HomeMy Public PortalAbout2021.07.12 LBT Minutes Minutes—McCall Public Library Board of Trustees Meeting
July 12, 2021
Teams/Legion Hall, 216 E. Park Street
Call to Order: 10:02 am
Attendance: Via Teams—Amy Rush, Linda Stokes
In Legion Hall—Meg Lojek, Jacki Rubin, David Gallipoli, Dawn Matus, Patrick Coyle
Amendments to Agenda: None.
Approval of Minutes: David motioned to approve the 6/14 minutes; Jacki seconded. All in favor.
Public Comment: None received.
Director's Report:
Payment Approvals: Jacki moved to approve the 6/24, 6/24, and 7/8 payments; David
seconded, and the motion passed.
Budget and Stats: June financial statements: https://www.mccall.id.us/financial-statements.
LGIP Deposit: David motioned to approve the 3rd quarter deposit of$96.22. Jacki seconded;
motion approved.
Grants: The Idaho Commission for Libraries (ICFL) awarded the Library $34,400 (of$60,000
requested) in American Rescue Plan Act (ARPA)funds. The money will go toward a laptop
kiosk for library patrons and outdoor lockers for after-hours/holiday pickups of library materials.
Internship, Summer Reading Program updates: Rachel Morton, a graduate of MDHS and a
recent college grad, has joined as a summer intern under an ICFL grant-funded internship. The
Summer Reading Program is full with 2 sessions of 30 and one session of 25. Those on a
waiting list are participating as "independent readers" and joining the in-person program as
spots open up. The program is currently being held outdoors. The expanded library will have
flexible space to host kids indoors at the current numbers (30 kids) or more.
41h of July Liberty Fest: The Book Bike was rolled out for the festivities, with the Girl Scout who
initiated the program on hand to help pass out stickers, flyers about a book sale, etc.
FY22 Budget approval: Meg outlined the latest changes in the Library's draft budget, including a
decline in "Fines" to zero following the Board's vote in June to adopt a fine-free policy. The
Appropriated Fund balance has been updated to reflect a $150,000 grant from the Laura Moore
Cunningham Foundation. Expenses for software increased, reflecting fees for the Library's
Zoom account and the ReadSquared software for the Summer Reading Program. Also, the
Library and Parks & Rec agreed to change to a movie license provider with a better selection of
titles. Funds budgeted for public information about the Library expansion were increased to
accommodate signage, etc., that may be needed during construction. A new line item was
added for"e-books and publications" ($2,800; funds shifted from print books and magazines). A
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capital expense of$601,513, consisting of LOT and CIP funding and the Laura Moore
Cunningham grant, has been included for the Library expansion. Linda Stokes confirmed that
$55,800 in unexpended funds is available, and said they can be appropriated for the expansion
project by moving them to the FY22 construction budget. Jacki asked about budgeting for the
Film Society—which hopes to revive programming in the winter, conditions permitting. Meg
confirmed a budget amount of$1,800, similar to previous years.
Jacki asked about the budget approval process. Linda said the City Council will hold a special
meeting for a review on 7/29, and is expected to hold up to two further meetings in August for
final approval.
Fines-free library policy: Meg presented a draft policy, which reflected research into fine-free
policies adopted by other Idaho libraries, and suggested that the McCall Library's policy be
simplified following the Board's review. Members agreed to remove all late fees, and approved
of the policy as written regarding overdue items, as well as lost or damaged items. The Board
discussed policy options for higher-priced items, such as laptops, and confirmed with Linda that
it would be possible to use the collections agency used by the city in the event items are lost,
damaged, or not returned. Further discussion planned on the potential use of collections for
lost/damaged/unreturned items.
Library expansion update: Meg reported on meetings held on 7/1 and 7/7 with construction
company CM, the City Council and other members. Due to materials cost increases, supply
problems and other issues, an initial anticipated budget shortfall of$250,000 has grown to
$500,000. The City Council gave CM the green light to move forward with design drawings, and
discussed ways to cut costs. Members will also continue to monitor materials costs, such as for
lumber. CM still projects an 11-month construction schedule, with move-in targeted for July
2023, and a completed remodel of the existing Library building in October 2023. Meetings
between Meg, architecture firm Ratio, CM and City staff on the project will be held every two
weeks.
Foundation Report: The Foundation is planning to return to certain donors to help address the
Library expansion's budget shortfall, and tentatively hopes to raise $250,000 in new funds.
Preliminary talks are also underway about an appreciation event in mid-September for all
donors.
There were no reports from the Friends of the Library liaison or the City Council liaison.
Adiournment: 11:25 am
Next Meetings: Sept. 13 (tentative); Oct. 11.
Minutes prepared by Dawn Matus, Secretary
Respectfully submitted by Jacki Rubin, Chair
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