HomeMy Public PortalAboutGAC Minutes 1990 03/20GOLF COURSE ADVISORY COMMITTEE
MINUTES
March 20, 1990
Attending: Dave Engen, Chairman
Max Williamson
Dan Hormaechea
Also Attending:
Andy Laidlaw
Bill Ray Strite
Don & Myrna Medley
Rich Hormaechea
Craig Jackson
The meeting was called to order at 7:15 p.m.
The minutes of the February 8, 1990 meeting were approved
with the following correction: The motion made by Mr.
Hormaechea was seconded by Ms. McCarty.
The minutes of February 25th were approved as written.
General Business:
1. Clubhouse Bid Opening: L.T. General was the apparent
low bidder. Owners are Bob and Dione Glend. The bid
was in the amount of $749,900. Discussion between the
McCall Golf Foundation representative, Rich Hormaechea,
architects Billy Ray Strite and Andy Laidlaw, and the
Committee arrived at an agreement. There was a
shortfall in the budget of $61,650.
2. Clubhouse Deducts and Adds: The Committee's discussion
led to the approval of five deducts and one add:
Deducts:
Total Savings:
Fluorescent Lighting
Change in Brand for Base Boards
Asphalt in Parking Lot
Cart Storage Building
Loading Dock (Addendum)
$87,450.00
Adds: Snow Removal for Clubhouse Drive
Amount Added: 1,000.00
Total Deductions: $86,450.00
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3. Golf Foundation Commitments:
Rich Hormaechea had some concerns about not knowing the
Contractor; L.T. General. The Committee agreed to do
background research on L.T. General's experience prior
to accepting their bid. The Foundation suggested a
re -bid if not full satisfaction could be obtained with
the Contractor, or accept the bid and deal with the
shortfall.
Following discussion, Mr. Hormaechea motioned to
recommend to City Council acceptance of the apparent low
bidder, L.T. General, with a base bid of $749,900 with
deduct alternates #1,2,3,6, and 7 and add alternate #3
for an adjusted contract of $663,450.00, provided that
the McCall Golf Course Foundation commits to another
$75,000 ($61,650.00 short fall plus contingencies) by
March 21st at 5:00 p.m. If not, the Committee
recommends that all bids be rejected and the project be
modified and re -bid. Mr. Williamson seconded and the
motion passed unanimously.
If the Foundation is in agreement, they will draft a
letter to City Council committing additional monies to
cover the short fall prior to the March 22nd City
Council meeting.
4. Signature Events:
Following a brief discussion with Rich Hormaechea of the
McCall Golf Course Foundation, Mr. Williamson made a
motion to direct Signature Events to work with the
McCall Golf Course Foundation for possible fund-raising
activities. Mr. Engen seconded, all were in favor and
the motion passed unanimously.
5. Medley Land Trade Proposal:
Don Medley discussed with the Committee his development
project bordering the golf course property. After
lengthy discussion, the Committee recommended that Mr.
Medley draft a proposal outlining specifics regarding
the land trade. Mr. Medley will present his proposal to
the Committee at a later date.
6. Lifetime Passes:
Mr. Williamson noted that there had been rumors
suggesting that certain parties could receive a life
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time pass in exchange for donated work at the new
clubhouse. The Golf Foundation stated that they have
never discussed free passes with anyone nor has the Golf
Committee. Only cash paid contributors will receive
such passes. The Committee recommends that life time
passes be recorded at the court house and all pass
holders will have their own pass with a duplicate on
hand in the clubhouse.
7. Five Year Project List:
Mr. Jackson discussed briefly with the Committee his
five year plan. Mr. Jackson's five year plan outlines
equipment replacement and new purchases; some equipment
purchases being contingent upon the completion of the
new Whispering Forest nine holes. Also included are
course improvement projects both major and minor.
8. New Putting Green Construction:
Mr. Jackson suggested to the Committee that the City
contract the construction of the new putting green
adjacent to the new clubhouse. Mr. Jackson's
recommendation was to contract Craig Collins of Collins
Fuel and Oil Supply to build the green. The Committee
directed Mr. Jackson to discuss with Collins his
proposal to build the green and all attendant costs.
The meeting adjourned at 10:00 p.m. The next meeting will
be on April 10th, 1990 at City Hall at 7:00 p.m.
4261-/
David Engen, Ch irman
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