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Home My Public Portal AboutBay Property Meeting Packet 02.07.23Town of Brewster 2198 Main St., Brewster, MA 02631 townmanager@brewster-ma.gov (508) 896-3701 Bay Property Planning Committee Meeting Agenda February 7, 2023 at 4:00 PM Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. Members of the public who wish to access the meeting may do so in the following manner: Please click the link below to join the webinar: https://us02web.zoom.us/j/84863561303?pwd=bjhQazV3Y0NaN0dESk1LUmxmbGJCdz09 Passcode: 467353 US: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 898 0232 5739 Passcode: 467353 When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Members: Amanda Bebrin, Chair (Vision Planning Committee) Katie Miller Jacobus, Vice Chair (At Large) Karl Fryzel, Clerk (At Large) Mary Chaffee, Select Board Ned Chatelain, Select Board Patricia Hughes, Natural Resources Commission Peter Johnson, At Large Caroline McCarley, At Large Clare O’Connor- Rice, At Large John Phillips, At Large Tom Wingard, Recreation Commission Town Staff: Peter Lombardi, Town Manager 1.Call to Order 2.Declaration of a Quorum 3.Meeting Participation Statement 4.Recording Statement 5.Public Announcements and Comment: Members of the public may address the Committee on matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Committee is unable to reply but may add items presented to a future agenda. 6.Potential Future Uses and Program Brainstorming Session - Reed Hilderbrand 7.Summer 2023 Brewster Community Pool Update 8.Summer 2023 First Light Beach Update 9.Review Upcoming Approved Interim Uses and Potential Vote on Proposed New Interim Uses 10.Review and Vote on Draft BPPC 2022 Annual Report 11.Vote on Meeting Minutes: January 24, 2023 12.Discuss Future Meeting Agenda Items 13.Next Meetings: February 21, March 7, and March 21, 2023 14.Matters Not Reasonably Anticipated by the Chair 15.Adjournment Date Posted:Date Revised:Received by Town Clerk: 02/02/2023 BAY PARCEL Potential Program — What We’ve Heard Waterfront Beach Access Swimming Sailing Kayaking SUP Boat Storage Shellfishing Passive Recreation and Conservation Walking trails (potentially connect to Spruce Hill) Biking trails (potentially connect to rail trail) Educational trails/signage Conservation areas (dunes, wetlands, woodlands, pond) Town common / central convening location Active Recreation Sports fields (soccer) Baseball/softball field Basketball Courts Tennis Courts Pickleball Courts Outdoor pool Playground Building Program Boating Center o Boat storage & instruction area o Drink and snack bar Studio Arts Center o Classes o Studio space (?) o Gallery space (?) Community Center o Classrooms for adult and youth education o Community event and meeting spaces o Indoor gymnasium (?) o Indoor pool (?) o Nature Center Potential relocation for: o Recreation Department Offices o Brewster Council on Aging Potential other social service options: o Regional Veterans Office o Childcare Nature Center Housing Seasonal workforce (Town & private sector) Affordable community housing Municipal housing (police officers, firefighters, teachers, etc.) Partnership Potentials Small nature center (Audubon) Camp o Day Camp o Audubon Camp Other potentials Town Managed Potentials Picnic area(s) Flexible indoor and outdoor space for events, markets, gathering Community Garden Ice skating Frisbee Golf Course Wedding/event venue (eg. craft fairs) Partnership Potentials Arts residency/Studio Program After school program Community orchard / perennial beds o potential partnerships with farms, gardening groups, youth, community members Year round cafe/snack bar Chamber of Commerce Information Center Community Woodshop Community Kitchen o cooking lessons o small business facilities Theater/performing arts Potential Partnership Organizations Mass Audubon Brewster Conservation Trust Association to Preserve Cape Cod Brewster Ponds Coalition Cape Cod Museum of Natural History Brewster Recreation Department Nauset Youth Alliance Schools (ecology field trips) Cape Abilities The Farm - Chatham Bars Inn Housing Assistance Corporation Community Development Partnership Habitat for Humanity Family Table Collaborative Brewster Whitecaps Brewster Chamber of Commerce Cape Rep Theater Brewster Cultural Council Arts Organizations o Cape Cod Center for the Arts o Cape Cod Art Center o Cape Cod Museum of Art University / Research Partnerships o Cape Cod Community College o Bridgewater State University o Cape Cod Cooperative Extension (UMASS Amherst and Barnstable County) o EPA Research o Woods Hole Oceanographic Institute o Center for Coastal Studies Potential Interim Uses Guided ecology trips Meetings/events in arts building and admin building (limited capacity) o Craft events o Dance events o Yoga/meditation event o Clothing swap Yoga on the beach Plein Air painting on the beach or on site Community picnic on lawn Snowman event Jog around the property Temporary sculptures along 6a Food trucks event near main lawn Public art installations Interim Use Partnerships Classic car shows/meet ups Baseball & soccer games In the works/done in 2022 Community pool! Polar plunge DIY Christmas event Brewster Bikefest Kite flying event on the flats Brewster Band Touch a Truck Movie nights Senior striders Boy & Girl Scout weekends / service projects After school Recreation programming (eg. Wheel Good Time) Soccer Jamboree Archive d: Friday, February 3, 2023 1:34:11 PM From: Amanda Bebrin Se nt: Wed, 1 Feb 2023 20:09:32 To: Sandra Tubman Cc: Sally C. Gunning; Peter Lombardi Subje ct: Re: Request for Use - Bay Property Se ns itivity: Normal Sandra and Sally , T hank y ou for the email in return! My apologies for not responding more quickly . I will share this with t own st aff and t he committee and we'll be in touch if we need any additional information. Amanda On Sat, Jan 28, 2023 at 1:34 PM Sandra Tubman <moonrisecapecod@gmail.com> wrote: Hello A man da, Th ank yo u for res ponding to my inquiry re: the newly acqu ired Sea Camp pro perty . I hav e co pied Sally Gunning, Pres ident of BHS,on this email Th e Brews ter His torical Society does a number of events to rais e inco me for the mainten ance of our buildings , etc. Several years ago we h ad a v ery s uces s fu l "Jewels , Jang les and Mo re" s ale at the Cros by Mans ion, on the s econd weeken d in Octob er .W e featured (d on ated) jewelry, hats , belts , gloves , s carfs and po cketbo oks . Th is was a 2 day ev ent. Th e n ig ht befo re we h eld a "Preview and Buy" evening. We ch arged ad mis s io n, an d in clu ded a wine and hors d'oeuvre offering. VERY s ucces s fu l and g reat fu n! This was h eld o n a Frid ay nigh t, (?) 5-7pm. Saturday there was no charge for en trance...The even t was h eld fro m 10-2(?) W e n eed 2 d ays to s et up this event, plus the 2 days for the s ale. W e take it do wn o n Satu rday at the end of the s ale. Members of the BHS (v olun teers ) h elp s et up , "wo rk " the ev ent, co ntribu te hors d'oeuvres , help park cars , and dis as s emb le at th e en d. Our bigg es t n eed is tables for the merchandis e. We borro wed tab les from th e COA an d chu rches . Th e s o ciety d id h old this event at s everal of the local Inns for a co up le of years . As the even t g rew it was not pos s ible to us e the s pace offered b y the Inn 's . IF we were to h ave it this year we would like to have it eith er th e firs t o r s eco nd weekend in Octo ber. I am not s ure of the numbers of peop le wh o wen t th rou gh ...h owever we did mon ito r th e n umber in the building at one time. It was very s u cces s ful an d we rais ed a larg e amount of money for BHS. We gave a don atio n to The M ans ion an d paid Brian fo r his s erv ices . A s we are doing this as a fundrais er we are not in a p os itio n to p ay a large amo un t fo r the us e of any buildings ...bes t s cenario is do nated s p ace!!! Fin ding a s pace large enough to accommodate this event and n eeding it fo r 4 day s is p rob lematic. The Mans ion was perfect...we us ed the big ballro om. Brain d id to urs of the Man s io n if any on e was interes ted. There is the need for plenty o f p arkin g, which I b elieve the Sea Camp property has . I am not familiar with any o f th e b uild in gs and I wo uld ap preciate b ein g able to go through any building that mig ht be acceptab le for this ty pe of even t. W e wou ld n eed power and heat...res troom facilities . If yo u wo uld like to chat further I am available at 508-896-3128, land line prefered . My cell is 508-776-4112 for texting. Th ank yo u for yo ur time and we look forward to hearing from y ou . Sandra Tubman 508-896-3128 On Wed, Jan 11, 2023 at 3:38 PM Amanda Bebrin <abebrin401@gmail.com> wrote: Hi Sandra, I got y our email address from Erika, who said y ou had a request from the Historical Society to use the Bay Property . I 'm the Chair of the BPPC and wanted to r each out to let y ou know I 'd gotten the message! T he committee is considering use request s on a rolling basis. T he Select Board is going to be dev eloping a use policy t hat will help guide our decision making, so the more y ou can tell me about what y ou're looking for, the better! Det ails like -- date, time, length of ev ent, ev ent descript ion, indoor or outdoor, number of people, number of cars, will y ou need things like power, heat, staff on site? Generally , we are asking organizations to submit a formal writ t en request to the committee so we can tr ack who is asking for what, and when! I f y ou'd like to speak on the phone in more det ail, let me know when would be conv enient for y ou. Otherwise, y ou can reply v ia email and I 'll get y our request on our agenda as appr opr iat e! T hank y ou, Amanda Bebrin, Chair, BPPC -- Amanda Bebrin Real tor, ABR, CCRES Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.24.2023 www.brewster-ma.gov Page 1 of 4 MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING DATE: January 24, 2023 TIME: 4:00 PM PLACE: Hybrid Participation – Zoom/2198 Main Street, Brewster, MA PARTICIPANTS: Town Manager Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee, Selectperson Ned Chatelain, Karl Fryzel, Katie Jacobus, Caroline McCarley, Clare O’Connor-Rice, Patricia Hughes,Peter Johnson, Thomas Wingard, John Phillips; Liaisons/Representatives: Bill Meehan,Jan Crocker, Sharon Tennstedt, Gary Christen, Maggie-Spade Aguilar, Dave Bennett; Town Staff: Donna Kalinick, Assistant Town Manager, Griffin Ryder, Director of Public Works, Mike Gradone, Recreation Director Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement: Amanda Bebrin called the meeting to order at 4:07pm and read the meeting participation and recording statements. Ms. Bebrin announced all members of the committee who were present, a quorum was declared. There were no public announcements or comments. Public Announcements and Comments None Follow-up on Pool Public Input Session & Resident Feedback and Potential Vote on Summer 2023 Pool Program Ms. Bebrin thanked Town staff for putting together the forum, and Brewster residents for attending and offering feedback. Ms. Bebrin proposed a pool season of July 1st – August 15th, providing the pool can be adequately staffed with lifeguards. Town Manager Peter Lombardi said that making decisions around season hours would be essential for the purposes of putting together the RFP. Selectperson Mary Chaffee said that, if possible, opening the pool one week before July 1st in order to get staff comfortable on the operational side, and ending the season on Labor Day, staff permitting, would be ideal. Clare O’Connor-Rice asked if the week preceding July 1st could be a test week. Mr. Lombardi responded that it would be hard to put limitations on access once the pool was open. Karl Fryzel asked Mr. Lombardi for his thoughts on opening on July 1st. Mr. Lombardi responded that Monday, June 26th might be a good day to have a “soft opening”, allowing staff to work out operational kinks ahead of the peak holiday weekend. Caroline McCarley asked when First Light Beach will open. Mr. Lombardi responded that no decision has been made yet, but the opening of the beach should not be a limiting factor on opening the pool. Mr. Gradone agreed that June 26th would be a better date, logistically speaking, to open the pool. Selectperson Chaffee asked Mr. Gradone when he envisioned the swim lesson program would end. Mr. Gradone responded that it would likely end on August 11th. Katie Jacobus asked what the closing date would be in the event of being unable to staff the pool through Labor Day – Mr. Fryzel followed up by asking how staffing availability would be factored into the RFP. Donna Kalinick responded that proposals would be rated according to specific criteria, and the results would be aggregated – the ability to staff through Labor Day could be included as one of these criteria. However, there is the potential that no proposers will meet this criteria. Thomas Wingard Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.24.2023 www.brewster-ma.gov Page 2 of 4 commented that, all the camps are shut down in the last two weeks of August, and the pool is the one place in town that a recreational space for families could be offered. Peter Johnson said that July 1st – August 15th should be listed as the key dates in the RFP, and anything beyond that would be beneficial and could be considered – this is the first year of the pool being open, and the committee should take the time to make sure this is done correctly. Katie Jacobus said that opening from June 26th – August 20th would be a very good season for the first year. Mr. Lombardi noted that he worried about listing August 20th as an end date, due to the school opening dates. Griffin Ryder asked if it would be possible to separate the start dates and end dates in the criteria for the proposal. Ms. Kalinick responded that she did not think this would be fair to the proposers. Mr. Johnson moved to set the desired standard for pool operating dates from June 26th-August 15th. Mr. Fryzel second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Ms. Bebrin announced that the next item for discussion was the operating hours. At the previous week’s presentation, the committee had proposed 8:00am and 6:00pm in order to be consistent with the operating hours for First Light Beach. Mr. Fryzel agreed with this approach, saying it made sense to keep things as simple as possible for the first year. Pat Hughes said that some residents have expressed an interest in swimming earlier in the day. Selectperson Chaffee said she expected significant demand for early lap lane swimming, and wondered if this could be factored into the RFP – a 6:30am or 7:00am opening time in the RFP could be listed as “highly advantageous”. Mr. Lombardi said that a staff operational meeting was occurring the week of January 30th to discuss this, but members should keep in mind that opening hours would also affect the hours of other staff on the premises such as gatekeepers. Depending on the outcome of this meeting, the RFP could potentially be structured to list an earlier opening time as being “highly advantageous”. Clare O’Connor-Rice stated that older, retired lifeguards could potentially work at the pool if staffing issues were a complicating factor in setting earlier opening hours. Mr. Johnson moved to set the desired standard for pool operating hours from 8:00am-6:00pm, with the potential to open earlier pending in-house staff review. Mr. Fryzel second. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Mr. Lombardi reported that feedback from the forum regarding the proposed fee structure had been largely positive. Some feedback proposed the introduction of something in-between an individual membership and family membership. Mr. Lombardi proposed the following membership fees: senior membership: $75, individual membership: $100, family membership: $200, senior & plus one: $125, resident & plus one: $150. Ms. O’Connor-Rice asked if the plus one would be named – Mr. Lombardi confirmed that it would be. For the senior memberships, the primary applicant would have to be a senior. Mr. Fryzel asked if there was some way that a subsidy could be introduced for people who cannot afford the fees. Mr. Lombardi responded that the COVID-19 relief fund had a defined process for this already in place, and there was currently $25,000 left in this fund – this could be converted into a more general “needy fund”. This idea will be brought to the Select Board on February 13th, and offered to families who were interested in pool membership but have trouble with the fees, as well as for general recreational programs. Mr. Fryzel asked if the Town has Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.24.2023 www.brewster-ma.gov Page 3 of 4 discussed the notion of guest passes. Mr. Lombardi responded that, after residents have purchased their pass, there could be a date when residents could come in-person on site and purchase 2 cards with 5 guest passes on each of them. A price for this has not been set yet. Mr. Lombardi added that up to 6 days over the summer could also be set aside for residents who didn’t want to purchase a pass but wanted to try out the pool. Selectperson Chatelain asked Mr. Lombardi for clarification on how the resident test swims would work – if they would be on specific days or if they would occur at the person’s leisure. Mr. Lombardi responded that there were logistical challenges with this occurring at a person’s leisure, and that it would have to occur on designated days. Maggie Aguilar-Spade recommended that the name of the fund for in-need residents be called a “scholarship fund”, and the process for proving eligibility to benefit from this fund should be as straightforward as possible. Ms. O’Connor-Rice suggested that the “good neighbor fund” is the most appropriate name for the fund. Mr. Fryzel asked if the aforementioned guess passes could be purchased online at the same time as the resident passes, to make things easier for residents. Ms. Kalinick said this suggestion could be taken under consideration, but that adding this step would complicate the online permitting system. Mr. Lombardi added that most towns on Cape Cod have a permitting office, whereas Brewster handles these requests through the Town Manager office. Separating these passes out from the usual process would likely make things easier for staff at Town Hall. Mr. Lombardi clarified that the Town would define senior membership as 70+. Sharon Tennstedt noted that traditionally, a senior was defined as 60+. Selectperson Chatelain responded to Ms. Tennstedt that budgetary issues meant that defining senior in as 70+ for the purposes of pool operations was more appropriate. Mr. Johnson moved to approve the recommended 5 levels of membership, the option for a Brewster resident to purchase 2 punch cards with 5 guest passes on them, the proposed price structure, a minimum of 4 test swim dates, and setting the eligibility for senior membership at 70+. Mr. Fryzel second. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Mr. Gradone outlined a rough sketch of planned programming for the summer. Firstly, swimming lessons could be moved to the pool from Long Pond, and lap swimming early in the mornings could occur. The Brewster Recreation Department could host children from the summer program a few days a week in one hour blocks. David Rost of the Nauset Youth Alliance has indicated that he would also like to see the same programming offered for NYA members. A water aerobics class could also occur a couple of days a week. Ms. O’Connor-Rice asked if swim lessons would take up the entire pool. Mr. Gradone replied that this would likely not be the case, as the majority of the lessons would take place in the shallow end. Selectperson Chaffee stated her support for aqua aerobics programming, as well as lap swimming – perhaps even certain lanes could be kept open at certain times of the day for lap swimming. Mr. Wingard asked Mr. Gradone if most of the program activities would be in the morning, leaving the pool free in the afternoon. Mr. Gradone responded that parental work schedules meant that swim lessons would be better taking place in the afternoon. Mr. Lombardi asked if the provider would be providing programming, or simply lifeguard services. Mr. Gradone responded that, in the case of aqua aerobics, the Recreation Department could find someone to teach this. Ms. McCarley noted her opposition to having designated lap lanes. Mr. Fryzel moved to recommend programming to include swim lessons, dedicated lap swim, open swim, and programming for groups such as NYA, Brewster Recreation, and water aerobics. Ms. Jacobus second. Selectperson Chaffee – Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 1.24.2023 www.brewster-ma.gov Page 4 of 4 yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Mr. Fryzel asked about the current parking plans, specifically why the basketball courts were no longer part of the planned temporary parking. Mr. Ryder explained that Reed Hilderbrand had informed him that because the basketball courts were not directly next to the tennis courts, this plan would have involved developing a sizable area in-between the two courts. Ms. O’Connor-Rice asked if the bus system would drop off for the pool. Mr. Lombardi responded that providing transportation options for children was a good idea, and that the CCRTA will generally drop off at any location along their route. Vote on Meeting Minutes: January 3 and January 17, 2023 Ms. McCarley moved to approve the meeting minutes from January 3 and January 17. Ms. Jacobus second. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Discuss Future Meeting Agenda Items Mr. Lombardi confirmed that Reed Hilderbrand will be attending the February 7 meeting, as well as attending the Pond Committee first meeting in February. They will be getting feedback from the committees around programmatic uses for the parcels, to help them prepare for their first public forum. Mr. Lombardi explained that this will likely take up at least an hour of the meeting. Next Meetings February 7 and February 21, 2023 Matters Not Reasonably Anticipated by the Chair: None Adjournment Karl Fryzel moved to adjourn at 5.40pm. Ms. Jacobus second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Clare O’Connor-Rice – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Respectfully submitted by Conor Kenny, Project Manager Approved: __________________ Signed: _________________________________________ Accompanying Documents in Packet: Agenda, Pool Forum PowerPoint, Email Feedback from Residents, Current Permit Fee Structure, Minutes from 1.3.2023 & 1.17.2023