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401 BILL NO. 94-196
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'' SPONSORED B COUNCILMAN Bertel,�C�reen. Halsey. Nilges
.
ORDINANCE NO. 12249
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>• AN ORDINANCE AMENDING THE CODE OF THE CITY OF JEFFERSON, MISSOURI, •
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BY THE ADDITION OF A NEW SECTION PERTAINING TO CITY RECORDS.
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, BE IT ENACTED BY THE COUNCIL. OF THE CITY OF JEFFERSON, MISSOURI, AS
, rl FOLLOWS:
toSection 1. The Code of the City of Jefferson, Missouri, is hereby amended by the
. addition of a new Section 2-3, which shall read as follows:
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t Section 2-3 Policy On Records And Access To Records f,
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A. MEETINGS,RECORDS AND VOTES TO BE PUBLIC--EXCEPTIONS t'
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., i.; All meetings,records and votes are open to the public, except that any meeting, record or vote which
may be closed, shall be closed unless and until the public governmental body to whom said meeting,
r record or vote pertains votes to make them public.
;::' '• ,. B. RECORDS PERTAINING TO INTERNAL INVESTIGATIONS AND
'', =r INVESTIGATIONS OF ALLEGEDLY ILLEGAL CONDUCT
r 1. In order to allow the fullest cooperation by employees and members of the
l public in investigation of matters wherein an employee of the City is alleged
to have engaged in any form of misconduct, all files, records and documents
,rt; .° relating to investigations of allegations of misconduct by City employees will
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be considered to be personnel records and shall be closed records under the
custody of the respective department head.
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t` ;,,t 2. In order to protect the integrity and efficacy of investigati
ons s of criminal •
I conduct and the safety and well being of witnesses, complainants, Law
Enforcement officials and members of the public who cooperate with
;,, investigations, any information acquired by a Law Enforcement Agency by
kt:i: way of a complaint or report of a crime made by telephone contact using the
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;` �' . emergency number,"911", shall be inaccessible to the general public and shall
• only be available upon request by Law Enforcement Agencies or as otherwise
` ' provided by law. For the same reasons, records of an administrative
f department or Law Enforcement Agency relating to reports, accusations or
investigations or conduct alleged or believed to be illegal or otherwise
contrary to law shall be closed records until:
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t i a. The investigation is terminated; or
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4 ^.FS 445: .+'.,i,. n n t•.t} 4,
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b. All suspected wrongdoers have been arrested or charged with an ;
offense; or j 5 , v t W( 4•
.��5' ± R C. The department head determines that public disclosure of the record '‘ P, 4
would not unreasonably jeopardize such investigation. t k ,,
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,k' C. RECORDS CONTAINING CONFIDENTIAL, PROPRIETARY OR PRIVA'T'E , < 4
` �'� INFORMATION x , +
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r 1. In order to protect reasonable expectations of privacy on the part of persons t
having dealings with the City, records containing information or entries or a -;:, "
' : . personal,confidential, private or proprietary nature, including, but not limited ; '>' °t•
to income, sales data, financial circumstances, household and family ,`"'`'''
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: : relationships, social security numbers, dates of birth, insurance information, y,-',: = }:t
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home address, home phone number, and other information which reasonable .w,r4 ;MY'`r'
r i persons generally regard as private and not a customary subject for public ,,its
I F� 1 discourse,which information or entries have been provided to the City by one ',11k.''''..+ �.
complying with regulations requiring the disclosure of such information, shall � ry
13: be excised from copies of City records disclosed or provided to members of the ',,} s ^
}5 public other than those persons to whom the information or entries pertain. z ,- w{,
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.k d. Whether the information was obtained by the City under compulsion
>� of law or was freely and voluntarily provided by the persons objecting
• to the disclosure; and
e. The public purposes to be served by disclosure of the requested
information. If the City Clerk determines that disclosure is legally
required or would otherwise serve the best interests of the public and
that such requirements or purpose outweigh the legitimate concerns or
q interest of the persons to whom the information pertains, the Clerk
shall provide the requested information to the requesting party.
3. In addition to or in lieu of the hearing described above, the City Clerk may
afford all interested parties a reasonable opportunity to seek judicial review of
or relief from the proposed disclosure.
D. ACCESS BY ELECTED OFFICIALS
No elected official shall have any greater right to access to closed records of the City than the
public at large except as to:
1. Minutes of Executive Sessions involving the bodies on which they hold an
official seat.
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2. Records which the appropriate public body has voted to make accessible to the '
,. official.
3. Records required by law to be accessible to the official. '-
. gection.t. This ordinance shall be in full force and effect from and after the date of its
1 passage and approval.
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Passed: March 6, 1995 Approved: 12...2
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Presidin icer 40iir'yor .
I ATTEST:
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City Clerk
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