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,,& SPONSORED BY COUNCILMAN Haake ''''''''','7:";•;
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, ORDINANCE NO 12246
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AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
iwY MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SUBSURFACE
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ENGINEERING FOR SOILS INVESTIGATION.
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, . BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS ,•,,,. , ,
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' A Section 1. The Mayor and City Clerk are hereby authorized and directed to
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f ' execute an agreement with with Subsurface Engineering for Soils Investigation.
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, The amount expended for the contract shall not exceed $12,000.00.
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T ecS__,_tijzr___1 Z. The agreement shall be substantially the same in form and content
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Section 3. This Ordinance shall be 'n full force and effect from and after the
,...,„ date of its passage and approval.
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Passed February 20 1995 Approved: '
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ATTEST:
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CONTRACT FOR ENGINEERING SERVICES
rTHIS AGREEMENT, made and entered into this 1'{1day of rh,411-41.-."
,` 1995, by and between the City of Jefferson, a municipal corporation of the State of
Missouri, hereinafter referred to as the "City,"with offices at 320 E. McCarty, Jefferson
City, Missouri 65101, and Subsurface Engineering, P. 0. Box 1392, Hannibal, Missouri
F, 63401, hereinafter referred to as the "Engineer."
I., , WITNESSETH:
,, WHEREAS, City desires to engage the Engineer to render certain technical and
,�. . engineering services hereafter described in Exhibit "A" in connection with the 1995
Geotechnical Investigation West High Street Stabilization project; and 1;
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` '' WHEREAS, the Engineer made certain representations and statements to the
City with respect to the provision of such services and the City has accepted said
• proposal to enter into a contract with the Engineer for the performance of services by rr
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NOW,THEREFORE, for the considerations herein expressed,it is agreed by and :,
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' between the City and the Engineer as follows:
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1. Scope of Services. The Engineer agrees to perform the engineering and
g;< administrative services described in the attached Exhibit "A."
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r" 2. Additions or Deletions tQ Services. The City may add to Engineer services or
:' delete there-from activities of a similar nature to those set forth in paragraph 1,
a provided that the total cost of such work does not exceed the total cost allowance as t"
'; specified in paragraph 6 hereof. The Engineer shall undertake such changed activities
only upon the direction of the City. All such directives and changes shall be in written
`, form and prepared and approved by the office of the Director of Public Works shall be
F;' accepted and countersigned by the Engineer or his agreed representatives.
il,:,,,,` The Engineer will perform any additional work requested by the City which is
not specifically covered in the scope of work as defined herein at a reasonable fee or
compensation to be agreed to between the City and the Engineer at the time any such
service may be required.
;; t 3.. dating Data. All information, data, and reports as are existing, available
and necessary for the carrying out of the work, shall be furnished to the Engineer .°
without charge by the City, and the City shall cooperate with the Engineer in every 9
reasonable way in carrying out the scope of services.
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t The City will furnish, as required for the work and not at the expense of the
r Engineer, the following items:
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(a) All maps, drawings, records, audits, annual reports, and other data that r 1 r, ; } $
are available in the files of the City and which may be useful in the work '� ,,,;
. involved under this Contract. r r ~ ,}'"
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(b) Access to public and private property, as necessary, when required to A
conduct field investigations. '
',` or will � ;'.
l l 4. Personnel To Be Provided. The Engineer represents that Engineer has ;"
secure at its own expense, all personnel required to perform the services called for 5, .,, .,•,,'_{,, '
r. Such personnel shall not be employees of or have any a,, <�•,.,,.. ,
under this contract by Enginee p ,?;i; ',«vFM
contractual relationship with the City except as employees of the Engineer. All of the �t E {
or under Engineer's <s , $,, $
services required hereunder will be performed by the Engineer .,,q.k�' . 'j
g. direct supervision and all personnel engaged in the work shall be fully qualified and t.. ,., •
shall be authorized under state and local law to perform such services. None of the work , ;;:M,= ',I
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t or services covered by this contract shall be subcontracted without the written approval �_ = ;Yr},;i,
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• of the City. q �"`
1 5. Notice to Proceed. The services of the Engineer shall commence as directed }{P-t'ti `k,
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ttl,,CP'?:*Itr 1Y f t}y'':
'; in the Notice to Proceed and shall be undertaken and completed in such sequence as to i;:
ire expeditious completion in the light of the purposes of the contract, but in '`4z'�'°Iv
assure their xp P ;
a ny event, all of the services required hereunder shall be completed within thirty(30) t%4''°,krill '
days from the date of execution of this contracts 3 ':Or .
6. Compensation. The City will pay the Engineer in accordance with the rates 94,".;:','.6„.`:••I i;i f>fi
" " which shall constitute full and complete compensation for the .4,: .,1
f' n, set forth in Exhibit B, a:`',` `'
Engineer services hereunder. Such compensation will be paid in progress payments,
i li hed by the City. The final payment will be subject to receipt of a requisition '"'7
as estabhshed `"` „„,,,,`
qtr;, for payment and a statement of services rendered from the Engineer that the Engineer ,-1.,.'.,,,,,:tilt;
fully performed with work to be paid for in such progress payments in conformance with ;;,'<ti,I.>
the contract. It is expressly understood that in no event will the total compensation and r--1.....,‘-,,,.
1 {
`r' reimbursement to be paid to the Engineer under the terms of this contract exceed the
sum of Twelve Thousand Dollars ($12,000.00) for all services required unless ;rt > ,. r
r;, specifically and mutually agreed to in writing by both the City and Engineer. No ,- .'7.-
change shall be made unless there is a substantial and significant difference between l,,,--,,'L
i •;; the work originally contemplated by this agreement and the work actually required. }' {`ay
For the services covered by this Contract the City agrees to pay the Engineer as `:4.;.tr ,,;'
;,t.# follows: stth � 1
(a) For the services outlined in Paragraph 1 - SCOPE OF SERVICES, the
<'I, Crty agrees pay to a the En ' a fee computed on the basis of(1)hourly ;`;e;,
rates that include base salary cost, direct payroll additives, general and ; .,:;
{_;;,i administrative overhead and profit, and (2)reimbursable direct expenses.
; ; The term "base salary cost” shall be the actual amounts paid employees
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of the Engineer, prior to deductions or withholding, based on each
employees hourly rate. Base salary cost does not include direct payroll=` additives,general and administrative overhead or P rofit. The term "direct
additives" shall include
payroll payroll tax, retirement, health and ; ,
accident insurance, vacation pay, holiday pay,sick leave pay and incentive
r .
,, pay. The term "general and administrative overhead" shall include such
indirect costs as clerical, telephone, dues and subscriptions, accounting •
.`' services, office supplies, maintenance, depreciation, general insurance,
•.
rent, general taxes, survey stakes, equipment ui ment rental non-profit sal
'` cost and non profit general expense. The maximum compensation ,:';,r
encumbered under this Agreement shall be Twelve Thousand Dollars ,;
; ($12,000.00). ;{,;.,,,
V"
Y �5,4;.7
(b) Reimbursable direct expenses chargeable to the project, which are µ,'Vi.
P g P J „,,,
,.. included in the maximum fee billing above, are as follows: ”'
(1) Travel, subsistence, and incidental costs. "
r•:
(2) Use of motor vehicles on a mileage or rental basis. '{ i
•
(3) Telephone and telegraph costs. ;r
' (4) Reproduction of project documents.
(5) Postage and shipping charges for project related materials. 1,`,,,'f;
",,f,l',
la
(6) Rental charges for use of equipment, including equipment owned
by the Engineer, not included in overhead costs. •. .',:
(c) Partial periodic monthly *.,
p y payments shall be made to the Engineer by the a.-
ti City as follows: `'3'
i .•.,
(a) The Engineer shall render an itemized monthly statement to the
City for work performed and costs incurred during the preceding :; ;
` • month.
(b) The monthly installments and current total billings shall not b
Y g be
disproportionate to work progress as reported by the Engineer. `:`
(c) The entire amount due shall be paid each month provided the .:t
maximum billing amount has not been exceeded.
r 7. Failure to Perform' C n . lla ion, If, through any cause, the Engineer shall
fail to fulfill in timely and proper manner its obligations under this contract, or if the
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Engineer shall violate any of the covenants, agreements,eements or stipulations of this contract -a .G
' gin Y � �' , P �,.J�..
1 the City shall thereupon have the right to terminate this contract y giving written :; .;>.°>..`y1'2r
A notice to the Engineer of such termination and specifying the effective date thereof, at .tr
i'l least five (5) days before the effective day of such termination. City or Engineer may -1-:,...,r,,..k;?`
without cause terminate this contract upon thirty (30) days prior written notice. In .; :
either such event, all finished or unfinished documents, data, studies, surveys, ,, - .° ,~.�i.
drawings, maps, models, photographs and reports or other materials prepared by the °
Engineer under this contract shall, at the option of the City, become its property, and :';\;:'`.';
the Engineer shall be entitled to receive just and equitable compensation for any '' '41,
} satisfactory work completed on such documents and other materials.
P'' Notwithstanding the above, the Engineer shall not be relieved of liability to the 14, ;,;,`:�",
City for damages sustained by the City by virtue of any such breach of the contract by y `44., -,
1Y the Engineer. r ,.',q ;yr
<. ' #1,}��1J 1ST j
ri 8. . The Engineer shall not assign any interest in this contract, and +51- ''-li
,,ir shall not transfer any interest in the same (whether by assignment or novation) :e,'i ;+
. without prior written consent of the City thereto. Any such assignment is expressly t'' x v'`°'l
1 subject to all.rights and remedies of the City under this agreement, including the right ,r't'. x'..: ,',
to change or delete activities from the contract or to terminate the same as rovided Q},.7x,,,c; 4r.(':"_
` herein and no such assignment shall require the City to give any notice to any such 1. ' ,,7
;. gn q Y Y Fi' •1, Al
assignee of any actions which the City may take under this agreement,though City will cn{;f,r;,Nyr:,
attempt to so notify any such assignee. ,``"; �e
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9.
.` Confidentiality. Any reports, data, or similar information given to or prepared :.f,.,°�•' t,,, s
4 or assembled by the Engineer under this contract which the City requests to be kept as - -� -- 5--'i
confidential shall not be made available to any individual or organization by the fry :' f „
Engineer without prior written approval of the City. 33
Ik #'''!=1,t ff%`%rs,
10. Nondiscrimination. The Engineer agrees in the performance of this contract ' `'"
not to discriminate on the ground or because of race, creed, color, national origin or : ' <5 +-'
r
it-'" ancestry, sex, religion, handicap, age, or political opinion or affiliation, against any <<.,,.,f>t`ti t
>. employee of Engineer or applicant for employment and shall include a similar provision , ,; a:
tt in all subcontracts let or awarded hereunder. `'�' r
o's �
+ . .
11. Independent Contractor. The Engineer is an independent contractor and is , ,.�::,,,',
nothing contained herein shall constitute or designate the Engineer or any of its agents r. ' ' 1
,, t '~<
or employees as agents or employees of the City. t
Oftli • t,i � .; A`
I, 12. Benefits Not Available. The Engineer shall not be entitled to any of the r'
benefits established for the employees of the City nor be covered by the Workmen's ,.' ., 't•�i Compensation Program of the City.
- ,, '4
•
'' 13. Liability. The parties mutually agree to the following:
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a^ (a) In no event shall the City be liable to the Engineer for special, indirect, or
` i � i consequential damages, except those caused by the City's negligence,
a a arising out of or in any way connected with a breach of this contract. The
-. maximum liability of the City shall be limited to the amount of money to
Y91,, be paid or received by the City under this contract.
(b) The Engineer shall indemnify, and hold the City harmless s from and
''' ' against all claims, losses, and liabilities arising out of personal injuries,
fz r including death, and damage to property which are caused by the acts,
r l errors and omissions of Engineer. for which they would be otherwise
legally liable, arising out of or in any way connected with this contract.
r;': i
A 14. Docun ents. That reproducibles of tracings and maps prepared or obtained ,
;) under the terms of this Contract shall be delivered upon request to and become the ,
property of the City upon termination or completion of the work. Copies of basic survey
' notes and sketches, charts, computations and other data prepared or obtained under
this Contract shall be made available, upon request, to the City without restrictions or
'4' 'limitations on their use. When such copies are requested, the City agrees to pay the
. Engineer its cost of copying and delivering same.
Y'
15. Nonsoli citation, The Engineer warrants that he had not employed or `'
retained any company or person, other than a bona fide employee working solely for the
4 Engineer, to solicit or secure this Contract, and that he has not paid or agreed to pay
`; .,k any company or person, other than a bona fide employee working solely for the
`` ' Engineer, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this Contract.
'. For breach or violation of'this warranty, the City shall have the right to annul this
r Contract without liability, or, in its discretion, to deduct from the Contract price or
consideration, or otherwise recover the full amount of such fee, commission,percentage, t
brokerage fee, gifts, or contingent fee.
,
r; 16. Books and Records. The Engineer and all his subcontractors shall maintain
all books, documents, papers, accounting records and other evidence pertaining to costs
incurred in connection with this Contract, and shall make such materials available at
their respective offices at all reasonable times during the Contract and for a period of
three (3)years following completion of the Contract.
17. Delays. That the Engineer shall not be liable for delays resulting from
. causes beyond the reasonable control of the Engineer; that the Engineer has made no
warranties, expressed or implied,which are not expressly set forth in this Contract; and
that under no circumstances will the Engineer be liable for indirect or consequential
damages.
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;j 18. Noticea. All notices required or permitted hereunder and required to be '
��.�� .�..�.n,:r: q in
.'r= 4 writing may be given by first class mail addressed to City, c% the Director of Public
t 5" Works, City Administration Building, at 320 East McCarty, Jefferson City, Missouri
65101, and Engineer at Subsurface Engineering, P. O. Box 1392, Hannibal, Missouri
63401. The date of delivery of any notice shall be the date falling on the second full day after the day of its mailing.
:',` r „ 19. L&w to �►ve This Contract shall be governed by the laws of the State of
Missouri as to both interpretation etation and performance.
IExecuted this i4 day of 1J?A&..�... , 1995•
Vii.1q1
} . CITY OF JEFFERSON, MISSOURI
r{
Mayor
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f;j sty Cler
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rL . APPROVED AS TO . ►• /
../ i �. ,, it
Cit` ounce or
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ENGINEER
a/.4,601444.., I 4",,, Ii. -:
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Title: rO, oe„y49tfj
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Attest:
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2 WEST HIGH EROSION PROJECT S �• �;<,.
. ;; GEOTECHNICAL SERVICES
•
1. Provide a minimum of three soil borings, two that will be ..:,••.,,,,„ .•-.:
approximately 80 ft. in depth and one that will be approximately 40 '`''
rf. r';',3' ;','14 t !t '�,ft. in depth. ' ','',.�.:o2 . Provide shelby tube sampling during the borings at intervals ;iyTe := ;
sufficient to provide adequate representation of the subsurface
-'u
"� conditions. '4•'� Mf}'
li 3 . Provide an open standpipe piezometer in one of the deeper .
v borings and in the shallow boring to assist in evaluation of the
;, ground water regime at the site. Piezometers shall' consist of a i,+ �;
'' '• machine slotted well screen and riser pi a made of 1 inch diameter f„ ,
•bI
��< flush threaded PVC. . The pipes shall be screened in such a manner g; t4
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4. Laboratory testing shall be of sufficient detail so as to ,fii j ,,'
F".. provide strength parameters of the various soil strata encountered •
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in the test borings. The strength results should include F;: ,7+>, '
1''` information relative to the design of a cantilevered sheet pile t r ;
t retaining wall or other retaining structures. The results should ,,,,,,,,..,t;•;,,,,,,,,} ',1
, : include information related to both drained and undrained 0; ; ;
4,"':' conditions to anticipate long term effects at the site. The test g;4 1r#'? !
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px .,.. a ,..., - '
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�p:'u. recommended values for soil factors associated with the design of ,y+,,,} . ,
r} :1 the repair of the slide area. Methods of recommended stabilization t i.
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4''. ROMIM.AZXON OF, aZII01 TO SIZE $ 2 O�lda♦bl , .. .fix
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