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GAC Minutes 1990 01/11GOLF COURSE ADVISORY COMMITTEE MINUTES January 11, 1990 Attending: Dave Engen, Chairman Dan Hormaechea Max Williamson De Ett McCarty Polly Collins Also Attending: Craig Jackson John Drips Andy Laidlaw Tom Kerr Minutes from the December 12th meeting were approved as written. I. NEW BUSINESS: ae Clubhouse Foundation Construction Update: Mr. Laidlaw discussed with the Committee the West foundation wall bow and the misalignment of the C-5 column. Mr. Laidlaw came to the conclusion that the bow in the West wall was not a structural problem, but the C-5 column would have to be replaced. The replacement of the C-5 column would be covered under warranty (letter of transmittal attached). Be Clubhouse Bid Specifications: Committee members reconfirmed that bid specifications should be complete by the end of February with advertisement of the bids beginning the 1st of March and C~osing the 1st of April. ~ Equipment Purchases: Superintendent Jackson discussed with the Committee the possibility of purchasing an AC/DC arc welder for $350.00 and a high pressure steam cleaner for $1,250.00. Both items would require a transfer of funds form the operating budget to capital outlay. Mr. Jackson listed the advantages of these purchases as being decreased down time, and the ability to rid equipment of corrosive materials thereby increasing the life of the equipment. Without further discussion, Mr. Williamson made a motion to recommend to City Council the transfer of funds from the operating budget to capital outlay for the purchase of the steam cleaner. Mr. 1 Williamson made a second motion to recommend to City Council the purchase of an AC/DC arc welder. Both motions were seconded by Ms. McCarty, all were in favor and the motions passed unanimously. II. OLD, BUSINESS: Prioritized List of Golf Course Improvements: Mr. Engen asked Committee members to grade a list of projects (list attached) with 0 being the lowest grade and 10 being the highest. The Committee will discuss the outcome at the next scheduled meeting. Clubhouse project; Kitchen Design: Mr. Hormaechea met with foundation members and local business owners to discuss the kitchen layout. Some of those present were John Larson, Bob Minschew, Sam Alcano, and Louie Howard. Their recommendations led to a few minor changes. These changes were reviewed by the Committee. With the exception of moderate storage area, the Committee agreed to the overall layout. Mr. Laidlaw will meet with John Drips in the future to solve the storage problem issue. Co Clubhouse Grounds and Parking Area: The Committee discussed the location of the putting green, cart path restructuring, the entrance drive into the clubhouse site, and the parking area. Tom Kerr was in attendance to discuss these changes. His drawing was most acceptable by the Committee (drawing attached). Included in that drawing are the entrance drive, putting green, cart path rerouting, and parking area. Mr. Hormaechea motioned to accept the design drawn by Mr. Kerr. Ms. Collins seconded, all were in favor, and the motion passed unanimously. De Clubhouse Landscape: The Committee suggested that Superintendent Jackson contact Hillside Nursery asking for a proposal similar to the proposal submitted by David Koga, landscape architect (David Koga proposal attached). Rerouting of Holes: The Committee members discussed several options to reroute holes in accordance to the opening of the new clubhouse. After a lengthy discussion, Mr. Williamson motioned to adopt the routing of the holes listed below: Front Nine: Back Nine: Existing Holes 13 14 15 16 17 3 4 5 6 7 8 9 1 2 18 10 11 12 Fe Mr. McCarty seconded; three were in favor, one opposed, and one abstained. The motion carried. Rate Increases for 1990: The Committee discussed the need for future golf course improvements, rising inflation, and increased costs in maintenance and equipment. There were several options discussed, as listed below: - 20% increase across the board - Coupon purchases - An increase in season passes (50% of play generates 30% of the revenue) Following considerable discussion, Mr. Hormaechea motioned to recommend to City Council an increase in weekend and holiday fees to $15.00 for 18 holes and $9.00 for nine holes and the elimination of couples passes. All other rates would remain the same. Ms. Collins seconded the motion; four were in favor, one abstained and the motion carried. Ge Lifetime Passes/Membership Cards: Mr. Hormaechea presented the Committee with several designs for a lifetime membership card. The Committee approved the final design for the membership card. Without further discussion, the meeting adjourned at 10:45 p.m. The next meeting will be February 13, 1990 at 7:00 p.m. at City Hall. DATED this // day of January, 1990. DAVE ENGEN Chairman 3 LETTER OF TRANSMITTAL McCALL DESIGN & PLANNING P 0 BOX 729, McCALL, ID. 208 634-5707 iNC 83638 TO :Bud Schmidt & Golf Course Committee DATE' 12/28/89 WE ARE SENDING YOU: re; McCall Golf Course Clubhouse 2 copies of; a) McCall Design documentation of West foundation wall and C-5 column. b) Copy of letter from Wright Brothers l~tter reinforcing their warranty. c) Section 12.2 of the General Conditions- warranty applicable to C-5 column. d) Proposal of David Koga, landscape architect. THESE ARE TRANSMITTED FOR- [] FOR APPROVAL FOR REVIEW & COMMENT I-1 AS REQUESTED [] FOR BIDS DUE COMMENTS- COPIES TO- BY- Andrew Laidlaw 07 7c-~ PO BOX 729, MC CALL, ID.. ,_,._~6._~u 208 634-5707 SITE OBSERVATION DATE 12/17/89 JOB McCall Golf Course Clubhouse TIME 3:00PM TEMPERATURE 25 PERSONNEL&EQUIPMENT AT SITE NA CONSTRUCTION ACTIVITIES NA REMARKS i went to the site to document the West foundation wall bow and the misalignment of the C-5 column. a) foundation wall- see attached sheet b) C-5 column- The sleeve RO is 6" x 24-3/16". The sleeve is 3/4" out of plumb in it's 24" height. By stetching a line from the East face of the C-5 column, through the sleeve, to a corresponding point on the C-4 column, the West face of the C-5 column is 2" out of alignment. The combination of poor alignment and also being out of plumb leads me to believe that this column may need to be replaced. INFORMATION OR ACTION REQUIRED DISTRIBUTION-Billy Ray Strite, City of McCall, Wright Bros., File BY Andrew Laidlaw T~..~ JCIIST. CQFIPOP, AT~ON division of TJ International BOISE SALES OFFICE 2090 S. Cole Road · P. O. Box 16039 · Boise, Idaho 83715 Bus: 208/322-4931 Res: 208/344-8748 TOM CORY Technical Representative t JOB # SHEET OF DATE: ,. ~ ~ NAME: LOCA.TION: SALESMAN: ~d~lH I I Ii' ~,. ,-"-- P.O. BOX 637 EAGLE. IDA,HO 83616 t208) 939-0377 FAX (208) 939-0397 WRIGHT BROTHERS THE BUILDING COMPANY December 12, 1989 Andy Laidlaw McCall Design'& Planning Inc. P. O. Box 729 McCall, ID 83638 RE: McCall Golf Course Clubhouse Phase I Dear Andy: If repairs are required to be performed by Wright Brothers at the C-5 column and the west foundation wall, they will be done as part of the warranty required by the contract documents. If you have .any further questions, please call. Sincerely, Dan D. Brown Project Coordinator DDB:drb construction perk)d thc Owner ~nal or both, adioining or adja- insurance under policies separate Prolect, or if after final payment prop- provided on the completed Pedicel .les other than those insuring the Proj- ;truction period, the Owner shill waive all with thc terms of Subparagraph 11.3.7 for by fire tlr other perils covered by this separate ~cc. All separate policies shall provide this by endorsement tlr otherwise. ~fore an exposure to loss may occur, the owner shall the Contractor a copy of each policy that includes coverages required by this I,aragraph 11.3. Each shall contain all generally applicable conditions, dcfini- iions, exclusions and endorsements related to this PediCel. Each policy shill contain a provision that tile policy will not be cancelled or allowed to expire until at least 30 days' prior writ- ten notice has been given to the Contractor. 11.$.7 W~,ivera o! Subrogation. Thc Owner and Contractor waive all rights against (1) each other and any of their subcon- . tractors, sub.subcontractors, agents and employees, each of tile other, and (2) the Mchitcct, Architect's consultants, separate contractors described in Article 6, if any, and any of their sub- contractors, sub.subcontractors, agents and employees, for d:unagcs caused by fire or other perils to the extent covered by property insurance obtained pursuant to this Paragraph 11.3 or other property insurance applicable to the Work, except such rights as they have to proceeds of such insurance held by the Owner as fiduciary. The Owner tlr Contractor, as appropriate, shall require of thc Architect, Architect's consultants, scparalc contractors described in Article 6, if any, and the subcontrac- tors, sub-subcont'ractors, agents and employees of an)' of them, by appropriate agreements, written where legally required for .~-.x. alidity, similar waivers each in favor of other parties chum- :aced herein. Thc policies shall provide such waivers of subro- gation by endorsement or otherwise. A waiver of subrogation shall bc effective as to a person or entit)' even though that per- son or entity would otherwise bare a duty of indcmnific:tdon, contractual tlr otherwise, did not pay thc insurance premium directly or indirectly, and whether or not the person or entity had an insurable interest in the property damaged. 11.$.8 A loss insured under Owner's property insurance shall be adiusted by thc Owner as fiduciary and made payable to the Owner as fiduciary for the insurcds, as their interests may appear, subject to requirements of any applicable mortgagee clause and t)f Subparagraph 11.3.10. Thc Contractor shall pay Subcontractors their just shares of insurance proceeds received by tile Contractor, and by appropriate agreements, written where legally required for validity, shall require Subcontractors to make payments to their Sub.subcontractors in similar fllanner, 11.3.10 Thc Owner :t~ fiduciary sllall llaVC Ix;v` ~- ....... ' .... settle a kiss with insurers unless one of thc parties il.l il-~tcrcst shall object in writing v,.ithin five days after occurrence of It)ss to the Owner's exercise of this power; if such chiccti°n be made, arbitrators sb;fll bc chosen as providccl in Paragraph 4.5. The Owner as fiduciary shall, in that case, make settlement with insurers in accordance with directkms of such arbitrators. If distribution of insurance proceeds by arbitration is required, the arbitrators will direct such distribution. 11.3,11 Partial occupancy tlr usc in accordance with l,aragraph 9.9 shall nt)t commence until tile insurance compatly or corn- panics providir~g property insurance have coflseOted ti) such partial occupancy tlr usc by endorsement or otherwise. Thc owner and thc Ctlntractor shall take reasonable steps to obtaill consent of the insurance company or companies and shall, without mutual written consent, take nc) action with respect It) partial occupancy or usc that would cause cancellation, lapse or reductkln of insurance. 11,4 PERFORMANCE BOND AND PAYMENT BOND 11.4.1 Thc Owner shall have the right to require thc Contrac- tor to furnish bonds covering faithful performance of the Con- tract and payment of obligations arising thereunder as stipu- lated in bidding requirements or specifically required in tile Contract Documents on the date of execution of the Contract. 11.4.2 Upon tile request of an)' person tlr entity appearing to be a potential beneficiary of bonds covering payment of obliga- tions arising under thc Contract, thc Contractor sllall promptly furnish a copy of tile bonck'; tlr shall pcrlnit a copy to bc made. 11.3.9 if required in writing by a party in interest, tile Owner as fiduciary shall, upon occurrence of an insured loss, give bond for proper pcrforn'mr~cc of the Owner's duties. The cost of required bonds shall be charged against proceeds received fiduciary. Thc Owner shall deposit h.l a separate account pro- ceeds so received, which tile Owner shall distribute in accor- dance with such agreement as the parties in interest may reach, tlr in accord:race with an arbitration award in which case the procedure shall be as provided in Paragraph 4.5. If after such loss no other special agreement is made, replacement of dam- aged property shall be covered by appropriate Change Order. AIA DOCUMENT A201 ~' GENERAl. C()NI)ITIONS dj: TIlE CONI'RACT FOR CONSTRI]CTION * FOURTEENTH EIIITION ARTICLE 1_22 UNCOVERING AND CORRECTION OF WORK 12.1 UNCOVERING OF WORK 12.1.1 If a portiol'~ of tile Work is covered contrary to thc Architect's request or to requirements specificallY expressed in the Contract Documents, it must, il' required itl writing I?y thc Architect, be uncovered for tile Mchitcct's observation and be replaced at thc Contraclor's expense without change in thc Contract Tirne. 12.1.2 If a portion of tile \Vork bas been covered which thc Architect has not specifically requested to observe prior to its being covered, the Architect may request to sec such Work and it shall be uncovered by thc Contractor. If such Work is in accordance with the Contract Docufr~etlls, costs of U~lCtlvcr- lng and rcplaccnlcnt shall, by appropriate Cbat~gc Order, bc charged to thc Owner. If such \Vork is not in accordance with tile (;ontract Docurncr~ts, tile Contractor shall pay such costs unless thc condititln was caused by thc Owner tlr a separate contractor in wbich event tile Owner shall be rcspor~siblc for paylllCl.lt Of such cosls. 12.2 CORRECTION OF WORK 12.2.1 The Contractor shall promptly correct Work re[coted by thc Architect tlr failing to conform to the rcquirelnCnts of tl{e Contract l)ocurnents, whether observed before or after Substantial Conq-fletion and whether tlr not fabricated, installed or completed. Thc Contractor shall bear costs of correcting such rciccted Work, including additional testing anti inspec- tions and compensation for thc Architect's services arid expenses made necessary thereby. 12.2.2 If, win'fin one year after tile date of Substantial Complc- lion of tile Work or designated portion thereof, or after thc d',lle . A201-1987 21 AiA* · © 1987 TI IE AMERICAN INSTI.I'I'TE OF ^RCI IITECTS, 1 '~35 NEW YOBK AVENUE. N.~'.. ',X'ASlIINGTON. I).C. ~ ;!.:;r~,, ~mmencement of warranties established under Sub- 3- required by the Contract L,'ocuments, y ..... ract to be not in accordance with the requirements ot the L. ont ~ii!! Documents, the Contractor shall correct it promptly after · receipt of written notice from the Owner to do so unless the ~; ':' · Owner has previously given the Contractor a written accep- · tance of such condition. This period of one year shall be extended with respect to portions of Work first performed after Substantial Completion by the period of time between Substan- tial Completion and the actual performance of the Work. This obligation under this Subparagraph 12.2.2 shall survive accep- tance of the Work under the Contract and termination of the Contract. The Owner shall give such notice promptly after dis- covery of the condition. 12,2.3 The Contractor shall remove from the site portions of the Work which are not in accordance with the requirements of the Contract Documents and are neither corrected by the Contractor nor accepted by the Owner. 12.2.4 If the Contractor fails to correct nonconforming Work within a reasonable time, the Owner may correct it in accor- dance with Paragraph 2.4. If the Contractor does not proceed with correction of such nonconforming Work within a reason- able time fixed by written notice from the Architect, the Owner may remove it and store the salvable materials or equipment at the Contractor's expense. If the Contractor does not pay costs of such removal and storage within ten days after written notice, the Owner may upon ten additional days' written notice sell such materials and equipment at auction or at private sale and shall account for the proceeds thereof, after deducting .... costs and damages that should have been borne by the Con- tractor, including compensation for the Architect's services and expenses made necessary thereby. If such proceeds of sale do not cover costs which the Contractor should have borne, the Contract Sum shall be reduced by the deficiency. If payments then or thereafter due the Contractor are not sufficient to cover such amount, the Contractor shall pa}' the difference to the Owner. 12.2.5 The Contractor shall bear the cost of correcting destroyed or damaged construction, whether completed or partially completed, of the Owner or separate contractors caused by the Contractor's correction or removal of Work which is not in accordance with the requirements of the Con- tract Documents. 12.2.6 Nothing contained in this Paragraph 12.2 shall be con- strued to establish a period of limitation with respect to other obligations which the Contractor might have under the Con- tract Documents. Establishment of the time period of one year as described In Subparagraph 12.2.2 relates only to the specific obligation of the Contractor to correct the Work, and has no relationship to the time within which the obligation to comply with thc Contract Documents ma}, be sought to be enforced, nor to the time within which proceedings ma}' be commenced to establish the Contractor's liability with respect to the Con- tractor's obligations other than specifically to correct the Work. 12.3 ACCEPTANCE OF NONCONFORMING WORK 12.3.1 If the Owner prefers to accept Work which is not in accordance with the requirements of the Contract Documents, thc Owner may do so instead of requiring its removal and cor- rection, in which case the Contract Sum will be reduced as appropriate and equitable. Such adjustment shall be effected whether or not final payment has been made. ARTICLE 13 MISCELLANEOUS PROVISIONS 13.1 GOVERNING LAW 13.1.1 The Contract shall be governed by the law of the place where the Project is located. 13.2 SUCCESSORS AND ASSIGNS 13.2.1 The Owner and Contractor respectively bind them- selves, their partners, successors, assigns and legal representa- tives to the other party hereto and to partners, successors, assigns and legal representatives of such other party in respect to covenants, agreements and obligations contained in the Con- tract Documents. Neither party to the Contract shall assign the Contract as a whole without written consent of the other. If either party attempts to make such an assignment without such consent, that party shall nevertheless remain legally responsible for all obligations under the Contract. 13.3 WRITTEN NOTICE 13.3.1 Written notice shall be deemed to have b~en duly served if delivered in person to the individual or a member of the firm or entity or to an officer of the corporation for which it was intended, or if delivered at or sent by registered or certified mail to the last business address known to the party giving notice. 13.4 RIGHTS AND REMEDIES 13.4.1 Duties and obligations imposed by the Contract Docu- ments and rights and remedies available thereunder shall be in addition to and not a limitation of duties, obligations, rights and remedies otherwise imposed or available by law. 13.4.2 No action or failure to act by the Owner, Architect or Contractor shall constitute a waiver of a right or duty afforded them under the Contract, nor shall such action or failure to act constitute approval of or acquiescence in a breach thereunder, except as may be specificall), agreed in writing. 13.5 TESTS AND INSPECTIONS 13.5.1 Tests, inspections and approvals of portions of the Work required by the Contract Documents or by laws, ordi- nances, rules, regulations or orders of public authorities having jurisdiction shall be made at an appropriate time. Unless other- wise provided, the Contractor shall make arrangements for such tests, inspections and approvals with an independent test- ing laboratory or entity acceptable to the Owner, or with the appropriate public authority, and shall bear all related costs of tests, inspections and approvals. The Contractor shall give the Architect timely notice of when and where tests and inspec- tions are to be made so thc Architect may observe such proce- dures. The Owner shall bear costs of tests, inspections or approvals which do not become requirements until after bids are received or negotiations concluded. 13.5.2 If the Architect, Owner or public authorities having jurisdiction determine that portions of the Work require addi- tional testing, inspection or approval not included under Sub- paragraph 13.5.1, the Architect will, upon written authorization from the Owner, instruct the Contractor to make arrangements for such additional testing, inspection or approval by an entity acceptable to the Owner, and the Contractor shall give timely notice to the Architect of when and where tests and inspections are to be made so the Architect may observe such procedures. AIA DOCUMENT A20t · GENERAL CONDITIONS OF THE CONTRACT FOR CONSTRUCTION · FOURTEENTH EDITION 22 A201-1987 ^l^, · ©198-THE AMERICAN INSTITUTE OFARCH1TECTS' 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 David Koga Landscape Architects 9770 W. STATE STREET · BOISE, IDAHO 83709 · PHONE 853-4163 ASLA December 20, 1989 City of McCall Golf Course Clubhouse Advisor Committee McCall, Idaho 83638 RE: Golf Course Clubhouse Landscape and Irrigation Design Dear Sirs: We are pleased to submit this proposal of professional service for design of the landscape and irrigation of the McCall Golf Course Clubhouse and parking area. Our services will provide three levels of design: (1) Preliminary Landscape Design; (2) Construction Documents; and (3) Supervision. The following reviews the type and scope of services provided at each level and the fees required for completion. A. PRELIMINARY LANDSCAPE DESIGN One preliminary landscape design, at a scale of 1"=20'-0'' of the overall site plan including both the clubhouse area and parking lot. We will consider all aspects required for a thorough and complete design such as proper plant material and location, views to be saved and screened, pedestrian circulation, grading, drainage, maintenance and overall aesthetics. 2. Preliminary Cost Estimate. TOTAL FEE FOR PRELIMINARY LANDSCAPE DESIGN: $650.00 B. CONSTRUCTION DOCUMENTS WORKING DRAWINGS--two sheets at ~"=2D'-0". SHEET ~l--Landscape Plan SHEET 92--Irrigation Plan o DETAILS-- Will provide and irrigation. construction details for landscape SPECIFICATIONS--Will provide construction project manual for landscape and irrigation to coordinate with the working drawings. City of McCall December 20, 1989 Page 2 Final Construction Cost Estimate. TOTAL FEE FOR CONSTRUCTION DOCUMENTS: $1450.00 C. PROJECT SUPERVISION Will coordinate with all bidding adminstration needed for project implementation. o Will provide three on-site observations required to maintain design continuity and proper installation on a timely schedule. Will phase the bidding process if required. put the clubhouse area as a base bid and the area as an add alternate). (For example, parking lot TOTAL FEE FOR PROJECT SUPERVISION: $575.00 TOTAL FEE FOR PRELIMINARY DESIGN, CONSTRUCTION, DOCUMENTS AND SUPERVISION: $2675.00 DESIGN SERVICE OPTION As an option we will provide the preliminary landscape design, construction documents and project supervision for the clubhouse area only. TOTAL FEE FOR OPTION ~1: $2250.00 We are pleased to be considered for the project and will be happy tO sUpply yOU with any additional information as needed. Should you have any questions please feel free to call. We look forward to meeting further with you. Sincerely, David J. Koga, ASLA cc: A. W. Laidlaw McCALL GOLF COURSE PRIORITIZED PROJECT LIST PROJECT COST APPEARANCE PLAYABILITY EFFECTIVENESS Extend Tee Area to the South Sod Tee Add Women's Tee Further up Fairway Sod bt~n. #1 green & ~2 Tee Re-sod Tee Box under Big Tree Eliminate cart path btwn 2&ll grn Deepen Pond Border cart path & parking area with railroad ties near'foun- tain by tee for ~3 & ~11 Level & Seed Fairway-top dressing Sod Green Roto-till, top soil, contour & sod South of green Drain in front of Green Extend Cart Path & make a turn- around further East Take out remaining stumps Sod Tee Area Extend irrigation & re-sod along the cart path N. of the green Prepare seed bed-fairway S. of grnI Improve irrigation system for the I same area Eliminate road across fairway Extend tee box to the South Border cart path w/ ties-top of hill N.W. of green Prepare seed bed-fairway (in front of green?) Extend irrigation & reseed-W, of fairway Define border of path & fairway (ties?) Change cart path from 8 grn to 9 tee Sod tee Sod tee Drain in front of green 15 PROJECT Deepen pond Tear up & top soil & sod E. of grn. toward 12 tee Eliminate path across fairway Reshape fairway w/ proper crown & drainage-replant/re-sod Reshape fairway w/proper crown & drainage-replant/re-sod Top dressing for low areas Sod tee Level & drain fairway-reseed/resod Replace trees along E. rough & corner of dog leg (larger trees tree spade) Sod tee Shape, level & redirect tee box Improve irrigation & sod S. & E. of green Lower & enlarge ladie's tee box Eliminate path left of the creek in front of green Extend irrigation N.E. of green Cart path finishing Storage lake for future sprinkler system 2 pole fence-Medley area, 15th hole, Davis St. NcCALL ~OLF COURSE PRIORITIZED PROJECT LIST (Continued) (DST