The URL can be used to link to this page

Home My Public Portal AboutMinutes-4/18/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: April 18, 2017—7:00 PM Web Page: www.tiffin-iowa.org Posted: April 14, 2017 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session April 18, 2017 at 5:48 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton(Arrived at 5:54 PM), Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Kahler. All ayes, motion carried. C. Discussion Central Park Condominiums—Planned Development Overlay District—Kevin Hochstedler Kevin Hochstedler—Developer—Explained the proposed OPD and provided Council with proposed drawings and the price points of each unit. Council provided comments to Developer regarding the good amount of green space, increase the front yard setback and driveway extensions. Also discussed the parking concerns for extended families during holidays. Discussed adding additional feet to the driveway because there will be no parking on Potter Street. Mayor has a concern from water runoff towards the bank because of current water issues. Peggy Upton arrived at 5:54 pm. D. Discussion and Demonstration from GIS Workshop—Ken Peterson Ken Peterson—GIS Workshop—Presented and demonstrated the GIS Software SimpleCity. This software will help Public Works keep track of maintenance and upkeep city infrastructure. Council asked questions regarding data collection for system setup. Discussed th first year pricing and renewal pricing. E. Discussion of Proposed Development Agreement with Scott Andersen—Park Place F. Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adiournment Motion to adjourn work session by Ryan. Second by Bartels. City Council Agenda Page 1 of 6 All ayes, meeting adjourned at 7:18 PM Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a Regular Session on April 4, 2017 at 7:20 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Peggy Upton, Jo Kahler, Jim Bartels, Mike Ryan. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, Assistant Public Works Director Brian Detert, City Engineer Ben Carhoff, City Attorney Raiber and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Kahler. All ayes, agenda approved. D. Communications and Reports: 1. Unscheduled Johnson County—Lieutenant Adolph— Said they are really keeping an eye on the speeders on Ireland Ave. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve the consent agenda which included City Council Minutes by Ryan. Second by Kahler. All ayes, consent agenda. F. Mayoral Proclamation 1. Mental Health Awareness Day—NAMIWALK 2017 G. Public Hearing 1. H. Ordinance Approval/Amendment 1. Ordinance No. 2017-398 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 92, by Adding section 92.10—Water Adjustment a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-398—Ordinance Amending the Municipal Code of Tiffin, Iowa, Chapter 92, by Adding section 92.10—Water Adjustment by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, second reading approved. 2. Ordinance No. 2017-399—Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.10(1) of Chapter 99, Payment of Bills— Sewer Adjustment a. Motion to Approve Second Reading and Proceed to Third Reading City Council Agenda Page 2 of 6 Motion to approve Ordinance No. 2017-399—Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.10(1) of Chapter 99, Payment of Bills— Sewer Adjustment by Kahler. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, second reading approved. L Resolutions for Approval 1. Resolution 2017-023 —A Resolution Approving a Storm Water and Drainage Easement Agreement between Clear Creek Amana School District and the City to Tiffin Motion to approve Resolution 2017-023 —A Resolution Approving a Storm Water and Drainage Easement Agreement between Clear Creek Amana School District and the City to Tiffin by Havens. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Ryan. Second by Kahler. All ayes, motion carried. CLAIMS REPORT 4-18-17 VENDOR INVOICE DESCRIPTION AMOUNT ACTION SERVICES INC PORTABLE RESTROOMS PARK 155 ACTION SERVICES INC PORTABLE RESTROOMS PARK 130 ACTION SEWER&SEPTIC SERVICE SEWER SERVICES 315.5 ACTION SEWER&SEPTIC SERVICE SEWER SERVICES 295 AG VANTAGE FS FUEL 878.21 AG VANTAGE FS FUEL 489.19 ALLIANT ENERGY 2803 HWY6 EAST SHED 37.92 ALLIANT ENERGY 201 MAIN STREET 343.16 ALLIANT ENERGY 811 E HWY6 RDTIFFIN SIGN 36.75 ALLIANT ENERGY 201 MAIN ST SIREN 21.91 ALLIANT ENERGY 201 RR ST PW SHOP 192.46 ALLIANT ENERGY 221 MAIN ST FIRE SHED 246.98 ALLIANT ENERGY TIFFIN STREET LIGHTS 1,668.17 AMY SHAULL MILEAGE RMBRSMNT 35.36 CAPITAL ONE COMMERCIAL-COSTCO CONCESSION STND ITEMS 928.82 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 31.75 HART FREDERICK CONSULTAN ENGINEERING FEES 3,880.00 HART FREDERICK CONSULTAN ENGINEERING FEES 380 HART FREDERICK CONSULTAN ENGINEERING FEES 190 HART FREDERICK CONSULTAN ENGINEERING FEES 1,300.00 HART FREDERICK CONSULTAN ENGINEERING FEES 8,298.75 HART FREDERICK CONSULTAN ENGINEERING FEES 2,037.50 HART FREDERICK CONSULTAN ENGINEERING FEES 52.5 HART FREDERICK CONSULTAN ENGINEERING FEES 1,879.00 City Council Agenda Page 3 of 6 HART FREDERICK CONSULTAN ENGINEERING FEES 95 HART FREDERICK CONSULTAN ENGINEERING FEES 7,120.00 HART FREDERICK CONSULTAN ENGINEERING FEES 862.5 HART FREDERICK CONSULTAN ENGINEERING FEES 2,840.00 HART FREDERICK CONSULTAN ENGINEERING FEES 1,472.50 HART FREDERICK CONSULTAN ENGINEERING FEES 1,578.75 HART FREDERICK CONSULTAN ENGINEERING FEES 6,452.50 HART FREDERICK CONSULTAN ENGINEERING FEES 831.25 HART FREDERICK CONSULTAN ENGINEERING FEES 1,446.25 HART FREDERICK CONSULTAN ENGINEERING FEES 3,256.00 HART FREDERICK CONSULTAN ENGINEERING FEES 95 HART FREDERICK CONSULTAN ENGINEERING FEES 1,923.75 HART FREDERICK CONSULTAN ENGINEERING FEES 6,436.25 HART FREDERICK CONSULTAN ENGINEERING FEES 380 HART FREDERICK CONSULTAN ENGINEERING FEES 712.5 HART FREDERICK CONSULTAN ENGINEERING FEES 540 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 3,933.24 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 1,190.28 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 2,208.94 HOLLAND,MICHAEL,RAMER LEGAL FEE 6,334.00 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD,LTD SIGNAL MNTNC 4 BIKE PATH 196.96 IOWA ONE CALL DIGGING PROTECTION 62.3 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHN DEERE FINANCIAL WATER VALVE,COUPLINGS 341.77 JOHNSON COUNTY RECORDER RECORDING FEES 49 JOHNSON COUNTY REFUSE INC RECYCLING 90 JOHNSON COUNTY REFUSE INC RECYCLING 5,472.00 JOHNSON COUNTY SHERIFF APRIL POLICE PROTECTION 6,396.00 LINN COUNTY REC ELECTRIC ACCOUNTS 34.85 LINN COUNTY REC ELECTRIC ACCOUNTS 384 LINN COUNTY REC ELECTRIC ACCOUNTS 134.68 LINN COUNTY REC ELECTRIC ACCOUNTS 106.8 LINN COUNTY REC ELECTRIC ACCOUNTS 146.7 LINN COUNTY REC ELECTRIC ACCOUNTS 24.75 LOWES BUSINESS ACCOUNT TORKTWIESTLCK,RAIN GAUGE 129.4 MATHESON TRI-GAS,DEPT.#3028 SUPPLIES 95.49 MORGANS SERVICE OIL 387.36 NET-SMART INC MNTHLY WBST HSTNG 4/15-5/15/17 25 NORTH LIBERTY LEADER LEGAL PUBLICATIONS 325.73 NORTHWAY WELL AND PUMP COMPANY SEALS,PUMP,LABOR,HEADSHAFT 6,673.47 OFFICE EXPRESS USB CABLE,FLASH DRIVE 42.6 PACE SUPPLY BASES, 305.33 PACE SUPPLY CHALK,SPIKES, 282 City Council Agenda Page 4 of 6 PET HEALTH CENTER OF TIFFIN BOARD,RABIES,REVOLTN-CAT 88.72 RIVER PRODUCTS ROADSTONE 6,252.62 R.M.BOGGS CO. PIPE LEAK,REPLCD PRSSRE VALVE 211 SCHIMBERG CO CAST IRN NUT ACCESSMALVE BX 1,937.58 SCHOOL TECH,INC NO WHIP NET 92.34 SECURITY ABSTRACT CO NORTH PARK ROAD 500 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 700.16 STATE HYGIENIC LAB WATER TESTS 454 STEVE'S ELECTRIC SERVICE LIFT STATION 75 STOREY KENWORTHY/MATT PARROTT DELINQUENT NOTICES 202.08 STOREY KENWORTHY/MATT PARROTT OFFSET PAPER 712.63 STOREY KENWORTHY/MATT PARROTT FINAL NOTICES 221.35 THE DEPOT TIFFIN LP EXCHANGE 71.28 US CELLULAR CELL PHONES 464.5 VISA HILLS BANK CREDIT CARDS 14.82 VISA HILLS BANK CREDIT CARDS 1,719.98 WALKER WELDING HYD HOSE 2 ENDS 66.6 WELLMARK MEDICAL INSURANCE 5,079.13 ****PAID TOTAL***** ****SCHED TOTAL***** 116,784.63 *****REPORTTOTAL***** 116,784.63 Expenses By Fund 001 GENERAL 24,273.55 110 ROAD USE TAX 10,716.04 112 EMPLOYEE BENEFITS 2,641.16 200 DEBT SERVICE 795.52 307 CAP PARK RD PAVING PRJ 6,936.25 312 ROBERTS FERRY CAP PROJ 10,822.50 317 2016 VILLAGE DR EXPANSION 540 320 ROUND-A-BOUT-HWY6/PARK RD 4,702.25 321 ORIG TOWN URBANIZATION 3,880.00 600 WATER 18,753.20 610 SEWER 26,877.16 612 OLD TOWN I&I PROJ/SEWER 285 670 RECYCLING 51562.00 2. Discussion and Consideration of Purchase of New Truck for Public Works Department and Council Action as Needed Motion to approve the Purchase of New Truck with the Stainless Steel Box for Public Works Department by Ryan. Second by Kahler. All ayes, motion carried. 3. Discussion and Consideration of Signage Options for Ireland Avenue/3rd Street and Council Action as Needed Council decided to not pursue additional cross walk signage at the corner of Ireland Avenue/3rd Street at this time. The installation of the crosswalk signage has seemed to help control the traffic at the intersection. City Council Agenda Page 5 of 6 4. Discussion and Consideration of Speed Notification Options for Ireland Avenue and Council Action as Needed Motion to approve purchasing the data collection Speed Notification system for the south bound traffic on Ireland Avenue for the amount of$4030.00 by Ryan. Second by Bartels. Ayes: Upton, Ryan, Havens, Bartels. Nays: Kahler, motion carried. 5. Discussion and Consideration to Proceed with GIS Mapping with GIS Workshop and Council Action as Needed Ryan requests we get more quotes from a few other GIS companies. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report—Working on Slim's property regarding funding/grants available for Slum and Blight properties in town. This will help incentivize future buyers. Ryan recommends we set up a Slum & Blight Funding Matrix plan similar to the TIF Matrix to help out property enhancement of Original Tiffin. Mayor—spoke with GC Holding regarding the lot next to Throttle Down. Spoke with Chad is working with an engineer on a design driveway and parking before we pursue sending them another offer. Spoke with Melvin Reeve regarding staking, the easement and right of way acquisition. The Brandt's have already signed. 2. City Council Reports—Havens—Letter regarding the Watershed projects and the funding that has been cut. Ryan—Discussed the visibility at intersection of 3rd Street and Ireland with the shrubs and trees that block the line of sight. Also discussed possibly replacing the fence with a different style of slatted fence to allow visibility of oncoming traffic if removing the trees does not help. 3. Director of Public Work's Report—Community Garden Plots will be north of the Railroad Tracks and water has been installed for the plots. The Pond on Goldfinch now has a fountain. 4. Building Official Report—Nothing new to report. 5. City Engineer's Report—Metro came back to clear up the non-compliance issue from last fall and pour concrete but still have a few items on the punch list items. The trail is still flat and will not allow water to flow off trail according to ADA requirements. 6. City Attorney's Report— Still working on Roberts Ferry acquisitions. 7. City Administrator's Report—Received three bids back from the Splash Pad flooring installation companies. The flooring should be in by May 8th. Discussed the Developers Agreement with Scott Andersen. N. Adiournment Motion to adjourn by Ryan. Second by Havens. All ayes, meeting adjourned at 8:34 PM April 18, 2017 Ashley Platz, Deputy City Clerk City Council Agenda Page 6 of 6