necessary to contain the returned
garments, Contractor shall be responsible for ensuring the items are grouped and
' twist tied, or otherwise fastened together into one cluster for each individual.
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(3) All uniform clothing is to have military pleats centered and pressed so that nn off-
center,slanting or diagonal creases result. Double crease pleats shall not lie accepted.
Uniform shirt pleats shall be centered on the right and left.shirt pockets from the
front tail seam up to the shoulder epaulet.. Creases shall also extend from sail epaulet
on to the back side of the shirt, down through the back tail seam. Shirt backs shall
have one additional crease vertically centered on the shirt-back middle. Pleats shall
also be centered on,and down the middle-length of each shirt sleeve from the middle
of the width of each shoulder's epaulet, down through the center of the department
official shoulder emblem, etc., and on through the cuffs on 101),;-slreved shirts, when
applicable. Trouser creases shall be centered consistent with the trouser
manufacturer's pressing as when the garment left the factory, i.e.creases centered on
the front and back middle of each leg, extending from the top of the`waistband down
through the bottom of each leg cuff. All uniform items that require"sizing"to attain
a proper stiffness of material after clearing shall have sufficient sizing used to
I maintain a military standard material stiffness, without so mi.ch being used as to s
cause zippers to stick when operated.. Proper level shalt be determined by trial and �
error if necessary,with the final determination of ''proper'beiro made by the Police i
Department. In the absence of City determination, cleaning industry approved !
! standards shall serve for the determination.
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(4) Uniforms shall be returned within two(2)days after pick up. t
B. Planning and Code Enforcement(Animal Rescue Division) r
919 East Miller Street i
(1) Employees shall deliver clothing to Contractor and shrill also pick up cleaned
uniforms.
i (2) All clothing shall be ready for pick up within two(2)days from drop off at Contractor
site. a
C. Department of Public Works(Parking Division)
201 Madison Street
(1) Service shall be two(2)times per week with pick up at 201 Madison Strcet.
(2) Military pleats as described ir.Police Department item 3 shall be required.
t (3) All clothing shall be returned to 201 Madison Street within two(2)days from pick.up.
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1 D. Department of Public Works (Transit Division)
820 East Miller Street
(1) Service shall be provided two (2) times per week with pick up at 920 East Miller
Street.
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(2) Military pleats as described in Police Department item 3 shalil be required.
(3) Clothes shall be returned to 820 East Miller Street within two(2)days after pick up.
E. Fire Administration
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320 East McCarty Street i
(1) Service shall be as needed only. There will be no set weekly schedule, however,if pick
up is required, Department representatives will arrange for pick up on a regularly
w scheduled day for other City services.
(2) Service shall be for the cleaning of uniform winter coats.
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(3) All coats shall be returned to 320 East McCarty Street within two(2)days from pick f
up.
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F. The City will provide a representative for eFch department and shall be responsible for
providing identification on clothing when it is pricked up at City buildings except as follows.
(1) Contractor shall be responsible for providing appropriate marking devices to each
department.
(2) If Contractor finds items that are not marked properly, it shall be Contractor's
responsibility to make contact with the appropriate department .representative to
ascertain correct name.
(3) In all such cases, Contractor shall notify, in writing, the person who sent; the
garment(s)in for cleaning. Written notice shall be securely attached to the garment's
protective bag on the return delivery. ;
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G. Contractor shall be responsible for any damages to uniforms, or for missing uniform items,
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through negligence on his part, as determined by the City.
H. Contractor shall pick up, re-clean and re-press at Contractor's ovm cost. any item which
jappears to have not been cleaned and/or pressed properly. Deteriniiiation of"proper cleaning
and/or pressing"shall be as outlined elsewhere in this document, or if not further delineated,
shall meet the highest degree of workmanship to be expected in garment cleaning industry
standards.
I. Contractor shall provide minor garment repairs, including the sewing of buttons, rips and
tears,and changing, adding, or deleting departmental or other types of emblems, etc., with a I
turnaround time of two(2)days on buttons, rips and tears, and no more than four(4)days on
emblems, etc.
1 2. Contract Period.
This Contract shall be in effect from August 1, 1998 through July 31, 1999. With the consent of both parties, `
this Contract shall be extended for two(2)additional one (1)year periods.
3, on rapt Arno n .
The total amount expended under this Contract is estimated at Fifteen Thousand Eighty Dollars($1.5,G80,00"
in any one fiscal year.
r 4._ Payxxient.
Contractor will submit an invoice(original)or statement monthly with all charges listed by department. Total
numbers of shirts,pants, etc., will be listed on the statement by department. Invoices are to be submitted to
the Finance Department, 320 East McCarty Street, Jefferson City, Missouri, 65101. All charges must be r
supported by signed counter tickets.
„.r 5. AtRSi nment.
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Contractor shall not assign any interest in this Contract, and shall not transfer any interest in the same
(whether by assignment or novation),without prior written consent of the City thereto. Any such assignment
is expressly subject to all rights and remedies of the City under this Contract, including the.right to change or
delete activities from the Contract or to terminate the same as provided herein, and no such assignment shall
require the City to give any notice to any such assignee of any actions which the City may take under this
4 Contract, though City will attempt to so notify any such assignee.
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6.
¢ Contractor agrees to indemnify and hold harmless the City for any and all damages, injuries, actions, costs,
attorney's fees and other expenses whatsoever arising out of the performance of said work whether the property
or persons damaged are the servants and employees of the Contractor or third parties in no manner connected
with said work.
7. In►su3s�:
Contractor agrees to obtain and maintain throughout the term of this Contract
A. Workmen's(�orr►Qensatio, In urance for all of its employees to be engaged in work under thi i
Contract.
B. n r, ct _q-'u ilk Liability Insurance in an amount not less tbar.$1,(;00,000 for all claims
j arising out of a single occurrence and $100,000 for any one person in a single accident or
f occurrence, except for those claims governed by the provisions of the Missouri. Workmen's
i Compensation Law,Chapter 287, RSMo, and Contractor's Property Damage Insurance in an
amount not less than $1,000,000 for all claims arising out of a Single accident or occurrence
and$100,000 for any one person in a single accident or occurrence. i
C. Automobile Liability Ingurvnce in an amount not less than $1,000,000 for all claims arising
out of a single accident or occurrence and$100,000 for any one person in a single accident or €
ioccurrence.
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j D. Owner's Protective Liability lns_ ura=-The Contractor shall also obtain at its own expense
( and deliver to the City an Owner's Protective Liability Insurance Policy naming the City of
Jefferson as the insured,in an amount not less than$1,000,000 for all claims arising out of a
single accident or occurrence and $100,000 for any one person in a single accident or
occurrence, except for those claims governed by the provisions of the Missouri Work.mcmn's
-�' Compensation Law, Chapter 287, RSMo. No policy will be accepted which excludes liability
for damage to underground structures or by reason or blasting, explosion or collapse.
E. ,Subcontracts - In case any or all of this work is sublet: the Contractor shall require the
Subcontractor to procure and maintain all insurance required in Subparagraphs(a), (b), and
(c)hereof and in like amounts.
F. The Certificates of Insurance furnished to the City showing proof of compliance with these
insurance requirements shall contain a provision that coverage under such policies shall not E
be canceled or materially changed until at least fifteen days prior written notice has been given !
to the City. 4
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8. Failure t PpSfQrLn
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Should Contractor fail to provide services as set forth pursuant to this Contract, or fail to meet any of the 1
contract provisions,this Contract may be canceled at the sole option of the City upon giving five(6)days written
notice to Contractor.
3. Cancellations
This Contract shall be subject to cancellation by the City at any time following fifteen(16)days notice.
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10. Sur_.c esyiors and Assigns, �
All of the terms, covenants and agreements herein contained shall be binding upon and shalt inure to the
benefit of successors and assigns of the respective parties hereto.
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11. .. tract lDo uments•
'$ The contract documents shall consist of the following: {
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a. This Contract f. General Provisions
b. Addenda g. Special Provisions
C. Information for Bidders h. h. Technical Specifications
d. Notice to Bidders i. Drawings and/or sketches
e. Signed Copy of Bid
This Contract and the other documents enumerated in this paragraph, form the contract between the parties.
These documents are as fully a part of the contract as if attached hereto or repeated herein.
12. Nuti�+
All notices,consents,authorizations,.requests and statements hereunder shall be deemed to have been properly
given if delivered by and or mailed by first class United States mail, postage prepaid, if to the City at City of
Jefferson,320 East McCarty,Jefferson City,Missouri, 65101, and if to the Contractor to Robinson'y Cleaners`
L.L.G., 1204 Business Loop 70E, Columbia,Missouri, 65201.
13. risdieticia '`
This Contract shall be governed, in all respects by the laws of the State of Missouri. }
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IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the play and ye
ar first � `t
above written.
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" CITY OF JEFFERSON, MISSOURI CONTRACTOR,
ROBINSOI*r'S CLEANS,RS L,L.'C. `
Mayor Title:
ATTEST: ATZ'� l`
Cit CI �v-vC ti
rk Title:
APPROVED AS RM: f
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City Coun a or
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