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C r r , � a A.. d n�->�•',��.y.y�}}},�,, S ��;�;, r,wtr;`;�'; :!� ,�r�;..�` t.• ,5�:�� �#. #l,;,:�. n`t,zr a q&�' j�.✓(-,t• ,< }.,., • '�b3k y.''�`S a rf, ,x�,"',.a>ti�'f 1� ;�' 3 �•.�(# f ''t'�` .;. �p�r„*;�a`i'•.r �4r�''�,��sr?• �1 }.t tf`'- 1tt E ` y� t� a 'y }ti f: A air ,•�R��� 7 ,��v� ; ��f r+8 `<fs�,.s{+°4 y4 � ��t 7 � r< m � a,r� a k s >Y t�+ ' 'fit�t��as ri;�F�`n1�u�r�:�.:��'S�P+•a-�ilr� ':1� '.f ^ �F*.. "7"Q' &, � �S�t.,u+.�:+ht=t,��t�';��.'i}1'?1'.:!'N., ti.:.r«��r•n....m rN.�.�:?">,..3•'i:F"..7 .r?•t,3iJn... , ,`r kyyxt Missouri Hospital Plan r 4700 Country Club Drive . P.O. Box 1498 . Jefferson City, Missouri 65102-1498 CEI TEFICA,TE OF INSURANCE This is to certify that the policy below described, issued by this Company, is in force for the period shown: -+s Named Insured and Mailing Address: . 4 Memorial-Still Regional Medical Center dba ", Capital Region Medical Center ''- 1125 S. Madison Avenue, P.O. Box 1128 Jefferson City, MQ 65102 1000069 HLM -11-01 d• Policy No Effective: 01-01-90 ,tit` : ' Expiration: 01-01-99 Type of Insurance: Hospital Professional Liability Commercial, General Liability n Form of Coverage: Claims-Made Limits: Professional Liability Occurrence 02,000,000 Professional Liability Aggregate Unlimited CGL General Aggregate Unlimited Prod/Completed Operations Aggregate 06,000,000 Personal & Advertising Injury 02,000,000 CGL Per Occurrence 02,000,000 + 0 100,000 Fire Damage Medical Expense $ 51000 { � .h 4 Additional Insured: 3S t I: NO FHYSICAL DAMAGE INSURANCE PROVIDED. (No coverage for direct damage to r +V equipment or property). In the event of termination of the policy before the expiration date s shown, the Company will notify the Certificate Holder within 30 days. ', ,jr, �sa+Wie Certificate Holder: City of Jefferson } f St Jre. 21 US Address: City Hall 320 E. McCarty Jefferson City, MO 65101 This. certificate executed December 19, 1997, Authorized Repr®sen-ka a lWfil i'1 r ;�;.y�j��,• Ford 4-64 �. CRT05/MHP98PLC/CRMC n >�t'} ,yppnKan+.�+^• r ``5 t 1 J} ,tN a 4tijy7d}�x '�yv" �>' 4.ih , , x .Sft Ftt j '. x t y7 jogg� ( N. ,a5�i }d+ i t '- j S. `•,, 'r l.i .a. r. 5 ii-.At ' �ea'y{' ., ',W r �r{},} `ri#:7ek`k+p w r,t� 'S�.3;i r +'�.�"•�,?'r�+Sr .W '.t'1 -r � ty�� ,! yt }v ' J +`., ,. {� '}r {{{��v'7',,1t a,��r}j��f',' i, . r'. �f ask fa'; d l ,. +'` j p.. + .5 r f t7rr1.• �'. t ;.A� !` i'���-{3.yy9R,i' sy { 7t..•j i•ir S .+C`3,. 3 1 t..t,: r F }y•}� �. f..�_'�� ri�" ��+a� "`" ":� �f;• .,.5. i �k y : , ! ->^/ .,tom 1". .• i�/y^ r ':.+�.i+:.',l'�°r}(rl541{)�.d,x,,A••°,`>'1:��, t .,lri .., t{".,,. a it. t ; y n- (S.,�tit .t' d. lq , y .,•. ,. i'. .rtr t •Y i; i, rjt ':,rt:e'. ,} '}r .�l.7�Y7Irf�'�'}i �`'�} �t inr ��',V�:n.&4xZ'4�� Ln��IYVB,F��'r.t7�lY�.l7'':{�u75�;i}t ��i�r P.�,Y.r5,4!,.t.�.r�`;S . ,.. :•a 1 .... ... ..............r . 'r . .? ;'a C. ,41.�r'r'r F"TS::a� �',.ti'�,1k��<�!`�:dn..�.rv'. s Missouri Hospital Plan 4700 Country Club Drive . P.O. Box 1498 . Jefferson City, Missouri 65102-1498 <<� 4 CERTIFICATE OF INSURANCE This is to certify that the policy below described, issued by this Company, is in force for the period shown: ` Named Insured and Mailing Address: Memorial-Still Regional Medical Center dba Capital Region Medical Center ,qr- 1125 S. Madison Avenue, P.O. Box 1128 f° z�'-! �< Jefferson City, MO 65102 i,`, Poli cy o. : HLM 1000069-10-01 Y Effective: 01-01-97 ,•' ' Expiration: 01-01-96 Type of Insurance: Hospital Professional Liability Commercial General Liability Form of Coverage: Claims-Made Limits: Professional Liability Occurrence 82,000,000 Professional Liability Aggregate Unlimited �. CGL General Aggregate Unlimited >. Prod/Completed Operations Aggregate 86,000,000 Personal & Advertising Injury 82,000,000 CGL Per Occurrence 82,000,000 Fire Damage 8 100,000 Medical Expense 8 51000 Additional Insured: r NO PHYSICAL DAMAGE INSURANCE PROVIDED. (No coverage for direct damage to equipment or property). r In the event of termination of the policy before the expiration date shown, the Company will notify the Certificate Holder within 30 days. Certificate Holder: City of Jefferson Address: City Hall 820 E. McCarty Jefferson City, MO 65101 NO ^..,. This certificate executed December 31, 1996. , � (;, t1 ia.klyr; ' ..`� t•FE 1 7 c Authorized Represenfdtive y Form 4-64-2 RIO-93 CRT05/MHP97PLC/CRMC ,�S t kj2L: r C3!3n"1Axttr.srr°+ s•':.'ii:.1�5(;` .ii t y .rJ,;.,mr r t r a . ,...�.....5•—.,py x.�4 QF,,rYrr.�Y�' , °�! � .ti} ski t� s 1i�°u�j+ • iPlS,N�``rbk-.4 !(Eb. �¢+,-�:' 4.x rY . .1�, � a �'r .y�y.4 5 Y i YRy, J rx�`i�t' � t •.�r- 1 J�1. GENERAL CONTRACT DIRECTION: EMPLOYEE ASSISTANCE PROGRAM tr. THIS AGREEMENT, made this 31th day of July 1996, by and between Capital Region Medical Center, a nonprofit corporation located at P.O. Box 1128, Jefferson City, Missouri, 65102-1128, hereinafter designated "CRMC, " and City of Jefferson hereinafter designated "City of Jefferson" . WHEREAS, CRMC, through its DIRECTION: Employee Assistance Program (EAP) provides assistance to business, governmental and Rit educational organizations with the design, implementation, and maintenance of DIRECTION: EAP for the employees of such businesses and governmental organizations; and WHEREAS, City of Jefferson desires that such a program be { available to its employees; WITNESSETH: n, For and in consideration of the mutual promises contained. i .a herein, it is understood and agreed as follows: 1. VrM1 RESPONSIBILITIES ITIES OF CE"—`G THROUGH DIREC'T'ION• EAP: ' (a) Assist in the implementation and ongoing promotion of the DIRECTION: Employee Assistance Program for 1. City of Jefferson and the development of supporting k., information for the program. This shall include a working with City of Jefferson management and , 'r appropriate staff such as Personnel. (b) Assist City of Jefferson in the development, review and modification of procedures relating to the operation of DIRECTION: EAP. 'a,'_•.;�: 'x � ' t`yC? i-1 tff� ��r if . .z r 2 r7 SM C � }. ,, }. '. 7` ,, ,4-.+ i i`+ ,h.d' .F ,, .} .4t .i+ '� a:..A isw �w��z' ��a• .7•d �A J,y f`yf�rt+k�y4'�' 3 y4,.� y���Y�},�x�r 1?'�.i'��•J',�� ����?�,{f r�,i',�il.x�.�dU�f���T�J� '�,1� R .,aaf:�' R".''y�,�• NR:.�'. � !. ��'.•, r - �¢ of — — _ ♦ • • — • • ,'fN KR gr j- t � 9 `iv.,� U MOt+� :..; .�r — — — �r t�r•S rrilyd jtiJY''c':F!: L l•-':p 1 i •'—'�tiP t� iryF�i�tj, •�fir3) ' •fit'.. ih}�'�•.Y�:�i'!�`.i yi'i•�tyl' i�l�: • lh ' y . • • ;` .;;:' •try, ti": ' t•'''9 tr{s�'c"��' �i7.' 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'1�� �'��t�, 4 •"!- Yr:A� . f r ?f 7 5� i�,1 ,,,,,r4 �c a o �(y + 'f*i1 !,*'-�l a.S '+f.F,+aC'St�i:f �,. �t t; t yS,+ � ,!;7 r F?'�k},c{/S61' is sit�,.7,,.•fir ski' t ? ,ru,. u •r, ,�2�Mt tY ltLiffi•...IrM-�'J�ty fit t�ti e'r t , r : i f ."5•� wr tr�,�t �� s,ryr�^ �.�., �t"'�,�arTM�.v iU::�:r,r'!�!'�„'�'nla�rb'� Yj`r'°�`d'!'y '� .�4'�?�;x iCkc;B�� •�. .. ��� ;t f insurance policy, and not the City of Jefferson, shall be responsible for payment of all costs and fees of any such agency for services rendered to 5. g Y them. R (f) Consult with individual City of Jefferson. r supervisors regarding potential or actual supervisory referrals. (g) Provide City of Jefferson on a semi-annual basis a 1<S .> report on DIRECTION: EAP activities. Such report shall include a statistical analysis of the numbers and types of referrals. (h) Designate the HAP Counselor of CRMC's DIRECTION: EAP to represent CRMC to City of Jefferson in the day-to-day contact regarding the services covered by the Agreement. (i) Acknowledge that all of the above responsibilities and treatments rendered by it will be conducted by duly qualified and/or licensed personnel, and that any and all referrals made by it will be made to such duly qualified and/or licensed personnel. (j) Prepare and obtain a CRMC DIRECTION: Employee 4 Assistance Program consent form for each 7f' participating City of Jefferson employee prior to the receipt or release of any information concerning the employee , except when: a medical emergency occurs; a court order or subpoena (3) . 1 Y 1<?:r,Yr"!.. r' i .r, asa .0 , ��i •`� d� I.s' S +f r i }Q��'^£.`''�wl ..3?y^ ...... 1 "'r���v+!} s �'��,� e, � y .'��,` ',1 t ty.•• z b�Yr N' a+��a a{W.t, t 4 1a!r'�'S Ali f requires disclosure; or a client represents a ' € serious threat of life or safety to himself/herself or others. Capital Region Medical Center, its K ' agents and employees will be held harmless for any ' loss, cost or damages allegedly sustained by an employee because of release of information under 3 y the circumstances listed above. City of Jefferson supervisor and/or DIRECTION: EAP staff member will {; explain such form to each participating employee. •n. (k) Maintain and keep files on each City of Jefferson ' '. employee that participates in DIRECTION: HAP. Such files and records will become and shall remain the property of CRMC. Strict confidentiality and security shall be maintained. Only DIRECTION: EAP F7{' t • staff shall have access to such files with the exception of the circumstances listed in 1.j) , z. r� «, (1) Provide up to two in-service programs throughout the contractual year. 2 . $EPONSI$ILITIE8 OF CITY OF JEFFER, S (a) Provide such meeting places and facilities as may be required for planning and evaluation meetings, r group orientation sessions, and individual conferences with supervisors and employees. (b) Assume responsibility for scheduling and notifying participants of such meetings . (c) Distribute internal and external publicity and z r� (4 t S a .t t re4}r r 7?! x.� v4 ? r,1,D tC. f .p t' yt�it,' ,t .,;r, r�. 1rZn{ .t r�Ct• i r Iq t t �?,� �htrS rl: t:� � f' j?a ti ':,.��: !1 � 7: t'j r i4{� �: 3 0 +.r.�7}`.v.a t•,'�,y1 _r`�b'„fie,.�'✓, �(i^�.A iqr Z. communications provided by DIRECTION: RAP to initiate and maintain the Program. Laity of Jefferson acknowledges that CRMC will provide recommendations as to the timing of such publicity t and communications. (d) Designate an employee of City of Jefferson to be r4 the coordinator of the Program and, as such, to H { represent City of Jefferson to CRMC in day-to-dayf t activities and contacts regarding services provided by CRMC as described in this Agreement . (e) Compensate CRMC in the amount of $ 7300 . 00 per ,f year. Covered employees shall include permanent f full-time and permanent part-time employees of City ,i 5 of Jefferson whether or not such employees will actually participate in the DIRECTION: Employee F{ .3 Assistance Program. Determination of covered employees will be made on an annual basis as of the ; initial contract date and full payment for the S' period shall be made upon receipt of CRMC billing. Any unpaid balance which remains after thirty (30) ' days from the date of billing may be assessed interest at the rate of 1-1/2k per month. ry r.: 3 . T19$M_. TERMINATION - The term of the Agreement shall be for a eriod of one (1) p year from the date hereof { beginning July 31, 1995 through August 1, 1997 unless terminated as provided herein. Notwithstanding the (5) 9 t w S r 1 T G .G r � � i �. { x�,9�,�,,r,}.,,^ y. �•S,(c t'4r'7 .k" 3 �,c. 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'S 2L°G o.ti��. .Sti...ti•=..�a Cv�.l�y+.�;j�:{f :Yh:!. uww., ,>AU`•.•+1:5't!Atf+.lit5'.Att?:`�{biai4 �-U'S'i�Y tilfw'kr'f+.,kx'h�'�1iTixFN4'47KiNl A ,F Missouri Hospital Plan �• l��; T 3 4700 Country Club Drive . P.O. Box 1498 , Jefferson City, Missouri 65102-1498 ` CUTIFICATE OF I.NSURAN E This is to certify that the policy below described, issued by this Company, is in force for the period shown: t+ Named Insured and Mailing Address: Jq �r 1v Memorial-Still Regional Medical Center dba � Capital Region Medical Center 1125 S. Madison'Avenue, P.O. Box 1128 #A),f* Jefferson City, MO 65102 doff ��i Policy No. : HLM 1000069-09-01 Effective: 01-01-96 +. Expiration: 01-01-97 Type of Insurance: Hospital Professional Liability Commercial General Liability Form of Coverage: Claims-Made looll'-1.1-11 . f ,; Limits: �Z c! Professional Liability Occurrence 02,000,000 \`^ Professional Liability Aggregate Unlimited y \ , CGL General Aggregate Unlimited ~` { Prod/Completed Operations Aggregate 96,000,000 Personal & Advertising Injury 92,000,000 ` CGL Per Occurrence 02,000,000 Fire Damage 0 50,000 Medical Expense 0 5,000 Additional Insured: ,'i . 7}�r tat f'i s'• '� NO PHYSICAL DAMAGE INSURANCE PROVIDED. (No coverage for direct damage to ,F equipment or property). . In the event of termination of the policy before the expiration date shown, the Company will notify the Certificate Holder within 30 days. � �' '{ t A 1� 1� Certificate Holder: City of Jefferson I x Address: City Hall 320 E. McCarty :' a Jefferson City, MO 65101 yyt,tryry � EEJJ ate! f Y•• This certificate executed January , 1996. F { DO', Authorized Reap sentative ,> j 4� Form 4-64-2 RID-93 I CRT03/MHP96PLC/CRMC ;, ' ry 1 ... .-,. ..-..-...�.....w,�M'^'NtM/ar/"...... .""�"'.nx�/,rt+ww•..,�..— .."'^v^'n+.k"""""^'t^�-.....a.+,...,.��►Y �. '. ��w� r 1�, ¢��50.14 ��sL rr`�' � • . . ... � � •.1 r +t t.t{,f r,r.`�?;. .�. ,.,. , .J� e�;y'' rf S`S 7 j kf'•ti - t : , f �`titrl �i'Y r,z} �i ;,u �.� .;ilk,���l�r}Fs kfia. � r{. G , . 1 r cS.t•. a �ZtE i;Y' 'F3 ! '�'�" } tl h..+:'7 k �'rl 7H�a'f 1. 3 A{rF i s rIS � r }. S' .! try t r�;+�.•� {{'dip ;, Y f}�i �4 '' h { Yt r n c1' 1 1 `E 1 a 1 ..s'. rr it .•,� 'tit al t.{t!�'irc'{N::S� i .�i, • t4t't•; .4._. i' ::���`i`L,yfrr.'�;�t S ��r. q grpM1 AMENDMENT TO �� �1V�'Ia�YIEE ASS �'�A�f�E �gt,D �R.�A.1�➢'_�i z���1v�N� WHEREAS, the City of Jefferson, Missouri, a municipal corporation hereinafter designated "City", entered into an Agreement with Medical Center, hereinafter"Provider", on July 26, 1994; WHEREAS, the Agreement was for assistance through Provider's Employee Assistance Program (EAP) to businesses and governmental organizations with the design, implementation, and maintenance of Employee Assistance Programs for the employees of such businesses and governmental organizations; and WHEREAS, the parties wish to renew the Agreement for a one year period. 4 R" NOW, THEREFORE, be it agreed as follows: ,a 1. Section 2.(e) of the Agreement dated July 26, 1994, is hereby amended to read as follows: . ' 2. Rpgponsibiliti .4 of the City: a (e) Compensate Provider in the amount of Seven Thousand Three Hundred Fifty Dollars ($7,350.00) per year. Covered employees shall include only regular full-time and regular part-time employees whether or not such employees will actually participate in the Employee Assistance Program. Any psychological testing shall be billed to the City at a rate no greater than One Hundred Thirty Dollars ($130.00) per test or program, including evaluation. Provider shall submit invoices, in duplicate, for all City incurred costs, on a quarterly basis to the following: City of Jefferson- Finance Department 320 East McCarty Street Jefferson City, Missouri 65101 The City is not obligated for any payments to Provider under the Contract until funds have been encumbered by a purchase order issued by the Purchasing Division. Any payment due Provider shall be made after the receipt of a properly itemized invoice, and after the completion and acceptance of Provider's performance pursuant to the terms of the Contract by the City. Provider's invoice must indicate the purchase order number. The City is tax exempt. At the request of Provider,the City will provide a tax exempt letter. 3. All other sections of the Agreement dated July 26, 1994 shall remain in effect as stated. IN TESTIMONY WH + EOF, the parties have hereunto set their hands and seals this day of , 1995. CACONTRAMPROFSEMEAP.AMD 1 r s :r 4 ! S.,fs,' y �. 5 ... .qsr �t,`, .y, rkQ. Y'; § p ��1 t ,f U .�`i!4�y1 F4�h . r+ ♦. .. , a .s; t ` ct If fo ROOM Orr it ULM 14t2.'�5 `Nf ,��.;, +� il,'+✓$P�`t ',gyp§- YFk k'� {� i+};'>r`.� 71 1h7�4( $ '.�.^.'};'�"r^3�°�,y7��v'h� i" ;h :I A.. .:d tr.i+tY��.r ).+1!�45�'fr+.�1t �d Kiii T GENERAL CONTRACT ' EMPLOYEE ASSISTANCE PROGRAM AGREEMENT THIS CONTRACT, made this day of 1994, � by and between Memorial-Still Regional Medical Center, a nonprofit corp ratio located at 1432 Southwest ., Boulevard, Jefferson City, Missouri, 65101, hereinafter designated "Provider," and the City of Jefferson, Missouri, a municipal corporation hereinafter designated "City." t, WHEREAS,Provider through its Employee Assistance Program (EAP)provides assistance to businesses and governmental organizations with the design, implementation, and maintenance of Employee Assistance Programs for the employees of such businesses and governmental organizations; and Ic� WHEREAS, the City desires that such a program should be available to its employees; WITNESSETH: 1, For and in consideration of the mutual promises contained herein,it is understood and agreed as follows: i 1. Responsibilities of Provider. Through its EAP staff, Provider will: (a) Assist in the introduction of the Employee Assistance Program for the City and the development of supporting information for the Program. This shall include working with the City management and appropriate staff. b Assist the City m the development, review and modification of procedures ( ) t3' � P P relating to the operation of the Employee Assistance Program. P { (c) Hold orientation sessions for all appropriate levels of City management, supervisory personnel, and employees. (d)Provide assistance to City employees and members of their households through ;! individual interviews and/or counseling sessions. Such sessions shall include,but are not limited, to the following problem categories: crisis, medical/psychological, legal, financial,marital, family, emotional, alcohol or drug related, and educational. Such sessions will be in response to supervisor, management, or self-referrals and will be held at locations as mutually agreed upon by the employee or family member involved in such sessions. Three(3)such sessions for each of two (2)problem categories will be available per employee or family member each year without a fee charged to the employee. (e) Refer City employees and members of their households to other agencies and individuals for assistance whenever the EAP staff deems such referrals to be necessary. Such referrals will include, but not be limited to, the problem categories as set out in 1(d) above. In making referrals to other agencies, due regard will be given to the appropriateness of the referrals 0contracAprofseMeap l r 711 ..«� ,I,JN l r +�', .ttt .. .,1, .�4'' '�" f 2��^..."u" ! .•,"'h I,w tt 7�'' i � ..f'. I+ .y 7.��i, ti in view of the need, location,cost and available resources. Provider and the City agree that the City °+f shall not be liable for the cost of any services provided to an employee or family member as a result " S of a referral beyond the amount provided for in this Contract. 'The EAP staff will advise those employees or family members referred to other sources of assistance that the employee individually, and not the City,shall be responsible for payment of all costs and fees of any such agency for service a rendered to them as a result of a referral above the amount provided in this Contract. ;. Consult with individual City supervisors regarding potential or actual supervisory referrals. ? 11 (g) Communicate and promote the benefits of EAP to employees, supervisory t personnel and management through a combined effort of orientation sessions and written k` promotional materials. 5 `�r - (h) Provide annual assessments for high risk lifestyle behaviors for any full-time or permanent part-time employees who volunteer to participate. Such assessments may include written ' ,q q uestionnaires, including factors such as level of daily physical activity, exercise diet, whether °s employee smokers or drinks alcohol, exposure to noise, exposure to other workplace health risks, � t.A stress, family health history, and readiness to make lifestyle changes. The EAP will provide written # risk�i profiles to the City and to participating employees, which will include advice as to changes es in lifestyle, and recommendations of health screenings that the employees should utilize to monitor health risks. '' (i) Provide on-site health screenings and health education programs as a follow up a to the lifestyle assessments detailed in 1(h) above. EAP will provide such screenings twice a year .o-.. only for employees who have participated in the lifestyle assessment program. Each session will include, at a minimum, either blood pressure or total cholesterol screening. d. Provide the City,on a quarterly and annual basis,a report of EAP activities. Such reports shall include a statistical analysis of the numbers and types of referrals, including self-referrals and supervisory referrals; and groupings of employees or family members by age, ; ' gender, length of employment, and problem categories. ea t (k) Designate the Manager of Provider's EAP to represent Provider in the day-to-day F, contact with the City regarding the services covered by the Contract. 'r (1) Acknowledge that all of the above responsibilities and treatments rendered by it will be conducted by duly qualified and,if required, licensed personnel, and that any and all referrals made by it will be made to such duly qualified and licensed personnel. .r {; (m)Prepare and obtain an Employee Assistance Program General Consent Form for each participating City employee prior to the release of any information concerning the employee. An EAP staff member will explain such form to each participating employee. r c:\contract\profserv\eap1 2 OWN I + j r J r �•K i t 1.� 3 •il�J.. +J'.K ' F,. 77 t� r� 4Jt5' • i,!��S�IP' ' �t� t1 � t� i. t' i.; �.' i tf. f� A' `E ,.fiT f t + r. .�A M1 .• .i ♦ >:. }9r.,#'. n akw �kS'3 .atl,;�T- .. ., {• ;, tititlti#2WN&St1� :1 (n) Maintain and keep files on each City employee that participates in the EAP k Program for counselling services. Such files and records will become and shall remain the property of Provider. Files and records with regard to health and health risk assessments shall be the property of the City, Strict confidentiality and security shall be maintained. Only EAP staff shall have access to such files unless appropriate consent forms are signed [See 1(m)]. 4M ' (o) Provide psychological testing, both screening and periodic evaluations of employees. 3. 2. Responsibilities of The City. The City will: (a) Provide such meeting places and facilities as may be required for planning and evaluation meetings, group orientation sessions, and individual conferences with supervisors and employees. ' (b)Assume responsibility for scheduling and notifying participants of such meetings. (c) Distribute internal and external publicity and communications provided by it EAP to initiate and maintain the Program. The City acknowledges that Provider will provide recommendations as to the timing of such publicity and communications. ' (d) Designate an employee of the City to be the coordinator of the Program and as such to represent the City or Provider in the day-to-day activities and contacts regarding services ,.s•i Y provided by Provider as described in this Contract. (e)Compensate Provider in the amount of Seven Thousand Dollars ($7,000.00)per year. Covered employees shall include only regular full-time and regular part-tune employees 5' whether or not such employees will actually participate in the Employee Assistance Program. Any psychological testing shall be billed to the City at a rate no greater than One Hundred Thirty Dollars •ref 4., ($130.00)per test or program, including evaluation. Provider shall submit invoices, in duplicate, for all City incurred costs, on a quarterly basis to the following: `'. City of Jefferson-Finance Department �x F,- 320 East McCarty Street Jefferson City, Missouri 65101 The City is not obligated for any payments to Provider under the Contract until funds have been encumbered by a purchase order issued by the Purchasing Division. Any payment due Provider shall h be made after the receipt of a properly itemized invoice, and after the completion and acceptance of r° Provider's performance pursuant to the terms of the Contract by the City. Provider's invoice must indicate the purchase order number. The City is tax exempt. At the request of Provider,the City will provide a tax exempt letter. 0contracAprofseMeap 1 3 3. Cancellation Termination and Duration of C tr ct. (a)The City may cancel the Contract at any time for breach of contractual obligations by providing Provider with a written notice of such cancellation. Should the City exercise its right to cancel the Contact for such reasons the cancellation shall become effective on the date as specified in the notice of cancellation sent to Provider. ?fir (b) The City reserves the right to terminate the Contract for the convenience of tlxet City without penalty of recourse b giving"} y givin Provider a written notice of such termination at least thirty (30) days prior to termination, ,'-i,Yttpyty `'r j s'r (c) The Contract shall not bind, nor purport to bind, the City for any contractual commitment in excess of one(1)year,except that at the end of each one(1)year period the City may at its option, renew this Contract for an additional one (1) year period. The total length of the Contract shall not exceed three (3)years. If the Contract is renewed, the terms and conditions of t ' this Contract shall remain the same, including, but not limited to, the duties of Proviw�rJ compensation to be paid by the der and the w 4. Modification of Contract. Any change in this Contract, whether by modification and/or b supplementation, must be accomplished by a formal contractual amendment signed and ' Y Pp r; approved by and between the duly authorized representatives of Provider and the City. Any such : 4 amendment shall specify an effective date, any increases or decreases in the amount of Provider's .z . compensation, if applicable, and be entitled as an"Amendment," and signed by the parties identified in the preceding sentence. Provider expressly and explicitly understands and agrees that no other method and/or no other document including correspondence, acts, and oral communications by or from any person, shall be used or construed as an amendment to the Contra 5. Personnel of Provider. All personnel associated with Provider in connection with its Employee Assistance Program shall be deemed employees, agents, servants or independent r.. contractors of Provider and not employees of the City. Physicians or other health professionals, personnel or agencies to whom the employees of the City may be referred for independent >y'.Y e considered as employees,no a g p consultation or treatment as a result of this program shall t b agents, „- servants or independent contractors of Provider. Therefore, Provider shall assume all legal and SS 'S vf financial responsibility for taxes, FICA, employee fiin e benefits, workers compensation, employee g insurance, minimum wage requirements, overtime, and other employment related cost, and agrees 1° to indemnify, save and hold the City, its officers,agents and employees,harmless from and against, r any and all loss, cost (including attorney fees),' ( g Y ), Jury, and damage of any kind related to such matters. 6. Confidentiality. All material developed or acquired by Provider as a result of work under a this Contract shall become the property of the City except as provided in paragraph 1(n).• No material or reports prepared by Provider shall be released to the public. 7. Assi ments. Provider shall not assign any interest in the Contract and shall not transfer ` any interest,whatsoever,In the Contract without the prior written consent of the City. ` c:\contract\profserv\eap 1 4 4. ` >'� e! a 1k, i�4��'�?u"'fi +i t��.����h:���,y''•'�'�' r,s"�><'ylt�°�f3'.7��'��t.f ��, ` rq r4 , .tirt�fi�r Y ��FK• t�, Y , err � 4'•;r." ��wi ryyr., „,,,_. ... W.._. . . W,i I` $k$ X r"ra+Mtl.Ya2y5; .}7» » �.2Yj'ir �;,r Y$. � .'R�§`�h »af I"4rCn r rr.:•_ tr ' i 8. CQnfl cis lnt Provider covenants that it presently has no interest and shall not acquire any interest, directly or indirectly, which would conflict in an manner or�,� y degree with the , .; performance of the services hereunder. Provider further covenants that no person having any such L` known interest shall be employed or conveyed an interest, directly or indirectly, in the Contract. 9. Awlicphle L. The Contract shall be construed according to the laws of the State of Missouri. Provider shall comply with all local, state and federal laws and regulations related to the performance of the Contact to the extent that the same may be applicable, including the Fair Labor Standards Act, Fair Employment Practices, and the Equal Opportunity Employment Act. i}4 10. Entire Contract. The Contract between the City and Provider shall consist of: i (a) The Request for Proposal (RFP) and any amendments hereto: and The proposal submitted by Provider in response to the RFP; and (c) This Contract.The documents mentioned in(a)and(b) are incorporated into this Contract by reference and are as fully a part of this Contract as if set out in full herein. In the event of a conflict in language between the three documents referenced above, the provisions and requirements set forth in this Contract shall govern. 11, Waivers. No provision in this Contract, the RFP, or Provider's proposal shall be construed as an express or implied waiver by the City of Jefferson of any existing or future right y?' and/or remedy available by law in the event of any claim of default or breach of Contract. %? { 12. Liability for Inigur . Provider shall be responsible for any and all injury or damages caused by an act or omission of Provider as a result of any service rendered under the terms and conditions of the Contract. In addition to any liability imposed upon Provider on the account of personal injury,bodily injury, including death,or property damage suffered as a result of Provider's performance under the Contract, Provider assumes the obligation to save the City, including its agents,employees and officers, harmless and to indemnify the City including its agents, employees and officers,from every expense,liability or under payment arising out of such act of omission under the terms of this Contract causing such liability. Provider also agrees to hold the City, including is agents, employees and officers, harmless for any act or omission committed by any subcontractor or other person employed by or under the supervision of Provider under the terms of the Contact. ., 13. Notice. Any written notice to the City shall be deemed sufficient when deposited in the United States mail,postage prepaid, and addressed to: City of Jefferson c/o City Clerk 320 East McCarty Jefferson City, Missouri 65101; cAcontracAprofseMeap 1 5 x 4 Wi 11 r+ V .e�..5� ti : i• iTr`jr. ”, :Y t r 'f Any written notice to Provider shall be deemed sufficient when deposited in the United States mail, postage prepaid, and addressed to: Memorial-Still Regional Medical Center 1432 Southwcst Boulevard P. O. Box 104420 Jefferson City, Missouri 65110-4420 14. hgknnily. Provider shall defend, protect and hold harmless the City, its officers, agencies and employees against all suits of law or in equity and from all damages,claims or demands for equipment, supplies and services provided Provider. 15. Paragraph Headings, The headings of each paragraph contained herein are for convenience in reference only and are not intended to define or limit the scope of any provision of this Contract. 16. Effective ctive Da e, This Contract shall be in effect from August 1, 1994,through July 31, 1995. This Contract will be in effect for one year, with two (2) additional one(1)year renewals. Negotiations for renewal must be initiated by Provider ninety(90)days prior to the expiration of the Contract. 5, IN WITNESS WHEREOF, the parties have executed this Contract the day and year first above written. CITY OF JEFFERSON, MISSOURI BY f A May r —' TIMT: .L.G�.e City Cler APPRO 1D . FORM- Coun a or MEMORIAL-STILL REGIONAL `f MEDICAL CENTER By AT-TEST- Title: "PROVIDER" cAcontractlpro&ervleapl 6