HomeMy Public PortalAboutORD12609 BILL NO. 97-13
SPONSORED BY COUNCILMAN Nil4es
ORDINANCE NO. THE
AN ORDINANCE TM OF THE
CLERK TO EXECUTE OF
CUTE AN AGREEMENT WTIH STO ESIE ECTRIC
MAYOR AND C
FOR ELECTRICAL SERVICES.
WHEREAS, STOKES ELECTRIC has become the apparent lowest and best bidder on the
ELECTRICAL SERVICES project;
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI,AS FOLLOWS:
Section 1. The bid of STOKES ELECTRIC is declared to be the lowest and best bid
and is hereby accepted.
I.
Section 2. The agreement shall be substantially the same inform and content as
that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date of
its passage and approval.
Approved:
Passed: 1 r
G��cam•�.V �'t't��.� - Ltrl� P 4'c �E c.tiL-
Presiding Officer Mayor
ATTEST:
APPROVED AS TO FORM: t 1`
City Cler' ity Counselor
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CITY OF JEFFERSON
r" AMENDMENT TO ELECTRICAL SERVICES AGREEMENT `
WHEREAS, the City of Jefferson, Missouri, s municipal corporation, with offices at 320 East McCarty
Street, Jefferson City, Missouri, 65101, hereinafter designated "City,"entered into an Agreement with
Stokes Electric Co.,with offices at 226 Madison,Jefferson City,Missouri,65101,hereinafter referred to as
"Contractor,"on May 15, 1997;
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WHEREAS,the Agreement was for the performance of authorized electrical work for the City,which may
involve service,repairs,replacement or related work on all City electrical systems which include buildings,
thirty-five(35)sanitary sewer pump stations and the Water Pollution Control Plant;and
WHEREAS,both parties wish to renew the Agreement for a one(1)year period, f
NOW,THEREFORE,be it agreed as folluws: !�
A. Paragraph 2 of the Agreement dated May 15, 1997,is hereby amended to read as follows:
2. Contract Period.
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This contract shall be in effect from May 1, 1999 through April 30,
2000.
B. All other sections of the Agreement dated May 16, 1997,shall remain in effect as stated. '
IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals this day of +•
1999.
CITY OF JEFFERSON,MISSOURI CONTRACTOR
STOKES ELECTRIC CO.
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Mayor President
ATTEST: ATTEST:
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City Clerk Title:
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APPROVED AS TO F RM:
City Coun,elor
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CITY OF JEFFERSON
AMENDMENT TO ELECTRICAL SERVICES AGREEMENT
WHEREAS, the City of Jefferson, Missouri, a municipal corporation,with offices at 320 East McCarty
Street, Jefferson City, Missouri, 65101, hereinafter designated"City,"entered into an Agreement with
Stokes Electric Co.,with offices at 226 Madison,Jefferson City,Missouri,65101, hereinafter referred to as
"Contractor,"on May 15, 1997;
,
WHEREAS,the Agreement was for the performance of authorized electrical work for the City,which may
involve service,repairs,replacement or related work on all City electrical systems which include buildings,
thirty-five(35)sanitary sewer pump stations and the Water Pollution Control Plant;and
WHEREAS,both parties wish to renew the Agreement for a one(1)year period.
NOW,THEREFORE,be it agreed as follows:
A. Paragraph 2 of the Agreement dated May 15, 1997,is hereby amended to read as follows:
2. Contract Period.
This contract shall be in effect from May 1, 1998 through April 30,
1999. With the consent of both parties,the contract may be extended
for one(1)additional one(1)year period.
B. All other sections of the Agreement dated May 15, 1997,shall remain in effect as stated.
Ot,tIN TESTIMONY WHEREOF,the parties have hereunto set their hands and seals this ( da o
4
1998. y f May,
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CITY OF JEFFERSON,MISSOURI CONTRACTOR
STOKE S ELECTRIC CO.
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Mayor ,I' f. 212 i)fr V.
President
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ATTEST: ATTEST:
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APPROVED S TO F ;t.
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Cit ounselor ,
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CITY OI,,JEFFERSON
E LE,CTIZICAL SL'RVICE,S f1GREE MEN T
THIS AGREEMENT made and entered this day of May, 1997,by and between the City of Jefferson,
Missouri, a municipal corporation, he•cinarte referred to its"City,"and Stokes Electric Co., hereinafter
referred to as"Contractor."
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WHEREAS, the City of Jefferson, Missouri, is desirous of obtaining electrical services for elevators in
certain City buildings;and
WHEREAS,Contractor is willing to enter into this Agreement with respect to his employment and services
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upon the terms and conditions herein set Girth. !
NOW,THEREFORE,be it agreed as follows:
1. Scope of Services,
The work of this agreement,consists of the performance of authorized electrical work for the City of Jefferson.
Work required may involve service,repairs, repincoment.or related work on ail City electrical systems which
include buildings,thirty-five(35)sanitary sewer pump stations and the Water Pollution Control Plant.
2. Contract Period,
This contract shall be in effect from May 1,1007 through April 30, 1008. With the consent of both parties,the
contract may be extended for two(2)additional one(1)year periods.
3. Contract Amount.�.
The amount of the contract shall not exceed Thirty-rive Thousand Dollars($35,000)per year.
4. Payment.
Payment shall be made to Contractor by City on a monthly basis following the submission by Contractor of an
itemized,detailed statement of services rendered which shall be presented to the Finance Department of the
City no later than the fifth(5")day of the month following rendition of the services.
5. Indemnity V
Contractor agrees to indemnify and hold harmless the City for any and till damages, injuries,actions,costs,
attorney's fees and other expenses whatsoever arising out of tho performance of said work whether the property
or persons damaged are the servants and employees of the Contractor or third parties in no manner connected
with said work.
G Rgsnonse Time.
Some repairs under this contract are of an emergency nature. Contractor shall respond within a two(2)hour +
period to any and all service requests pertaining to the sanitary sewer system or other requests which are
designated as emergency repairs. Contractor shall have a licensed electrician on call twenty-four(24)hours
per day,seven(7)days per week throughout the contract period.
For those repairs designated as non-emergency,Contractor shall be required to return the request for service
call within four(4)working hours and shall complete those repairs within forty-eight(48)hours unless the
repair time is expressly extended by tine City.
7. Prevailing Wage Law.
To the extent that the work performed by Contractor is subject to prevailing wage Inw,the Contractor and all
! subcontractors shall pay not less than the prevailing wnge hourly rate for each craft or type of workman
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regnlrod to oxeculo Thin rontroct nn Qelorminod by the INpartment of Labor and Industrial Relations of
nlinnout•i,pursunitl to Set•lionn 200,210 through 200.3.10 inclusive,RSMo.
Service will he provided'It Iho following rnlont
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n►ulntounnee work prevailing wage work
(htbor rale per hour) (labor rate por hour)
YEAR ONE I
11,11 I IOI 111 ClS
(normal worliing how's) f
Fore nl't 11 20.60 46.20
Jnurne}'lttnrt 27.60 42.00
Shopillalt 23.130 23.60
COST That IMI I)(
(ovet•Ihne work hours)
Foreatnt► 4.1.40 67.80
Journoymnn 41.40 63.00 ''
Hhoput°n ,16.26 36.26
COST PER IIMM
(overtime,Sunday and holi(lay)
Forenuut
5}).20 00.40
Journeytttnn
56.20 84.00
Shopntntt 47.00 47.00
YEAR TWO
COST PER 11OUR
(normal working hours)
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Foromnn 30.80 46.80
lournoymnn 28,60
Shopmnn 2.1.60 43.60
24.60
COST PER HOUR
(overtime work hours)
Foromntt 46.20
s.''. Journoynwn 42,00 66.40 a
Shopmnn 36.76 36.76
COST PEI?HOUR
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(overtime,Sunday and holiday) is
Foreman 61.60 93.60
Journeyman (12,00
{/f Shopmnn 49.00 49.00 i t"
YEAR THREE
COST PER HOUR
(normnl working hours)
Foreman 12.00
i 4440 Journeyman 29.80 . 0Shopmnn 26.20 26,20
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COST PER HOUR
(overtime work hours) '
Foromnn •18.00 72.00
Journeyman
14.70 66.60
Shopmnn 39.30 39,30
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maintenance work prevailing wage work
(labor rate per hour) (labor rate per hour) j r
COST PER HOUR I
(overtime,Sunday and holiday)
Foreman 04.00 90.00
Journeyman 59,00 88.00
Shopman 52.40 52,40
9. Parts and Materials.
City shall provide materials and supplies necessary to complete the work from Clio State of Missouri
convenience contract unless the City elects not to so provide. In the event the City loos not.provide materials
or supplies,the Contractor shall provide same and will be reimbursed for his costs for which he shall provide
invoices. All work shall be according to the provisions of the National Electrical Code and the provisions of the f .
current and/or any revised Code as published by the National Fire Protection Association and adopted by Cho
City Council.
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10. Unclassified Work.
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Should the nature of a repair require labor,equipment and/or material not susceptible to classification under
any items scheduled in the contract, the City can authorize the use of Clio unclassified labor. The rule for
unclassified labor shall be the number of hours actually worked and the repairs plus reasonable travel time and
will consist of the individual's hourly rate plus hourly fringe benefits plus employer's payroll contributions with
a fifteen percent(15%)additional for overhead and profit.
Payment for equipment not susceptible to classification under any scheduled items in the contract.,will be
limited to:
A. For equipment rented by the vendor, the actual rental paid plus fifteen percent(15n,4.) for
overhead and profit.
B. For equipment owned by the vendor,the monthly rental rate charged by recognized rental
organizations times the number of hours the equipment was necessary for repairs plus
reasonable travel time from the storage location to the site, all divided by one hundred
seventy-six(170)hours.
Payment for material not susceptible to classification under any scheduled items in the proposal will be
applicable column price plus fifteen percent(15%)for overhead and profit.
Prior to payment being authorized,the Contractor shall submit an itemized breakdown of the unclassified labor, i
equipment and/or material. The breakdown shall include information and documentation sufficient to
substantiate the Contractor's claim.
11. Inspection.
Unless the nature and extent of the work is known to the City,the Contractor will first receive a request to
inspect the proposed work and provide a written report of the following to City Administrator or his designee:
A. Description of the work necessary.
B. A list of the materials,parts,and supplies needed to complete tine work.
C. An estimate of work hours.
12. Authorization to Repair.
Once the Purchasing Agent determines the estimate of work hours and material,parts and supplies required
are reasonable,the report will be forwarded to the appropriate department for preparation of a requisition for
ry, the work.
r ' � Upon receipt of the purchase order,or purchase order number for the work,the Contractor may begin work as
" 1 soon as the materials,parts and supplies are made available.
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In the event that the repair is of an emergency nature, Contractor shall proceed to make the repair as
expeditiously as possible and secure all necessary paperwork after the repair is completed.
13. Normal Work Hours.f
Normal working hours are 8:00 a.m.to 5:00 p.m.on weekdays. Overtime hours are 5:00 p.m. to 8:00 a.m.,
weekdays;Saturday,Sunday and Holiday hours from 12:01 a.m. to 12:00
j p.m.
i The quantity of work during normal work hours for which payment will be made will be for work man hours
actually performed at the site.
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I Payment for normal work hours will be paid for the quantity as above determined at the unit price shown above,
which price includes cost of labor,equipment normally associated with the type of repair, travel, benefits,
overhead,profit,insurance and else necessary therefor and incidental thereto. R
j14. Overtime Worlc Hours,V
The quantity of work during the overtime work hours for which payment will be made will be the number of j
overtime work man hours actually performed at the site.
Payment for overtime work hours will be paid for the quantity as above determined at the unit price bid for tho
item overtime work hours,in the proposal,which price includes costs of labor,equipment normally associated
with the type of repairs, travel, benefits, overhead, profit, insurance and all else necessary therefore and
incidental thereto.
15. Insurance.
Contractor agrees to obtain and maintain throughout the term of this contract
A. Workmen's Compensation Insurance for all of its employees to be engaged in work under this
contract.
B. Contractor's Public-Liability Insurance in an amount not less than$1,000,000 for all claim I"
arising out of a single occurrence and$100,000 for any one person in a single accident or
occurrence, except for those claims governed by the provisions of the Missouri Workmen's
Compensation Law,Chapter 287,RSMo.,and Contractor's Property Damage Insurance in an
amount not less than$1,000,000 for all claims arising out of a single accident or occurrence
and$100,000 for any one person in a single accident or occurrence. `
C. Automobile Liability Insurance in an amount not less than$1,000,000 for all claims arising
out of a single accident or occurrence and$100,000 for any one person in a single accident or
occurrence. I , .
D. Owner's Protective Liability Insuranc -The Contractor shall also obtain at its own expense
and deliver to the City an Owner's Protective Liability Insurance Policy naming the City of
Jefferson as the insured,in an amount not less than$1,000,000 for all claims arising out of a
single accident or occurrence and $100,000 for any one person in a single accident or
occurrence, except for those claims governed by the provisions of the Missouri Workmen's
Compensation Law,Chapter 287,RSMo. No policy will be accepted which excludes liability
for damage to underground structures or by reason of blasting,explosion or collapse. '
C. Subcontracts- In case any or all of this work is sublet, the Contractor shall require the
Subcontractor to procure and maintain all insurance required in Subparagraphs(a),(b),and
(c)hereof and in like amounts.
F. The Certificates of Insurance furnished to the City showing proof of compliance with these
insurance requirements shall contain a provision that coverage under such policies shall not
be canceled or materially changed until at least fifteen days prior written notice has been given
to the City.
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• 16. Failure to Perform.
Should Contractor fail to provide services as set forth pursuant to this contract,or fail to meet any of the ,
contract provisions,this contract may be canceled at the sole option of the City upon giving five(6)days written
ii notice to Contractor.
17. Cancellation.
This contract shall be subject to cancellation by the City at any time following fifteen(16)days notice.
18. Notices,
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All notices,consents,authorizations,requests and statements hereunder shall be deemed to have been properly
given if delivered by and or mailed by first class United States mail,postage prepaid,to the City of Jofferson, X .
320 East McCarty,Jefferson City,Missouri,06101,and if to the Contractor at Stokes l;lectric Co.,226 Madison
Street,Jefferson City,Missouri,66101.
IN WITNESS WHEREOF,the parties hereto have set their hands and seals on the day and year first `.
above written, j
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CITY OF JEFFERSON,MISSOURI CONTRACTOR
STOKES ELECTRIC CO.
Mayor Title: /111-k eelx--1
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MST. ATTEST:
Ci£y Clerk Title:
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APPRO AS RM:
Couns
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•, �`"� FINANCE DEPARTMENT
PURCHASING DIVISION
SUBJECT:Bid 1680-Electrical Services -Opened March 25, 1997-All Departments
BIDS RECEIVED: Stokes Electric Meyer Electric
Maint. Prevailing Maint. Prevailing
YEAR ONE Work Wage Work Wage
Cost per hour Normal Hours
Foreman 29.60 45.20 no bid 45.00
Journeyman 27.60 42.00 41.80 I
Shopman 23.50 23,50 15.00 ;.
Cost per hour Overtime Hours
Foreman 44.40 67.80 no bid 67.50
Journeyman 41.40 63.00 62.70
Shopman 35.25 35.25 22,50
Cost per hour Sunday/Holiday
Foreman 59.20 90.40 no bid 90.00
Journeyman 55.20 84.00 83.60
Shopman 47.00 47.00 30.00
FISCAL NOTE:
This bid is to establish a firm fixed hourly rate for electrical maintenance work for all City
departments. During the period 3-1-96 to 2-28-97 a total of$29,316.02 was expended under the
former agreement. Funds would be charged to various accounts as work is required with the total
amount estimated to be$55,000.00.
PAST PERFORMANCE: Stokes Electric of Jefferson City, Missouri has held the contract for
this type of work for the past three years and has performed satisfactorily, Ii
RECOMMENDATION: It is the recommendation of staff to award to Stokes Electric. This bid
has firm fixed prices bid for two additional one year periods if the City chooses to renew.
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ATTACHMENTS-SUPPORTING DOCUMENTATION
Tabulation of Bids
Signature:
Nirchasing gent Depart entrrDirector
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CITY OF JEFFERSON,MO
TABULATION OF BIDS l
No. 1680 l
Subj: Electrical Services
Date: March 25,1997 Stokes Electri c Meyer Electric Company
Dept: All City Jefferson City MO Jefferson City, MO
ITEM maintenance prevailing wage maintenance prevailing wage
YEAR ONE
Cost per hour-normal working hours
Foreman $29.60 $45.20 no bid this sect $45.00
Journeyman $27.60 $42.00 $41.80
Shopman $23.50 $23.50 $15.00
Cost per hour-overtime work hours
Foreman $44.40 $67.80 $67.50
Journeyman $41.40 $63.00 $62.70
Shopman $35.25 $35.25 $22.50
Cost per hour-Sunday and Holiday
Foreman $59.20 $90.40 $90.00
Journeyman $55.20 $84.00 $83.60
Shopman $47.00 $47.00 $30.00
YEAR TWO
Cost per hour-normal working hours
Foreman $30.80 $46.80 no bid this sect. $46.85
urneyman $28.60 $43.60 $43.46
ol opman $24.50 $24.50 $16.00
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Cost per hour-overtime work hours
Foreman $46.20 $70.20 $70.27
Journeyman $42.90 $65.40 $65.19
Shopman $36.75 $36.75 $24.00 ,
Cost per hour-Sunday and Holiday
Foreman $61.60 $93.60 $93.70
Journeyman $42.90 $87.20 $86.92
Shopman $49.00 $49.00 $32.00
YEAR THREE
Cost per hour-normal working hours
Foreman $32.00 $48.00 no bid this sect.no bid this sect.
Journeyman $29.80 $44.40
Shopman $26.20 $26.20
Cost per hour-overtime work hours
Foreman $48.00 $72.00
Journeyman $44.70 $66.60
Shopman $39.30 $39.30
Cost per hour-Sunday and Holiday
Foreman $64.00 $96.00
Journeyman $59.60 $88.00
.}:S,Oopman $52.40 $52.40
disadvantaged business no no
v cooperative procurement-Cale Co, yes yes
cooperative procurement-Housing A. yes yes
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