HomeMy Public PortalAboutGolf Commission Packet 6.13.23MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Golfcommission@Brewster-ma.gov
Location: 2198 Main Street
Date: June 13, 2023
Time: 4:00 PM
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This meeting will be conducted in person at the time and location noted above. This means that
at least a quorum of the members of the public body will attend the meeting in person and
members of the public are welcome to attend in person as well. As a courtesy only, access to
the meeting is also being provided via remote means in accordance with applicable law. Please
note that while an option for remote attendance and/or participation is being provided as a
courtesy to the public, the meeting/hearing will not be suspended or terminated if
technological problems interrupt the virtual broadcast or affect remote attendance or
participation, unless otherwise required by law. Members of the public with particular interest
in any specific item on this agenda should make plans for in -person vs. virtual attendance
accordingly.
Members of the public who wish to access the meeting remotely may do so in the manner shown
on our posted agenda.
Meetings may be joined by:
1. Phone: +1 312 626 6799 or +1 929 436 2866
Webinar ID: 881 4407 8985
Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
2. Zoom Webinar:
https://us02web.zoom.us/i/88144078985? pwd=M05KQnNsR1ROT2FzZEpkSFZDWUVO
Zz09
Passcode: 049087
To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized.
Jay Packett
Director of Operations
Colin Walsh
Course Superintendent
Golf Commission
Anne O'Connell
Chair
Andrea Johnson
Vice Chair
Rob David
John Kissida
Wyn Morton
David Valcourt
The Captains Golf Course
1000 Freemans Way
Brewster, MA 02631
(508) 896-1716
www.CaptainsGolfCourse.com
When required by law or allowed by the Chair, persons wishing to provide public comment or
otherwise participate in the meeting may do so by attending the meeting in person or by
accessing the meeting remotely.
Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV
Channel 18), Livestream (livestream.brewster-ma.govl`or Video recording (tv.brewster-ma.ov,.
AGENDA
• Call to Order
• Declaration of a Quorum
• Meeting Participation Statement
• As required by the Open Meeting Law, we are informing you that the Town will be video and audio
taping as well as broadcasting this public meeting. In addition, if anyone else intends to either
video or audio tape this meeting they are required to inform the chair.
• Public Comment
• Superintendent's Report
• Director's Report
• Course Operations Questions and Concerns
• Keefe Refund Request (Anne O'Connell)
• Update Remote Meeting Policy (Anne O'Connell)
• Strategic Planning Updates (Commission)
• Preliminary discussion on purpose of Golf Commission as provided for in Town Bylaws; Chapter 6;
Article V; sub -section 6.6
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 5/9
• Future Agenda Items and Meetings (6/27)
• Matters not anticipated by the Chair
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev. 5/31/23
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
SUBTOTAL
GENERAL EXPENSES
Oil/Grease
Diesel Fuel
Heating
Gasoline
Electricity
Electricity -Irrigation Pump
R&M Equipment
R&M Irrigation
ProffessionaVTechnical
OSHA Training
Phones
Alarm
Office Supplies
Score Cards
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial Supplies
Rubbish RemovaVSanitation
Seed & Sod
Tee & Green
Landscaping
Topsoil & Sand
Fertilizer
Fungicide
Insecticides
Misc. Wetting Agents
/Lime
Cart Lease
Clubhouse Fum.lRepair
Credit Card Expense
Environmental Monitoring
Safety Clothing Allowance
Mileage -Maintenance
Meetings/Travel
Dues and Subscriptions
Clothing Allowance-Admin
Advertising/Promotions
CVEC Administration Charges
SUBTOTAL
Other Expenses:
Transfer to Trust
Pro Shop Purchases
Capital
Indirect Costs
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
General Liability Insurance
Retirement/Pension Exp.
Transfer to General Stabilization
SUBTOTAL
FY 2023
Expended thru
May Budget
$ 884,791.04 $1,001,971.00
$ 426,316.35 $ 518,540.00
$ 49,639.28 $ 61,184.00
$ 10,697.00 $ 15,197.00
$ • $ -
$ $
$ - $
$1,371,443.67 $1,596,892.00
$ 5,752.40
$ 16,829.89
$ 13,649.32
$ 10,969.26_.
$ 44,290.40
$ 19,606.75
$ 92,496.32
$ 44,698.22
$ 12,156.13
$ 1,658.66
$ 1,180.81
$ 3,787.34
$ 5,901.49
$ 2,985.00
$ 24,043.21
$ 5,723.38
$ 9,173.54
$ 11,015.59
$ 12,913.93
$ 24,582.65
$ 13,036.80
$ 3,170.56
$ 25,440.02
$ 92,553.88
$ __138,627.37
$ 10,790.15
$ 47,829.86
$ 92,500.00
$ 42,836.45
$ 66,705.04
$ 2,119.19
$ 7,031.23
$ 88.45
$ 1,060.00
$ 4,366.00
$ 26,657.82
$ 3,906.25
$ 942,133.36
3,200.00
10,500.00
14,000.00
9,000.00
48,760.00
23,320.00
88,000.00
37,000.00
4,500.00
2,500.00
1,600.00
2,200.00
9,500.00
5,000.00
12,000.00
13,000.00
8,000.00
22,000.00
20,000.00
29,000.00
12,000.00
5,000.00
31,500.00
96,000.00
$ 126,000.00
$ 16,000.00
$ 58,000.00
$_111,000.00
$ 50,000.00
$ 75,000.00
$ 3,000.00
9,000.00
450.00
2,500.00
4,100.00
4,000.00
50,000.00
4,688.00
% of
Budget
Balance Spent
117,179.96
92,223.65
11,544.72
4,500.00
88.3%
82.2%
81.1%
70.4%
225,448.33 85.9%
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
Contractual Obligations
SUBTOTAL
GENERAL EXPENSES
$ (2,552.40) 179.8% OiVGrease
$ (6,329.89) 160.3% Diesel Fuel
$ 350.68 97.5% Heating
$ (1,969.26) 121.9% Gasoline
$ 4,469.60 _90.8% Electricity
$ 3,713.25 84.1% Electricity -Irrigation Pump
$ (4,496.32) 105.1% R&M Equipment
$ (7,698.22) 120.8% R&M Irrigation
$ (7,656.13) 270.1% ProffessionallTechnical
$ 841.34 66.3% OSHA Training
$ 419.19 73.8% Phones
$ (1,587.34) 172.2% Alarm
$ 3,598.51 62.1% Office Supplies
$ 2,015.00 59.7% Score Cards
$ (12,043.21) 200.4% Maintenance Supplies
$ 7,276.62 44.0% Range Supplies
$ (1,173.54) 114.7% Computer Supplies
$ 10,984.41 50.1% Custodial Supplies
$ 7,086.07 64.6% Rubbish RemovaVSanitation
$ 4,417.35 84.8% Seed & Sod
$ (1,036.80) 108.6% Tee & Green
$ 1,829.44 63.4% Landscaping
$ 6,059.98 80.8% Topsoil & Sand
$ 3,446.12 96.4% Fertilizer
$ (12,627.37) 110.0% Fungicide
5,209.85
10,170.14
18,500.00
7,163.55
8,294.96
880.81
1,968.77
361.55
1,440.00
(266.00)
4,000.00
$ 23,342.18
$ 781.75
$ $ 21,000.00 $
$ 189,359.34 $ 230,000.00 $
$ 205,356.00 $ 205,356.00 $
$ 564.49 $ 671.00 $
$ 36,794.76 $ 55,080.00 $
$ 245,255.50. $ - 343,608.00 $
$ 15,351.26 $ 23,976.00 $
$ 21,547.75 $ 20,000.00 $
$ 10,605.00 $ 16,480.00 $
$ 68,262.24 $ 81,198.00 $
$ 238,554.00 $ 238,554.00 $
$ 400,000.00 $ 400,000.00 $
$1,431,650.34 $1,635,923.00 $
67.4%
82.5%
83.3%
85.7%
88.9%
70.6%
78.1%
19.7%
42.4%
106.5%
0.0%
53.3%
83.3%
79,184.64 92.2%
Insecticides
Misc. Wetting Agents/Lime
Cart Lease
Clubhouse Furn./Repair
Credit Card Expense
Environmental Monitoring
Safety Clothing Allowance
Mileage -Maintenance
Meetings/Travel
Dues and Subscriptions
Clothing Allowance-Admin_
Advertising/Promotions
SUBTOTAL
Other Expenses:
21,000.00 0% Transfer to Trust
40,640.66 82% Pro Shop Purchases
Capital
• _ 100% Indirect Costs
106.51 84% Life Insurance
18,285.24 67% Unemployment
98,352.50 71% Health Insurance
8,624.74 64% Medicare
(1,547.75) 108% Compensated Absences
5,875.00 64% Workers Compensation
12,935.76 84% General Liability Insurance
100% Retirement/Pension Exp.
100% Encumbrances
204,272.66 88% SUBTOTAL
Expended thru
May
$ 784,988.62
$ 441,047.92
$ 46,430.09
$ 10,224.00
$ 6,500.00
$ 1,289,190.63
FY 2022
Budget
% of
Budget
Balance Spent
$ 890,037.00 $ 105,048.38 88.2%
$ 579,478.00 $ 138,430.08 76.1%
$ 50,000.00 $ 3,569.91 92.9%
$ 16,560.00 $ 6,336.00 61.7%
$ 6,643.00 $ 143.00 97.8%
$ $
$ - $
$ 1,542,718.00 $ 253,527.37. 83.6%
2,818.94 $ 3,000.00 $ 181.06 94.0%
8,806.41 $ 10,000.00 $ 1,193.59 88.1%
12,667.34 $ 14,000.00 $ 1,332.66 90.5%
9,357.90 $ 8,500.00 $ (857.90) 110.1%
44,557.90 $ 46,000.00 $ 1,442.10 96.9%
14,060.99 $ 22,000.00 $ 7,939.01 63.9%
77,389.53 $ 80,000.00 $ 2,610.47 96.7%
20,735.79 $ 35,000.00 $ 14,264.21 59.2%
11,944.80 $ 4,500.00 $ (7,444.80) 265.4%
$ 2,500.00 $ 2,500.00 0.0%
1,246.94 $ 1,600.00 $ 353.06 77.9%
3,265.40 $ 2,200.00 $ (1,065.40) 148.4%
8,592.70 $ 9,500.00 $ 907.30 90.4%
3,045.37 $ 4,000.00 $ 954.63 76.1%
13,141.47 $ 12,000.00 $ (1,141.47) 109.5%
4,744.85 $ 13,000.00 $ 8,255.15 36.5%
7,740.56 $ 8,000.00 $ 259.44 96.8%
19,845.70 $ 20,000.00 $ 154.30 99.2%
21,129.88 $ 26,000.00 $ 4,870.12 81.3%
15,289.13 $ 25,000.00 $ 9,710.87 61.2%
10,623.92 $ 12,000.00 $ 1,376.08 88.5%
2,940.00 $ 5,000.00 $ 2,060.00 58.8%
30,812.31 $ 30,000.00 $ (812.31) 102.7%
65,438.60 $ 80,000.00 $ 14,561.40 81.8%
1.29,716.67 $ 120,000.00 $ (9,716.67) 108.1%
8,508.26 $ 15,000.00 $ 6,491.74 56.7%
48,090.00 $ 55,000.00 $ 6,910.00. 87.4%
111,000.00 $ 111,000.00 , $ • 100.0%
22,494.72 $ 35,000.00 $ 12,505.28 64.3%
56,714.47 $ 57,000.00 $ 285.53 99.5%
2,983.57 $ 3,000.00 $ 16.43 99.5%
6,095.21 $ 9,000.00 $ 2,904.79 67.7%
- $ 450.00 $ 450.00 0.0%
130.00 $ 2,500.00 $ 2,370.00 5.2%
3,569.99 _ $ 4,100.00 $ 530.01 87.1%
$ 4,000.00 $ 4,000.00 0.0%
26,387.88 $ 50,000.00 $ 23,612.12 52.8%
$ 825,887.20 $ 939,850.00 $ 113,962.80 87.9%
$ 21,000.00 1 $ 21,000.00
$ 145,079.76 $ 230,000.00
$ 21,004.29 $ 100,000.00
$ 129,324.00 $ 129,324.00
$ _ 489.48 $ 652.00
$ 37,453.17 $ 54,000.00
$ 212,782.15 $ 298,518.00
$ 14,103.90 $ 22,151.00
$ 1,193.00 $ 15,000.00
$ 9,646.00 $ 16,000.00
$ 77,123.00 $- 78,834.00
$ 251,300.00 $ 2.51,300.00
$ 6,237.30 $ 6,237.30
$ 926,736.05 $ 1,223,016.30
84,920.24
78,995.71
•
162.52
16,546.83 69%
85,735.85 71%
8,047.10 64%
13,807.00 8%
100%
63%
21%
100%
75%
6,354.00
1,711.00
296,280.25
60%
98%
100%
100%
76%
GRAND TOTAL $3.745,227.37 54.254 133.00 $ 508,905.63 88% GRAND TOTAL $ 3 041.813.88 $ 3.705 584.30 $ 663,770.42 82%
CAPTAINS GOLF COURSE COMPARISON REPORT
MAY
Mav-18 May -19 Mav-20 May -21 Mav-22 Mav-23
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 48,389.85 $ 45,908.00 $ 125,762.00 $ 15,512.00 $ 28,325.00 $ 40,846.71
RESIDENTS - Morning $ 47,925.99 $ 35,905.00 $ 76,756.00 $ 24,533.00 $ 35,150.00 $ 38,219.00
RESIDENTS -Twilight $ 11,758.00 $ 14,272.00 $ 34,156.00 $ 7,956.00 $ 13,000.00 $ 17,100.00
CHARTER NON-RESIDENTS $ 1,379.00 $ - $ 3,040.00 $ - $ - $ -
NON-RESIDENTS $ 44,520.00 $ 56,564.00 $ 160,517.00 $ 45,552.00 $ 48,128.67 $ 41,135.00
NON-RESIDENT TWILIGHT $ 9,825.00 $ 10,672.00 $ 40,267.00 $ 6,300.00 $ 4,620.00 $ 4,260.00
AFP COLLEGIATE $ 1,110.00 $ 388.00 $ 14,117.00 $ 6,308.00 $ 3,550.00 $ 4,800.00
AFP JUNIOR $ 185.00 $ 388.00 $ 4,056.00 $ 204.00 $ 816.00 $ 204.00
SUBTOTAL $ 165,092.84 $ 164,097.00 $ 458,671.00 $ 106,365.00 $ 133,589.67 $ 146,564.71
GREEN FEES:
18 HOLE GREEN FEE $ 141,811.00 $ 129,073.50 $ 30,107.00 $ 106,286.04 $ 170,370.00 $ 177,645.10
TWILIGHT GREEN FEES $ 14,051.00 $ 14,770.00 $ 10,602.00 $ 15,821.00 $ 27,674.98 $ 41,324.04
BACK 9 GREEN FEES $ 4,392.00 $ 5,018.95 $ 2,520.00 $ 9,428.50 $ 14,590.00 $ 6,760.20
ADVANCED RESERVATIONS $ 18,773.00 $ 20,121.10 $ 400.00 $ 8,840.80 $ 10,395.10 $ 6,965.30
SUBTOTAL $ 179,027.00 $ 168,983.55 $ 43,629.00 $ 140,376.34 $ 223,030.08 $ 232,694.64
CARTS:
18 HOLE CART $ 60,655.69 $ 49,356.84 $ 5,821.39 $ 45,628.29 $ 66,673.59 $ 87,432.58
9 HOLE CART $ 11,386.76 $ 11,808.21 $ 2,266.51 $ 8,666.12 $ 13,063.46 $ 14,789.00
SUBTOTAL $ 72,042.45 $ 61,165.05 $ 8,087.90 $ 54,294.41 $ 79,737.05 $ 102,221.58
DRIVING RANGE $ 13,685.80 $ 16,241.00 $ - $ 14,193.00 $ 18,751.00 $ 20,864.00
PULL CARTS $ 666.54 $ 703.20 $ 158.94 $ 404.79 $ 453.63 $ 636.18
SNACK BAR RENT $ 2,500.00 $ 2,500.00 $ $ - $ - $ 6,000.00
GIFT CERTIFICATES $ (1,599.92) $ (3,136.62) $ (769.67) $ (563.01) $ (2,402.62) $ (1,850.00)
CREDIT BOOK $ 6,014.66 $ 6,264.30 $ (33.04) $ 2,153.69 $ (1,688.28) $ 9,366.55
PRO SHOP SALES $ 31,937.95 $ 32,242.67 $ 10,727.69 $ 23,306.06 $ 33,636.23 $ 35,320.69
HANDICAP REVENUE $ - $ - $ - $ - $ - $ 10,460.00
SOLAR REVENUE $ $ - $ - $ $ $ 72,117.00
MISC. SALES $ $ - $ $ - $ 3,489.09 $ 528.50
SUBTOTAL $ 53,205.03 $ 54,814.55 $ 10,083.92 $ 39,494.53 $ 52,239.05 $ 153,442.92
TOTAL REVENUE $ 469,367.32 $ 449,060.15 $ 520,471.82 $ 340,530.28 $ 488,595.85 $ 634,923.85
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH MAY ( 5 months )
YEAR 2018 YEAR 2019 YEAR 2020
YEAR 2021
YEAR 2022 YEAR 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 263,593.85 $ 293,790.00 $ 287,477.00 $ 265,073.00 $ 384,311.00 $ 385,736.71
RESIDENTS - Morning $ 203,870.99 $ 198,847.45 $ 168,921.00 $ 156,639.70 $ 246,669.50 $ 274,622.70
RESIDENTS -Twilight $ 36,800.00 $ 40,848.33 $ 45,460.00 $ 43,371.00 $ 57,996.40 $ 63,806.00
CHARTER NON-RESIDENTS $ 6,895.00 $ 7,240.00 $ 4,560.00 $ 7,600.00 $ $ -
NON-RESIDENTS $ 305,726.00 $ 311,552.00 $ 308,376.00 $ 398,873.00 $ 523,632.87 $ 539,239.96
NON-RESIDENT TWILIGHT $ 34,075.00 $ 35,355.00 $ 55,172.00 $ 66,048.00 $ 75,021.00 $ 67,204.00
COLLEGIATE $ 3,650.00 $ 5,939.00 $ 14,912.00 $ 16,966.00 $ 12,180.00 $ 13,900.00
JUNIORS $ 2.195.00 $ 2,470.00 $ 4,444.00 $ 3,888.00 $ 3,917.00 $ 4,052.00
SUBTOTAL $ 856,805.84 $ 896,041.78 $ 889,322.00 $ 958,458.70 $ 1,303,727.77 $ 1,348,561.37
GREEN FEES:
18 HOLE GREEN FEE $ 192,132.00 $ 168,797.50 $ 42,862.00 $ 180,867.04 $ 250,938.44 $ 259,861.10
TWILIGHT GREEN FEES $ 23,054.00 $ 26,995.00 $ 16,267.00 $ 33,840.00 $ 44,209.98 $ 55,475.04
BACK 9 GREEN FEES $ 6,355.00 $ 6,297.95 $ 2,990.00 $ 18,761.50 $ 28,904.13 $ 26,820.00
ADVANCED RESERVATIONS $ 28,725.20 $ 32,255.00 $ 11,092.20 $ 15,764.80 $ 13,905.10 $ 37,481.75
SUBTOTAL $ 250,266.20 $ 234,345.45 $ 73,211.20 $ 249,233.34 $ 337,957.65 $ 379,637.89
CARTS:
18 HOLE CART $ 81,222.09 $ 69,765.68 $ 13,943.86 $ 84,848.25 $ 103,108.66 $ 135,235.95
9 HOLE CART $ 16,872.84 $ 19,143.64 $ 6,324.11 $ 22,450.30 $ 24,503.65 $ 31,737.20
SUBTOTAL $ 98,094.93 $ 88,909.32 $ 20,267.97 $ 107,298.55 $ 127,612.31 $ 166,973.15
DRIVING RANGE $ 25,417.80 $ 30,175.00 $ 5,450.00 $ 32,775.00 $ 43,318.00 $ 44,692.00
PULL CARTS $ 1,249.26 $ 1,283.96 $ 312.30 $ 982.57 $ 590.16 $ 1,074.84
SNACK BAR RENT $ 4,000.00 $ 4,201.58 $ $ - $ - $ 6,000.00
GIFT CERTIFICATES $ (5,469.01) $ (6,331.03) $ (6,557.40) $ (2,352.23) $ (7,799.99) $ (5,774.72)
CREDIT BOOK $ 5,641.33 $ 4,685.20 $ (553.63) $ 2,464.26 $ (3,343.39) $ 7,750.49
PRO SHOP SALES $ 68,096.34 $ 65,431.06 $ 28,301.52 $ 63,485.48 $ 85,158.48 $ 70,242.48
HANDICAP REVENUE $ $ - $ - $ - $ $ 10,460.00
SOLAR REVENUE $ - $ - $ - $ - $ - $ 72,117.00
MISC. SALES $ $ $ $ - $ 3,497.09 $ 815.65
SUBTOTAL $ 98,935.72 $ 99,445.77 $ 26,952.79 $ 97,355.08 $ 121,420.35 $ 207,377.74
TOTAL REVENUE $1,304,102.69 $1,318,742.32 $ 1,009,753.96 $ 1,412,345.67 $ 1,890,718.08 $ 2,102,550.15
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH MAY (11 months )
FY 2018 FY 2019
FY 2020 FY 2021 FY 2022 FY 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 273,579.85 $ 311,770.00 $ 300,148.00 $ 288,185.00 $ 391,682.00 $ 386,216.71
RESIDENTS - Morning $ 206,962.99 $ 198,052.45 $ 172,261.00 $ 155,846.70 $ 250,936.50 $ 277,902.70
RESIDENTS - Twilight $ 40,083.00 $ 45,335.33 $ 50,892.00 $ 50,067.00 $ 60,804.40 $ 69,754.40
CHARTER NON-RESIDENTS $ 6,895.00 $ 7,240.00 $ 4,560.00 $ $ - $
NON-RESIDENTS $ 313,106.00 $ 320,717.00 $ 318,830.00 $ 431,073.00 $ 526,436.87 $ 541,319.96
NON-RESIDENT TWILIGHT $ 36,056.00 $ 37,509.00 $ 58,280.00 $ 73,084.00 $ 77,821.00 $ 69,514.00
COLLEGIATE $ 4,165.00 $ 6,679.00 $ 15,857.00 $ 18,187.00 $ 13,401.00 $ 14,350.00
JUNIORS $ 2,915.00 $ 3.555.00 $ 4,832.00 $ 4,112.00 $ 4,501.00 $ 4,052.00
SUBTOTAL $ 883,762.84 $ 930,857.78 $ 925,660.00 $1,020,554.70 $ 1,325,582.77 $ 1,363,109.77
GREEN FEES:
18 HOLE GREEN FEE $1,145,028.55 $1,166,917.84 $ 1,075,509.58 $ 1,497,128.62 $ 1,401,093.93 $ 1,475,317.66
TWILIGHT GREEN FEES $ 133,137.00 $ 138,391.20 $ 132,660.00 $ 210,725.88 $ 195,336.87 $ 208,283.54
BACK 9 GREEN FEES $ 55,134.20 $ 64,104.99 $ 70,832.00 $ 103,385.45 $ 146,655.38 $ 206,815.01
ADVANCED RESERVATIONS $ 100,421.48 $ 85,842.00 $ 65,148.60 $ 42,868.60 $ 48,259.35 $ 84,687.30
SUBTOTAL $1,433,721.23 $1,455,256.03 $ 1,344,150.18 $ 1,854,108.55 $ 1,791,345.53 $ 1,975,103.51
CARTS:
18 HOLE CART $ 431,593.12 $ 428,989.07 $ 370,153.76 $ 547,038.70 $ 547,935.16 $ 586,512.79
9 HOLE CART $ 93,146.07 $ 104,098.70 $ 95,391.25 $ 132,610.77 $ 124,212.65 $ 144,480.90
SUBTOTAL $ 524,739.19 $ 533,087.77 $ 465,545.01 $ 679,649.47 $ 672,147.81 $ 730,993.69
DRIVING RANGE $ 108,580.80 $ 112,657.00 $ 91,547.00 $ 153,141.00 $ 148,995.00 $ 142,469.50
PULL CARTS $ 7,604.66 $ 7,312.17 $ 5,723.49 $ 7,734.65 $ 3,808.94 $ 5,561.08
SNACK BAR RENT $ 38,000.00 $ 30,701.58 $ 28,202.16 $ 10,000.00 $ 25,000.00 $ 30,603.05
GIFT CERTIFICATES $ (8,347.94) $ (10,016.67) $ (5,516.58) $ 4,281.37 $ 7,717.83 $ 4,189.70
CREDIT BOOK $ 11,954.54 $ 97.56 $ 1,995.36 $ 7,656.56 $ 14,760.64 $ 20,810.78
PRO SHOP SALES $ 227,692.96 $ 241,996.57 $ 197,673.69 $ 214,872.57 $ 257,995.67 $ 238,663.22
HANDICAP REVENUE $ $ - $ $ - $ $ 10,460.00
SOLAR REVENUE $ - $ - $ $ $ $ 72,117.00
MISC. SALES $ $ $ $ $ 9,720.36 $ 5,114.21
SUBTOTAL $ 385,485.02 $ 382,748.21 $ 319,625.12 $ 397,686.15 $ 467,998.44 $ 529,988.54
TOTAL REVENUE $3,227,708.28 $3,301,949.79 $ 3,054,980.31 $ 3,951,998.87 $ 4,257,074.55 $ 4,599,195.51
FY 2023 Projections by month
REVENUES: JUL
Season Passes $ 12,000
Green Fees S 449,961
Cart Fees $ 150,082
Driving Range $ 24,929
Pro Shop Revenues $ 47,000
Restaurant Rent $ 5,000
Solar Array 5 -
Miscellaneous 5 TOTAL REVENUES $ 688,972
AUG
6,000
449,961
157,229
32,719
46,000
5,000
696,909
SEP
3,866
262,477
107,202
21,813
30,000
5,000
430,377
OCT
168,735
78,614
15,580
25,000
5,000
292,930
NOV
56,245
28,587
6,232
15,000
2,500
108,564
DEC JAN FEB
- $ $ 248,047
16,748 $ 18,743 $ 18,748
7,147 $ 5,003 $ 3,573
1,558 $ 3,116 5 3,116
5,000 $ 10,000 5 2,000
2,000 $
- $ 5
- $ $ -
34,453 $ 36,867 $ 275,485
MAR APR
554,458 $ 393,957
37,497 $ 56,245
5,717 $ 28,587
3,116 $ 12,464
20,000 $ 25,000
2,500 $ 5,000
- $
623,288 $ 521,254
MAY JUN TOTALS
189,683 $ 51,069 $ 1,459,100
112,490 $ 224,980 $ 1,874,837
57,174 $ 85,761 $ 714,677
14,022 $ 17,138 $ 155,804
30,000 5 45,000 $ 300,000
5,000 $ 5,000 5 42,000
72,517 $ $ 72,517
- $ - 5
480,887 $ 428,949 $ 4,618,935
EXPENSES:
Wages $ 154,899 $ 154,899 5 138,930 $ 121,364 5 111,782 $ 102,201 $ 105,395 5 79,845 $ 108,589 $ 118,170 $ 151,705 5 249,115 5 1,596,892
Operating Expenses $ 134,505 $ 129,449 $ 105,177 $ 59,668 $ 53,600 $ 36,407 $ 36,407 $ 45,509 $ 71,804 $ 107,200 $ 111,245 $ 120,347 $ 1,011,318
Pro Shop Purchases 5 25,300 $ 23,000 $ 16,100 $ 10,350 $ 4,600 $ 5,750 $ - $ - $ - $ 39,100 $ 52,900 5 52,900 $ 230,000
Life Insurance $ 671 $ - $ - 5 - $ - 5 - $ - 5 5 - 5 $ - $ - 5 671
Unemployment 5 - $ • $ - $ - $ 9,200 $ 9,200 $ 9,200 5 9,200 $ 9,200 $ 9,080 5 $ - $ 55,080
Health Insurance $ 28,629 $ 28,629 $ 28,629 5 28,629 5 28,629 $ 28,629 $ 28,629 $ 28,629 5 28.,629 $ 28,629 $ 28,629 $ 28,629 $ 343,548
Medicare $ 23,976 $ - $ - 5 - $ - $ - 5 - $ - 5 - 5 - 5 $ - 5 23,976
Compensated Absences $ 20,000 $ 5 $ - 5 - $ $ - $ - 5 - 5 - $ 5 - $ 20,000
Workers Compensation $ 16,480 $ $ - $ $ - $ $ 5 $ - $ 5 $ - $ 16,480
Retirement/Pension $ 238,554 5 5 - 5 $ - $ $ $ - 5 - 5 5 5 - $ 238,554
Liability & Property Insurance $ 81,199 $ $ - $ - 5 - $ 5 - $ $ - 5 - 5 $ - 5 79,437
Transfer to Trust $ 21,000 5 5 $ - $ - 5 5 5 - 5 - $ 5 5 5 21,000
Contractual Obligations $ - 5 $ - $ 5 - 5 $ $ $ - $ $ - 5 $ -
IndirectCo3ts 5 214,006 5 5 - 5 - $ - 5 5 $ 5 - $ 5 - $ - $ 214,006
Transfer to Capital Stabilization $ 400,000 $ $ - 5 5 - $ 5 - $ $ - 5 $ - $ 5 400,000
FY23 Capital $ - 5 - $ - $ $ - 5 - $ $ - $ - $ 5 - $ 5
TOTAL EXPENSES $ 1,359,219 $ 335,976 $ 288,836 5 220,011 $ 207,811 $ 182,188 $ 179,631 $ 163,183 5 218,221 $ 302,179 $ 344,479 $ 450,991 $ 4,250,962
SURPLUS/(DEFICIT) $ (670,247) 5 360,932 5 141,542 $ 72,920 $ (99,247) 5 (147,734) 5 (142,764) 5 112,302 $ 405,067 $ 219,075 5 136,408 5 (22,042) $ 357,973
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
Gift Certificates
Credit Book
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
!Me Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Indirect Casts
Transfer to Capital Stabilization
Capital
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
ACTUAL ACTUAL PR02ECTED ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL AC0UAI ACT0M.
JUL AUG ACTUAL 0CT NO/ DEC JAN 808 MAR An MAY
$ 11,760 $ 1,040 $ 868 5 480 $ 200 $ 200 5 - $ 119,654 $ 791,318 5 191,624 $ 146,565
$ 570,713 $ 525,480 5 282,925 5 153,986 $ 51,928 5 10,425 $ 29;833 $ 10,295 $ 16,590 S 90,225 $ 232,695
$ 189,156 $ 172,527 5 108,149 $ 63,896 $ 28,874 9 5,905 5 9,671 $ 5,862 $ 10,656 5 38,643 $ 102,858
$ 38,823 5 29,933 $ 14,676 $ 8,044 $ 2,892 $ 3,410 $ 1,852 $ 7,693 $ 6,294 $ 12,989 $ 20,864
5 53,722 $ 50,051 5 25,524 $ 22,143 $ 9,653 $ 7.127 $ 3,667 $ 2,522 $ 7,539 $ 01,194 5 35,321
5 5,000 $ • $ - $ 18,103 $ 1,500 $ - 5 • $ - 5 - $ - 5 6,000
5 - 5 • 5 • $ 5 - $ $ • 5 - 5 - 5 - $ 72,117
5 1,936 $ (338) 5 1,657 $ 1,049 $ - $ - 5 - $ 287 5 $ • 5 10,989
5 (5,971) 9 (4,046) 5 (1,126) $ (2550) $ 1,405 5 22,202 5 233 5 293 5 (1,341) $ (3,090) $ (1,850)
5 7,515 5 5,806 $ 4,697 5 2,480 5 11,188) $ (1,250) $ 163111 $ 75 $ (923) 5 (718) $ 9,357
$ 867.655 $ 780,4*1 $ 437,371 $ 767,625 $ 95,554 $ 48,019 $ 44,607 5 141,480 $ 890,734 5 450,247 $ 634,924
$ 129,686 5 163,498 5 156,236 5 144,965 $ 138,749 $ 148356 $ 81,297 $ 80,664 $ 83,352 5 110,484 $ 139,157
5 58,451 $ 129,019 5 100,166 5 94,397 $ 71,942 5 158,586 $ 73,771 $ 42,189 5 92,161 $ 68,050 $ 53,401
5 21,367 $ 29,719 5 14,557 $ 11,367 5 4,301 5 11,715 $ 3,292 5 8580 $ 6,950 $ 34,847 $ 36,644
5 56 5 56 5 112 $ - $ 53 $ 46 $ 50 $ 43 5 96 5 - $ 53
5 - 5 - 5 • 5 $ • $ 3.631 5 3,598 5 12,185 5 9,354 $ 8,396 $ 1,631
$ 21,337 5 24,929 5 23,133 $ 46,266 $ • $ 22,83$ $ 42,302 $ - 9 41,619 $ 22,835 $
5 - $ • 5 - $ 6,503 5 • $ 5,796 5 - 5 $ 3,082 $ 5
$ 2,306 $ 3,608 $ - $ - $ 16,240 $ - 5 - $ 5 - 5 5 -
5 10,655 5 - $ - $ - 5 5 • 5 $ - $ - $ 5 -
$ 238,554 5 - $ - 5 - 5 $ 5 5 • $ - 5 $
$ 68,262 5 5 - 5 5 5 5 5 • $ - 5 5
$ $ - 5 • 5 • 5 5 $ $ • 5 5 $
5 5 205,356 $ - 5 5 - 5 5 $ • 5 - 5 $
$ 450,8X0 5 - 5 - $ - $ 5 $ $ - 5 - $ 5
5 5 - 5 - 5 - 5 $ $ 5 5 - $ 5
5 - 5 - 5 - 5 - $ $ - 5 5 - 5 - 5 - $
$ 959,628 $ 549,676 $ 304,2&4 $ 305,497 $ 226,384 5 348,987 $ 204,810 $ 143,660 5 236,584 $ 244,612 5 3353--1
$ 1) 5 290,845 $ 133,167 $ (37,872) $ (130,730) 5 (300,968) $ (159,784) 5 (1,981) $ 594,150 5 205,635 5 404,030
PROJECTED
JUN TOTALS
5 $ 1,363,110
$ $ 1,975,104
$ $ 736,196
$ $ 142,470
$ - 9 238,663
$ $ 30,603
$ $ 72,117
$ $ 15,574
$ $ 4,190
$ $ 20,811
$ $ 4,598,837
$ $ 1,371,444
$ 5 942,133
$ $ 189,359
5 $ 564
$ $ 36,795
$ 5 245,256
$ 5 15,351
$ $ 21,548
$ $ 10,605
$ 5 238,554
$ $ 68,262
$ $ -
$ $ 205,356
$ $ 400,000
$ 5 -
5 $ -
$ $ 3,745,227
$ $ 853,610
MONTH: May -23
GUEST PLAY
DATE DAY 18 8-9
3 WED 19 TWI-LT 7 L _ PP _ COMP OTHER TOT-GST
1 MON _ 19_ 14 1 j1 - 7 -
41
2 TUE 23 2 1 11 _ - - 37
_ 11 _ - 37
4 THU 38 - 13 - - - 51
5 FRI 161 2 42 - 6 - 211
__-�--6 SAT 102 4 31 29 1 144 311
7 SUN 133 19 36
8 MON _ 43 7 8
_ 9 TUE 28 - 18
10 WED _ 18 9 15
11 THU 55 1 33
121 FRI _ 115 - 67
13 SAT 143
14 SUN 56
15 MON 35
16 TUE 60
17 WED - 47 11 15
16 THU 63 33 21 27 37 _ _ 181
19 FRI 112 5 51 72 20 260
20 SAT 67 16 26 64 - - 173
21 SUN 33 20 20 12
22 MON - - _
23 TUE -
24 WED 45 _ 46 4 7
25 THU 56 22 27 12 6 - 123
26 FRI 197 17 72 - 10 296
27 SAT 241 14 104 , 36 2 396
28 SUN 278 _ 4 131 - 3 - 416
29 MON 161 _ 2 69 - 22 254
30 TUE 81 _ 1 25 - 4 111
31 WED 66 34 - 9 - 109
13 201
2 -____ 60
19 L._ 65
65
41 17 _ _ _ 100
8 14 84 195
- 4 - 186
16 38 26. 2 - 225
20 24 - 14 - ; 114 107
2 14 - 11 _ 62 126
2 15 4 7 -_ 88 92
16 18 - 107 114
TOTALS
30 - 115
352 352
352 352
MEMBER PLAY GRAND
18 B-9 TWI-LT TOT-MBR TOTALS COMMENTSIWEATHER
110 41 5 156 197 Sunny, 56 deg
83 . 11 4 98 135 Rain, Wind, 53 deg
112 63 41 216 253 Sunny 55 deg
33 45 5 83 134 Damp, Cool, 45 deg
97 . 22 21 140 351 Sunny, 65 deg
86 , 35 18 139 450 Sunny, 68 deg
145 " 69 4 218 419 Beautiful 70 deg
147 1 ' 9 5 181 241 Sunny 70 deg
86 31 10 127 192 Sunny, Cool, 54 deg
117 61 19 197 297 Sunny, 67 deg
81 _ 37 38 157 352 Sunny, 75 deg
130 49 30 206 395 Sunny Wann, 70 deg
128 28 25
181
53
3
36
60
119 47
112 46
117 21
55
2
102
169
108
160
122
130
162
107
152
2,495 254
May -22
May -21
May -20
May -19
May -18
1,004
1
285
932 5,331
2,413 355
2.471 953
721 301
676 110
503 84
Ma 1y T,
1,911 164
2,217
1.814
87
315 4,192
102
384 711 6
585 527 186
92
,804
99
39
14
20
27
37
18
18
7 167
68 _ 197
7 135
10 184
46 212
39 197
9 147
406 Sunny. 71 deg
281 Windy, Cool, 60 deg
259 Sunny, Nice, 65 deg_
223 Sunny_Windy, 70 deg
291 Sun, Windy, 65 deg _ -
393 _ Sunny, 55 deg
457 Sunny, 62 deg
320 Cloudy, PM Rain, 65 deg
118 233 AM Rain, PM Sun, 65 deg
352 I Sunny, 61 deg_- Senior 4 Ball
352 Sunny, 57 deg - Senior 4 Ball
7 275 _ 377 Sunk 60 deg
58 205 328 Sunny, Windy, 60 deg
559 Sunny, 67 dew
31 173 569 Sunny, Perfect,70 deg
54 211 627 _ Sunny, Windy, 70 6.9 L
55 254 508 Sunny, Windy, 69 deg fr
49 172 283 Sunny, 60 deg
75 245 354 j • Sunny, Perfect, 71 deg
89,1 263
3,307
1,086 , 864
,762
699
4,028
550
1,864
957
2,970
155
283
3,640
130. 544 499 284
May -16
2,344
May -15 2,702
Ma9-14 2,418
124
198
168
950
4624
9103
3,118
580 441 1
78
3,165
2,746
803 839 322 548
4,654
759 713 255 143
71 758 583 211 350
May -13 1,805
111 598 439 188 439
May -12 1,896
112 619 592 202 427
May -N 1,789
67 373 703 174 31
10
1,979
4,740
4,391
3,680
3,788
3,419
06 540 528 295 491
May -09 1,949
3,939
130 528 975 307. 584
8,416 1,910
156 556 913 298 745
▪ 1740
140 499 902 286 893
Ma,_y-09:
1,399
107 528 1,343 206 959
May -05 1,252
Ma04
1,489
259
4,491
706
5,257 _ 10,588 0 Daps Closed
944 5,405 9,597 , O Oeys Closed
1,4211 5,997
1,069 I 4,194
729 t 4,538
821 783 4,722
867 656 4,089
9,801 _ 0 Days Closed
5,.151 7 days closed - CONID
3,086 915 833
3,544 891 865
4,634
4,900
3,825 796 358 i 4979
3,406 700 509
3,356 ! 821 422
3,454 725 388
I
3,842 877 484
4,815
8,178
9,348
7,234
9,288
9,640
9,370
8,295
4,599
8,387
4,568 7,987
5003 8,942
3,216 805 479
4500
4.578 2,496 839
8
4.460 3,898 1,017
421
4.540 3,461 945 355
290 1,649 184 881
_1595 3.345 704
190 373 2,233 214 737
May -63
1,255
191
5,248 3,929 1,018
336_ x:284 _ 196 979
May -02 1,826
195
478 2,288 92 699
May -91
1,082
257
460 2:888 85 822
1.256
191
5241
5,376
3,688 887
4,331
5,336
8,991
8,909
9798
4,779
672
4,721
552
5,500
3,590 943 353
9311
9,236
10,746
4,896 10,137
4,886 10,262
5,574 9,832 830 227 4,689 10,263
8 2,227 33 243 4,276
3,295 366 326 3,987_ 8.263
CALENDAR
YEAR 2023 PLAY TOTALS
Member
Play %
GUEST
PLAY
Twilight
green
531
76
99
371
Misc.
15
24
Guest
Play
315
346
MEMBER
18 hole play
1,100
791
Back 9
play -
285
212
PLAY
Twilight
play
138
101
149
433
Member
Play
1,523
1,104
1,890
3,465
5,257
-
-
- -
TOTAL
PLAY
Monthly
Totals
1,838
1,450
2,398
5,522
10,588
-
- -
18 hole
green
Prepaids
Back 9
w/mbr
January
152
-
95
83%
February
186
-
60
76%
79%
March
268
-
128
13
508
1,356
2,302
3,307
-
-
385
730
April
1,099
213
263
111
2,057
63%
50%
#DIV/0I
May
2,495
361
254
1,004
1,217
-
-
5,331
-
-
1,086
864
June
-
-
-
-
-
July
-
-
-
-
-
-
-
- -_
- -
#DIV/01
August
-
-
-
-
-
-
-
-
-
_ -
-
#DIV/01
#DIV/0I
September
-
-
-
- -
-
-
-
October
-
-
-
-
-
-
-
-
-
-
_ _
-
_ -
-
#DIV/01
November
-
-
-
-
-
-
-
-
-
-
#DIV/0I
December
-
-
-
-
-
-
-
-
#DIV/01
- _-
TOTALS
4,200
574
800
1,603
1,380
8,557
8,856
2,698
1,685
13,239
46,543
52,823
- 21,796
61%
7,407
2022
25,465
1,650
6,471
6,867
2,760
43,213
30,465
8,671
89,756
52%
10,569
2021
26,122
1,201.
3,939 8,265
1,376
40,903
34,259
7,995
93,726
56%
2,503
2020
23,830
531
8,682
564
36,110
3,240 4,728
11,480
48,648
84,758
57%
5,425.
2019
22,138
1,769
2,344 6,082 2,591
34,924
26,234.
6,833
38,492
73,416
52%
36,253
74,395
2018
22,289
1,888
2,032 6,112 3,932
25,608
6,171 6,363
38,142
51%
5,477
38,380
2017
21,905
1,907
1,825 6,534 2,926 35,097
26,477 6,426
73,477
52%
2016
23,902
2,357
1,809 6,595 4,206 38,869
27,309 7,663 5,577
40,549
79,418
51%
6,117 3,435 38,260 I
5,502
35,952
2015
25,318
2,216
1,174
24,845 5,605 .
74,212
48%
5,885 3,867 36,508
3,932
2014
23,422
2,405
929
26,145
5,975
36,052
72,560
50%
6,311 3,799 36,906
2013
23,220
2,438
1,138
25,7481 6,108 3,769
35,625
72,531
49%
1,231 6,1611
37,169
2012
23,523
2,636
3,618
28,694 7,121 2,963
38,778
75,947
51%
2011
23,723
3,242
843 5,128
3,449 36,385
28,422 6,854. 2,678
37,954
74,339
51%
35,761
51%
2010
20,652
3,180
878
6,594
4,457
27,379
6,782 3,442
37,603
73,364
22,986
3,517
2009
2,089
5,011
5,218 38,821
26,929
6,107
3,160
36,196
75,017
48%
49%
2008
23,524
4,5821
1,204
5,837
5,816 40,963
25,997
6,959
5,918
38,874
79,837
f
2007
_
24,113 4,858
1,177
6,544
6,577 43,269
29,758
7,470
3,353
40,581
83,850
48%
2006
22,0991 7,080
1,485
5,828
6,962 43,454
31,342. 7,376
3,654
42,372
85,826
49%
6,404
82,710
50%
2005
16,577 ` 11,948
2,162
4,601
41,692
- 28,8791-7,270
4,869
41,018
7,250
2004
16,731 1 12,074
1,858
4,602
5,472
40,737
30,078
4212
41,540
82,277
50%
2003
17,168
12,342
1,912
4,371
! 5,397
41190
28,837
6,065 3,800 38,702
79,892
48%
3,205 40,957
85,937
2002
17,705
15,353
1,953
5,482 4,487
44,980
30,641
7,111
48%
1,837
2001
13,280
21,699
1,943
5,034 4,070
46,026
30,163
7,039
39,039
85,065
46%
40 710
2,879 36,221
76,931
47%0'
2000
14,082
18,987.
1,779 3,480 2,382
28,967
4,375
CAPITAL SPENDING
FISCAL YEAR 2022
Allocated Expended Remaining
Tree work and Grinding
HVAC/Boiler upgrades
Pump house protection
Clubhouse/Pavilion carpeting
Clubhouse window and door replacement
Maintenance facility study
Sink hole repairs
Maintenance equipment replacement
Kitchen equipment replacement
Driving range equipment/balls
Rental clubs/pushcarts
TOTAL
Sink hole repairs
Cart path improvements
Forward tees
HVAC/Boiler upgrades
Clubhouse surrounds
Kitchen equipment
Maintenance equipment replacement
Irrigation replacement design
$ 35,000.00 $ 19,288.00 $ 15,712.00
$ 265,000.00 $ 230,573.60 $ 34,426.40
$ 10,000.00 $ 7,072.50 $ 2,927.50
$ 25,000.00 $ 15,735.60 $ 9,264.40
$ 280,000.00 $ 16,049.70 $ 263,950.30
$ 20,000.00 $ - $ 20,000.00
$ 40,000.00 $ 6,003.24 $ 33,996.76
$ 232,000.00 $ 95,523.06 $ 136,476.94
$ 25,000.00 $ 25,000.00 $ -
$ 20,000.00 $ 10,514.19 $ 9,485.81
$ 30,000.00 $ 6,509.40 $ 23,490.60
$ 982,000.00 $ 432,269.29 $ 549,730.71
FISCAL YEAR 2023
Allocated
Expended Remaining
$ 20,000.00 $ $ 20,000.00
$ 120,000.00 $ 7,497.53 $ 112,502.47
$ 15,000.00 $ $ 15,000.00
$ 75,000.00 $ $ 75,000.00
$ 30,000.00 $ - $ 30,000.00
$ 15,000.00 $ 1,194.66 $ 13,805.34
$ 380,000.00 $ 6,301.39 $ 373,698.61
$ 75,000.00 $ $ 75,000.00
TOTAL $ 730,000.00 $ 14,993.58 $ 715,006.42
# AFP 2021 # AFP 2022 5/30/2022 4/24/2023 5/31/2023
Residents
Early 376 333 316 268 311
Morning 243 280 250 234 276
Twilight 139 124 99 82 114
College 29 17 10 13 15
Junior 18 16 13 12 13
Totals 805 770 688 609 729
Non Resident
Early
Charter
Twilight
College
Junior
Totals
Grand Total
318 268 251 223 0 250
5
116 102 91 78 ll 89
15 13 3 5 15
6 3 3 2 2
460 386 348 308 356
1265 1156 1036 917 1085
Refund Request 5/24/23
Steve Keefe has requested a net refund of his membership dues due to an injury.
Morning Member $990.
Played 2 times at a combined cost of $132.
Net refund: $858.
§ 6-5. Appointment; terms. [Amended 11-13-2006 FYTM, Art. 15; 11-13-2017 FYTM, Art. 13]
The Select Board shall appoint a Golf Commission of seven members to serve as the policy -making
board of the Captains Golf Course. Each member shall be appointed for a staggered term of three years.
Reappointment at the end of a term shall be determined by the Selectmen. All vacancies shall be filled
by the Select Board. The Select Board may appoint a member to serve the unexpired term of a former
member.
§ 6-6. Purpose. [Amended 11-13-2017 FYTM, Art. 13]
A. In fulfilling its responsibility to the Town of Brewster, the Select Board, the Town Administrator
and the Golf Commission shall be guided by two basic principles, as follows:
(1) The golf course shall be operated and maintained so as to pay its expenses and retum a
reasonable profit to the Town.
(2) The golf course shall be operated and maintained as a facility available to the residents of the
Town.
B. The Golf Commission shall be responsible for the preparation of near and long-term plans, policies
and strategies, including, but not limited to, eligibility for use, fees, hours of operation, block -time
approval and liaison with various golf associations and other golf course users. Any changes in
policies, regulations, procedures or operations that would alter these principles or change their stated
priority shall be approved by the Select Board.
§ 6-7. Removal. [Amended 11-13-2017 FYTM, Art. 13]
Members of the Golf Commission may be removed by the Select Board for reasonable and good cause.
§ 6-8. Required reports.
The Golf Commission shall, within 30 days after the end of the fiscal year, make a report to the citizens
of the Town.
§ 6-9. Audit.
The Golf Department will be subject to an audit in the same manner as other boards, committees,
commissions and departments and shall respond appropriately to its recommendations.
§ 6-10. Appointment. [Amended 11-13-2017 FYTM, Art. 13]
The Director of Operations of the golf course, appointed by the Select Board pursuant to the provisions of
Chapter 5, Art. I, § 5-3C of the Brewster Town Code, may enter into an employment contract for a period
of up to three years.
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TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of May 9th, 2023
Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John
Kissida, and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), Terry Ivester
(Women's 18 -Hole Association) and Peggy McEvoy (Friends of Captains).
THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: httrs://reflect-brewster-
ma.cablecast.tviCablecastPublicSite/show;'7513?channel=1
Chairperson Anne O'Connell called the meeting to order at 4:00 p.m.
Declaration of a Quorum — 4 Golf Commissioners in person at Town Hall and 1 remotely accounted for
which constitutes a quorum.
Public Comment: Peggy McEvoy provided the following updates for The Friends of Captains: The
Captains Course Driving Range ball popping event had 26 attendees, including Rob David and Dave
Valcourt of the Golf Commission. They successfully collected thousands of golf balls and filled multiple
containers. The efforts of Jay, Pat, Jon, and Keith in conducting a golf clinic for the participants were
greatly appreciated. The Friends of Captains organized the Brewster in Bloom Closest to the Pin event for
Daffodil days, which received positive feedback. They paid out over $630 to winners and made around
$200. They have scheduled divot days on May 18 to prepare for the Mass Sr. Four Ball event. The
Friends of Captains have partnered with the Brewster Recreation Department to offer a free golf clinic
called Tee-rific for youth aged six to twelve. Golf clubs will be provided if needed. Previously, they
provided scholarships for golf classes, but this new initiative aims to reach more students who could
benefit from free access to golf. Peggy McEvoy noted the Brewster Recreation Department has included
information about the clinic in their brochure.
Jay Packett noted his gratitude and appreciation for the ball picking event. He mentioned that both Colin
and he, along with the driving range staff, found the ball picking event to be amazing. Many attendees
initially expected to pick up only a few dozen balls but were surprised by the scale of the event. Jay
Packett thanked Peggy and the entire Friends group for their efforts. Jay Packett noted that Mike Gradone,
the Director of the Brewster Recreation Department, expressed great honor and gratitude for the Friends'
involvement in the junior golf clinic.
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Superintendent's Report: Colin Walsh discussed several topics during the superintendent's report. He
praised the Friends group for organizing the divot days event. He mentioned how important it is to
showcase the meticulous work of filling divots to visiting golfers, especially those accustomed to high -
end private clubs. Colin encouraged everyone to participate in the event and expressed his gratitude to
Peggy and The Friends for their efforts. Colin noted the recent paving work around the starter shed, pro
shop, and first tee areas. He highlighted the progress made on the project, including the detail work and
flower bed improvements. Colin Walsh noted that the paving cost approximately $72,000 out of the
allocated $120,000, with significant savings achieved by handling certain aspects in-house. Colin praised
his team for their hard work and mentioned the durability of the paths they constructed. Colin Walsh
went on to discuss a meeting they had with Lori Kennedy, a stormwater consultant, to address drainage
issues. They explored various options such as swales, catch basins, and potential removal of unnecessary
cart paths. Lori analyzed floodwater heights and rainfall data to propose drainage improvements. Colin
expressed optimism about achieving the project goals without excessive spending. He anticipated
receiving Lori's report by the end of the fiscal year. Colin Walsh noted a recent meeting with Kurt Raber,
John Kissida, Rob David, and Jay Packett to discuss maintenance building improvements. They focused
on rehabilitating two existing buildings and potentially adding a third building to enhance storage
capacity. Safety and workflow improvements were also emphasized. Colin expected revised plans to be
available soon. Colin Walsh noted the MASS SR. Four Ball Championship, an upcoming toumament
with near scratch golfers and emphasized the importance of attention to detail and greens maintenance to
make a favorable impression on the participants. He expressed appreciation for the upcoming divot days.
Lastly, Colin Walsh noted staffing and operations. He acknowledged that they were still short-staffed but
mentioned promising candidates soon to be onboarded. He acknowledged the efforts of the crew and
expressed that everything was going well despite the staffing challenges.
Discussion followed on the topics in the Superintendent's Report. The conversation involved several
topics, including cart path work, green conditions, pathway improvements, and the maintenance building
project. Rob David observed that by the first tee without ropes in high traffic areas, people park on both
sides of the cart path, causing inconvenience for others. Colin Walsh acknowledged the issue and
mentioned installing ropes and bollards to address the problem. They discussed a minimalist approach to
determine where ropes are necessary. The conversation then shifted to the condition of the greens. John
Kissida praised the cart path improvements and the meeting regarding the maintenance building project.
He acknowledged the project's complexity and the need to secure funding. He expressed satisfaction with
the progress made so far and the detailed plans provided by the consultants. John Kissida anticipated the
next steps, which included obtaining a cost estimate and dealing with potential budget challenges.
Director's Report: Jay Packett gave kudos to Colin's crew and the great job on the prep work for the
paving, saving a significant amount of money. The exact amount of savings is unknown, but it is
estimated to be substantial. The cost incurred for the prep work and T base installation was approximately
$6,000, with an additional $72,000 for the actual paving. The total cost of the project is around $78,000.
The crew also worked on fixing issues in the cart barn, making it safer and improving the overall
appearance. Jay Packett noted the meetings with Lori Kennedy regarding pump house protection and
Kurt Raber for the maintenance building study have been productive and informative. Jay Packett also
noted the upcoming MASS GOLF SR. Four Ball Championship, and that the golf course will be closed
on May 22nd and 23rd for this event. Efforts are being made to gather good press coverage for the golf
course, including contacting local press and leveraging the association with MASS GOLF. Jay Packett
went on to speak on financials. The budget status through April shows that they are on track with the
previous year (FY 22). For the calendar year 2023 compared to 2022, memberships, greens fees, and cart
fees have all seen increases, resulting in an overall increase in revenue of over $65,000. Comparing the
fiscal year 2023 to 2022, memberships, greens fees, and cart fees have also increased, leading to a total
revenue increase of approximately $195,000. The Captain's Course has received over $72,000 in solar
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lease payments, which will further contribute to the positive financial position of the course. Jay Packett
noted how in April rounds played were slightly lower when compared to the previous two years but
significantly higher than in April 2020. The difference was just over 140 rounds from the previous year.
In terms of calendar year 2023, the total rounds played in the first four months amounted to 11,208.
Overall, Jay Packett expects rounds played to reach over 85,000 rounds for the calendar year 2023, which
is significantly higher than pre-COVID levels. He noted that the increased number of rounds has positive
implications for the golf course and highlights the success of both the maintenance and pro shop teams.
-Course Operations and Concerns -
Anne O'Connell asked Jay Packett about the capital status report. Jay Packett explained that they haven't
spent any money since the last meeting two weeks ago, which is why he didn't include the report.
Anne O'Connell asked about the status of the doors that are supposed to be purchased. Jay Packett
confirmed that they are still in the process of obtaining quotes for the doors and will report the prices as
soon as he has them. Jay Packett noted that they are discussing exterior doors for the pavilion, the doors
behind the bar leading to the patio, and the door from the restaurant to the hallway.
Rob David asked for an update on the non-resident waitlist, asking if they had reached the 25 person mark
yet. Jay Packett noted that they have not yet reached the 25 -person mark. He explained that Jon is still
working on determining the number of people on the waitlist and that they did receive some interest when
they moved down the list, but not from everyone. Jay Packett mentions that he did not provide an updated
membership list during the recent meeting, but he planned to do so at the end of May. He will also
provide an update at the next golf commission meeting in June, sharing the current status with the
commission.
Anne O'Connell noted the energy management that they are paying for, noting that it will become a
personnel bylaw employee. Jay Packett responds by saying he saw that on the Select Board's agenda but
couldn't attend the meeting. Anne O'Connell asked if there are any cost implications and requested Jay
Packett to find out. Jay Packett agreed to speak with Susan in HR and didn't believe there would be any
cost implications. Anne O'Connell emphasized the importance of having all the information.
Questions and Comments from Associations and Liaisons: Terry Ivester, the President of the Women's
18 -Hole Golf Association, provided an update on the association. She mentioned that there are 62
returning members and nine social members, which is consistent with the previous year. They have been
experiencing an increase in membership from neighboring clubs. Terry expressed gratitude to the Golf
Commission and Jay Packett for allowing their association to keep their Tuesday block of times, which is
not always the case in other clubs. Terry Ivester acknowledged the excellent condition of the course,
particularly the greens. Terry Ivester noted that the new cart path has been appreciated by the members
and attributes it as one of the reasons for attracting new members. Lastly, she mentioned the success of
the Captain's Women's Spring Team, which currently is in second place in the standings for points in the
Spring League against other Cape Cod golf clubs. She expressed hope for the team to win the remaining
three rounds of the cup.
Review and approve minutes:
- 4/11/23 Approved with amendments
- 4/25/23 Approved with amendments
Future Agenda Items and Meetings (6/13) - Anne O'Connell noted the next scheduled meeting is set
for June 13', which will be a regular business meeting. Anne O'Connell noted there will be updates on
the maintenance building study.
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Matters not anticipated by the Chair: John Kissida noted dead plants in the solar project area. He
mentioned that they are a requirement for warranty from the planning board, indicating that replacements
should be made but was unsure of the appropriate contact person. John Kissida noted he would find out.
He emphasized the importance of addressing the situation since the plants should have budded at this
time. John Kissida offered to assist in creating a list of identified locations if needed.
A motion to adjourn was made by Anne O'Connell - Motion was approved and the meeting was
adjourned.
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