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GAC Minutes 1990 03/20GOLF COURSE ADVISORY COMMITTEE MINUTES March 20, 1990 Attending: Dave Engen, Chairman Max Williamson Dan Hormaechea Also Attending: Andy Laidlaw Bill Ray Strite Don & Myrna Medley Rich Hormaechea Craig Jackson The meeting was called to order at 7:15 p.m. The minutes of the February 8, 1990 meeting were approved with the following correction: The motion made by Mr. Hormaechea was seconded by Ms. McCarty. The minutes of February 25th were approved as written. General Business: 1. Clubhouse Bid Opening: L.T. General was the apparent low bidder. Owners are Bob and Dione Glend. The bid was in the amount of $749,900. Discussion between the McCall Golf Foundation representative, Rich Hormaechea, architects Billy Ray Strite and Andy Laidlaw, and the Committee arrived at an agreement. There was a shortfall in the budget of $61,650. 2. Clubhouse Deducts and Adds: The Committee's discussion led to the approval of five deducts and one add: Deducts: Total Savings: Fluorescent Lighting Change in Brand for Base Boards Asphalt in Parking Lot Cart Storage Building Loading Dock (Addendum) $87,450.00 Adds: Snow Removal for Clubhouse Drive Amount Added: 1,000.00 Total Deductions: $86,450.00 1 3. Golf Foundation Commitments: Rich Hormaechea had some concerns about not knowing the Contractor; L.T. General. The Committee agreed to do background research on L.T. General's experience prior to accepting their bid. The Foundation suggested a re -bid if not full satisfaction could be obtained with the Contractor, or accept the bid and deal with the shortfall. Following discussion, Mr. Hormaechea motioned to recommend to City Council acceptance of the apparent low bidder, L.T. General, with a base bid of $749,900 with deduct alternates #1,2,3,6, and 7 and add alternate #3 for an adjusted contract of $663,450.00, provided that the McCall Golf Course Foundation commits to another $75,000 ($61,650.00 short fall plus contingencies) by March 21st at 5:00 p.m. If not, the Committee recommends that all bids be rejected and the project be modified and re -bid. Mr. Williamson seconded and the motion passed unanimously. If the Foundation is in agreement, they will draft a letter to City Council committing additional monies to cover the short fall prior to the March 22nd City Council meeting. 4. Signature Events: Following a brief discussion with Rich Hormaechea of the McCall Golf Course Foundation, Mr. Williamson made a motion to direct Signature Events to work with the McCall Golf Course Foundation for possible fund-raising activities. Mr. Engen seconded, all were in favor and the motion passed unanimously. 5. Medley Land Trade Proposal: Don Medley discussed with the Committee his development project bordering the golf course property. After lengthy discussion, the Committee recommended that Mr. Medley draft a proposal outlining specifics regarding the land trade. Mr. Medley will present his proposal to the Committee at a later date. 6. Lifetime Passes: Mr. Williamson noted that there had been rumors suggesting that certain parties could receive a life 2 time pass in exchange for donated work at the new clubhouse. The Golf Foundation stated that they have never discussed free passes with anyone nor has the Golf Committee. Only cash paid contributors will receive such passes. The Committee recommends that life time passes be recorded at the court house and all pass holders will have their own pass with a duplicate on hand in the clubhouse. 7. Five Year Project List: Mr. Jackson discussed briefly with the Committee his five year plan. Mr. Jackson's five year plan outlines equipment replacement and new purchases; some equipment purchases being contingent upon the completion of the new Whispering Forest nine holes. Also included are course improvement projects both major and minor. 8. New Putting Green Construction: Mr. Jackson suggested to the Committee that the City contract the construction of the new putting green adjacent to the new clubhouse. Mr. Jackson's recommendation was to contract Craig Collins of Collins Fuel and Oil Supply to build the green. The Committee directed Mr. Jackson to discuss with Collins his proposal to build the green and all attendant costs. The meeting adjourned at 10:00 p.m. The next meeting will be on April 10th, 1990 at City Hall at 7:00 p.m. 4261-/ David Engen, Ch irman 3