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BILL NO. 93-190
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SPONSORED r COUNCILMAN i • and it L -
ORDINANCE •
AN 1'
ORDINANCE OF OF - • MISSOURI,
ass
MISSOURI, • r NUMBER OF MEMBERS r • r
SERVING ON i QUALITY COMMISSION.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI:
Section 1. Paragraph A of Section 7-242 of the Code of the City of Jefferson,
Missouri, shall be amended to read as follows:
A. The Commission shall be comprised of nine (9) members and
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t • z alternate, all of • be registered voters residing
City of _ • Missouri.
S. membe—e-
shall be at 'east = - eaGh waFd, GM than twe
mernbeFS fFGFn the same ward. • • • - members, there`
members shall be appointed by the Mayor with the approval of the City
Council. One member of the City Council shall serve as ex-officio
member. The Council member so appointed shall serve a one (1) year
�y term.
Section 2. This Ordinance shall be in full force and effect from and after its
passage and approval.
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Passed:
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CONTRACT FOR ENGINEERING SERVICES
THIS AGREEMENT, made and entered into thijOrday o , 1994,by and between
the City of Jefferson, a municipal corporation of the State of Missouri, ereinafter referred to as ther`'
"City," with offices at 320 E. McCarty, Jefferson City, Missouri 65101, and S&V Consultants, Inc., ;, t ;
705 East McCarty Street, P. O. Box 154,Jefferson City, Missouri 65102, hereinafter referred to as '
the "Engineer."
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WITNESSETH:
WHEREAS, City desires to engage the Engineer to render certain technical and engineering '
W services hereafter described in Exhibit "A" in connection with the 1994 Stormwater Modeling and
Analysis Project; and >�
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WHEREAS, the Engineer made certain representations and statements to the City with
respect to the provision of such services and the City has accepted said proposal to enter into a
contract with the Engineer for the performance of services by the Engineer.
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NOW,THEREFORE, for the considerations herein expressed, it is agreed by and between the City
and the Engineer as follows: ;
1. Scope of Services. The Engineer agrees to perform the engineering and administrative
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services described in the attached Exhibit "A."
y 2. Additions or Deletions to Services. The City may add to Engineer services or delete there- 4
from activities of a similar nature to those set forth in paragraph 1, provided that the total cost of
such work does not exceed the total cost allowance as specified in paragraph 6 hereof. The Engineer
shall undertake such changed activities only upon the direction of the City. All such directives and
changes shall be in written form and prepared and approved by the office of the Director of Public
Works and shall be accepted and countersigned by the Engineer or his agreed representatives.
The Engineer will perform any additional work requested by the City which is not
?: specifically covered in the scope of work as defined herein at a reasonable fee or compensation to
be agreed to between the City and•the Engineer at the time any such service may be required.
3. Existing Data. All information, data, and reports as are existing, available and necessary
for the carrying out of the work, shall be furnished to the Engineer without charge by the City, and
the City shall cooperate with the Engineer in every reasonable way in carrying out the scope of
services.
r The City will furnish, as required for the work and not at the expense of the Engineer, the
following items:
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(a) All maps, draNvin s records audits annual reports, and other data that are available
in the files of the City and which may be useful in the work involved under this
Contract. ' , f.
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(b) Aerial photograph maps at a scale of one (1) inch equals one hundred 100 feet �5 "`
,. depicting contours at two (2) foot intervals.
(c) Access to public and private property, as necessary, when required to conduct field rove stigations.
`.
4. Personnel To Be Provided. The Engineer represents that Engineer has or will secure at
its'own expense, all personnel required to perform the services called for under this contract by
Engineer. Such personnel shall not be employees of or have any contractual relationship with the
City except as employees of the Engineer. All of the services required hereunder will be performed
4.j by the Engineer or under Engineer's direct supervision and all personnel engaged in the work shall
.:' be fully qualified and shall be authorized under state and local law to perform such services. None aj :bn
of the work or services covered by this contract shall be subcontracted without the written approval
City.
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of the Cit -;�,�,<•�
5. Notice to Proceed. The services of the Engineer shall commence as directed hi the Notice
to Proceed and shall be undertaken and completed in such sequence as to assure their expeditious
completion in the light of the purposes of the contract, but in any event, all of the services required .
hereunder shall be completed within one hundred twenty(120) days from receipt of maps referred
}„• ;'gA to in paragraph 3, subsection (b).
6. Compensation. The City will pay the Engineer in accordance with the rates set forth in
Exhibit "B," which shall constitute full and complete compensation for the Engineer services L
.. ' ; hereunder. Such compensation will be paid in progress payments, as established by the City. The
final payment will be subject to receipt of a requisition for payment and a statement of services
ti rendered from the Engineer that the Engineer fully performed with work to be paid for in such
progress payments in conformance Nvith the contract. It is expressly understood that in no event will
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the total compensation and reimbursement to be paid to the Engineer under the terns of this contract
g exceed the sum of Forty-nine Thousand One Hundred Ten Dollars ($49,100.00) for all services
required unless specifically and mutually agreed to in writing by both the City and En ineer. No
change shall be made unless there is a substantial and significant difference between the work
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originally contemplated by this agreement and the work actually required.
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For the services covered by this Contract the City agrees to pay the Engineer as follows:
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l a For the services outlined in Paragraph 1 - SCOPE OF SERVICES the City agrees
to pay the Engineer a fee computed on the basis of(1)hourly rates that include base
>"VI salary cost, direct payroll additives, general and administrative overhead and profit,
and(2)reimbursable direct expenses. The tern base salary cost,, shall be the actual
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amounts paid employees of the Engineer, prior to deductions or withholding, based u
on each employees hourly rate. Base salary cost does not include direct payroll
additives
, general and administrative overhead or profit. The term "direct payroll
u, r additives" shall include payroll tax, retirement, health and accident insurance, r
vacation pay, holiday pay, sick leave pay and incentive pay. The term "general and
administrative overhead"shall include such indirect costs as clerical,telephone, dues
and subscriptions, accounting services, office supplies, maintenance, depreciation,
general insurance, rent, general taxes, survey stakes, equipment rental, non-profit
`GN<; salary cost and non profit general expense. The maximum compensation
encumbered under this Agreement shall be Forty-nine Thousand One Hundred Ten
{' Dollars($49,110.00).
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(b) Reimbursable direct expenses chargeable to the project, which are included in the 44
` maximum fee billing above, are as follows:
(1) Travel, subsistence, and incidental costs. ;
(2) Use of motor vehicles on a mileage or rental basis.
(3) Telephone and telegraph costs.
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(4) Reproduction of project documents.
' (5) Postage and shipping charges for project related materials.
(d) Rental charges for use of equipment, including ova equipment
Engineer, not included in overhead costs. owned by the
' (c) Partial periodic monthly payments shall be made to the Engineer b the
follows: g Y City as
(a) The Engineer shall render an iterruzed monthly statement to the City for work
performed and costs incurred during the preceding month.
a (b) The monthly installments and current total billings shall not be
disproportionate to work progress as reported by the Engineer.
(c) The entire amount due shall be paid each month provided the maximum
billing amount has not been exceeded.
7. Failure to P _rfn,,� Cancellation
. If, through any cause, the Engineer shall fail to fulfill
in timely and proper manner its obligations under thin contract, or if the Engineer shall violate an
of the covenants, agreements, or stipulations of this contract,the City shall thereu on h Y
p ave the nght
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>< "{ •�• .J�. .ticr�(%"�' $ .� y.�,y� '3�. .{� �B;�FF.H`.���t,Cy�4"'��h�.�.0 tfiV'.
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�' Cy� ft:... •t , ._a-._ _ �+` .Z 1 . , t �!r^ 1 1 .r ItA{W _.. �1�'�".'i�l .. �i��''V�`� ' _ ..
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(C( i to terminate this contract by giving written notice to the Engineer of such teimin•
the effective date thereof, at least five (5) days before the effective day of such fermi and specifying '
Engineer may without cause terminate this contract upon thirty(30) days prior written City or
either such event, all finished or unfinished documents, data studies, notice, In
dies, survc,ys, drawings maps
t. models, photographs and reports or other materials prepared by the Engineer under this c �s
shall
at the option of the City, ,
� ty, become its roe z�M
P p rty, and the Engineer shall be entitled to receive jutk
. and equitable compensation for any satisfactory work completed on such documents
uments and other
ai°i. f:i•
Notwithstanding the above, the Engineer shall not be relieved of liability to h a
j damages sustained by the City by virtue of any such breach of the contract by the Eng n e . for .
8. Asia�n . The Engineer eer shall not assign any interest in this contract, and shall not
transfer any interest in the same(whether by assignment
��.. of the City thereto. Any such assig�,unent is expressly subject to all rights and remedies consent
under this agreement, including the right to change or delete activities from the cis z
s of the City
r; terminate the same as provided herein, and no such assignment shall require the City to give any 'Pt")
" notice to any such assignee of any actions which the City may take under °A
Y r�1 p•I J
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will attempt to so notify any such assignee. i'''
Y this agreement,though City
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9. Confidentiali Any reports, data, or similar information given to or prepared or
assembled by the Engineer under this contract which the City requests to be kept as
not be made available to any individual or organization p confidential shall
approval of the City. g by the Engineer without prior written
10. Nondiscrimination. The Engineer agrees in
g the performance of this contract not to
discriminate on the
k ground or because of race, creed,color, national origin or ancestry,
handicap, age, or political opinion or affiliation, against any employee of Engineer or app cantlfo
employment and shall include a similar provision in all subcontracts let or awarded hereunder.ic r
11. Indenendenntractor. The Engineer is an independent contractor and
contained. herein shall constitute or designate the Engineer or any of its agents or employees
agents or employees of the City. ployees as
12. Benefits Not Available. The Engineer shall not be entitled to any of the be
of shed for the employees of the City nor be covered by the Workmen's Compensation Program
of the City" gi.
13. Liabili . The parties mutually agree to the following:
(a) In no event shall the City be liable to the Engineer for special, indirect, or
consequential damages, except those caused by the City's negligence, arising out of 4
or in any way connected with a breach of this contract. The maximum liability of the
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City shall be limited to the amount of money to be paid or received by the City under
this contract.
(b) The Engineer shall indemnify, and hold the City harmless from and against all
claims, losses, and liabilities arising out of personal injuries, including death, and
damage to property which are caused by the acts, errors and omissions of Engineer
for which they would be otherwise legally liable, arising out of or in any way
connected with this contract.
14. Documents, That reproducibles of tracings and maps prepared or obtained under the
terms of this Contract shall be delivered upon request to and become the property of the City upon
termination or completion of the work. Copies of basic surve y notes and sketches, charts, R.
4 computations and other data prepared or obtained under this Contract shall be made available, upon
request,to the City without restrictions or limitations on their use. When such copies are requested,
the City agrees to pay the Engineer its cost of copying and delivering same.
15. Nons3licitg1ion. The Engineer warrants that he had not employed or retained any 'e
company or person, other than a bona fide employee working solely for the Engineer, to solicit or
secure this Contract and that he has not paid or agreed to pay any company or person, other than a
bona fide employee working solely for the Engineer, any fee,commission,percentage,brokerage fee,
gifts, or any other consideration contingent upon or resulting from the award or making of this
Contract. For breach or violation of this is warranty, the City shall have the right to annul this Contract
without liability,or, in its discretion,to deduct from the Contract price or consideration, or otherwise
recover the fidl amount of such fee, commission,percentage, brokerage fee, gifts, or contingent fee.
16. Book, Records. The Engineer and all his subcontractors shall maintain all books,
documents,papers, accounting records and other evidence pertaining to costs incurred in connection
with this Contract, and shall make such materials available at their respective offices at all
reasonable times during the Contract and for a period of three(3)years following completion of the
Contract.
17. Delays. That the Engineer shall not be liable for delays resulting from causes beyond
the reasonable control of the Engineer; that the Engineer has made no warranties, expressed or
implied,which are not expressly set forth in this Contract; and that under no circumstances will the
Engineer be liable for indirect or consequential damages.
18. Notices. All notices required or permitted hereunder and required to be in writing may
be given by first class mail addressed to City,c/o the Director of Public Works, at 320 East McCarty,
Jefferson City, Missouri 65101, and Engineer at S&V Consultants, Inc., 705 East McCarty, P. 0.
Box 154,Jefferson City, Missouri 65102. The date of delivery of any notice shall be the date falling
on the second full day after the day of its mailing.
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EXHIBIT A
J 5��� � .%tor.{ y '.i'• 5 � �,':y..
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SCOPE OF SERVICES
MODELING OF A PORTION OF GRAYS CREEK AND BOGGS CREEK BASIN
The 1994 Stormwater Modeling and Analysis Project includes two � r~;
=.' project areas described as follows:
1 East Tributary of Grays Creek. This model will examine
the drainage basin and the existing facilities in the basin #k '
to a point just west of Belair Drive near Belair School. r.
The area generally is lacking proper street drainage, has
,;•; experienced flooding of basements and has experienced
erosion in the major channel. The study shall examine
problems with existing facilities look at
`:' ' p g possible
detention areas and the feasibility of detention, and may � sJ
provide a design for detention facilities if indeed that is
the best solution. In addition, the Consultant shall
•��• t n .tr
analyze stormwater facilities needed to intercept an undue ,. '.
*. amount of drainage flowing onto Norris Drive south of
): Belmont Drive.
2 . West Branch of Boggs Creek. This model will examine the
drainage basin and the existing stormwater facilities in the
r+ `r basin. The area has may street crossings, has experienced
' flooding of basements and has experienced erosion in the
channel. The study shall examine problems with existing
facilities, look at possible detention areas and the
feasibility of detention, and may provide a design for
detention facilities if indeed that is the best solution. '
In articular, the stud shall examine the area just south
p a Y
of East McCarty Street, west of Grant Street, and at Bald
Dill Road.
:k Phase 1:
In preparing the modeling for this project the Engineer will
' perform the following services:
1. Data acquisition. This will include both acquiring
information from the city and field surveys, as required.
2. Data review - meet with city to discuss existing data
and the requirements for additional field data.
a4
` 3. Modeling, utilizing SWMM program (see proposal for ;.
description of program)
A. Delineation of subbasins
B. Delineation of subcatchments
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C. Define subcatchment elements (overland flow)
D. Define subcatchment pipe elements
E. Define subcatchment channel elements
F. Define subcatchment control structure elements
4. Model calibration.
5 . Review model results and examine various solutions to
' the basin problems.
6 . Meet with city to discuss results and recommend actions.
7 . Prepare report discussing findings and recommendation on
repair.
• 8 . One public meeting for each project to disiminate
1 information regarding our findings and to discuss possible
solutions with the constituents.
9 . Spend four hours with city staff to introduce the SWMM
program by analyzing a small subbasin.
10 . Review utility locations at areas where catchbasins or
other proposed improvements are to be- located to determine
possible impact.
s
Phase 2 :
Upon approval of a design concept, the City may elect to proceed
;. with detailed design work and development of construction plans.
r An appropriate fee will be negotiated at that time based on the
+rf work to be performed.
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