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HomeMy Public PortalAboutBay Property Meeting Packet 06.06.23Town of Brewster 2198 Main St., Brewster, MA 02631 bppc@brewster-ma.gov (508) 896-3701 Bay Property Planning Committee Meeting Agenda 2198 Main Street, Brewster, MA 02631 June 6, 2023 at 4:00 PM This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. Members of the public who wish to access the meeting may do so in the following manner: Please click the link below to join the webinar: https://us02web.zoom.us/j/84863561303?pwd=bjhQazV3Y0NaN0dESk1LUmxmbGJCdz09 Passcode: 467353 US: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 898 0232 5739 Passcode: 467353 When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Members: Amanda Bebrin, Chair (Vision Planning Committee) Katie Miller Jacobus, Vice Chair (At Large) Karl Fryzel, Clerk (At Large) Mary Chaffee, Select Board Ned Chatelain, Select Board Patricia Hughes, Natural Resources Commission Peter Johnson, At Large Caroline McCarley, At Large Clare O’Connor- Rice, At Large John Phillips, At Large Tom Wingard, Recreation Commission Town Staff: Peter Lombardi, Town Manager 1.Call to Order 2.Declaration of a Quorum 3.Meeting Participation Statement 4.Recording Statement: As required by the Open Meeting Law we are informing you that the Town will be video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the Chair. 5.Public Announcements and Comment: Members of the public may address the Committee on matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting Law, the Committee is unable to reply but may add items presented to a future agenda. 6.Initial Follow-up on First Community Forum 7.Update on Resident Survey & Second Forum Date 8.Summer 2023 Brewster Community Pool Update – June 25 Ribbon Cutting Ceremony 9.Review Upcoming Approved Interim Uses and Potential Vote on Proposed New Interim Uses 10.Vote on Meeting Minutes: May 9, 2023 11.Discuss Future Meeting Agenda Items 12.Next Meetings: June 20, July 11, and July 25, 2023 13.Matters Not Reasonably Anticipated by the Chair 14.FYIs 15.Adjournment Date Posted:Date Revised:Received by Town Clerk: 05/31/2023 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 townmanager@brewster-ma.gov Website Announcement: May 18, 2023 ____________________________ Brewster Community Pool Update: Drop-in Days & Guest Passes Brewster’s resident-only Community Pool opens for the summer on Monday June 26, 2023. In seeking to make the pool as accessible as possible, the Town will be offering four “drop-in” days for residents who would like to enjoy the pool without having to purchase a season pass. The drop-in cost is $5 per person, cash only, and will be collected by the pool attendant upon entry. For Summer 2023, the drop-in days will be held on: Tuesday July 11th Saturday July 15th Friday July 28th Sunday August 6th Availability is first come, first serve; the maximum capacity of the pool area is 100 people. Please note that a beach parking permit is required to access the property. The community pool will be open from 7am until 6pm daily, except Wednesdays when the hours will be 12pm- 6pm. For the summer 2023 schedule please visit: 2023 Pool Schedule. Residents with a Brewster Community Pool pass who would like to bring a guest (non- resident) with them to the pool this summer will have an opportunity to purchase guest passes. These passes are $25 each and will allow up to 5 guest visits. Resident pool pass holders will be allowed to purchase up to 2 guest passes (10 guests in total). Residents must accompany, and are responsible for, their guests. Guest pool passes will be on sale in-person only from 9am until 4pm on the following days at the Arts Center at the Bay Property: Friday June 16th Saturday June 17th Friday June 30th Guest passes can be purchased with cash or check and are non-refundable. Please call (508) 896-3701 ext. 1100 or email permits@brewster-ma.gov with any questions. Office of: Select Board Town Manager Archive d: Monday, June 5, 2023 9:23:25 PM From: Amanda Bebrin Se nt: Sun, 21 May 2023 18:07:53 To: diannitelli@movementartscapecod.org Cc: Peter Lombardi Subje ct: Re: Attn: Amanda Bebrin Se ns itivity: Normal Dav e, T hank y ou so much for shar ing t he pictures, and it was gr eat seeing y ou at t he for um y est er day ! I am so glad t he ev ent was well-at t ended and well-r eceiv ed -- it's alway s nice to find that the public shar es y our passions! I will be sure t o share y our note with t he Committee, and please keep the ev ent proposals coming. Amanda BPPC, Chair O n Sat, May 20, 2023 at 9:43\u8239 AM David Iannitelli <diannitelli@movementartscapecod.org> wrote: Dear Amanda, We at Movement Arts of Cape Cod would like to thank you for your support of our Open Movement Arts Fair at the Bay Properties. We were able to gather a number of local professionals, to give mini-workshops in and around the Boat House, and set up a small stage out back for almost an hour of choreographic presentations. The public was larger than expected for a first event of this type, and was very participative and receptive. We feel that our objectives of bringing local movement arts professionals into contact with a diverse public, to share their work and encourage future participation, were realized, and thank you sincerely for your support of this, for our town and its cultural development. O ur impression at this point is that we could seek funding for the continued development of movement arts events at the Boat House, which offers a highly suitable and beautiful ambience for this type of activity. This project was supported by the Mass Cultural Council and the Brewster Cultural Council, and is aligned with many of their objectives for public art. We would be happy to continue moving in this direction! We wanted to share some photos with you. Thanks again for your support! D ave Iannite lli Movement Arts Cape Cod 895 Long Pond Rd. Brewster, MA 02631 (508) 632-3779 -- Ama nd a Bebrin Real t or, ABR, CCRES cell: 860-997-1 5 63 fax : 5 08-437-5981 breezy homescapecod.com Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 5.9.2023 www.brewster-ma.gov Page 1 of 6 MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING Line DATE: May 9, 2023 TIME: 4:00 PM PLACE: Hybrid Participation – Zoom/2198 Main Street, Brewster, MA PARTICIPANTS: Town Manager Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee (remote), Selectperson Ned Chatelain, Karl Fryzel, Katie Jacobus, Caroline McCarley, Thomas Wingard, Patricia Hughes, Peter Johnson, John Phillips, Clare O’Connor-Rice (remote); Liaisons/Representatives: Jan Crocker, Sharon Tennstedt, Bill Meehan, Kathleen Walker, Gary Christen; Town Staff: Mike Gradone (Recreation Department Director), Elton Cutler (COA Director), Griffin Ryder (DPW Director) Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement: Amanda Bebrin called the meeting to order at 4:01 pm and read the meeting participation and recording statements. Ms. Bebrin announced all members of the committee who were present, a quorum was declared. There were no public announcements or comments. Public Announcements and Comments None Discuss Plans and Committee Assignments for First Community Forum Peter Lombardi noted that an announcement would be going out on the Town website with a high-level summary of the forum, with information on how to pre-register. Residents will be encouraged to pre- register, although no residents will be turned away. The property will be open all day from 9am to 4pm. CERT will be present to assist with parking and logistics. Consultants will take the lead at each of the stations, and the sessions will begin at 9:15am. The Recreation Department is offering activities for children on the fields and at the Arts Center – there will be an opportunity for children to give their feedback on what they would like to see happen at the property. The Council on Aging is offering transportation to seniors. Besides the welcome station, there will be 6 main stations plus the interim uses station. Mr. Lombardi commented that an initial list has been put together of where committee members, consultants and town staff will be situated. At least one committee member will be at each of the stations. Reed Hilderbrand has put together a short 10-minute video, to be linked in the announcement, which gives a synopsis of the discovery analysis and what has occurred on the property to date. Links will be provided on the website to all of the discovery materials. As discussed at the previous meeting, there will be a prompt every ten minutes encouraging people to move around. Mr. Lombardi noted that a handout will be provided with a map of both properties front and back, and a one sheet handout with summaries of the buildings. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 5.9.2023 www.brewster-ma.gov Page 2 of 6 Patricia Hughes asked if the Pond Committee has been discussing participation in their committee meetings. Mr. Lombardi responded that they would be meeting in the next couple of days. The stations will be assigned in advance and shared with committee members. Mr. Fryzel asked how the comments from residents are going to be collected and aggregated. Mr. Lombardi responded that each of the stations will have an interactive component – the option to write something or pin a “sticky” on a map will be provided at each station. The boards will be the record of feedback, and written comments and data will be aggregated and reported back to the committees and the public a couple of weeks after the forum. Selectperson Mary Chaffee thanked Mr. Lombardi and the Reed Hilderbrand team for their preparation work for this forum. Mr. Fryzel asked if all the comments submitted at the forum would be anonymous – Mr. Lombardi confirmed that this would be the case. Ms. Hughes asked if the Cape Cod Chronicle has been in touch to publicize the forum. Mr. Lombardi responded that he has been in regular communication with the Chronicle about this in order to publicize the event. Caroline McCarley asked if the one-page handout Mr. Lombardi referred to is new material, or if it will be lifted from documents that Reed Hilderbrand has already shared with the committee. Mr. Lombardi responded that this document has already been shared with the committee. Thomas Wingard asked if there is a posting page or option on the current website for comments after the event. Mr. Lombardi responded that email addresses for feedback to each of the committees are provided on the flyer. Selectperson Chaffee commented that it is important to be clear in our communications with residents that there will be more participatory opportunities after May 20. Mr. Lombardi responded that the number of forums (6) is listed on the flyer. John Phillips said that a cutoff date should be set for comments sent after the event to make the aggregation for the consultants easier. Mr. Lombardi responded that the consultants will collect feedback for roughly a week or so after the forum, but there is no sense in setting an artificial deadline. Katie Jacobus asked if Mr. Lombardi and the consultants anticipate providing any take-home material. Mr. Lombardi responded that the handouts can be taken away by residents, and there will be an opportunity to use a suggestion box at the “goodbye station”. There is nothing else planned in terms of materials or information while leaving the property. Ms. Jacobus asked if a golf cart could be provided for those who cannot navigate the property. Mr. Lombardi responded that if it was available, this could be done. Ms. Bebrin commented that in terms of official station directives, committee members will be there to facilitate residents giving feedback, but members can also do a tour of the stations to provide their own feedback. Mr. Fryzel asked if there would be any concluding comments at the stations – Mr. Lombardi responded that this had been discussed, but it had been decided that this was too unwieldy. Jan Crocker asked if the “stickies” would be color coded for the pond and bay properties – Mr. Lombardi confirmed that this would be the case. Mr. Wingard asked what the interactive maps were. Mr. Lombardi responded that these posters would be at each station, and are currently in draft form. These will be shared with committee members in advance of Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 5.9.2023 www.brewster-ma.gov Page 3 of 6 the event. Selectperson Ned Chatelain asked if it was the case that the consultants will be providing the remarks, and members will simply be facilitating. Mr. Lombardi responded that this was correct. Ms. Jacobus asked what the consultants are looking for in terms of being effective assistants. Mr. Lombardi responded that the best way of figuring this out is by committee members arriving early and convening at their station. Summer 2023 Brewster Community Pool Update Mr. Lombardi commented that memberships continue to grow consistently. Week over week, roughly 75 memberships are being added – it is currently a little over 300. 120 of these are family memberships. The second biggest category is Senior+1, this has about 60 memberships. Mr. Lombardi commented that announcements about pool information, particularly in relation to guest passes, will be made soon. Guest passes can be purchased in person on June 16 and 17, but the Town is also looking at other dates, as it is important to make sure that everyone who is eligible has an opportunity to purchase these. The Town has so far brought in about $45,000 in revenues from purchases of pool passes. Mike Gradone, Brewster Recreation Director, has recruited a number of lifeguards, and the Town is in a great place in terms of summer staffing. The Select Board has also just approved the creation of a “Junior Lifeguard Position” to create a pipeline for staffing for future years. Mr. Lombardi added that Mr. Gradone has put together a $100,000 budget estimate for personnel costs. The gate attendants will be paid through ARPA funds, at least for another year. There have been saving benefits from deciding to hire staff in-house. Final landscaping and parking lot line striping is currently being completed. Mr. Lombardi noted that the Brewster Garden Club is helping with plantings around the entrance area. Mr. Gradone added that registration for swim lessons opened up on Monday, May 8, and registration for water aerobics has also opened up. Ms. Bebrin thanked Mr. Lombardi and Mr. Gradone for all their work to prepare for the opening of the pool. Mr. Fryzel asked for an update on the pool furniture. Mr. Lombardi responded that everything has been ordered, the one question mark in terms of the delivery date was for the lounge chairs – there is currently no fixed delivery date for the chairs. Ms. McCarley asked if the money for all the pool passes is going into the revolving fund. Mr. Lombardi responded that this was correct. Review Upcoming Approved Interim Uses and Potential Vote on Proposed New Interim Uses Mr. Gradone said that the Town proposes to host several events this summer on the Bay property. All of these events are free, and advance registration will not be required. A family friendly “DJ Dance Party” on Thursday, July 27, starting at 6:00PM, a family movie night on Friday, August 4 starting at 8:00PM, and a “Touch-a-Truck event” on Friday, August 25, starting at 5:00PM. Ms. Hughes moved to approve the family friendly “DJ Dance Party” on Thursday, July 27, the family movie night on Friday, August 4, and the “Touch-a-Truck event” on Friday, August 25 . Mr. Fryzel second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 5.9.2023 www.brewster-ma.gov Page 4 of 6 Mr. Gradone noted that the boy scouts would like to reschedule their previously planned event to May 12, 13 and 14. They would like to stay over for two nights, and work on service projects with the Property Manager, Ed Barber’s supervision.Ms. McCarley moved to approve the boy scouts’ use of the property for May 12, 13 and 14. Ms. Jacobus second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Mr. Gradone noted that the Nauset Youth Alliance has requested to use the Arts Center Building for a Silent Auction event to benefit the Nauset Youth Alliance and the Brewster Recreation Dept. A similar event was held five years ago. $5,000 was raised last time, and this was split between the Rec Dept and NYA and put back into both programs. The NYA would like to use the building on Saturday, September 30 from 4-7pm. The event would take place in the building, as well as outside depending on weather. NYA will need access to the building for the entire afternoon and evening to set up, run the event, and break down afterwards. Parking will be at the pool parking lot and in front of the administrative building. Peter Johnson moved to approve the Nauset Youth Alliance’s use of the Arts Center Building for a Silent Auction event. Selectperson Chatelain second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Mr. Gradone announced that the Health Department and Council on Aging had requested to reserve the pool on Mondays during the summer to host an aquatics class run by the VNA. On Thursdays and Fridays there will be separately organized water aerobics classes run by certified water aerobics instructors. These activities will likely begin the second week of the pool being open. Mr. Gradone stated that it has been made clear on the Recreation Department website that pool memberships are required in order to purchase a class. Ms. McCarley asked if these classes will take up the entire pool space. Mr. Gradone responded that the classes will be from 9am-10am, and they will only be in the shallow end, and lanes will be left open. Selectperson Chaffee asked if there was a maximum capacity for the water aerobics programs, and if it was possible to devise an alternative schedule where the classes didn’t take place on two consecutive days. Mr. Gradone responded that there was a maximum capacity, the classes were capped at 20 participants each. In terms of back-to-back days, this schedule was based on the availability of the instructors. Mr. Fryzel asked if Mr. Gradone could provide more information about the VNA class on Mondays. Mr. Gradone responded that this class was coordinated through the Council on Aging, and it would be from 9-10am. Ms. Jacobus moved to approve use of the community pool for the VNA-run aquatics class on Mondays from 9-10am. Ms. Hughes second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Selectperson Chatelain moved to approve use of the community pool for the aqua aerobics classes run by certified water aerobics instructors on Thursdays and Fridays from 9-10am. Mr. Fryzel second. A roll call vote Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 5.9.2023 www.brewster-ma.gov Page 5 of 6 was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Ms. McCarley asked Ms. Jacobus for an update on the “Da Hedge” event. Ms. Jacobus responded that more details about the “Da Hedge” event for the PanMass challenge on the first Sunday morning in August would be provided at future meetings. Mr. Lombardi added that an internal calendar for Town staff had been created with all of the approved uses, and all of the pending uses. This will be shared with committee members in future meeting packets. Mr. Fryzel asked if the Select Board was continuing to develop an interim use policy. Mr. Lombardi responded that the facility use policy was in development and would be put before the Select Board, likely at their next regular meeting. Vote on Meeting Minutes: April 4, 2023 and April 25, 2023 Ms. McCarley moved to approve meeting minutes from April 4, 2023. Ms. Hughes second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – abstain, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Selectperson Chatelain moved to approve the meeting minutes from April 25, 2023. Ms. Jacobus second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – abstain, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Discuss Future Meeting Agenda Items Ms. Bebrin noted that the next meeting will be the forum. Mr. Fryzel asked if the comment aggregation from the forum will be ready by June 6, and, if so, if the committee could discuss next steps in the planning process based on this data. Mr. Lombardi responded that the goal was to have the data ready by June 6. Next Meetings May 20, June 6, and June 20, 2023 Matters Not Reasonably Anticipated by the Chair: None Adjournment Ms. Jacobus moved to adjourn at 5:17 pm. Selectperson Chatelain second. A roll call vote was taken. Selectperson Chaffee – yes, Selectperson Chatelain – yes, Pat Hughes – yes, Karl Fryzel – yes, Caroline McCarley – yes, Katie Jacobus – yes, Thomas Wingard – yes, Amanda Bebrin – yes, Peter Johnson – yes, John Phillips – yes. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 BPPC 5.9.2023 www.brewster-ma.gov Page 6 of 6 Respectfully submitted by Conor Kenny, Project Manager Approved: __________________ Signed: _________________________________________ Accompanying Documents in Packet: Agenda, Summer Nights on the Lawn Webpage, Emails Re: Boy Scouts/Sea Camps Event, Memo Re: Silent Auction Event, BPPC 4.4.23 Minutes, BPPC 4.25.23 Minutes The Former Cape Cod Sea Camps:Help Shape the Future! When Brewster residents voted overwhelmingly to purchase the former Cape Cod Sea Camps in 2021,it was truly a once-in-a-lifetime opportunity.That uniqueness extends to the process of determining the future of the Bay and Pond Properties,as the combined 120 acres present possibilities and challenges alike.The Pond Property Planning Committee (PPPC)produced a stunning video as a tour of the more secluded of the two sites,and is available on the Town website. With 11 voting members,the Bay Property Planning Committee (BPPC)has two priorities: interim uses,and long-term planning.The focus for this past year has been short-term uses, and making sure our residents can safely be on a property that hosts 90 vacant buildings!The Recreation Department and Cultural Council have provided many creative ideas,ranging from kite flying lessons and Touch-a-Truck,to “Paint a Pollinator”and Movement Arts events.First Light Beach is opening for its second resident-only season,and the Brewster Community Pool will be opening at the end of June! Both committees are thrilled to be moving into the long-term planning phase.Our consultant team,led by landscape architects Reed Hilderbrand,joined us in 2022 and spent several months analyzing both properties’existing conditions.Those very extensive findings informed our first public forum on May 20th,giving residents context on the sites and asking for their ideas and vision for the future.Options such as using the existing cabins for workforce or seasonal housing,and moving the Chamber of Commerce information center to the Bay property,will be considered throughout this process. Be sure to attend the forums,take the survey,write to the Committees,and watch or attend our meetings to have your ideas heard!There’s enough space to consider many combinations of ideas,and the more people we hear from,the better we can plan for Brewster ’s wants and needs -now and into the future. Amanda Bebrin,Chair,BPPC